## **REIGATE DISTRICT SCOUT COUNCIL** ## ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2025 Including MINUTES OF THE 2024 ANNUAL GENERAL MEETING and AGM 2025 Agenda **http://www.reigatescouts.org.uk/** ## **Tuesday 1st July 2025 at 7.30 for 8.15pm** ## **AGENDA** 1. **Introduction and welcome** ## **2. Apologies for absence** ## **3. Governance Topics** - a. Agree the Minutes of the Annual General Meeting held on 2[nd] July 2024 - b. Adopt the revised Constitution - c. Note the District’s financial year - d. Agree the number of members that may be appointed to the Trustee Board - e. Agree the quorum for future meetings of the District Scout Council ## **4. Review of the Previous Year** - a. The District Lead Volunteer’s review of the year to 31 March 2025 - b. The District Treasurer’s review of the accounts for the year ended 31[st] March 2025 - c. Receive and consider the Annual Report of the District Trustee Board including the accounts ## **5. Appointments** Following recommendation from the open selection process initiated by the District trustee Board: - a. District Chair - b. District Treasurer - c. District Trustee Board members - d. District President and Ex-officio Trustees - e. Independent Examiner ## **6. Presentations and Awards** ## **7. Address by the District President** ## **8. Address by the County Representative** **9. Closing remarks** 2 ## **Trustees' Annual Report for the year 1 April 2024 to 31 March 2025** Charity name: **REIGATE DISTRICT SCOUT COUNCIL** Charity's principal address: **Tanfield. Hogspudding Lane, Dorking RH5 5DU** Charity Registration Number: **1140186** Scout District registration number: **15417** ## **Names of the charity trustees who manage the charity District Trustee Board** All trustees acted for the whole year except where stated ## **Section A Reference and administration details** ||**Trustee name**|**Office**| |---|---|---| |**Appointed:**|Edward Warans|Chair| ||Graham Hanson|Treasurer| |**Ex-Officio:**|Andrew Bolton|District Lead Volunteer – Programme| ||TonyBrown|District Lead Volunteer – Strategy| ||Adrian Jackson|District Lead Volunteer – Adult Support| |**Elected Members:**|JudyClark|| ||Kim Farnes|| ||LibbyGreen|| ||AndyHarwood|| ||AntonySimm|| ||Kevin Smith|| ||Graham Tilford|Scout Shop Manager| |**Nominated**
**Members:**|Luke Church|District Youth Lead Volunteer| ## **Section B Structure, governance, and management** **Type of governing document** : The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. **How the charity is constituted:** The District is a trust established under its rules which are common to all Scouts. 3 **Trustee selection methods:** The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. New trustees are appointed at the annual general meeting following recommendations from the publicised selection process initiated by the District Lead Volunteer and the District Trustee Board. Trustees serve for three years after which they may put themselves forward for re-appointment for a maximum of two further terms. A trustee must serve no more than nine years in any trustee role. The Trust Deed provides for a minimum of five trustees, to a maximum of twelve trustees. ## **Additional governance issues** The District is managed by the District Trustee Board, the members of which are the Charity Trustees of the Scout District which is an educational charity. This District Trustee Board exists to support the District Lead Volunteers in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub-committees that may be required; Appointing District Administrators and Advisors other than those who are elected. ## **Risk and Internal Control** The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two authorisations for all payments and a comprehensive insurance policy to ensure that insurable risks are covered. ## **Section C Objectives and activities** ## **Summary of the objectives of the charity set out in its governing document:** The objectives of the District are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social, and spiritual potentials, as individuals, as responsible citizens and as members of their local, national, and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, and guided by adult leadership. ## **Summary of the main activities in relation to