Company number 07492531
## **ARUNDEL MUSEUM SOCIETY**
**ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
**ARUNDEL MUSEUM SOCIETY**
## **ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
|**INDEX**||
|---|---|
||Page|
|Trustees Annual Report|1|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7|
## **ARUNDEL MUSEUM SOCIETY**
## **DIRECTORS' AND TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities issued in July 2014.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Charity registration number 1140198
Company registration number 07492531, registered in England and Wales. Registered office: The Arundel Museum, Mill Road, Arundel, West Sussex BN18 9PA
## **ROYAL PATRON**
Her Royal Highness Princess Alexandra
## **PATRON**
The Duke of Norfolk
## **TRUSTEES**
The Trustees in office during the year were:
P E Carder MBE - Life President M Webb - Secretary M B J Heathcote C G Boyce (resigned 9 Jun 2021) C Betts SJ Beeby MJA Farquharson - Chairman S Evans
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, the Memorandum and Articles of Association of Arundel Museum Society, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **Recruitment and appointment of new trustees**
As set out in the Articles of Association the trustees shall elect from their number such of them to act as officers of the charity being the chairman, deputy chairman, secretary and treasurer of the charity. At each subsequent annual general meeting one-third of the trustees or, if their number is not three or a multiple of three, the number nearest to one-third, must retire from office. If there is only one trustee he or she must retire. A retiring trustee may offer themselves for re-election.
The procedure for members to nominate potential trustees prior to the AGM are set out in the Memorandum & Articles of Association of the Arundel Museum Society.
New trustees undergo an orientation to brief them on their legal obligations under charity and company law, the Charity Commission guidance on public benefit, content of the Memorandum and Articles of Association, the committee and decision-making processes, the business plan and recent financial performance of the charity. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Page 1
## **ARUNDEL MUSEUM SOCIETY DIRECTORS' AND TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020**
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The charity's objects are specifically restricted to the establishment, maintenance and improvement of a museum and heritage centre in the town of Arundel in the county of West Sussex, for the education of the inhabitants of and visitors to the town of Arundel and the surrounding area, and thereby promote interest in:
1. the past, present and future of Arundel and surrounding district
2. its geological and archaeological origins
3. its political, religious and social history, and
4. its agricultural, industrial and cultural development.
The trustees have complied with the duty in Section 4 of the Charities Act 2011 to have due regard to the guidance published by the Charity Commission.
## **Significant activities**
The museum incorporates the Arundel Visitors Information Point which is run by our team of volunteers.
Like all venues open to the public, the Museum's activities were severely curtailed due to Covid-19 pandemic in 2020. The two staff members were placed on furlough during the two periods of lockdown.
## **Volunteers**
Our charity is actively involved with the local community and relies on voluntary help. Around 90 volunteers assist with the day to day running of the museum and the Arundel Visitors Information Point, fundraising activities and group visits from many groups and schools.
## **ACHIEVEMENTS AND PERFORMANCE**
## **Charitable activities**
The museum and the Arundel Visitors Information Point is operated under a lease by a 100% owned trading subsidiary Arundel Museum (Trading) Limited which employs a manager, and a part time deputy manager. The museum is otherwise manned by our unpaid volunteers and provides a much-needed service to both residents and visitors to Arundel.
In a normal year, we arrange guided tours, children's activities and evening and lunchtime talks in the Jubilee Room. These activities and the hiring out of the Jubilee Room to clubs and societies for meetings and events was for the most part suspended,
## **Fundraising activities**
The Museum was very fortunate to receive financial support from The Arts Council, The Heritage Lottery Fund, Arun District Council, Southdown National Park, South East Development Programme and Arundel Town Council during 2020. In addition, we received a number of generous donations from members and supporters. We are grateful to all those people and institutions who donated money to the Museum. Without their support, the Museum would not have survived a very challenging year.
Page 2
## **ARUNDEL MUSEUM SOCIETY DIRECTORS' AND TRUSTEES' ANNUAL REPORT**
## **FOR THE YEAR ENDED 31 December 2019**
## **Subsidiary**
The subsidiary, Arundel Museum (Trading) Limited, had an income of £40,778. This included Coronavirus Job Retention Scheme grants for furloughed staff of £9,269. There was a surplus of £16,962, of which £16,710 was donated to Arundel Museum Society.
## **Consolidation**
Arundel Museum Society General activities made a surplus of £34,516. This included a donation from the Arundel Museum (Trading) Ltd of £16,962.
## **Reserves policy**
The trustees, having regard to the cash flow requirements, have operated a policy of keeping surplus funds in an interest bearing deposit account and seek to achieve a rate on deposit which is comparable with other main banks.
## **Grants policy**
The grants received for both ongoing projects and the construction and fit-out of the museum have been included as Incoming Resources on the Statement of Financial Activities in the years they were received while the related expenditure for on-going projects is written off in the years incurred. Other expenditure which is of a capital nature has been treated as Fixed Assets and accordingly added to the Balance Sheet. In future years, the costs of these assets will be charged to the Statement of Financial Activities over their expected useful lives.
