## Trustees' Annual Report ## For the period |From (start date)||**0**|**4**|**0**|**4**|**2**|**3**|**3**||**0**|**4**|**0**|**4**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**||||**Reference and administration details**|||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||1st Ivinghoe and Pitstone BoyScout Group
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Andrew Woods||| ||Ben Storrar||| ||Martin Lee|Treasurer|| ||Ben Woods||| ||Al Lucas||| ||Helena Brennan||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |Scrutineer|John O'Keeffe|4 Rowland Close,Pitstone,Bedfordshire| |||| |||| |||| 1 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair (unfilled), Treasurer
and 6 Trustees (including 1 Ex Officio Trustees, and 2 co-
opted Trustees) and meets every two months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair (unfilled), Treasurer
and 6 Trustees (including 1 Ex Officio Trustees, and 2 co-
opted Trustees) and meets every two months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.| 2 LT700001 (14 September 2024) |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 1)**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or| 3 LT700001 (14 September 2024) , closure of a section. In the worst case scenario the complete closure of the Group. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Our volunteer leaders will meet prior to each term, to plan a Summary of the main activities in relation new programme of activities for their section. This will to these objects include badge and award activities that cover the Scout Method, Values and Purpose. Examples include supporting the Rememberance Day Parade, completing the Endurance 10 activities in teams and Young Leaders (aged 14-18) supporting the delivery of our sectional programmes. 4 LT700001 (14 September 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) |statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
You**may choose**to include further|



The Trustee Board regularly reviews any grants we have
received, as well as considering new grant opportunities.
Any grant applications are made in line with the charity
objectives and the rules of The Scout Association.| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||

Offering adventurous Scouting Programmes to
approximately 140 young people. Running a wide range of
activities that will equip our members with valuable life skills,
including: kayaking, rifle shooting, camping, hiking, nights
away and navigation. Maintaining excellent relations with the
local community and supporting the school, church and
others with their activities. Running camps for all ages, both
indoors and outdoors. Completing the full programme of
Scouting badges and awards, including Chief Scout Bronze,
Silver and Gold Awards.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 6 months running costs, circa £7500.
The Group held reserves of approximately £28303 against
this at year end. This is above the level/below required for
operating expenses. However this can be explained
by ..........
We are saving towards building new premises as our current
one is not as fit for purpose as it needs to be now. We
alreadyhave the offer of land to build this newpremises on.| 5 LT700001 (14 September 2024) Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy (Specimen 1)** • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve We are currently raising funds to build a new hut; to replace them) our current meeting place. We have an offer of land and are anticipating a multi-year effort to raise funds to develop a new building on that site. **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|ACWoods|ACWoods|ACWoods|ACWoods|ACWoods|ACWoods|| |---|---|---|---|---|---|---|---| ||||||||| ||Andrew Woods||||||| ||||||||| ||GroupLead Volunteer||||||| ||0
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5||||||| ||0|3|0|2|2|5|| 6 LT700001 (14 September 2024) Ivinghoe and Pitstone Boy Scout Group (1140180) Recei ts and ments account For the year from 0110412023 3110312024 Receipts and payments 2024 2023 Receipts Donations I acies and similar income Membershi subscri tions Donations for New Hut Le acies Gift Aid Other similar income 15166.50 3425.00 0.00 3257.18 14317.50 371.09 9657.36 0.00 24345.95 Sub total 21848.68 Wl . Grants Mainlenenace Other rants rant 0.00 0.00 0.00 0.001 Sub totsl ross Fundralsin Vale Lotte Golden Givin Amazon Core Eas Fundraisin Other Fund Raisin events 219.00 1840.35 21.59 379.11 1264.80 304.50 1446.48 19.77 378.59 4108.73 Green Peo le Clothes Re Sub total 0.00 203.40 Scout hut income Hire of buildin Hire of ui ment Other Scout hut income Sub totsl 0.00 0.00 0.00 0.00 0.00 0.00 Investment income Bank interest The Scout Associatson Short Term Investment Service Other investment income Sub total 253.22 40.22 0.00 0.00 0.00 0.00 Total Gmss Income 25826.75 Wl 30847.64 Asset and Investment sales etc. 0.00 Total rncei 25826.75 WI 30847.64 Ivin hoe and Pitstone Bo Receipts and pa Scout Group (1140180) ments account For the year from 0110412023 To 3110312024 Receipts and payments 2024 2023 Payments Charitable Pa ments Membership subscriptions paid on INationallCountylArealDistrictl 0.00 12431.00 Youth ro ramme and activities 0.00 446.32 Rent Water and Sewera e Electrici and Gas Insurance Cleanin ment and Neckers and Uniform Bad Refunds lo arents and leaders OSM Uniforms AGM and trustee ex Term Funds S enl Grass Cuttin Fire E ui ment Servicin Sub total enses 0.00 212.66 1293.61 1300.60 285.00 813.40 12.00 0.00 0.00 0.00 3593.33 345.00 290.27 0.00 258.53 896.39 1083.20 20.00 324.13 203.00 0.00 0.00 0.00 2759.38 360.00 0.00 es enses Fundraisin erland Other fvndraisin ex 0.00 600.69 2055.00 405.02 costs Sub total Total Gmss Ex enditure 21241.97 Asset and investrnent purchases, etc. 0.00 0.00 Total ments 8746.56 21241.97 Net of recei Cash funds last year end Cash funds this ments . 9605.67 45852.10 554*1.77 55457.77 72537.96'WI ear end Ivin hoe and Pitstone Bo Recei ts and Scout Grou ments account {1140180) For the year trom 3110312023 3110312024 Statement of assets and liabilities at the end of the year 2024 2023 Cash funds Bank Current account Bank deposit account The Scout Association Short Term Investment Service CashlFloals 41412.45 28303.46 45129.45 9182.94 0.00 0.00 2822.05 72537.96 Wl 1145.38 554S7.77 Total cash fund8 Other monetary assets Tax claim Debts due from the Coun Insurance claim 0.00 0.00 0.00 IAfealDistrictlGrou 0.00 0.00 Sub total Investment assets Investment ro auoled investments Other investments- detail Sub total Non monètary assets for charity's own use detail 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Bad e stock Sho stock Other stock Land and buildin Motor vehicles Scoutin ui Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ment, fumiture etc 0.00 0.00 Sub total Liabilities Accounts not el aid Ex enses incurred but not invoiced Subscri tions not et aid Loan - detsil Other liabilities 0.00 0.00 0.00 0.00 0.00 o.ooWI 0.00 0.00 0.00 0.00 0.00 Sub total Total net assets 72537.96111 . The above receipts and payments account and ststement of assets and liabilities w8ro approved by the Trustees on Xth X 200X {the date of the Executive Committee mooting that approved the accounts) and signed on their behalf by nature Print Name Chair Treasurer Scrutineer's Report to the Trustees of Ivinghoe and Pitstone Boy Scout Group I report on the accounts ofthe Group forthe year ended 31 March 2024 As the Group's trustees you are responsible for the preparation of the accounts- you consider that neither the audit nor independent examination requirements of the Charities Act 2011 appLy. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. In accordance with the directions given in the Group's ctsnstitution. I have scrutinised the records and the accounts set out on pages I to 3 In my opinion the aCCOLSnts are in accordance wtth the records produced to me and compLy with the constikntion. Name.. ..Mrl K O'Keeffe FCA................................... Addres& ..4 Rowland Close................................................... -Pitstone................................................................................ .Bucks.................................................................................. . ..LU7 9FP...................... Date:.........2Dd February 2025...