3 Countles Vineyard (formerly known as Three Countles Churchl.. The reportof the Trustees Iolre¢tg15 of a charitable tompanylforthe year ended 31 March 2022 ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31sf MARCH 2022 3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCHI (Company Limited by Guarantee) CHARITY REGISTRATION NO. 1140214 COMPANY REGISTRATION NO. 07490294 Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex P018 8NF 3 Counties Vineyaid (formerly known as Three Couniies Church).. The reportof the Trustees IDirectors of a charitable companyl for the vearended 31 March 2022 3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee) CONTENTS Page 3 Legal and Administrative Information Page 4 to 13 Directors Annual Report Page 14 Statement of Financial Activities Page 15 Balarbce Sheet Pages 16 to 26 Notes to Financial St3tements Page 27 Independent Examiner5 Report to the Director5nrustees 3 Counties Vineyard (former￿ known asThree Counties Churchl.. The report of the Trustees (Directors of a charirable company) for the year ended 31 March 2022 Trustees annual report for the period from l April 2021 to 31 March 2022 LEGAL AND ADMINISTRATIVE INFORMATION Charity name: 3 Counties Vineyard (formerly known 05 Three Counties Church) Other names charity is known by: None Registered Charity Number.. 1140214 Registered Company Number". 7490294 Date of Formatlon: Incorporated 12, January 2011 Legal Statu5: Company Limited by Guarantee Registered Office: 3 Counties Vineyard Haslemere Locality Offite Lion Green Haslemere Surrev GU27 ILD Telephone Number: 01428 653011 Names of the Trustee5 (who are the Director5 of the charitable company) who have managed the charity between I" April 2021 and 31 March 2022: Name Role Dates acted, if not the whole year Mr. Phllip Taylor Mr. Alistair Cook Mrs. Rebecc3 Britton Mrs. Marie Brown Mr. Robert Haywood Mr. David Wright Chair Treasurer Appointed 2010912021 The Trustees present their annual report and accounts of the year ended 31, March 2022. The Board of Trustees is satisfied with the performance of the charitable company during the year and the position at 31" March 2022. 3 CountiesViney3rd Iformerly known as ThrÈe CouDtie5 Churchl..The report ol the Trusteeg IDirÈrtors Of a charitèble company) forthe yearended 31 March 2022 Name5 and addre55e5 of advisors: Type of Adviser Primary Bankers Solicitor Name Address 12A North St, Guildford, Surrey, GU 14AF The Oriel, Sydenham Road, Guildford, Surrey, GUI 3SR Unit 2, The Broadbridge Business Centre, Delling Lane, B05ham, P018 8NF Unit 2. The Bioadbridge 8usines5 Centre, Delling Lane, Bosham, P018 8NF Greenbox Storage, College Rd, Swanlev BR8 7LT HSBC Barlow Robbins Independent Examiner Independent Examiners Ltd Charity Advisors Trust Advice Independent Safeguarding Specialists Thirtyone'.eight STRUCTURE, GOVERNANCE AND MANAGEMENT Legal Statu5: Company Limited by Guarantee Governing Document: Memorandum and Articles of Association Incorporated 12, January 2011. Nature of Governing Document and constitution of the charitable company The original charity "Declaration of Trust" for the Church, which was then known as the Haslemere Evangelical Church, was made on l October 1974. The Declaration of Trust was subsequently updated by the Charity Commission Scheme sealed on 29 October 1991 and Constitution dated 24 September 1987. There was a chznge to incorporated status as a Charitable Company with effect from I" April 2011 The organisational structure and decision making processes are all in accordance with the Memorandum and Articles of Association with day to day activities of the Church in accordance with 'The Way we Work, dated Il, May 2011, as amended 31st August 2021, as amended Il, October 2021. Change of name of the charitable company and joining the Vineyard network of churches. From early 2020 the church started to consider becoming affiliated with the Vineyard UK network of churche5. This has been discussed with the leadership Team, trustees and the wider leadership team in consultation with the whole church family. Iln accordance with our governing structurel. This process was delayed as a result of Covid 19. Three Counties Church formally joined the Vineyard network of churches on the 20, September 2021 and changed its name to '3 Counties Vineyard, at Companies House on the 11 October 2021. The Company Number and Charity Number of the company remain unchanged. Trustee selection methods.. As detailed in the Company Memorandum and Articles of Association. The orEanisational structure of the charltable company and how declslons are made: The Church is led by 3 Church Leadership Team (who are the members of the charitable company) The Leadership team consist5 of 6 people las at 31" March 20221, with David Wright undertaking the role 3 Countiesvineyard (formerly known as Thrèe Counties Church).. The reportof the Trustees (Directors of a charltablè companyl fol the vearended 31 March 2022 of Senior Leader since l July 2018, and they are responsible for the spiritual oversight of the church. David Wright is accountable, as part of the Vineyard structure, to Guy and Esther Pritchard from Farnham Vineyard in their role as Vineyard Area Leaders. David Wright, along with the rest of the Leadership Team, are also account3ble to and receive input from Pete Gilbert, a long Standing friend and mentor to the church. Some of the Church Leadership Team are employed part-time by the Church (details of which are given in the table below). The Chair of Trustees will become a member of the charitable organi53tion for the duration of their post 35 Chair 2nd will attend the Company Members Annual General Meeting and any other Special Meetings of the Members. The Church congregation meet at the Hammer building for Sund3y worship. A Wider Leadership Team Icon5i5ting 61 people as at 31, March 20221, responsible to the Church Leadership Team leads significant areas of work and ministry within the Church and the wider community. Two or more church meetings, consisting of a Church Annual General Meeting and Vision Meetings (the latter usually held on a Sunday morning), attended by Leaders, Trustees and regular Church congregation attendees, are held each year and are usually preceded by Trustees, meetin8S Names ofthe Leadership Team {who are the Members ofthecharitable Company) between l April 2021 and 31" March 2022: Name Leadership Team Role Dates on the Leadership Team if not for the whole year. Employment title and dates if not for the whole year David Wright Senior Leader N/A Richard Durrant NIA Rowena Wright Temporary P2Storal 2nd Projects Leader from 0810312021lcontract extended to 31107120221 NIA Sarah Noble Tara Congdon Children, Youth and Families Director lack Rob50fb NIA Philip Taylor Member by reason of being Chair of Trustees 30" April 2021 N/A The name of the Leader and other senior staff memberlsl to whom day-to-day management of the Charity was