## **FUTURE DEVELOPMENTS**
The curator and her team are continuing to assess items for the collection with a view to rotating and refreshing the exhibits. Where appropriate , exhibits of a particular period or a collection of artefacts will be displayed in the Jubilee room for a limited time. The Tony Pudwell exhibition in January 2018 is an example of the activity.
The report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
Signed on behalf of the Board of Trustees
Malcolm J A Farquharson Director Approved by the Board of Trustees: 22 June 2021
Page 3
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF**
## **ARUNDEL MUSEUM SOCIETY**
I report on the accounts of the charity for the year ended 31 December 2020, which are set out on pages 5 to 11.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **INDEPENDENT EXAMINER'S STATEMENT**
I am qualified to undertake the examination by being a member of the Institute of Chartered Accountants in England and Wales.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act: or
- the accounts did not accord with the accounting records: or
- the accounts did not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Elwyn Waugh Waugh & Co Chartered Accountants
51 High Street, Arundel, West Sussex BN18 9AJ
2.2 June 2021
Page 4
## **ARUNDEL MUSEUM SOCIETY**
## **STATEMENT OF FINANCIAL ACTIVITIES AND INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
|Note
**INCOMING RESOURCES**
Incoming resources from generated funds
Voluntary income
Activities for generating funds
2
Investment income
3
Incoming resources from charitable activities
Rent
Other incoming resources
Development costs
Total incoming resources
**RESOURCES EXPENDED**
Costs of generating funds
Charitable activities
6
Governance costs
7
Other resources expended
8
Total resources expended
Net incoming resources before transfers
Gross transfers between funds
**NET INCOME (EXPENDITURE) FOR THE YEAR**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**Total funds carried forward**|Unrestricted
Funds
100,083
0
73
14,035
0
114,191
90
75,540
2,612
1,433
79,675
34,516
0
34,516
76,834
£111,350|Restricted
Funds
17,800
0
0
0
0
17,800
0
0
0
38,474
38,474
-20,674
0
-20,674
1,138,273
£1,117,599|Total Funds
2020
117,883
0
73
14,035
0
131,991
90
75,540
2,612
39,907
118,149
13,842
0
13,842
1,215,107
£1,228,949|Total Funds
2019
62,477
0
114
13,536
0|
|---|---|---|---|---|
|||||76,127|
|||||280
87,372
2,445
42,121|
|||||132,218|
|||||-56,091
0|
|||||-56,091
1,271,198|
|||||£1,215,107|
Page 5
## **ARUNDEL MUSEUM SOCIETY**
## **BALANCE SHEET AS AT 31 DECEMBER 2020**
|Note
**FIXED ASSETS**
Tangible assets
10
Investments
11
**CURRENT ASSETS**
Debtors
12
Cash at bank and in hand
**CREDITORS: amounts falling due**
**within one year**
13
**NET CURRENT ASSETS**
**NET ASSETS**
**THE FUNDS OF THE CHARITY**
Restricted income funds
14
Unrestricted income funds
**TOTAL CHARITY FUNDS**
15|2020
1,115,548
100
1,115,648
32,152
82,999
115,151
-1,850
113,301
£1,228,949
1,117,599
111,350
£1,228,949|2019
1,155,455
100|
|---|---|---|
|||1,155,555
22,664
40,514|
|||63,178
-3,626|
|||59,552|
|||£1,215,107|
|||1,138,273
76,834|
|||£1,215,107|
The accounts have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Small Entities.
For the financial year ended 31 December 2020 the company was entitled to exemption from audit under section 477 Companies Act 2006; and no notice has been deposited under section 476.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
Signed on behalf of
the Board of Trustees
MBJ Heathcote Director
Approved by the Board of Trustees: 22 June 2021
Page 6
## **ARUNDEL MUSEUM SOCIETY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## 1. **PRINCIPAL ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements have been prepared under the historic cost convention, with the exception of investments which are included at market value, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
## **Preparation of consolidated financial statements**
The financial statements contain information about Arundel Museum Society as an individual charity and do not contain consolidated financial information as the parent of a group. The charity has taken the option under Section 398 of the Companies Act 2006 not to prepare consolidated financial statements.
## **Exemption from preparing a cash flow statement**
Exemption has been taken from preparing a cash flow statement on the grounds that the charitable company qualifies as a small company.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Costs of generating funds represent the costs of fundraising expenditure. Charitable activities includes the curatorial costs of the exhibition, as well as the administration costs of the charity. Governance costs are those costs that meet the constitutional and statutory requirements of the charity. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off the cost less estimated residual value of each asset over its estimated useful life:
|Leasehold property|2% on cost|
|---|---|
|Furniture fixtures & fittings|10% on net book value|
|Office equipment|25% on net book value|
No depreciation has been charged on freehold property, as in the trustees' opinion, the residual value is in excess of cost.