these objects:** Refer to the report in section D below by the District Lead Volunteer TeamDC. ## **Public Benefit:** Subscriptions are charged for membership to cover immediate running costs of the District, and these do not unduly restrict membership. The District follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting's aims are for the public benefit and that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits *for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary. 4 **Section D Achievements and performance** Where does the time go? It seems like only yesterday that we presented the last report, yet 12 months have elapsed, and another action packed, adventure filled, experience enjoyed, and opportunity eye opener have passed us by. Our numbers continue to be healthy with 1551 young people reported on this year’s census (1536 in 2024). This demonstrates that Scouting is still seen as a valuable organisation that young people and their parents want to be part of. This is reflected in the constant flow of enquiries to join and the strong waiting lists across the District. The challenge of course is to maintain this level, look for opportunities to grow existing sections and open new ones. But to achieve this we need a continuing stream of volunteers, a big challenge in its own right! - Squirrels – continue to be a success with younger members getting their first experience of Scouting. We have lots of enquiries of more 4 and 5 years olds wanting to join so would be great to see a few more Dreys open. - Beavers – we’ve had a St George’s Day event (Gatwick Air Museum) and the Christmas carols & craft event. - Cubs – we’ve had Go Karts (won by 14[th] ), Cooking (won by 5[th] Gibson) and Scientist Badge Day - Scouts – we held our first hill-walking weekend for older Scouts / young Explorers in the Brecon Beacons. Scoutabout also took place with most, if not all, troops represented. - Explorers – we’ve had the Annual Quiz (won by 6th), shooting (won by 1[st] /2[nd] ) and The Great Escape (won by 17[th] ). Alongside this, many Explorers worked towards their Duke of Edinburgh awards and took part in Monopoly Run Live in London. - Network – still small in numbers but continue to meet and support events like TGE. - Young Leaders – a very active and engaged programme for our Young Leaders, many of whom are supporting weekly section meetings in their own groups. - Jordan Heights – we’ve seen continued use of the campsite both for overnight experiences and site activities. A lot of investment in time and effort has gone into improving existing facilities, introducing some new activities and looking at longer term solutions to keep the site sustainable. There has been an increased focus on learning, partly as an outcome to the Preventing Deaths inquiry. A huge thank you to everyone who has progressed the learning assigned to them, and of course to Margaret Tilford and Mike Creed for their tenacity in ensuring our compliance. We’ve seen a few people move away from Scouting over the last 12 months and their contribution will be greatly missed. - Pam Hickman – after 57 years’ service in various roles has decided to hang up her wood beads - Alan & Mary Osborn – moved to West Sussex - Jackie Churchyard – moved to Isle of Wight Sadly we have said farewell to a number of leaders and individuals who have been involved with Scouting locally. We especially remember Peter Mitchell who was involved for a great number of years and more recently with Jordan Heights. Also, Ray Davis, former GSL of 8[th] Reigate. We remember the service and dedication that they have given. 5 As volunteers, we all know the real value that Scouting provides for our young people; the skills that it equips them for life, the confidence that it gives them, the friendships that it creates. It may seem tough sometimes knowing what activity to run next week, or where to hold this year’s Summer Camp when there is a constant barrage of emails and requests to complete more learning, provide more information or attend more meetings. But remember that everything you do, has a truly memorable impact on our Squirrels, Beavers, Cubs, Scouts, and Explorers, so ‘keep smiling and carry on’. And of course, continue to encourage your friends, families and colleagues to get involved. Scouting