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2024-12-31-accounts

Charity registration number: 1140165

Cornwall Blood Bikes

Annual Report and Financial Statements for the Year Ended 31 December 2024

Cornwall Blood Bikes

Contents

Contents
Reference and Administrative Details 1
Statement of Trustees' Responsibilities 6
Independent Examiner's Report 7
Statement of Financial Activities (including Income and Expenditure Account) 8
Balance Sheet 9
Notes to the Financial Statements 10 to 19

Cornwall Blood Bikes

Reference and Administrative Details

Chair

Claire Jayne Penlerick

Trustees

Claire Jayne Penlerick Paul Thomas Andrew Bellamy James Hind John Penlerick Sylvia Cookman, Treasurer Ian Butler Stephen Mason Brendan Hale Tim Cookman Mark Kelynack Edward Taylor

Charity Registration Number

1140165

Principal Office

Gwendra Newbridge Penzance Cornwall TR20 8PH

Independent Examiner

Mr N A Hallam FCCA Crane & Johnston Chartered Certified Accountant 11 Alverton Terrace Penzance Cornwall TR18 4JH

Page 1

Cornwall Blood Bikes

Trustees' Report

The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2024.

Objectives and activities

Objects and aims

The organisation is established for the following objects primarily but not exclusively in Cornwall, Devon and Somerset.

1) To relieve sickness and protect health by the provision of transport of urgently needed blood, drugs, human tissues and other medical requirements between hospitals, clinics, laboratories, doctors, or other such places as the trustees deem fit.

2) To advance the public's education in issues relating to motorcycle safety.

The purpose of Cornwall Blood Bikes is to provide an out of hours delivery service to transport items of a medical nature to locations in the operational area as defined from time to time by the Executive Committee.

In addition, the charity aims to encourage safe riding practices both within and without the Charity and to promote a positive image of motorcycling to the general public.

Public benefit

In planning and carrying out our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our Trustee and Executive meetings.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Page 2

Cornwall Blood Bikes

Trustees' Report (continued)

Achievements and performance

Cornwall Blood Bikes continue to provide a free delivery service by mutual agreement during Cornwall Blood Bike's normal operating hours to our NHS partners. The purpose of the service will be to transport human blood and pathology samples, any 'Point of Care Testing' (POCT) such as pathology samples, swabs, medication, equipment, medical records, breast milk and consumables and any other agreed medical items between CAAT sites and any other agreed sites within Cornwall and beyond the county by arrangement (such as to Royal Cornwall Hospital, to Derriford Hospital, to Cornwall Air Ambulance Trust and Cornwall Hospice Care sites).

This assists in patient treatment and saves the NHS money that would otherwise be spent on private couriers. Since 2020 and the onset of the Covid-19 pandemic we have seen many challenges for the Charity as our service grew and we took on new projects, but the challenges have certainly carried over into our future years as the demand and need for our service has grown continually over those four years and will continue to grow into the future.

Cornwall Blood Bikes carried out 7,378 operational jobs and covered 143,330 operational miles in 2024.

This is now the largest increase in our statistics, therefore with a continual increase in jobs and miles ridden our committee and trustees are always seeking to ensure that we can meet those challenges and have the appropriate resources needed to maintain our purely volunteer run service.

Our fleet of BMW motorbikes has had to increase to help with that significant workload and to share the mileage more evenly, with more motorbikes added to the fleet, our fleet expenditure for maintenance and running costs of the fleet adjust accordingly.

As a charitable organisation we are delighted that 2024 saw a generous donation from National Highways where a grant was received to purchase a new BMW 1200 RT to add our fleet as well as opportunities to upgrade our fleet with the purchase of second hand motorcycles.

Our fundraising events throughout Cornwall have returned to full capacity and despite huge financial constraints on the public, we are eternally grateful for the public’s generosity and continue to be astounded by their fundraising efforts to help maintain our fleet on the road and operational service to the people of Cornwall.

