## **Trustees’ Annual Report for the period** **From 01/03/2023 Period start date To 29/02/2024 Period end date** ## **Charity name: Southampton Christadelphian Ecclesia** ## **Charity registration number: 1140168** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the Christian faith in
accordance with the Christadelphian
Birmingham Amended Statement of Faith
for the benefit of the public, through the
holding of meetings for worship, prayer and
the preaching of the Gospel, providing
religious teaching and publications, the
promotion of charitable works and the
provision of pastoral care.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Sunday services are arranged for Breaking
of Bread for worship, prayer and praise,
and weekday meetings of Bible Class and
Bible Reading Group for study and
discussion of scripture. All members of the
public are welcome to attend. Baptisms,
weddings and funerals are also performed.
Following the lifting of Coronavirus
restrictions we have resumed our usual
Sunday Bible Hour Services to proclaim the
Gospel message.
We wish to advance the gospel for its
spiritual and moral benefits to individuals
and the public at large, as is the Christian
duty. Our activities and free literature are
exclusively Bible based, intended for
evangelising to attract new members and
for encouraging the religious and spiritual
development of existing members in
furtherance of the way of life in Christ. We
promote that way of life, the Bible duty “to
live self-controlled, upright and godly lives...
eager to do what is good” to all people and
to “live at peace with everyone.” Whilst
acknowledging social responsibility for the
Public Benefit, we have no involvement in
political matters nor any secular aspiration
in what we do.| Our distribution of religious literature door to door either in person or via Royal Mail is to raise religious awareness by inviting the public to have free literature to encourage Bible study and belief of the gospel. We also maintain a website to explain to the public who we are and what we do, and encourage them to meet with us. We raise members’ donations also to support gospel proclamation in the wider UK through other Christadelphian ecclesias and in Europe and Africa via the Christadelphian Bible Mission. Our pastoral work is organised to visit the elderly, infirm or sick in homes or hospital and attend to the need to cheer and encourage them, as well as to deal with practical difficulties. This can include errands or purchases, financial help or advice, or transport to and from meetings, or medical appointments. Spiritual counsel is also arranged for those with such a need. For work farther afield in the UK, we raise members’ donations for the Christadelphian Benevolent Fund. We also financially support with donations pastoral work principally in the UK by the Christadelphian Isolation League which includes provision of Braille books and matter for those who are deaf, and overseas through the Christadelphian Bible Mission in the use of its Welfare Fund for alleviating hardship. We also run weekly Coffee Mornings which are open to the public and provide a social venue in the area. Another aspect of our charitable work is provision of low-cost accommodation. We own two flats which are let at low rental to tenants disadvantaged by age, infirmity or low income. We have no commercial motive and surplus (when there is any) is ploughed back into the Ecclesial funds. Elderly and ill members of our UK community are cared for in Christadelphian Care Homes and we raise financial support for them. Contributions from our members are made to Christadelphian Benevolent Fund for helping those in need in the UK, to Christadelphian Meal-a-Day for relief of poverty overseas and aid in providing fresh water supplies, farming and health advice. For disaster relief anywhere in the world, we donate to the Christadelphian Samaritan Fund. We also raise funds for charities with a local connection such as those supporting the homeless and needy in the Southampton area, the Hampshire Air Ambulance, and well-known national |||charities with medical, social or care
objectives. We have held fund-raising
Coffee Mornings to allow those in the
neighbourhood to support us in these
causes.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees declare that, in the planning
and execution of our activities, they have
considered the Commission’s guidance on
Public Benefit, including that given for
charities for the advancement of religion.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy ongrantmaking|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The functioning of the Ecclesia depends
entirely on the services, time and financial
donations freely given by unremunerated
member volunteers.
The Trustees gratefully acknowledge that
we could not honour our commitments to
our Object without such generous and
unstinting support.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Ecclesial Plan was completed in full,
with the scheduled meetings and services
taking place. Visiting speakers joined via
Zoom and in person and encouraged and
uplifted the congregations. Bible study
comprised a mix of lecture, DVD or visual
presentations. The personal delivery of
“Glad Tidings” magazines to areas of
Southampton continued, with 6 regular
postal recipients.