enriches everyone’s’ lives whether as a young person or as a volunteer. As our examiner pointed out on reviewing the accounts, you can’t put a value to the contribution that everyone provides! So a BIG, BIG, thank you to all. ## **Tony Brown,** _**District Commissioner (Strategy)**_ **On behalf of TeamDC** 6 OL4r Year ill Nuthbers Rei9Ate Pisfvict- 2025 Youth AvAnl• 42Sthtw.32 rthi ' Jordan H•lzhts 817 camping nights. Most popular activity is archery 384 volunteers 4 Award for Merits arKI 2 Chief Scout Commendalion for Good Semce preswt•d Tralnlnr First Response Training delivered to 71 volunteers and 37 young people across 6 courses #TeamReigate **Section E: Financial Review** ## **Summary of Financial Performance** The accounts this year have again been produced on an income and expenditure basis taking into account accruals and prepayments of costs. The Income & Expenditure summary shows a net income of £11,010, which was higher than the budgeted amount, mainly due to a higher amount of interest from United Trust Bank, a higher headcount paying subscriptions than budgeted, lower than budgeted section activity costs and District Team costs. In addition, both the District Shop, and Jordan Heights performed better than budget, despite various agreed maintenance and repair costs for Jordan Heights to improve the site and facilities. The trustees receive no remuneration. nor any expenses, other than reimbursement of costs incurred directly to benefit Scouting. Because the end of year reconciliation confirmed that District income vs expenditure was better than the budget expectations, and that the District reserves remain above the agreed minimum level, the District Trustee Board were again able to approve an end of year rebate to Groups. Over the last 5 years District have now funded over £24,500 of subscriptions rebates, to mitigate as much as possible the impact on Groups of Covid, and ongoing financial pressures. However, the District Trustee Board agreed that going forward we will need to taper the levels of rebates in order to maintain our ability to help Groups for as long as possible. The District Trustee Board have thus agreed a subscriptions rebate totalling £3,009 (i.e. £1.94 a head), which was allocated as part of the 2025/26 subscriptions collection. Thus, the net subscriptions to District for 2025/26 will be £53 per head (vs £48 in 2024/25), the increase being due to a £5 increase in HQ subscriptions (£38 to £43), and 25p less discount from County subscriptions, and therefore effectively no increase from the District component of subscriptions. The District holds £11,057 as Restricted Funds, which now includes a grant from the Peter Harrison Foundation, and a donation for Scout Network activities, in addition to the Jack Harwood and David Barrell funds. In terms of Designated Funds, there is £9,545 allocated to the Jamboree reserve, plus £9,270 allocated to the Baden Drive repairs reserve, i.e., the agreed cumulative District annual allocation of £2,000 per year as a Designated Fund to cover small repairs to Baden Drive on an ongoing basis, net of any in year incurred Baden drive costs. Also, the Designated Reserve for the Expedition Fund remains at £2,000; which was an agreed reserve to support specific individual or section activities nominated via the Team Reigate Executive. The £750,000 valuation asset of Baden Drive is also specified as a “restricted fund”, as agreed with the independent examiner, on the basis that there are conditions pertaining to the property, in that it is held in trust by the Scout Trust Association and is to remain a venue for Scouting. In terms of the Balance Sheet, the District continues to hold funds in a current account and a small balance in a Gold account at CAF bank, together with separate CAF accounts for the District Scout Shop, Jordan Heights and for Scout Network, as well as funds being held with CAF IFSL and United Trust Bank. At the year-end these assets amounted to £219,426 (vs £204,349 last year). Other main assets are the value of the Baden Drive HQ (£750,000) and Shop stock (£8,474). The main liabilities are the retained subscriptions (£71,603). Overall therefore, Assets less Liabilities are £908,774 (vs £897,766 last year). The District thus remains in a healthy financial state at