Fixed assets are stated at cost less accumulated depreciation. The cost of minor additions below £500 are not capitalised.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Page 7
## **ARUNDEL MUSEUM SOCIETY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
|2.
**ACTIVITIES FOR GENERATING FUNDS**
Fundraising events
3.
**INVESTMENT INCOME**
Deposit account interest
4.
**NET INCOMING (OUTGOING) RESOURCES**
Net resources are stated after charging (crediting):
Depreciation - owned assets|Unrestricted
Funds
0
£0
£73
£1,433|Restricted
Funds
0
£0
£0
£38,474|Total Funds
Total Funds
2020
2019
0
0
£0
£0
£73
£114
£39,907
£42,121|Total Funds
Total Funds
2020
2019
0
0
£0
£0
£73
£114
£39,907
£42,121|
|---|---|---|---|---|
|||||£0|
|||||£114|
|||||£42,121|
## 5. **TRUSTEES' REMUNERATION AND BENEFITS**
There was no trustees remuneration in the year ended 31 December 2020 or 31 December 2019.
There were no trustee's expenses paid for the year ended 31 December 2020 or 31 December 2019.
Page 8
## **ARUNDEL MUSEUM SOCIETY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## 6. **RESOURCES EXPENDED - CHARITABLE ACTIVITIES**
|Unrestricted
**Activities undertaken directly**
Curatorial and educational
12,310
Exhibitions
263
Publicity
2,916
Services for members
5,000
Administration
39,425
Property costs
15,626
Grants
0
£75,540
7.
**RESOURCES EXPENDED - GOVERNANCE COSTS**
AGM / Board meetings
0
Sundry expenses
0
Accountancy fees
2,612
£2,612
8.
**RESOURCES EXPENDED - OTHER**
Long leasehold amortisation
0
Depreciation - Fixtures
0
Depreciation - Office equipment
1,433
Surplus on disposal
0
£1,433|Restricted
0
0
0
0
0
0
0
£0
0
0
0
£0
22,847
15,627
0
0
£38,474|Total Funds
2020
12,310
263
2,916
5,000
39,425
15,626
0
£75,540
0
0
2,612
£2,612
22,847
15,627
1,433
0
£39,907|Total Funds
2019
9,664
3,371
5,673
5,000
46,986
16,626
52|
|---|---|---|---|
||||£87,372|
||||0
0
2,445|
||||£2,445|
||||22,847
17,363
1,911
0|
||||£42,121|
Page 9
## **ARUNDEL MUSEUM SOCIETY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## 10. **TANGIBLE FIXED ASSETS**
|**Cost**
At 1 January 2020
Additions
Disposals
At 31 December 2020
**Depreciation**
At 1 January 2020
Charge for the year
At 31 December 2020
**Net book value**
At 31 December 2020
At 31 December 2019
11.
**FIXED ASSET INVESTMENTS**
Shares in wholly owned subsidiary Arundel Museum
12.
**DEBTORS**
Amounts owed by Group undertakings
Gift Aid tax recoverable
Grants
Prepayments
Friends of Arundel Museum
VAT
13.
**CREDITORS: amounts falling due within one year**
Trade creditors
Other creditors|Leasehold
Property
1,142,366
0
0
1,142,366
148,915
22,847
171,762
£970,604
£993,451
(Trading) Ltd|Furniture
fixtures &
fittings
346,779
0
0
346,779
190,510
15,627
206,137
£140,642
£156,269|Office
Equipment
19,226
0
0
19,226
13,491
1,433
14,924
£4,302
£5,735
2020
£100
19,033
330
5,172
2,340
4,985
292
£32,152
1,540
310
£1,850|Total
1,508,371
0
0|
|---|---|---|---|---|
|||||1,508,371|
|||||352,916
39,907|
|||||392,823|
|||||£1,115,548|
|||||£1,155,455|
|||||2019
£100|
|||||13,364
4,519
0
3,001
1,603
177|
|||||£22,664|
|||||3,626
0|
|||||£3,626|
Page 10
## **ARUNDEL MUSEUM SOCIETY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## 14. **RESTRICTED INCOME FUNDS**
|Building Fund
Heritage Lottery Fund|Funds
brought
forward
1,138,273
0
£1,138,273|Incoming
resources
0
17,800
£17,800|Outgoing
resources
-38,474
0
-£38,474|Transfers
between
funds
0
0
£0|Funds
carried
forward
1,099,799
17,800|
|---|---|---|---|---|---|
||||||£1,117,599|
## 15. **ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Unrestricted funds
Building Fund
Heritage Lottery Fund|Tangible
Fixed assets
4,302
1,111,246
0
£1,115,548|Investments
100
0
£100|Net
current
assets
106,948
-11,447
17,800
£113,301|Total
111,350
1,099,799
17,800|
|---|---|---|---|---|
|||||£1,228,949|
Page 11