Attendance at the adult meetings averaged
approximately 55 attendances per week
spread over the three meetings. Total
membership averaged 50. Currently we do
not have any scholars in our Sunday
School.
In the year we held 5 baptismal services,
and gained two new members transferred
from another Christadelphian ecclesia.
Sadly also we had a funeral service.
The focus of our gospel proclamation has
been using our website, leaflet distribution,| and advertising outside of our hall, inviting the public to our Sunday Bible Hour. We also held regular Charity Coffee Mornings to support other good causes in our area. The amount and importance of welfare work is such that it is a standing item on the agenda of the monthly Arranging Trustees’ meeting. Care and help for the elderly continued to be a priority, along with supporting our new members (especially asylum seekers) as they find their feet. Help can include visiting at home or in hospital, with private breaking of bread if requested, transport, shopping, comfort and help with funerals, continuing contact with those in Care Homes, dealing with social services and financial matters, all on behalf of those in need, some of whom for various reasons struggle to cope with today’s society. Expenditure on welfare support was second only to that spent on buildings maintenance. Expenditure would be considerably higher were it not for those who volunteered their time and effort to help with welfare issues. This burden fell most heavily on our Welfare Team and those who assist them and we are particularly indebted for their services. The tenancy of both flats continued, with long term tenants. **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Members donations have continued to be
received and income has exceeded
expenditure. This has been helped by the
rents for the two flats which have both been
occupied by tenants for the whole year.
The finances of the charity remain in a
healthy state. The balance now
substantially exceeds the working reserve
(see next para), but during the year it has
become clear that the allowance for
“working income” is insufficient, and we
have also become aware of other
potentially significant costs and financial
risks that are likely to require increased
reserves to protect the charity. The
Trustees plan to assess these costs and
risks in the coming year in order to
establish a new reserve baseline.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Ecclesia’s policy is to establish within
the General Fund (unrestricted) a reserve
of £10,000 to meet future unforeseen
contingencies, over and above a target
working income of £5,000 per annum. This
provision is calculated with reference to
potential loss of one year’s income and
council tax if the flats are vacated. As
stated above, these amounts are known to
be insufficient for present needs and are
being revised.| |Amount of reserves held|Para 1.22|£44.284| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|No fund was in deficit at 29thFebruary 2024| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are currently no specific
uncertainties. However, we are aware that
our more experienced members are
ageing, and we will be relying more on our
newer, younger members as time
progresses. Currently the mix is sufficient
to enable the Ecclesia to continue as a
going concern.| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our sources of funds are from collections
and donations from members and tenants’
rents. When extra funds are needed, e.g.
for unforeseen maintenance costs,
members are asked to increase donations
by single gifts or by contributions made. If
further funding is required in time of real
need, ecclesias and other Funds within the
Christadelphian body support one another
mutually by special appeals.| |---|---|---| |Investment policy and
objectives including any|Para 1.46|| social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution adopted 25 October 2015| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All Trustees are elected by ballot of the
membership annually| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees are elected from among
experienced members of the Ecclesia.
Induction per se is not necessary, since
Trustees are introduced to the Charity
Commission website publications, with
emphasis on CC3 – The Essential
Trustees: what you need to know and
Public Benefit principles. All periodically
receive CC newsletters to keep them
abreast of developments. When necessary
they are briefed on current topics, such
briefings drawing heavily on CC guidance
notes.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|All Trustees are members of the Arranging
Committee, which makes day-to-day
arrangements on behalf of the charity in
consultation with the Treasurer.
On a monthly basis Trustees review all
matters and make necessary decisions on
activities and expenditure. The teams for
Welfare, Preaching, and Bible Class all
report to the Arranging Trustees. Quarterly
interim accounts for the Ecclesia are
received and reviewed.