the year end. The Districts policy on reserves is to hold sufficient reserves to continue the charitable activities of the District should income and fundraising activities fall short. The District Trustee Board considers that the District holds sufficient reserves to satisfy this policy, having undertaken during previous years a detailed review of reserves. The most recent review of reserves concluded that an appropriate level of reserves to cover contingencies on Baden Drive, Jordan Heights and operating costs was £110,000. Currently unrestricted reserves (net of Baden drive building asset) are circa £126,902 (vs £122,329 last year), thus still aligning with the approved plan to allow District to redistribute excess reserves back to Groups over a period in the form of subscriptions rebates, to allow managing of any future risks, and also to build up from these excess reserves a restricted fund of £2,000 per annum to cover small repairs at Baden Drive. 8 ## **Contingent Liabilities** The County Trustee Board has noted and approved the agreement between Reigate and East Surrey Scout Councils that, should at some stage in the future the property known as that on Baden Drive, Horley, become unavailable for scouting use and be sold by Reigate District Scout Council, East Surrey District Scout Council may at that time claim an interest of 30/263 of the net sale proceeds. Net sale proceeds to be calculated after allowing for costs incurred by Reigate District Scout Council, from 1 April 2010, to improve the fabric of the buildings and reflected in the state of the asset at the time of disposal, together with the costs of disposal. The costs of improvement will be adjusted to present day value by the increase in RPI between the date of expenditure and the date of disposal. ## **Accounting Policies** **Basis of Preparation** is the historic cost convention, with the exception that investments are included at market value. **Income** is recognised as soon as it arises for the District shop and Jordan Heights campsite. Subscription income is charged on a capitation basis taken on headcounts in January. Groups within the District pay their subscriptions to the District in March. The National and Surrey County subscription elements are paid out in April, after the year end. Interest income is recognised when received. Investment income is recognised based on the end of year valuation. **Expenditure** is recognised as soon as it arises. . Purchases of equipment at the Jordan Heights campsite is fully charged in the accounts at the date it arises. **Land and Buildings** at Baden Drive, Horley are stated in the accounts at the trustees valuation. No depreciation is provided. The land occupied by the Jordan Heights campsite is held on a lease from the Nation al Trust and has no valuation placed on it by the trustees. **Investments** in the Charities Aid Foundation subsidiary, CAF Financial Solutions, are shown in the accounts at valuation. ## **Section F: Investment Policy** The District adopts a low-risk strategy to the investment of its funds. All funds are held in cash using only a charity savings account with United Trust Bank and investments with CAF IFSL, a charity specific fund. The District Trustee Board regularly monitors the levels of bank balances and the interest rates received, to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, and before doing so the District Trustee Board considers the cash flow requirements. ## **Section G: Statement of Trustees Responsibilities** Charity law requires the Trustees to prepare statements of account for each financial year which gives a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources for that period. In preparing those financial statements, the Trustees are required to: - select suitable accounting policies and apply them consistently - observe the methods and principals in the Charities SORP - make judgements and estimates that are reasonable and prudent - state whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the financial statements - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy, the financial position of the charity at any time, and to enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and 9 Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and ensuring their proper