delegated by the Trustees. D Wright- Senior Leader, Church Leadership Team M Brown- Operations Manager Other key management personnel (by reason of being employed by the Charity and serving on the Leadership Teaml- R Wright-Temporary Pastoral and Projects Leader T Congdon - Children, Youth and Families Director 3 Counties Vineyard Iformerly known asThree Countlès Churchl.. The report of theTru5tee5 (Dirtrrtors of a charitable ¢ompanyl forthe year eTrded 31 March 2022 The major risks to which the charstable company Is exposed and reviews and systems to mitigate risks Since the retirement of our long term Senior Pastor on 30 June 2018 the Leadership Team and Trustees adjusted existing staff roles and recruited additional staff to cover immediate needs las set out below in 'Details of significant activities'l. Staffing requirements have been reviewed regularly with agreement now reached between the Trustees and the Leadership Team that the church will seek to recruit a full time Associate Leader to enh3nce the Leadership Team. This will relieve some pressure on current volunteers. It is anticipated that this post will be fi1Sed during 2022. A continuous risk assessment process is carried out by the Trustees and covers safeguarding, physical, legal and other envisaged threats. OBJECTIVES AND ACTIVITIES Objectives and Activities of the Charitable Companv.. The Trustees confirm that they have referred to the Charity Commi5sion'5 guidance on public benefit when reviewing the ch3rity's aims and objectives, in planning future activities, and in setting the policies for the year. Objects of the charity set out in the governing document.. The Charitable Company's objects are for public benefit and are restricted to the following'.- Al To advance the Christian faith in accordance with the statement of beliefs in the schedule hereto attached in such ways and in such parts of Haslemere, the United Kingdom or the world as the Trustees may from time to tiTne think fit,. i To relieve sickness and financi31 hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling and 5UPPOrt in such parts of Haslemere, the United Kingdom or the world as the Trustees may from time to time think fit. Summary of the main activities undertaken for the public benefit in relation to these oble¢ts'. The church's aims are to increase the awareness of the Christian faith throughout the 3 Counties area through Church services, youth work and outreach at home and at work. The church 31so has several activities Wlthln the local community and has links overseas. An explanation of the charity's main objectives and strategies for their achievement. To increase the awareness and knowledge of the Christian f31th in the 3 Counties area. Its main str2tegies lie in its Sunday services and its work through several Youth Groups covering from 18 vears of age down to toddlers and community involvement. Details of significant activities that contrlbute to the achievement of the stated objectives. The impact of Covid 19 on the following activities is reflected in a separate section which follows this one. Sunday services are held at the Hammer building. Haslemere Locality Qffice is used for administration. 3 Counties Vineyard (formerly known 3sThree Countie5 Churchl.. The report ol thÈTrusiees (Directors of a charitable company) forthe yearended 31 March 2022 Significant youth and children's work uses Church premise5, homes and public buildings. The Fusion Group, for those aged between 14 and 18 years, is led by youth leaders from 3 Counties Vineyard, occasion311y linking with other local churches on a relational basis. The Trustees employ a full time Youth Leader to enable the current Youth programme to continue and develop connections and services offered to local secondary schools and within the wider community. A part time Community Worker is employed to enhance the pastoral support and care capabilities both with the church setting and the wider community. In the absence of an employed Associate Leader and to alleviate work pressures from members of the Leadership Team loperating on a voluntary basis) the Trustees 3pproved a temporary appointment of a Pastoral and Projects Leader,. this was initially for 6 months but subsequently extended due to ongoing pressures and the inability to fill the ￿SocIate Leader staff vacancy. The temporary post of Pastoral and Projects Leader terminates on 31, July 2022, by which time it is hoped the post of Associate Leader will be filled. In September 2021 a one year placement was approved for a DNA student, involving an individual attending a Christian Discipleship and Leadership Development course whilst volunteering in practical ways in the church activities and programmes. Many of the programmes, projects and services provided are run by volunteers. The Church continues to provide a range of service5 to the Local Community although some of these activities were slightly impacted, in the way they were undertaken, by Covid 19 in the early part of the year, until all restrictions were lifted on the 19th July 2021. These services include:_ 3 Counties Money Advice- a free rnoney and Benefits advice service, registered with the FCA through Frontline. Playtime a parent and toddlers group USLJally held in term time and serving parents and children in the communitv. Saturday Wave - usually biweekly, providing free gardening and other practical support for the needy. Parent talk- an on line parenting course open to those in community seeking help and support for parenting children and teenagers. iv) Currently there are 200 adults regularly connecting with the church and approximately 50 children/young people connecting with their age appropriate groups on Sunday mornings Iwith additional young people connecting to midweek groups) The Impatt of Covld 19 on Its main programmesj projects or services provided In March 2019 the UK was impacted by the Covid 19 pandemic, with the Government enforcing throLJghout 2020/2021 a series of "Lockdowns" and/or restrictions on meeting together. Restrictions had eased significantly for the period from April 21 onwards with all restrictions being removed from 19, july 2021. The Trustees can confirm that the Government guidelines issued on Ihttps'./lwww.gov.uk/coronavirusl for Places of worship and meetinE together have been complied with throughout the pandemic. During 202112022 the Covid 19 pandemic has had 3 less sigrnificant impact than in 2020121 on the way in which it fulfils its charitable aims and objèctives. The Trustees can confirm that all church activities undertaken have been in line with the objectives of the church. In 202112022 the restrictions imposed by Covid 19 have presented less challenge5 Wlth providing services for the public benefit than were present in 202012021. Many of the main programmes, projetts and services of the church have continued, either being delivered online or in person 3 Covnties Vineyard