## **Trustees’ Annual Report for the period** ## **From 01/03/2022 Period start date To 28/02/2023 Period end date** ## **Charity name: Southampton Christadelphian Ecclesia** ## **Charity registration number: 1140168** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the Christian faith in
accordance with the Christadelphian
Birmingham Amended Statement of Faith
for the benefit of the public, through the
holding of meetings for worship, prayer and
the preaching of the Gospel, providing
religious teaching and publications, the
promotion of charitable works and the
provision of pastoral care.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Sunday services are arranged for Breaking
of Bread for worship, prayer and praise,
and weekday meetings of Bible Class and
Bible Reading Group for study and
discussion of scripture. All members of the
public are welcome to attend. Baptisms,
weddings and funerals are also performed.
Following the lifting of Coronavirus
restrictions we have resumed our usual
Sunday Bible Hour Services to proclaim the
Gospel message.
We wish to advance the gospel for its
spiritual and moral benefits to individuals
and the public at large, as is the Christian
duty. Our activities and free literature are
exclusively Bible based, intended for
evangelising to attract new members and
for encouraging the religious and spiritual
development of existing members in
furtherance of the way of life in Christ. We
promote that way of life, the Bible duty “to
live self-controlled, upright and godly lives...
eager to do what is good” to all people and
to “live at peace with everyone.” Whilst
acknowledging social responsibility for the
Public Benefit, we have no involvement in
political matters nor any secular aspiration
in what we do.| Our distribution of religious literature door to door either in person or via Royal Mail is to raise religious awareness by inviting the public to have free literature to encourage Bible study and belief of the gospel. We also maintain a website to explain to the public who we are and what we do, and encourage them to meet with us. We raise members’ donations also to support gospel proclamation in the wider UK through other Christadelphian ecclesias and in Europe and Africa via the Christadelphian Bible Mission. Our pastoral work is organised to visit the elderly, infirm or sick in homes or hospital and attend to the need to cheer and encourage them, as well as to deal with practical difficulties. This can include errands or purchases, financial help or advice, or transport to and from meetings, or medical appointments. Spiritual counsel is also arranged for those with such a need. For work farther afield in the UK, we raise members’ donations for the Christadelphian Benevolent Fund. We also financially support with donations pastoral work principally in the UK by the Christadelphian Isolation League which includes provision of Braille books and matter for those who are deaf, and overseas through the Christadelphian Bible Mission in the use of its Welfare Fund for alleviating hardship. Subject to restrictions we have also run Coffee Mornings which are open to the public and provides a social venue in the area. Another aspect of our charitable work is provision of low-cost accommodation. We own two flats which are let at low rental to tenants disadvantaged by age, infirmity or low income. We have no commercial motive and surplus (when there is any) is ploughed back into the Ecclesial funds. Elderly and ill members of our UK community are cared for in Christadelphian Care Homes and we raise financial support for them. Contributions from our members are made to Christadelphian Benevolent Fund for helping those in need in the UK, to Christadelphian Meal-a-Day for relief of poverty overseas and aid in providing fresh water supplies, farming and health advice. For disaster relief anywhere in the world, we donate to the Christadelphian Samaritan Fund. We also raise funds for charities with a local connection such as those supporting the homeless and needy in the Southampton area, the Hampshire |||Air Ambulance, and well-known national
charities with medical, social or care
objectives. We have held fund-raising
Coffee Mornings to allow those in the
neighbourhood to support us in these
causes.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees declare that, in the planning
and execution of our activities, they have
considered the Commission’s guidance on
Public Benefit, including that given for
charities for the advancement of religion.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The functioning of the Ecclesia depends
entirely on the services, time and financial
donations freely given by unremunerated
member volunteers.
The Trustees gratefully acknowledge that
we could not honour our commitments to
our Object without such generous and
unstinting support.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The effects of Coronavirus continued to
impact preaching activities carried out in
our hall during the spring of 2022, but from
June 2022 we were able to resume our
usual preaching activities. The Ecclesial
Plan was completed in full, with the
scheduled meetings and services taking
place. Visiting speakers joined via Zoom
and in person and encouraged and uplifted
the congregations. Bible study comprised
a mix of lecture, DVD or visual
presentations. The personal delivery of
“Glad Tidings” magazines to areas of
Southampton continued, with 6 regular
postal recipients.