Members receive minutes of Arranging
Trustee meetings and review them half
yearly at business meetings to confirm that
all aspects of our Object are receiving due
attention and diligence.| |Relationship with any
related parties|Para 1.51|To ensure the appropriate use of charitable
donations by the Ecclesia and members,
these are channelled through other
charities in the Christadelphian body, as
listed in the Annual Accounts. These
charities share our objectives and Trustees
are able to be represented on the major
ones by attendance and/or voting. We also
from time to time collect for local| Southampton or Hampshire and national charities who help the disadvantaged or have some specific project for public benefit. The aims of these bodies are always examined before we propose them to members for a donation. Consideration of risks which could threaten the operation or reputation of the Ecclesia takes place at the Annual Trustee Meeting in July or otherwise as necessary. Other ## **Reference and Administrative details** |Charity name|Southampton Christadelphian Ecclesia| |---|---| |Other name the charity uses|Southampton Christadelphians| |Registered charitynumber|1140168| |Charity’s principal address|Christadelphian Hall,
16 St. James Road,
Shirley,
Southampton
SO15 FH| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Nicholas Oulton||To 1/7/2023|| ||Martyn Bonner||To 1/7/2023|| ||David Cox|Secretary||| ||Martin Haines|Treasurer||| ||Kenneth Lacey|Assistant Secretary||| ||Paul Bonner|||| ||Michael Ng|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**David Cox**||**Holding Trustee**| |**Kenneth Lacey**||**Holding Trustee**| |**Keith Millington**||**Holding Trustee**| |**Nicholas Oulton**||**Holding Trustee**| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**|_David Cox_|_M. Haines_| |---|---|---| ||David Timothy Cox|Martin John Haines| ||
Secretary|Treasurer| ||24/09/2024|| ||24/09/2024|| 23-24 Annual_CC ## **SOUTHAMPTON CHRISTADELPHIAN ECCLESIA** (Charity Reg. No. 1140168) ## **Statement of Accounts for period from 1st March 2023 to 29[th] February 2024** |**Unres**
**RECEIPTS**
Members' donatons and collectons
Rent
Interest
Tax refund- Gif Aid
Tax Refund – Small Donatons
Diaries/Magazine/Calendars
Grant
Total Receipts
**PAYMENTS**
**Preaching Expenditure**
Visitng speakers' expenses
Members' Donatons (Note 2)
BP
Tributes in memoriam
CP
Donatons in memoriam(Note 2)
DP
Diaries and Magazine
EP
Statonary/Books/printng
FP
"Glad Tidings" magazine distributon
GP
Website /Licences
HP
Market Stall Costs
IP
Advertsing
AP
Banner/Poster
Equipment/Furnishings
JP
Zoom Setup and equipment
Laptop
Communion Cups
**Welfare Donatons and Costs**
Sundry Welfare Gifs/Grants
AW
Members' Donatons (Note 2)
BW
Donatons in memoriam(Note 2)
DW
Food/Meals/Outngs
MW
Postage
PW
**General Expenses**
Gas
Electricity
Water
Broadband
Council Tax
Insurances - Hall and fats
EG
Carried forward|**tricted Fund**
**Restricted Funds**|**tricted Fund**
**Restricted Funds**|| |---|---|---|---| ||Total
Total
Total
Total
_£_
_£_
_£_
_£_
6,751 919 866 7,158
13,715 - - -
164 - - -
- - - -
2,711 - - 300
479
- -
539 136 -
-
1,000
-
-
-
-
General
Fund
Witness
Fund
Welfare
Fund
External
Fund|_£_
_£_
_15,694_14,763
_13,715_9,880
_164_65
_-_
_3,011_2,648
_479_36
_675_495
_1,000_450
_-_-
_-_
_-_
_-_-
Total
2023/24
Total
2022/23|| ||24,360 1,055 1,866 7,458|34,739|28,337| ||**£**
**£**
**£**
**£**
**£**
**£**
273