Iformerlyknown asThree Countieschtsrchl.. The report of the Trustees IDirectors of a charitable tompanyl lor the year ended 31 March 2022 meetings once restrictions eased. Live streaming of the Sunday services on line via YouTube and Facebook have continued after restrictions have been lifted to meet the needs of those unable to be present in person. Meetings, children's/ youth work and other programmes and services operated remotely where meeting in person was prohibited or where it was advisable. This changed throughout the ye3r, reverting to meeting in person with precautions when permitted. Government guidelines and advice from the N3tion31 Youth Network were followed at all times. Safeguarding policy and procedures h3ve been complied with throughout, adapted in accordance with advice form Thirtyone.. eight Ilndependent safeguarding specialists). A summary of the 3Ctivities undertaken throughout the year are listed below lunder Achievements and performance). Additlonal Impacts of Covid 19 on its operations Throughout the p3ndemic staff have been able to adapt their working practices to enable remote working, with access to the office, church buildings, individuals or organi5ations, as required, in full compliance with the social d15tancing rules present at the time. Additional support has been put in place for staff, with fortnightly staff meetings and ready access to line manager support by phone. Counselling support services have been funded by the charity for one staff member. The recruitment of an Associate Leader has been impacted by the pandemic. Current staffing roles have been adjusted or enhanced with temporary measures as described above to minimise the impact on the church's growth and community work. The Trustees/Leaders structure has remained the same throughout the pandemic with regular meetings continuing as before but moving on line where necessary. Physical meetings have provided the option for those 'isolating' to join remotely where necessary. Minutes of all Trustee meetings are kept. Access to key documentation and records is maintained, communication of financial and operation31 matters continue remotely with all the usual controls in place. Trustees have reviewed risks, operations and the financial position regularly and made adjustments as required. Contributlon made by Volunteers: The Trustees are grateful for the many hours volunteers have given to assist with a variety of attivities undertaken by 3 Counties Vineyard. Without this valuable contribution of time, energy and expert15e we would not have been able to achieve so much. After seeking advice from 'Trust Advice. the trustees agreed at a meeting on the 20 September 2021 to make a cash payment of £6k to a volunteer (not 3 trustee) for services rerOered to the Charity. Specific services rendered, which span decades of service, are minuted in the trustees meeting lof the 20, September 202 11. Payment was made to the individual in April 2022 but should be tre3ted as an accrual due to the obligation to make the payment in the 202112022 financial year. ACHIEVEMENTS AND PERFORMANCE Factors relevant to the achievement of the charitable company's objectives The Charitable Company is financially dependent upon the support of its members and in particular regular worship offer￿ng5 and gifts. 3 Counties Vineyard (formerly known asThrÈe Coufities Churthl.. The report of the Trustee5 (Directors of a charitablecompanyl forthe year ended 31 March 2022 Summary of the main achievements of the Charity during the year: lal Weekly worship services on Sunday mornings have been live streamed on a number of platforms. Where meeting together has been permitted attendance has been reduced to comply with social distancing and live streamin8 has continued throughout. {b) A worship service once a month on Tuesday mornings at Hammer, resuming in person from January 2022 with some streamed Se￿ICe$ during Covid restrictions. Icl A wide range of small groups meeting in homes and the church building, where permitted, on a weekly to monthly basis. Idl Healing meetings, offering prayer support to members of the public, either remotely or in person where permitted. (¢1 Twice weeklv vouth eveninE meetings focusing on fun, friendshipi discipleship and worship, operating remotely where necessary and in person in social distancing "bubbles" when permitted. ifj Youth worker attendance and liaison with local schools on weekdays, including providing a mentoring service within the school system. Igl P13Vtime, a parent and toddlerfs weekly term time meeting resumed meeting in 'bubbles' initially from May 2021. Ihl Parenting courses, for both young children and teenagers, open to the general public, took place remotely to help support local parents. lil Schools worker and team liaised with local primary schools to conduct assemblies and RE lessons, both virtually and in person when appropriate. I Supporting the local food bank, both with donations and practical support in distribution to the community. Ikl 3 Counties Money Advice with 6 part time volunteer counsellors giving free advice to the public. This is in conjunction with Frontline Trust. This operated with remote working andlor in person meetings with clients when appropriate. 111 Monthly liaison with local Christian church leaders. ItJl The saturday Wave, a bi- weekly activity that seeks to provide free gardening and other practical support for the needy resumed activities in April 2021 whilst strictly following Government social distancing guidelines. lttl Support to needy people (either directly or through appropriate ch3rities/organisationsl, including, but not limited to, special offerings for Afghan and Ukrainian Christians. Payments have also been made via the Dorcas Fund, donations to which have incre35ed during the pandemic and the current world conflicts. lol An on line Alpha course la course exploring the Christl8n faithl for adults and Youth Alpha took place throughout the year. (pl A residential youth summer camp took p13ce to encourage young people to explore their faith. Iql Organising occasional inter- denominational men's women's and children's events, open to the public. Ir} Prayer meetings and events throughout the year. FINANCIAL REVIEW Assets from the old Three Counties Church Charity INO 10108471 were transferred into the new Three Coijnties Church Incorporated Company Limited by Guarantee (No 74902941 and Charity (No 3 Countie5 Vineyard (formerly known as Three CountiesChurthl-. The report of theTrustee5 IDirertors of a charitable coTnpanyl forthe vear ended 31 M8rth 2022 11402141 with effect from I" April 2011. Assets remain with the charity upon its change of name to 3 Counties Vineyard Incorporated Company Limited by Guarantee INO 74902941 ancj Charity (No 11402141 with effect from 20, September 2021 (registered at Companie5 House on Il, October 20211. The Charitable Companws grant making policies The Church makes specific