Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 4 | 4 | 3 | 1 | 0 | 3 | 2 | 5 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
1st Ivinghoe and Pitstone BoyScout Group N/A 1 1 4 0 1 80 S1 0 0 1 2 7 7 8 |
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| The Hut | |||||||||||||
| Ivinghoe | |||||||||||||
| Bedfordshire | |||||||||||||
| Postcode | L | U | 7 | 9 | E | X |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Andrew Woods | |||
| Ben Storrar | |||
| Martin Lee | Treasurer | ||
| Ben Woods | |||
| Al Lucas | |||
| Helena Brennan | |||
| Debbie Woods | 3/2/2025 -present | ||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| Scrutineer | John O'Keeffe | 4 Rowland Close,Pitstone,Bedfordshire |
1 LT700001 (14 September 2024)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) (e.g. trust deed, constitution) Type of governing document Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods (e.g. trust, association, company) How the charity is constituted The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair (unfilled), Treasurer and 6 Trustees (including 1 Ex Officio Trustees, and 2 co-opted Trustees) and meets every two months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. |
|
| The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
|
| The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair (unfilled), Treasurer and 6 Trustees (including 1 Ex Officio Trustees, and 2 co-opted Trustees) and meets every two months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. |
2 LT700001 (14 September 2024)
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. |
3 LT700001 (14 September 2024)
Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
Summary of the main activities in relation to these objects
Our volunteer leaders will meet prior to each term, to plan a new programme of activities for their section. This will include badge and award activities that cover the Scout Method, Values and Purpose. Examples include supporting the Rememberance Day Parade, completing the Endurance 10 activities in teams and Young Leaders (aged 14-18) supporting the delivery of our sectional programmes.
4 LT700001 (14 September 2024)
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
The Trustee Board regularly reviews any grants we have received, as well as considering new grant opportunities. Any grant applications are made in line with the charity objectives and the rules of The Scout Association. |
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| Offering adventurous Scouting Programmes to approximately 140 young people. Running a wide range of activities that will equip our members with valuable life skills, including: kayaking, rifle shooting, camping, hiking, nights away and navigation. Maintaining excellent relations with the local community and supporting the school, church and others with their activities. Running camps for all ages, both indoors and outdoors. Completing the full programme of Scouting badges and awards, including Chief Scout Bronze, Silver and Gold Awards. |
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| Section E | Financial Review |
| Quantify and explain any designations Brief statement of the charity’s policy on reserves |
We are saving towards building new premises as our current one is not as fit for purpose as it needs to be now. We already have the offer of land to build this new premises on. The Group held reserves of approximately £35783 against this at year end. This is above the level/below required for operating expenses. However this can be explained by .......... Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £7500. |
5 LT700001 (14 September 2024)
Details of any funds materially in deficit (circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1) • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
• how expenditure has supported the key The Group Trustee Board regularly monitors the levels of objectives of the charity; bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives;
Section F Other Optional Information Plans for future periods (details of any We are currently raising funds to build a new hut; to replace significant activities planned to achieve our current meeting place. We have an offer of land and are them) anticipating a multi-year effort to raise funds to develop a new building on that site.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
ACWoods | ACWoods | ACWoods | ACWoods | ACWoods | ACWoods | |
|---|---|---|---|---|---|---|---|
| Andrew Woods | |||||||
| GroupLead Volunteer | |||||||
| 1 1 1 0 2 5 |