273
98
250
2,268 2,518
2,707
-
-
-
-
527 250 -
777
568
20 118 -
138
1,139
- - -
-
- 363 -
363
167
359 - -
359
316
- -
-
-
- -
-
976
- -
-
1,235 -
1,235
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- - 2,532
2,532
3,192
- - - 5,189 5,189
5,206
80 - -
80
80
48 - 1,013
1,061
926
- - 12
12
-
-
-
-
1,054
1,054
755
342
342
308
158
158
126
300
300
300
1,643
1,643
2,031
2,031
1,860||| ||8,319 731 3,557 7,458 20,064 18,724||| Page 1 ## 23-24 Annual_CC |Brought forward
FG
Gas safety checks - Hall & fats
GG
Electrical Safety Checks
HG
Fire extnguisher service
IG
Cleaning
JG
Communion Supplies
KG
Postage
LG
Printng/Statonary
PG
Mileage
MG
Hall Hire
RG
Total Payments
1
Surplus/(defcit) for period
Opening Balance
Closing Balance
Closing Balance represented by:
Cash at Lloyds Bank
Pety Cash
Virgin Money Account
**STATEMENT OF ASSETS AND LIABILITIES**
ASSETS
Investments Freehold Flats (Note 4)
Church Hall
Movable furniture and equipment in
Cash at Lloyds, Virgin Money and Pety Cash
LIABILITIES
Unpresented Cheques
Building & equipment repairs and
maintenance
Retained for
Charity Use|Total
Total
Total
Total
**£**
**£**
**£**
**£**
8,319 731 3,557 7,458
2,684
-
360
-
-
136
147
4
22
77
General
Fund
Witness
Fund
Welfare
Fund
External
Fund|**£**
**£**
20,064 18,724
2,684
6,862
-
360
360
-
300
-
286
136
84
147
169
4
22
88
77
88
-
85
-
Total
2023/24
Total
2022/23| |---|---|---| ||11,749
731
3,557
7,458|23,495
27,046| ||£
£
£
£
12,611
325
-1,691
0
31,674 725 6,178 3|2023/24
2022/23
£
£

11,244
780
38,579 37,799| ||44,284 1,049 4,487 3|49,824 38,579| ||Less unpres
Fund
General
General
h
General|_£_
_£_
9,966
8,863
14
38
-
0| |||9,981
8,901
39,843
29,678| |||49,824
38,579| |||_2023/24_
_2022/23_
_£_
_£_
360,000
_360,000_
Not Valued
Not Valued| |||_49825_
38579| |||| |||_- -_| The Notes below form part of the accounts and financial statements. Page 2 2>24AxHwJal CC NOTES TheE(deya'sfirwKW statemertsavd wepKed L￿a PMrtrfs ba*5 theMandlrar￿ made bytheTru#ee¥ ￿ Eathc*10￿￿¥5èttm￿￿th<￿JTT Chr4t*loh41rt Fw r4tsdelrthian&bleMtssW￿prL￿E￿tlJd Chr￿￿delPhIa￿￿￿￿￿ttan Le4 Chr&radelphiahknWaryLe¢twtyS( Chrkt3dtlohoTrSufth¥S(W 793 Y61 216 J•1 279 293 277 141 ErdeyJ54n¢ UK ?.707 To T¢ J.338 2.170 t•de1￿￿Tr Mtal.*Oav Chr￿￿delphia0&Tr*11￿i￿W￿Jre thrBtsdelrthi4nSamaritanFwO Chr￿LIdE1￿hkninqW￿￿￿FuTrd 19 476 7.995 Charky. than¢￿storthe ftyLrft (trrtwch H(rtture*th￿￿ admiThstÈrs Pa8e a 23-24 Annual CC Thefreew ryrvrbe5¥e *gtiJatein %Jwr¢5P￿￿Ylrfty. Th*FW1fjr￿. ISa￿a￿eres*nI4IIItynD￿1I I￿. Thee5trm*t50f5a1evaluEalthEf*￿W￿￿wTrn￿e￿type￿SQ￿5￿￿wAhIrnth InJunE 2011 Page 4 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Southampton Christadelphian Ecclesia|Southampton Christadelphian Ecclesia|Southampton Christadelphian Ecclesia| |---|---|---|---| ||||| ||29thFebruary 2024|**Charity no**
**(if any)**|1140168| ||||| ||1-4||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**29 / 02 / 2024**.
As the charity trustees of the Trust, you are responsible for the preparation
of the accounts in accordance with the requirements of the Charities Act
2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.||| **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** **Name:** TM Ford |**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**

|Chartered Secretary| |---|---| ||| ||8, Hound Road Gardens, Netley| ||Southampton| ||HAMPSHIRE SO31 5FW| **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**