Erants to personnel and Christian organisations at home and overseas to a total of £37.985 in the year12020121'. £18,9811. In addition, £15,502 was Eiven out to those in need through the Dorcas Fund12020121- £4,597). The Church provides debt and benefit advice through '3 Counties Money Advice, the contrit)ution made by the church towards the cost of providing the service this year was £3,06012020121.. £3,712). These payments amount to 20% of the total expenditure for the year. Principle funding sources and how expenditure in the year under review has sUPPOrted the kev objectives of the charity. Principle funding sources are regular monthly gift5 and weekly Sunday offerings. Additionally, considerable funding 15 achieved throuEh Gift Aid. All the key objectives are budgeted for at the start of each year and all have been met or covered from our reserves. Policy on Investments In accordance with the Articles of Association and upon the sale of the Kings Road property in 2019 the Trustees agreed to instruct a professional Investment Manager to invest £350,000 from the net proceed5 of sale in a general Investment account for Charities. The investment consists of three pooled funds that provide a balanced portfolio with a medium to low risk profile for the medium term. There was a drop in the valuation as a result of Covid 19 but this has recovered, providing a market value of £376,592.24 at 31, March 2022. This medium term investment is expected to provide capital growth equal to or surpassing inflation after deducting costs and it will allow for the drawdown of income if and when required. Policy on reserves The Trustees continue to deem that it is not necessary to maintain subst3ntial free reserves. The Church is totally dependent upon the Lord and the support of its attendee5. It IS, therefore. considered prudent to maintain the General Fund balance at a level sufficient to meet day-to-day need5, supported by the ability to drawdown income from the investment funds if exceptionally required. Currently, the ￿sh reserves are in excess of three months expenditure, which the trustees consider may provide some headroom for targeted investment towards a church growth strategy. Cash b31ances are monitored closely on a monthly basis. Pollcy on Loans There is one small loan outst3nding to an individu31 who regularly attends the church. This loan was made in accordance with the Articles of Association for a purpose that fulfils the Charity's objects and with Trustee approval. Appropriate records are kept of the loèn agreement and 15 being repaid in line with the agreed repayment schedule. National Lottery Funding In April 2021 an application for Nation31 Lottery Funding for the Wave to purchase new equipment to assist with its gardening activities was approved. This grant was for £2,480. During the 202112022 financial year £1,994.76 has been used to purchase equipment, the remaining £485.24 will be used io 3 Counties Vineyird Iformerly known asThree Counties Church).. The report ol theTruStees (Dirertors of a charitable companyl forthe year ended 31 March 2022 within the 202212023 financial year. All monies have been/will be applied in accordance with the terms of the 8rant. Appropriate receipts and records have been kept. Impact on Covld 19 on its finances The Church started 2021 frorll a strong financial base. The Trustees confirm that they consider the accounting policies remain adequate and that they have reviewed and are happy with the reserves policy. The Church is dependent upon the gifts of its congregation. The pandemic h35 affected Sunday morning weekly offerings, this has been counteracted by an increase of one off or regular gifts being given electronic311y. In spite of the uncertain financial climate gifts have remained consistent this year with regular gift5 and offerings meeting the Trustee's budget stretch target and exceeding the 202012021 regular gifts and offering figures. The total income received in 202112022 was slightly lower than in 20121 due to the smaller gain on investments throughout 21/22. Excluding the gain on investments, the Church has achieved a smaller deficit than the budget projection, due mainly to the reduced employment costs as a result of carrying an unfilled full time staff vacancy. The last quarter has seen the congregation being added to in number, which may in time add to givinE. It is recognised that regular giving may also be reduced if donors face financial hardship as a result of the increased cost of living. There has been little impact from this to date but the impact may be greater in following years. There was 3 drop in the investment portfolio of the Church at the start of the pandemic but this has recovered and the pandemic is unlikely to have a significant impact in the medium term. The investment is not relied on to supplement income at present. The Church is also holding good 5evels of cash, investments and property-backed reserves. Availability and adequacy of assets of each of the funds. The Trustees are satisfied that the Company /Charity's assets are adequate to fulfil its obligations. Each fund's budget is reviewed on a monthly basis. Transactions and Financial Position The financial statements are set out on pages 14 to 26. The financial statements have been prepared implementing the Statement of Recommended Practice for Accounting and Reporting by Charities issued by the Charity Commission for England and Wales and in accordance with the Financial Reporting Standard applicable in UK and Republic of Ireland FRS 102 leffectwe l January 20151. As stated in the Legal and Administrative Information section of this report, the trustees consider the financial performance by the charity during the year to have been Satisfactory. The Statement of Financial Activities for 2021122 shows incoming resources for the year of a revenue nature of £269,829 and realised outgoinE resources of £270,984 making a net deficit of £1,155 or net deficit of £9,617 if excluding gain on investments12020121'. incoming resources £296,946, outgoing resources £209,671 making a net surplus of £87,275 or a net surplus of £20,009 if excluding gains on investments.l- The total reserves at the year-end stands at £720,83012020/21: £721,9851. li a Counties Vineyard Iforrnerly known 35 Three Counties Church).. The report of theTru5tees IDlrector5 of a chaiitable companyl for the year ended 31 March 2022 Specific changes in fixed assets Hammer building, which is used for Sunday worship and other group meetings, was revalued for Insurance purpose5 on 29, January 2020 with a rebuild Insurance advite/valuation of £950,000. The value of £200,000 reflected in the financial statements represents the deemed cost as calculated by an independent surveyors, report dated 2016. FUTURE PLANS Administration offices Following completion of the sale of the Kings Road property in 2019 the Church was able to secure a 3 year lease of part of the building at Haslemere Locality Office from 4, September 2019 to enable relocation of their administration offices. Discussions are taking place with Waverley Borough Council regarding 3 further3 year lease (expiring September 20251 which will meet the current office needs. There will be 3 slight rise in the yearly rental of this lease, to reflect the rise in inflation (£5,000 per annum 21122, £5,500 pla 221231. Approved by the Board of Trustees on the . behalf. 