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| 1 | 1 | 1 | 0 | 2 | 5 |
6 LT700001 (14 September 2024)
Ivinghoe and Pitstone Boy Scout Group {1140180) Receipts and payments account For the year from 0110412024 3110312025 Receipts and payments 2025 2024 Receipts Donations, I acigs and similar income Membership subscriptions Donations for New Hut acies Gift Aid Camp Payments Donation for Radio Equipment Sub total 15532.50 3040.00 0.00 5525.50 855.00 1800.00 26753.00 WI 15166.50 3425.00 0.00 3257.18 0.00 0.00 21848.68 Grants Mainlenenace granl Other rants 0.00 0.00 0.00 0.00 o,.oo Sub total ross Fundraisin Vale Lottery Golden Givin Amazon Core Easy Fundraisi Other Fund Raisin events 212.17 1896.76 0.00 458.25 149A6 219.00 1840.35 21.59 379.11 1264.80 Green People Clothes Rec clin Sub totsl 2084.80 0.00 3724.86 S¢out hut incomg Hire of buildin Hire of equipment Other Scout hut income Sub total 800.00 0.00 0.00 800.00 Illt "---"" -" 0.00 0.00 0.00 0.00 Investment Income Bank interest The Scout A$sclatIOn Short Term Investment Service other investment income Sub tolal 454.33 263.22 0.00 0.00 0.00 454.33 Wl . 0.00 Total Gross Income 32808.77 WI 25826.75 Asset and Inveslment sales, et¢. 0.00 Total reeel ts 32808.77 25826.75
Ivinghoe and Pitstone Boy Scout Group {1140180) Receipts and payments account For the year from 0110412024 To 3110312025 Receipts and payments 2025 2024 Payments Charitable P ents Membership subscriptions paid on INats'onaVCountylArealDistri¢t) 6466.00 0.00 Camp Costs Rifle Shooting Radios and Cha ers Water and Sewerage Electricity and Gas Insurance Cleaning Uniform Badges Refunds to 2nIS and leaders OSM New UniformlNeckers NewE ment Leader Trainin Temi Funds S ent Grass Cutting Fire Equipment Servicin Sub total gnsgs 908.45 2219.04 706.65 250.29 1698.36 2020.23 265.00 472.05 11.00 0.00 150.00 285.00 496.80 2291.05 360.00 16S.90 18765.82;Wl 0.00 0.00 0.00 212.66 1293.61 1300.60 285.00 813.40 12.00 0.00 0.00 0.00 0.00 3593.33 345.00 290.27 Fundraisin ox Diggerland Other fundraising Costs Sub total 0.00 731.80 731.80 WI. 0.00 600.69 600.69 Total Gross Ex nditure 19497.62 8746.56 Asset and investment purchases, ètc. 0.00 Total ments 19497.62 8746.58 Net of recei Cash fund$ last year end Cash funds this ments 13311.151 72537.96 17080.19 55457.77 rend 85849.111 72537.98
Ivinghoe and Pitstone Boy Scout Group (1140180) Receipts and payments account For the year from 3110312024 3110312025 Statement of assets and liabilities at the end of the year 2025 2024 Cash funds Bank current account Bank deposit account The Scout Association Short Tem Investment Service CashlFloats 47524.82 41412.45 28303.46 35783.29 0.00 2541.00 85849.11 2822.05 72537.96 Total cash funds Other monetary assets Tax claim Debts due from the Coun Insurance claim 0.00 0.00 0.00 0.00 0.00 0.00 IArealDistricUGroup Sub total Investment assets Investment prope Quoted investments Other investments - detail Sub total Non monetsry assets for charitys own use detail 0.00 0.00 0.00 0.00 0.00 0.00 Bad e sto¢k Shop stock Other stock Land and buildin Motor vehicles Scoub"n ui Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ent, fvmilure etc 0.00 Sub total Liabilities Accounts not et aid Expenses incurred but not invoiced Subscri tions not et aid Loan - detail Other liabilities 0.00 0.00 0.00 0.00 0.00 0.00 Sub total Total net assets 85849.11, 72537.96 The above re¢eipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and slgned on their behalf by Signature Print Name Chair Treasurer
Scrutineer's Report to the Trustees of Ivinghoe and Pitstone Boy Scout Group I report on the accounts of the Group for the year ended 31 March 2025 As the Group's trustees you are responsible fDr the preparation of the accounts- you consider that neither the audit nor independent examination requirements of the Charities Art 2011 apply. It is my responsibility wtthout carrying out an audit or independent examination to scrutinise the accounts and to report to you. In accordance with the directions given in the Group's constitution. I have scrutinised the record5 and the accounts set out on pages I to 3 In my opinion the accounts are in accordance with the records produced to me and comply with the consticution. Name.. ..Mr l K O'Keeffe FCA........... Address'...4 Rowland Close................................ ..Pitstone............-....................................................... -.Bucks.......................................... ..LU7 9FP..........._.................. ..31St August 2025.........-.............................................. ...... Date..