Attendance at the adult meetings averaged
approximately 51 attendances per week
spread over the three meetings. Total
membership averaged 47. Currently we do
not have any scholars in our Sunday
School.| In the year we held 4 baptismal services, and gained two new members transferred from another Christadelphian ecclesia. Sadly also we had three funeral services, The focus of our gospel proclamation has been using our website, leaflet distribution, and advertising outside of our hall, inviting the public to our Sunday Bible Hour and an online Seminar which began in the summer. We also held regular Charity Coffee Mornings to support other good causes in our area. The amount and importance of welfare work is such that it is a standing item on the agenda of the monthly Arranging Trustees’ meeting. Care and help for the elderly continued to be a priority, along with supporting our new members (especially asylum seekers) as they find their feet. Help can include visiting at home or in hospital, with private breaking of bread if requested, transport, shopping, comfort and help with funerals, continuing contact with those in Care Homes, dealing with social services and financial matters, all on behalf of those in need, some of whom for various reasons struggle to cope with today’s society. Expenditure on welfare support was second only to that spent on buildings maintenance. Expenditure would be considerably higher were it not for those who volunteered their time and effort to help with welfare issues. This burden fell most heavily on our Welfare Team and those who assist them and we are particularly indebted for their services. The tenancy of both flats continued, with long term tenants. **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Members donations have continued to be
received and income has exceeded
expenditure. This has been helped by the
rents for the two flats which have both been
occupied by tenants for the whole year.
The finances of the charity remain in a
healthy state.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Ecclesia’s policy is to establish within
the General Fund (unrestricted) a reserve
of £10,000 to meet future unforeseen
contingencies, over and above a target
working income of £5,000 per annum. This
provision is calculated with reference to
potential loss of one year’s income and
counciltax iftheflats arevacated| |Amount of reserves held|Para 1.22|£10,000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|No fund was in deficit at 28thFebruary 2023| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are currently no specific
uncertainties. However, we are aware that
our more experienced members are
ageing, and we will be relying more on our
newer, younger members as time
progresses. Currently the mix is sufficient
to enable the Ecclesia to continue as a
going concern.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our sources of funds are from collections
and donations from members and tenants’
rents. When extra funds are needed, e.g.
for unforeseen maintenance costs,
members are asked to increase donations
by single gifts or by contributions made. If
further funding is required in time of real
need, ecclesias and other Funds within the
Christadelphian body support one another
mutually by special appeals.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution adopted 25 October 2015| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All Trustees are elected by ballot of the
membership annually| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees are elected from among
experienced members of the Ecclesia.
Induction per se is not necessary, since
Trustees are introduced to the Charity
Commission website publications, with
emphasis on CC3 – The Essential
Trustees: what you need to know and
Public Benefit principles. All periodically
receive CC newsletters to keep them
abreast of developments. When necessary
they are briefed on current topics, such
briefings drawing heavily on CC guidance
notes.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|All Trustees are members of the Arranging
Committee, which makes day-to-day
arrangements on behalf of the charity in
consultation with the Treasurer.
On a monthly basis Trustees review all
matters and make necessary decisions on
activities and expenditure. The teams for
Welfare, Preaching, and Bible Class all
report to the Arranging Trustees. Quarterly
interim accounts for the Ecclesia are
received and reviewed.
Members receive minutes of Arranging
Trustee meetings and review them half
yearly at business meetings to confirm that
all aspects of our Object are receiving due
attention and diligence.| |Relationship with any
related parties|Para 1.51|To ensure the appropriate use of charitable
donations by the Ecclesia and members,
these are channelled through other
charities in the Christadelphian body, as
listed in the Annual Accounts. These
charities share our objectives and Trustees
are able to be represented on the major
ones by attendance and/or voting. We also
from time to time collect for local| |||Southampton or Hampshire and national
charities who help the disadvantaged or
have some specific project for public
benefit. The aims of these bodies are
always examined before we propose them
to members for a donation.
Consideration of risks which could threaten
the operation or reputation of the Ecclesia
takes place at the Annual Trustee Meeting
in July or otherwise as necessary.| |---|---|---| |Other||Trustees are elected from among
experienced members of the Ecclesia.