2022 and signed on their Sign Name- Philip Taylor Chairman of Board of Trustees David Wright Trustee and Senior Leader, Church Leadership Team Statement of Trustee Responsibilities The Charities Act and the Companie5 Act require the Board of Trustees to prepare f1nancial statements for each financial year which give a true and fair view of the state of affairs of the charitv as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to al Selett suitable accounting policies and then apply them consistently,. bl Make judgements and estimates that are reasonable and prudent., and el Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business,. 12 3 Counties ViDeyard (formerly known as Three Counties Church).. The report of the Trustees IDirectDrs of a chèiitable company) Iorthe year enoed 31 March 2022 dl State whether applicable 3ccounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements. The Trustees are also responsible for maintaining adequate accounting records which d15close with reasonable accuracy at 3ny time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for t3king reasonable Steps for the prevention and detection of fraud and other irregularities. The Trustees are also responsible for the contents of the Trustees, report, and the responsibility of the independent examiner in relation to the Trustees, report is limited to examining the report and ensuring that. on the face of the report, there are no incon515tencies with the figures disclosed in the financial statements. These accounts have been prepared in accordance with the provisions 3ppIic3ble to companies, subject to the small companies, règime. l approve the attached statement of financial activitie5 and balance sheet for the year ended 31 March 2022 and confirm that I have made available all information necessary for its preparation. Approved by the Board of Trustees on the . behalf. 2022 and Signed on their Sign Name.. Philip Taylor Chairm3n of the Board of Trustees 13 3 WUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES ¢HiJRCHI (Company Limited by Guarantee) STATEMENT OF FINANCIAL AcfIviTIES FOR THE YEAR ENDED 31ST MARCH 2022 Unrestricted Funds Designated Funds Restricted Funds TOTAL 2021122 TOTAL 2020121 Notes INCOME Donations & Legacies 203,786 21,835 18,652 244,273 221,563 Investment Income 2b 6,412 6,412 7.284 Charitable Activities 6,829 3,852 10,682 ?76 other Income 2d 8,462 8,462 67,323 TOTAL INCOME 210 615 269.829 296,946 EXPENDITURE Cost of Charltable Artlvltles 3a 201,762 44,248 23,001 269,011 207,961 Governance Costs 3b 1,973 1,973 1,710 TOTAL EXPENDITURE 203 735 170 984 209 671 NET INCOME/{EXPENDJTURF) 6,880 (7.539) {496} (1.155) 87.275 Transfer5 Between Funds {8,7851 9,060 {2751 Gains 1055e5 on revaluation of fixed assets for the charity's own use Total Funds Brought Forward 292,154 428,235 1,596 721,985 634,710 TOTAL FUNDS CARRIED FORWARD 290,249 429 756 825 720.830 721 985 Movements on all reserves and 311 recoonised qains and losses are shown above. The notes on pages 16 to 26 form part of these financial statements. 14 3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHUKCH) (Company Limited by Guarantee) BALANCE SHEET AS AT 31ST MARCH 2022 Unrestrlcted Funds Designated Funds Restricteo Funds Total 31-M3￿22 Total 31-Mar-21 Notes Fixed Assets Tangible Assets Investments 201,205 3,450 376 591 380 041 204,655 376,591 581.246 206,206 364 726 570 932 201.205 Cvrrent Assets Cash at Bank and iri Hand Debtors & Prepayments Total Current Assets 81,036 18,264 48,604 I,iii 49.715 825 130,465 19,375 149 840 136,968 825 155.029 Creditor5: amounts falllng dLJe within one year 10,256 10,256 3,976 NET CURRENT ASSETS 89,044 49,715 825 139,584 151,053 TOTAL ASSETS less current liabilities 290,249 429.756 825 720,830 721.985 Creditors: amounts falling due in more than one year io Nyf Assgrs 290.249 429,75fj 825 720,830 721,985 Funds of the Charlty: General Funds Designated Funds Restricted Funds 290,249 290,249 429,756 825 292,154 428,235 1,596 li 12 429,756 825 TOTAL FUNDS 290,249 429,756 825 720,830 721.985 Directors. Responsibilities: The charitable company's financial statements have been prepared in accordance with the provision5 applieable to companles subject to the small companies regime. The Directors consider that the company is entitled to exemption from the requirement to have an audil under the provisions of section 477 of the Companies Act 2006 1"the Act") and members have not required the company to obtsin an audit for the year in question in accordance with section 476 of the Act. However. in accordance wlth section 145 of the Charities Act 201 L, the accounts have been examined by an Independent Examiner whose report appears on page 27. The DI￿￿Or$ acknowledge their responsibilities for complying with the requirements of the Art with respect to accounting records and the preparation of financial statements. Approved by the Directors on the .2022 Signed on their behalf by P Taylor Chalr of Trustees Slgned on their behalf by D Wright Church Leadership Team Leader Printed Name.. Mr P Taylor Printed Name.. Mr right 15 3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCM 2022 I. ACCOUNTING POLICIES Basis of Preparation & Assessment of Going Concern Basis of Preparation The financial statements have been prepared under the historical cost convention with Items recognised at COSt or transaction value unle55 Otherwise stated in the relevant note5, The fin3n¢ial statements have been prepared in accordance with the statement of Recommended Practice., Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFR51021 (effective l January 20151- (Charities SORP - FR51021 ani5 the Charities Act 2011. The Charity meets the definition of a publlc benefit entity under FRSL02. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes. Assessment of Golng Concern Preparation of the accounts is on a going concern basis. The Direttors consider that there are no materlal uncertainties about the Charity's ability to continue as a going concern. Cash Flow Statement The company has taken advantage of the exernptioll in Financial Reporting Standard No I from the reouirement to produ￿ cash flow statement, Changes to previous accounts There hève been no changes to the previous accounts. Incomlng Resource$ Recognitlon of Incomlng Resources These are included in the StatemÈnt of Financial Actlvities ISOFAI when.. the charity becomes entitled to the resources; the trustees are virtually certain they will receive the resources,. and the monetary value cafi be measured with sufficient reliability Incoming Resources wlth Related Expendlture Where intoming resources have relat&d expenditure las with fundraising or contract income) the incoming resource 3nd related expenditure are reported gross In the SOFA. Grants and Donations Grants and Donations are only included in the SOFA when the chanty has unconditional entitlement to the resources. Tax Reclaims on Donations and Gifts Incomlng resources from tax reclaims are included In the SOFA at the same Ilme as the gift to which they relate. Contractual Income and Performance Related Grants This is orily included in the SOFA once the reloted goods or service5 has been delivered. Gifts in Klnd Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the arnount actually realised. Gifts in kind for sale or distrlbution are induded in the accounts as gifts only when sold or distributed by the charily. Gifts in kind for use by the charity are included in the SOFA as incoming ￿SOUrceS when receivable. Donated Services and FaciSities These are only included In incomlng resources (with an equivalent amount In resources expended) where the beneflt to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value ro the charlty of the service or facility received. Volunteer Help The value of any voluntsry help ￿ceIved is not Included In the accounts but is described in the trustees, annual report. 16 3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS {Contlnued) FOR THE YEAR ENDED 31ST MARCH 2022 I. ACCOUNTING POLICIES (Continued) Investment Income This is included in the accounts when receivable. Investment Gains and Losses This included any gain or Ios5 on the sale of investments and any gain or loss ￿SuItIng from ￿Valu1n9 investments to market value at the end of the year. Expenditure and Liabllltles Llability Recognition Llabllities are recognised as soon as there is a legal or constructive obligation committlng the charity to pay out resources. fjovernanee Co$t$ Include costs of the preparation and examlnation of statutory accounts the costs of the trustees, meetings and c05t of any legal advice to trustees on governance or constitutional rnatter5. Grants wlth Performance Condltlons Where the charity gives a grant with conditions for its payment belng a specific level of service or output to be provided. such grants are only recognlsed in the SOFA once the recipient of the grant ha5 provided the specified servlce or output. Grants Payable without Performance Conditions These are only recognised in the accounts when a commltment has been made and there are no conditions to be met relating to a grant which remain in control of the charity. Pensions The charity operates a defined contribution pension scherne. Conrrlburions are charoed to the Statement of Financlal Activities a5 they become payable in accordance with the rules of the scheme. Operatrng Leases Rental charges payable under operatlng leases are charged on a straight line basis over the terms of the lease. Taxation The charity is exempt from tax on its charitable activities. Legal Status of the Charity The charity is a company lirnited by guarantee and has no share capital. In the event of the charity being wound up, the liabllitv In resDert of the auarantee is limited to £1 Der member of the charitv. Investments Investments quoted on a recognlsed stock exchange are valued at market value at the year end. Other investment assets are included at trustees. best estimate of markèt value. Fixed Assets Tangible fixed assets for use by the charib/ are capitalised if they can be used for more than one year and c05t at le6St £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt. There has been no chanqe to the 3ccouritinq policies (Valuation rules and methods of accountlnol slnce last year. Depreciation Expense Depreciation is calcL51ated at 3 rate to write off the cost of tangible fixed assets on a reducing balance over their estimated useful lives. The rates applied per annum are as follows.. Building Improvements Furniture & Fittings General Equipment 25010 25010 25 17 3 COUNTIES VINEYARD {FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS {Contlnued) FOR THE YEAR ENDED 31ST MARCH 2022 2. INCOME Unrestricte Funds Designated Funds Restricted Funds TOTAL 2021122 TOTAL 2020121 ) Donations & Legacies Regular Glfts Glfts & Donations Gift Aid Tax Recovered 155,258 15,329 33, 199 155,258 55,816 33,199 141,810 49,439 30,314 11,12 21.835 18,652 20 b) Investment Income Bank Interest Dlvidends li 6,407 6,407 7,187 6.412 c) Charltable Actlvltles Artivities & Events Playtime Income 12 12 6,829 2,580 1,273 9,409 1,273 776 d) Other Income Development Fund.. Gain on investments Training and Conferences Income li 8,462 8,462 67,266 57 8,462 67,323 18 3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS (contlnued) FOR THE YEAR ENDED 31ST MARCH 2022 3. EXPENDITURE Unrestrirted Funds Designated Funds Restricted Funds TOTAL 2021122 TOTAL 2020121 Note a) Cost of Charltable Artivlties Activitios & Events Bank Charges Catering Costs Children's Cost5 Church Life Expenses Cleaning Costs Communication Costs Community Outreach Conference Costs Debt Advice Costs Depreciation Expenses Development Fund.. Investment Management Fees DNA Costs Equipment Costs Gifts & DOnat￿OnS Insurance Costs IT Support C05t5 Lava Costs LlcÈnse & Subscrlptlons Ninistry Expenses Playtime Expenses Preryi5es Hire Printing, Postage & Stationery Repairs & Maintenance Staff Costs Sundry Expenses Tear Fund utility Costs Vlneyard Contributlon Visitors Expenses Volunteer Recognition Gift Youth Expenses 12 6,323 52 1,020 1,731 449 6,999 921 301 4,270 1,995 8,318 52 1,020 L,731 449 6,999 921 301 4,270 20,509 1,551 762 12 767 1,689 1,643 7,738 108 50 1,941 13,071 1,903 20,509 1,150 401 3,004 3,004 714 671 49,572 6,426 91 1,073 3,111 676 530 6,104 1,362 2,875 123,912 3,490 840 5,074 5,000 1,392 6,000 973 2,678 714 671 9,511 6,426 91 1.073 3,111 676 11,218 25,280 11.12 19,585 20,476 696 703 3,894 1,655 61 3,928 1,223 5,301 IIL,343 2,561 840 5,133 12 530 6,104 1,362 2,875 123,912 3,490 840 5,074 5,000 1,392 6,000 973 15 1,186 577 201,762 269 011 207 961 b) Governanc¢ Costs Legal & Professlonal Fees Independent Examiner's Fee 383 1,590 383 1,590 150 1,560 1.973 1.973 1.710 19 3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Llmited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS {continued) FOR THE YEAR ENDED 31ST MARCH 2022 4. DETAILS OF CERTAIN TYPES OF EXPENDITURE 2021122 2020121 Fees pald to the Independent Examlners - Independent Examination Fees paid to the Independent Examiners - Other profe55ionol fees 1,590 210 1,560 150 5. TANGIBLE FIXED ASSETS General Fund General Fund General Fund General Fund Deslgnated Fund Furnlture Equiprnent Costs Equipment Costs Total 31-Ma￿22 lTnprovement fittin95 H6tntner Title No.. WS%237251 Cosvvaluatlon Additions Cost at 01-Apr-21 200,000 175,958 15,295 27,214 5,969 424,436 31-M3r-22 Depreciation Charge Depre¢lation èt 01-Apr-21 174,815 287 15,295 26,751 114 1,369 218,230 1,551 31-Mar-22 Net Book Value Net Book Value 3L-Mar-22 31-Mar-21 200,000 200,000 856 349 463 3,450 4,600 204,655 A surveyor was contracted to provide a draft valuation report for the Hammer slte 2016. Although there was limited property sale data for thi5 type of property, the report suggested a base valualion in its current condifion of £200,000. The rebuild insurance advice for the property provided on 29th January 202Q was £950,000. In this financial year the Tru5tee5 agreed that £671 expenditure on equipment, fixtures and fittings that fell below the Indlvldual capitslisation threshold of £1,500 would be wholly written off in this financial period. No other departures from the accountino policies were made. The annual commltments under non-cancelling operating lea5e5 and capital commitments are as-follows.. 