application in accordance with charity law, and hence for taking reasonable steps for the prevention and detection of error, fraud or other irregularities ## **Section H: Declaration** ## **Signatures** **Full Names: Edward Warans Tony Brown Chair District Commissioner (Strategy)** ## **REIGATE DISTRICT SCOUT COUNCIL** **Income & Expenditure Account for year 1 April 2024 to 31 March 2025** |**_Income_**|**_This Year_**|||**_Last Year_**||| |---|---|---|---|---|---|---| ||**_Unrestricted_**|**_Restricted_**|**_Total_**|**_Unrestricted_**|**_Restricted_**|**_Total_**| |**Donations, Legacies & Other Income**||||||| |Membershipsubscriptions|73,327||73,327|69,649||69,649| |Lesspaid to National & County|-71,040||-71,040|-65,319||-65,319| |Net membershipsubs retained|2,287||2,287|4,330||4,330| |Rent received|1,100||1,100|1,000||1,000| |Donations|0|50|50|0|50|50| |District shop-sales|18,681||18,681|20,762||20,762| |||||||| |Sub Total|22,068|50|22,118|26,092|50|26,142| |**Grants received**|0|5,000|5,000|0||0| |||||||| |Sub Total|0|5,000|5,000|0|0|0| |**Fundraising income**||||||| |Section activities|1,805||1,805|648||648| |Adult support & training|0||0|0||0| |Jordan Heights income|7,316||7,316|7,652||7,652| |Scout Network income|1,195||1,195|1,000||1,000| |Jamboree income|0||0|4,875||4,875| |||||||| |Sub Total|10,316|0|10,316|14,175|0|14,175| |**Investment income**||||||| |Bank interest - current account|109||109|218||218| |United Trust Bank interest|3,756||3,756|856||856| |CAF IFSL Invest income accumulated|328||328|2,029||2,029| |Scout Deposit a/c|0||0|337||337| |Schroder - interest|0||0|146||146| |||||||| |Sub Total|4,193|0|4,193|3,587|0|3,587| |||||||| |||||||| |**Total Income**|36,577|5,050|41,627|43,854|50|43,904| 10 **----- Start of picture text -----**
Expenditure This Year Last Year
Unrestricted Restricted Total Unrestricted Restricted Total
Charitable Expenditure
Section activities 1,777 1,777 1,644 1,644
Adult support & training 602 602 1,051 1,051
Insurance 0 0 483 483
Materials & equipment purchases 250 250 0 0
District team admin expenses 948 948 666 666
Trustee expenses 0 0 0 0
District shop purchases 14,582 14,582 17,419 17,419
District shop expenses 1,010 1,010 536 536
District Grants Scheme - grants 0 0 -50 50 0
Jordan Heights - running expenses 4,613 4,613 6,634 6,634
Jordan Heights - capital expenses 2,000 1,637 3,637 2,358 2,358
Scout Network costs 635 635 60 60
Jamboree costs 0 0 4,455 4,455
Baden Drive HQ - repairs 978 978 0 0
Expedition Fund grants 0 0 0 0
Sub Total 27,395 1,637 29,032 35,256 50 35,306
Fundraising Expenses
AGM expenses 145 145 256 256
Bank charges 180 180 237 237
Sub Total 325 0 325 493 0 493
Governance expenses
Professional fees 1,260 1,260 1,200 1,200
Sub Total 1,260 0 1,260 1,200 0 1,200
Total Expenses 28,980 1,637 30,617 36,949 50 36,999
Net Income/Expenditure 7,597 3,413 11,010 6,905 0 6,905
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## _NB: Use of Designated Funds from the Net Income/Expenditure:_ - _At 1/4/24 there was £7,545 allocated to Jamboree Fund. A further £2,000 has been allocated from Reserves, so the remaining Jamboree reserve is £9,545._ - _£2,000 was allocated during the year to the Baden Drive Designated Reserve, so that after in year costs allocated to Baden Drive repairs the cumulative total Reserve is £9,270._ - _£1,637 was allocated from the David Barrell fund to support the Jordan Heights Development Plan._ 11 ## **Balance Sheet at the end of the year 1 April 2024 to 31 March 2025** **----- Start of picture text -----**
This Year Last Year
Unrestricted Restricted Total Unrestricted Restricted Total
Cash funds
Current Account - CAF 93,760 10,057 103,817 82,037 6,644 88,681
Gold Account - CAF 147 147 144 144
Shop 11,952 11,952 12,023 12,023
Jordan Hts 1,634 1,634 2,516 2,516
Network 1,277 1,000 2,277 713 1,000 1,713
United Trust Bank 72,211 72,211 72,211 72,211
Cash - float at District Shop 31 31 32 32
Sub Total 181,012 11,057 192,069 169,676 7,644 177,320
Investment assets
CAF IFSL Invest 27,357 27,357 27,029 27,029
Sub Total 27,357 0 27,357 27,029 0 27,029
Other assets
Costs related to next yr 1,500 1,500 27 27
Other outstanding income 0 0 0 0
Outstanding badge accounts 4,268 4,268 2,366 2,366
District Shop stock 8,474 8,474 8,675 8,675
Loans to Groups 0 0 0 0