Induction per se is not necessary, since
Trustees are introduced to the Charity
Commission website publications, with
emphasis on CC3 – The Essential
Trustees: what you need to know and
Public Benefit principles. All periodically
receive CC newsletters to keep them
abreast of developments. When necessary
they are briefed on current topics, such
briefings drawing heavily on CC guidance
notes.| ## **Reference and Administrative details** |Charity name|Southampton Christadelphian Ecclesia| |---|---| |Other name the charity uses|Southampton Christadelphians| |Registered charitynumber|1140168| |Charity’s principal address|Christadelphian Hall,
16 St. James Road,
Shirley,
Southampton
SO15 FH| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Nicholas Oulton|Secretary
Trustee|To 1/7/2022
To 28/2/2023|| ||TimothyEvans|Assistant Secretary|To 1/7/2022|| ||Martin Haines|Treasurer||| ||Kenneth Lacey|Assistant Secretary|From 1/7/2022|| ||Paul Bonner|||| ||David Cox|Secretary|From 1/7/2022|| ||Martyn Bonner|||| ||Michael Ng||From 1/7/2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**David Cox**||**Holding Trustee**| |**Kenneth Lacey**||**Holding Trustee**| |**Keith Millington **||**Holding Trustee**| |**Nicholas Oulton**||**Holding Trustee**| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**|_David Cox_|_M. Haines_| |---|---|---| ||David Timothy Cox|Martin John Haines| ||
Secretary|Treasurer| ||05/12/2023|| ||05/12/2023|| 21-13AmrK￿I tc ICh*tr Rty.*40. 11•)1681 T4•1 ftÉ(*PT5 Membvs, don*onsandrthW 413 M763 19,361 32 8T 47 2175 4X Gra iY346 7J65 .336 PAMFAErif5 2.136 TiltyJtesThirrrfrn(￿]a 21 139 Lljg 167 Wetsitt ILKW￿5 MarkÉtSlallt451S 316 97fj 976 nThErlP¢& 510 5undryw*efjffts/fy¥rts t￿•r￿lI10t*2j 5364 Po5ts1E Gas 42F 2sa Watw HaWJndffalS 1344 4X•S 73$3 J4ns Pa8e I 22-23 CC TLi T¢rtal Tot Trt Fuwd Hd Fund xwn) ￿1￿2 1344 4x85 7J65 J8.T 14A14 ￿￿￿rt￿n4Th ityj (￿nN Hai Hk TrtaIPaw￿ts 14J64 FJ63 271b•6 4J2 27JgX 31.674 -3.017 gj i)91 37.Tr) 79 37AO) 37.79 J9*7A 3B579 a7JWM Rofainedlor H*1 ththU5• X579 37.7J Page2 22-13 knnual CC Th•E(cle￿￿'S￿￿￿r￿￿$1ateMl￿t5￿d￿fftshMb￿ ITh a￿1￿ }￿in2 T41t Tql chri#•d￿￿n LhrtsIjd*h￿n BtlEI4ssFDThPtQ￿￿d Ihrtstadéph4n ie 226 Chrntaddr*AanYoulh tsryn L117 IW ￿lA3 202th2 Tc chrntldd￿￿n C4ro*loin 1328 I￿3 IJ (htstiddtth4rtB*Je Say￿1¢1￿￿ FL￿d 41S 4JD c*ts¢s-rtote3 7*3 Clo¢hlnlRo￿. Pige3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sect10n A Independent Examiner s Report Southampton Chrisladelphian Ecdesia On accounts for the year 2￿ FebNary 20rJ Charity no (rf any) 1140168 Set out on pages l ￿port to the tn￿tee$ ¢xi my examinatTh of the accoL¥￿ of the above charity (Ihe Trusn for the erKled 281 Ir212023. Responsibilities and basis of report As the d)ariWs trustees, yw are ￿$P￿S1b1e for1he preparation of the acCI￿nts in aC(X)r￿￿ wth the r￿ire￿*nts of Ihe Charities Art 2011 (Ihe Ac I report in respect of my examination d Ihe Trusfs act￿nts carried ¢xrt urKler section 145 of the 2011 Ad and in carying oui my examination, I have follo%4ed all the applicable ￿rectr)ns given by the Charity Commission wjer SeCtK￿ 145(5)(b) of the Art Independent I have coM￿￿j my examinat￿. I c￿￿Mi Ihat no mat￿1a1 matter has examinerfs statement come to my at￿11￿ in conr*1￿ wth Ihe examination ￿lch gives m8 cause to believe that in. ¥¢y material respect. the accountiTrJ records were rw)t kept in accord￿ section 130 of the Charities Act,. or the accounts dKI not accord wth the acc<)unb'ng records. or the accnunts did Mt e£)mply %%ith the applicable requirements concemiThJ the form and ￿)ntent of acC￿ntS set (Mjt in Charities {Accomts ￿ Rep)rts) Regulati￿$ 2(X)8 other than any r8quir8m8nt that the acco￿￿ gNe a Irue arKJ fai¢ view ￿lch is not a matter consmlered as part of an independent examinab'on. I have no concems have come across no otsr matters in conrrttion wrth the examination to *thich attth should be drawn in Ihis report in order to enab￿ a proFw the accolmts to be reached. Signed: Name: Relevant professional qualification(s) or body (rf any): Address: 8. H(X￿￿j Roaj Gardens. Nthy Southampt HAMPSHIRE S0315FW IER Oct 2018 Section 8 Disclosure Only 0)m￿ete rf the examiner needs to highlight material matters of C￿teM (see CC32, lNlep￿nt examinatson of (knrity accounts.. directK)ns and guidan￿ for examiners). Gbve here brief details of any items that the examiner wishes to disclose. IER Oct 2018