31st March 2022 None 31st March 2021 . None 6. INVESTMENTS Cash or cash equivalents Unrestrlcte Deslgnate Restricted Fund Fund Fund Total 31-Mar-22 Carrying (fairl valuo at beginning of period Add.. additions to investment5 during perio Less., disposals at carrying value Add/ldeductl.' transfer Inlloutl in the period Addlldeductl.. nel gainlllossl on revaluation Carrying Ifairl value at end of year 364.726 364,726 3,403 8,462 3,403 8,462 376 591 As at 31st March 2022 the charity held the following In its Investment portfolio.. Units Units No. Cost. 62,896.61 1.817777 70,720.62 1.614851 109,569.29 1.0448 Total Cost Fund name Market value 114,332 BMO MM Lifestyle 114,203 ISFL Sinfonia 114,478 Cornelian Managed D Cash 126,044 120,826 121,381 8,340 376.591 20 3 COUNTIES VINEYARD {FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company LSmited by Guarantee) NOTES TO THE FINANCIAL STATENENTS {contrnued) FOR THE YEAR ENDED 31ST MARCH 2022 7. CASH AT BANK AND IN HAND Unrestricted Fund Deslgnated Fund Restricted Fund Total 31-Mar-22 Total 31-Mar-21 Current Account CCLA/COIF Account 3CMA Account Deposit Accounts Cash In Hand 78,346 2,690 110,8961 28,597 5,607 25,296 {5361 66,914 31,287 5,607 25,296 1,361 74,633 31,284 4,396 25,294 1,361 1,361 03 8. DEBTORS AND PREPAYMENTS Unrestricted Fund Designated Fund Restricted Fund Total 31-Mar-22 Total 31-Mar-21 Gift Aid Tax Recoverable Loans 18,264 18,264 I,iii 16,283 1,778 I,iii 9. CREDITORS ACCRUALS AND DEFERRED INCOME: AMOUNTS FALLING DUE WITHIN ONE YEAR Unrestricted Fund Designated Fund Restricted Fund Total 31-Mar-22 Total 31-Mar-21 HMRC PAYE and NJ Independent Examinews Fee Volunteer Recognition Gift 2,666 1,590 6,000 2,666 1,590 6,000 2,416 1,560 10. CREDrroRS AND ACCRUALS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR The Charity held no long term labillties during this or the previous financial perlod. 21 3 COUNTIES VINEYARD {FORMERLY KNOWN AS THREE COUNTIES CHURCH) {Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2022 11. DESIGNATED FUNDS CURRENT YEAR Tot•1 01-Apr-21 Income Income (Gain on Investments) Expenditure Expendlture (Purchase of Flxed Assets) Transfers Total 31-Mar-22 Development Fund Dorcas Fund 3CNA Debt Advice Legal Reserve Fund 404,252 9,587 4,396 10,000 6,412 3,175 18.660 8,462 8,237 L5,502 20.509 410,889 3,260 5,607 10,000 6,000 3,060 TOTAL 2021 22 Fund Transfers The fund transfers represent= Dorcas Fund 3CMA Debt Advice 6,000 £6,000 transfer from general fund for monthly support 3,060 £3,060 transfer from general fund for monthly support PRIOR YÈAR Income Income (Gain on sale of as5etl Expenditure Expenditure (Loss on Investments) Transfers Total 01-Apr-20 Total 31-Mar-21 Development Fund Dorcas Fund 3CMA Debt Advice Refurbishment Fund Lega1 Reserve Fund 340,987 40 4,094 1,068 7,284 9,044 9,988 67,266 6,285 5,497 13.071 1,069 5,969 15,0001 6,000 3,385 404,252 9,587 4,396 10,000 io,ooa TOTAL 21 Fund Transfers The fund transfer5 represent.. Development Fund Dorcas Fun¢5 3CMA Debt Advice 15,0001 trèn5fer to designated Legal Resetve Fund 6,000 £6,000 transfer from general fund for monthly support 3,385 £3,060 transfer fro￿ general fund for rnonthly support, plu5 £324.92 transfer from general fund to cover shortfall in expenditure. I transfer to clear balance 10,000 transfer £5.000 from designated Developmerlt Fund (see above) £5.000 from general fun Refurbishment Fund Legal Reserve Fund The Development Fund wa5 established by the Leadership team to support future developments in the church buildings or personnel. elther The Dorcas Fund was set up to provide support for various charitable activities. The amounts transferred from the general fund are set at 5010 of the charity's regular gifts and offerings. 3CMA Debt Advlce - 3CC has been runnlng 3CMA debt advlce for sever81 years. We have now moved the offlce out of the church and $0 are looking for external funding for some of its Costs. The fund wa5 Set up to clearly identify all 3CMA costs and income and be available Lo support funding applications. Prior to 2014, 3CMA was a part of Frontline Debt Management. Slnce 2014, Frontllne divided all branches Into Members ènd Partners and 3CMA bÈcame a Partnor branch sponsored by 3CC. Refvrbishment Fund - A special gift fund, with gifts from church attendees, to enhance and update the decor and facilities in our church home (the Harnmer building). This fund was Specific for that purpose and was c105ed in financial year ended 31st March 2021. The Legal ReseNe Fund was established by the Trustees specifically for potential legal costs. 22 3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) {Company Limited by Guarantee) NOTES TO THE FINANCIAL STATENENTS (contlnued) FOR THE YEAR ENDED 31ST NARCH 2022 11. DESIGNATED FUNDS {continued) The Deslgnated funds are wholly representeo by.. 31-Mar-22 31-Mar-21 Fixed A55ets Investments Cosh at bank and in hand Debtors 3,450 376,591 48.604 I,iii 4,600 364,726 57,131 1,778 12. RESTRICTED FUNDS CURRENT YEAR Total 01-Apr-21 Total 31-Mar-22 Income Expendlture Transfers Designated Gifts Elaines Fund Playtlme 1,596 20,232 1,000 1,273 22,471 125 (5181 1,000 343 530 {4001 TOTAL 275 825 21 22F nsfers The fund transfers rep￿sent.. Designated Gifts Playtlme 125 for Afghan special collection {4001 for contributiOtI to general fund for building costs, energy and refreshments Any restricted funds In deficit will be replenished in the followlng flnanclal year. PRIOR YEAR Total 01-AP￿20 Total 31-Mar-21 Income Expendlture Transfers Designated Gifts Playtirne 1,396 944 6,137 5,861 12 (761 {932) 1,596 TOTAL 2.340 The fund transfers represent.. Designated Gift5 Playtime 1761 for schools work 19321 transfer from general fund for play￿Me fees less cleaning and facilities overhead5 The De$lgnated Gifts Fund was establlshed to recelve varlous speciflc offers of support from members of the church and are applied as grants in accordance with the members wishes. Playtlme Is a weekly parent and toddlers group with IO0+ attending where parents pay a £2 donation. Elaines Fund was set up following a gift left in a will, for the purpose of enabllng leaders, members and young people to attend retreat and mi55iOn trips. 