Land & Buildings 0 750,000 750,000 0 750,000 750,000
Sub Total 14,242 750,000 764,242 11,068 750,000 761,068
Total Assets 222,611 761,057 983,668 207,773 757,644 965,417
Liabilities
Retained subs for next yr 71,603 71,603 64,503 64,503
Subs rebate deducted in next year 3,009 3,009 2,089 2,089
Other income related to next yr 0 0 0 0
Shop purchases outstanding 0 0 982 982
Other payments outstanding 282 282 77 77
Baden Dr repairs outstanding 0 0 0 0
Total Liabilities 74,894 0 74,894 67,651 0 67,651
Total Assets less Total Liabilities 147,717 761,057 908,774 140,122 757,644 897,766
Application of Net Assets
Unrestricted excl Designated 126,902 122,329
Baden Drive (Restricted reserve) 750,000 750,000
Harwood/Barrell funds & other donations 10,057 6,644
Scout Network donation 1,000 1,000
Baden Drive repairs (Designated reserve) 9,270 8,248
Expedition Fund (Designated reserve) 2,000 2,000
Jamboree (Designated reserve) 9,545 7,545
Total Net Assets 908,774 897,766
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The above Income & Expenditure Account and Balance Sheet were approved by the Trustees and signed on their behalf by:- _**Signature Print Name Date**_ 12 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE REIGATE DISTRICT SCOUT COUNCIL** I report to the trustees on my examination of the accounts of the Reigate District Scout Council for the year ended 31[st] March 2025. ## **Responsibilities and basis of report** As the charity trustees of the District you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the District’s accounts as required under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect of the District as required by section 130 of the Act; or 2. That the accounts do not accord with those records; or 3. That the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Wheeler - Independent Examiner David Wheeler FCCA Cheeld Wheeler & Co Redhill Chambers 2d High Street Redhill Surrey RH1 1RJ Dated: 13 ## **REIGATE DISTRICT TRUSTEE BOARD** **MINUTES OF THE ANNUAL GENERAL MEETING HELD ON TUESDAY 2[nd] July 2024 AT REIGATE PARK CHURCH** The meeting was attended by over 50 people. ## **1. Introduction and Welcome** The Chair welcomed everyone to the meeting and explained that the Annual Report had been widely circulated electronically the week before the meeting. He then introduced the main guests: Deputy Mayor of Reigate and Banstead, Cllr Sue Sinden - Malcolm McKee, Deputy County Commissioner for Programme ## **2. Apologies for absence** Apologies were received from Angela Harris, Spencer Mitchell, Mark Mann, Martin Buckland, Colin Brockwell and William Harmsworth ## **3. Governance Topics** ## **3. A Minutes of the previous AGM** The minutes of the 2023 Annual General Meeting were approved by the meeting and were signed by the Chair. ## **3. B Adopt the revised constitution** This is as per Policy, Organisation and Rules (POR). This was presented and agreed by the Trustee Board last year and now amended as required. ## **3. C Note the District’s Financial Year** The District’s financial year ends 31[st] March. ## **3. D Approved appointed and community members** No longer required. ## **3. E Agree number of members that may be appointed to the Trustee Board** It was agreed that a minimum of 5 and a maximum of 12 members may be appointed to the District’s Trustee Board. ## **3. F Agree the quorum for meetings of the District Trustee Board** It was agreed that the quorum is 3. 14 ## **4. Review of the Previous Year** ## **4. A To receive and adopt the Annual Report for the year ended 31[st] March 2024** Tony Brown, District Commissioner (Strategy) gave a summary of Section D of the Annual Report which had been circulated to members with the invitation to this meeting. (See Appendix 1 at the end of these minutes). The Chair expressed the thanks of the District to Tony Brown, Andrew Bolton and Adrian Jackson, Team DC, for their dynamic work throughout the year. They are an experienced team and have done an outstanding job. ## **4. B To receive and adopt the Accounts for the year ended 31[st] March 2024** The Treasurer, Graham Hanson, presented the accounts, which had been independently examined, and were contained within the Annual Report. He pointed out various aspects and said that the District was in an excellent position financially. The