23 3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Llmited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS {eontinued) FOR THE YEAR ENDED 31ST MARCH 2022 12. RESTRICTED FUNDS (continued) The Restrirted funds are wholly represented by.. 31-Mar-22 31-M3r-21 Cash at bank and in hand 825 1,596 13. ANALYSIS OF NET ASSETS BY FUND Unrestrlrted Fund Designated Fund Restricted Fund Total 31-Mar-22 Total 31-Mar-21 Flxed Assets (Tangible Assets) Fixed Assets (Investments) Net Current A55ets Long Term Liabililies 201,205 3,450 376,591 49,715 204,655 376,591 139,584 206,206 364,726 151,053 89,044 825 14. RECONCILIATION OF MOVEMENT ON CAPITAL AND RESERVES The Company is Limited by Guarantee {074902941 and is a Charity registered with the Charity Commission 11140214) and doe5 not have a Share capitsl and has no income subject to Corporation Tax. 2021122 2020121 Surplus / Deficil for the financial year other Recognised Gains 11,1551 87,275 Balance Brought Forward 721,985 634,710 Closing Funds at 31st March 202212021 24 3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) {Company Llmlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2022 IS. STAFF COSTS AND NUMBERS TOTAL 2021122 TOTAL 2020121 Gross WagÈ£ and Salaries Employer's National Insurance Costs Employer'5 Pension Contributions 116,698 4,383 2,831 105.371 3,163 2,809 The Charity operates a PAYE Scheme to pay all employed members of Staff. The 2021122 Employers NI figure Includes the full £4,000 12020/21.. £4,000) employment allowance claimed. Number of ernployees at the end OF Ihe year who were engaged in each of the following activities (includes full time and part time employeesl.. TOTAL 2021/22 TOTAL 2020/21 Charitable Artivities io io No employees received emoluments in excess of £60,000 12020121..Nonel The charity operates a government backed defined contribution pension scheme. Contributions are charged to the Statement of Financial Artivities a5 they become payablo in 8ttordante with the rules of the scheme. The charity is LSnder no further obligation to make any extra payments irrespective of how that pension fund performs, The employer contributions in 2021122 amounted to £2,831 {2020121.. £2,809}. The key management personnel of the charity comprise the Trustee/Directors and the Church Leadership Team. One Tru5teelDireetor is remunerated for their role as Operations Manager. Two member of the Church Leadership Team are remunerated. The total employee benefits {including employer national insurance and employer pension tontributionsl of the key manaoement personnel of the charity were £54,603 12020121.. £49,287). 16. DIRECTORS AND ofHER RELATED PARTIES As disclosed above in note 15, one Tru5teelDirertor received rernuneration for their role as Operations Manager. Name of trustee Legal authority Amounts ald or benefit value 2021122 TOTAL 202012 L TOTAL Remuneration (incl employer NI) Pension M Brown Governing document 20,164 584 20,748 20,354 584 20,748 A related party to Trustee D Wrlght Ihis spouse) recelved remuneratlon of £11,322 for her role as Pastoral and Projects Leader. Employer national insurallce and employer pension contributlOn5 totalling £988 were also paid by the Church in Connec￿On wlth thls employment. Note Ihese payments reflect the remuneration paid for the period since O Wright was appointed to the Board of Trustees on 21st Septembor 2021 and are also included In the key management personnel calculation in note 15. No other payments We￿ made to directors or any persons connerted with them during this financial period. No maLerial transaction took place between the charity ènd a trustee or any person connected with them. 25 3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2022 17. RISK ASSESSMENT The Directors actively review the major risks which the charity faces on a regular basis and believe that malntsining the free reserves stèteo, combined with the annual review of the controls over key financi21 systems carried out on an annual basis will provide Sufficient resource5 in the event of adverse conditions. The Directors have also examined other operational and business risks which they face and confirm thal they have established system5 to mitigate the significant risks. 18. RESERVES POLICY The Directors have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Directors aim to ensure the charity will be able to contlnue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The directors will endeavour not to set aside funds unnecessarilv. 19. PUBLIC BENEFIT The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or 'aims' that are for the public benefit. Detai15 of how the charity has achieved this are provided in the Report of the Directors. The directors confirm that they have paid due regard to the Charity Commission guidance on publi¢ benefit before deciding what activitie5 the tharity should undertake. 26 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS I report to the trustees on my examination of the accounts of 3 Countie5 Vineyard for the year ended 31st March 2022. Responslbllltles and basis of report As the charity's trustees of the charitable company (who are also the directors of the company for the purposes of compallv lawl, you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 I'the 2006 Act"). Having sat15fied myself that the accounts of the charitable company are not required to be audited for thi5 year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's account5 as carried out under secbon 145 of the Charities Act 2011 I'the 2011 Act'l. In carrying out my examination, I have followed the Directions given by the Charity Commlssion (Ljnder section 14515llbl of the 2011 Act. The company's gross income exceeded £250,000 and I am qualified to undertake the examlnation by belng a member of The Association of Charity Independent Examiners. Independent examiner's statement I have completed my examination. I confirm that no tnaterial rnatters have tome to my attention whlch gives me cause to believe that-. accouTrtinq records were not kept in accordance with section 386 of the Cornpanies Act 2006.. or the accounts do not accord with such records. or the accounts do not comply with relevant accotsnting requirements under section 396 of the Companie5 Act 2006 other than any requlrement that the accounts give a 'true and fair, view which Is not a matter considered as part of an independent exarnination,. or the accounts have not been prepared in accordance with the Charitie5 SORP {FRS1021. I have no other concerns and have come acros5 no other matters In connection wlth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Date.. 30th September 2022 Independent Ex&mineFs Ltd Unit 2 The Broadbridge 8usine5s Centre Delling Lane Bosham West Sussex P018 8PIF 27