Chair expressed the thanks of the District to Graham Hanson for his diligent work and clear reporting during the year. Both the annual report and accounts were approved. It was noted that Owen Williams spent much of his scouting life at the 30[th] Reigate, not the 2[nd] Reigate as mentioned in the original annual report. ## **5. Appointments** ## **5. A To appoint the District Chair** Tony Brown, District Commissioner (Strategy), re-nominated Eddie Warans and thanked him for the work he had done over the past year, and the nomination was approved. This will be Eddie’s last year as District Chair. ## **5. B To recommend the District Treasurer** There was one nomination for Graham Hanson. Approved by the meeting ## **5. C To recommend members of the District Trustee Board for a 3 year term** The Chair announced that nominations were received: Judy Clark, Kim Farnes, Libby Green (Chair AAC), Andy Harwood, Anthony Simm, Kevin Smith (Chair Pathfinder), Graham Tilford (Scout Shop Manager), Approved by the meeting. ## **5. D To appoint representative to Surrey County Scout Trustee Board** No longer required. ## **5. D To appoint a “Young Representative” to Surrey County Scout Trustee Board** No longer required. ## **5. F To notify on ex-officio trustees to District Trustee Board** Eddie Warans was pleased to appoint Luke Church as District Youth Lead. Eddie Warans was pleased to appoint Tony Brown as District Lead Volunteer Representative for TeamDC. 15 ## **5. G To Appoint the Independent Examiner** The Chair said that David Wheeler of Cheeld Wheeler & Co had agreed to continue as the Independent Examiner of the accounts. ## **6. Presentations:** The following awards were presented by the various members of Team DC: **Jack Harwood Award** Graham Mountain **District Shield Winners** 9[th] Horley ## **Helping Hand Award** ## _Winner_ : Lilith Vinnicombe – 17th Reigate Explorer Scout & YL at 38th Reigate Scouts ## _Highly Commended_ : Louise Gold – Pathfinder Explorer Scout & YL at 6th Pathfinder Beavers William Jay – 9[th] Horley Explorer Scout & YL at 9[th] Horley Cubs Hannah Sitford – 5[th] Reigate Explorer Scout & YL at 5[th] Reigate Squirrels ## **Other awards** Tony Brown presented the Award for Merit to Graham Copeman. Tony Brown presented the Award for Merit to Jenny Gooch. Tony Brown presented Valerie Jones with a 50 Year Long Service Award. Tony Brown presented Peter Salisbury with a 50 Year Long Service Award. Tony Brown presented Graham Mountain with a 10 Year Long Service Award. Tony Brown presented Dawn Martin with a 10 Year Long Service Award. Various Leaders received their Wood Badge from TeamDC. Eddie Warans presented Kim Farnes with a 40 Year Long Service Award. ## **7. Address by the Deputy Mayor of Reigate & Banstead, Cllr Sue Sinden** The Deputy Mayor thanked the volunteers in the District for all their work with the youth of the Borough. She spoke of her involvement as a councillor and through various family members. She said it was great to hear of all the activities going on across the District. ## **8. Address by Malcolm McKee, Deputy County Commissioner for Programme** Malcolm started by reminding all to thank everyone involved in their individual groups. He also gave a reminder of the importance of following the nights away and visits abroad processes, though Reigate has a great standard following a recent review. Malcolm stated that training is a key focus for County. Reigate is the 4[th] biggest District in County in terms of number of volunteers, and almost 100% compliant on all key training modules. Well done to all involved with the training. Malcolm remarked on the fantastic growth in the District, particularly regarding Squirrel Dreys. He commented on the great contribution made by Young Leaders, and said the new digital system is still due at the end of this year. Malcolm closed by thanking everyone for doing what they’re doing across the District. ## **9. Close of Meeting** The Chair closed the meeting after thanking the Deputy Mayor, the County Representatives, other guests, and members for their continued support and attending the meeting. He also thanked Valerie and Phil Jones for providing the refreshment this year, Paul Wateridge for taking the minutes, and Reigate Park Church for the use of their premises. 16