On the 1st December 2020 we saw the launch of the 'Blood on Board' project working in partnership with Cornwall Air Ambulance and the Royal Cornwall Hospital Trust. We are now over four years into this vital partnership, and it is still proving to be an immense success where over 50 blood transfusions have been administered on site over those years.

The data we monitor regarding miles travelled, jobs completed over this period gives a robust picture of the scale, growth, and reliability of the Blood on Board service, clearly demonstrating the consistent, year-round nature of the Blood on Board operational effort delivered by Cornwall Blood Bikes. This will hopefully help both charity organisations support both internal planning and external recognition of the service’s value.

All the volunteers at Cornwall Blood Bikes are immensely proud to be supplying Blood on Board to Cornwall Air Ambulance and to be part of this project which will assist with better patient outcomes for the people of Cornwall and the Isles of Scilly.

Page 3

Cornwall Blood Bikes

Trustees' Report (continued)

Despite the demands and needs growing of our volunteer run service Cornwall Blood Bikes have continued to provide an outstanding professional and dedicated service to our NHS Partners riding in all winds and weathers, day and night.

The public of Cornwall has been beside us for every mile of our journey.

Cornwall Blood Bikes is run entirely by volunteers for the benefit of anyone who needs us. The riders give their time freely, as do our coordinators, trustees, and committee members. Apart from two shipping containers used for storage we have no premises, nor do we have paid staff or fundraisers. All the money raised goes into providing the service and keeping our fleet on the road. Without the selfless dedication of these volunteers who really do go the extra mile for the benefit of others, and the outstanding humbling support from the people of Cornwall, we would not be as successful as we are.

2025 will see a very special year for the charity as we gear up to celebrate a decade of service to the people of Cornwall and the Isles of Scilly.

It will be a time to reflect on the impact we have made and the lives we have touched.

It is the support of all our volunteers and the community at large that make that difference and we continue to say thank you!

Page 4

Cornwall Blood Bikes

Trustees' Report (continued)

Financial review

Total income for 2024 amounted to £176,510 (£187,661 - 2023), a decrease in £11,151. The total expenditure for 2024 was £143,479 (£120,542 - 2023) an increase in £22,954 which relates to the continued increase in fleet activity. Overall, the charity has a surplus of £33,031 (£67,137 - 2023) for the year ending 31 December 2024.

The total funds held by the charity at year end were £276,154 of which restricted capital funds totalled £11,000.

Policy on reserves

The trustees have examined the charity's requirements for reserves in light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should be at least its total annual running costs. The reserves are needed to meet the working capital requirements of the charity and the trustees are confident that at this level they would be able to continue the current activities of the charity in the event of a significant drop in funding.

Total reserves excluding fixed assets were £219,459 at the year-end.

Structure, governance and management

Nature of governing document

Cornwall Blood Bikes is a member of the National Association of Blood Bikes, an organisation set up to ensure that standards across groups are maintained. The charity is governed by its constitution, as amended on 23 January 2019 and 27 January 2021.

Recruitment and appointment of trustees

When recruiting for new Trustees, the Board review skills and expertise and identify any gaps which may need to be filled by new Trustees and advertise accordingly.

Induction and training of trustees

Prospective trustees are required to read and comply with all requirements laid down by the Charity Commission including understanding the Essential Requirements of Trustees, our constitution and business plans.

The annual report was approved by the trustees of the charity on 7 September 2025 and signed on its behalf by:

Page 5

Cornwall Blood Bikes

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Page 6

Cornwall Blood Bikes

Independent Examiner's Report to the trustees of Cornwall Blood Bikes

I report to the trustees on my examination of the accounts of Cornwall Blood Bikes for the year ended 31 December 2024.

Responsibilities and basis of report

As the charity trustees of Cornwall Blood Bikes you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Cornwall Blood Bikes's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I draw to your attention that the firm at which I am partner provides Bookkeeping services to the charity. We have complied with the FRC's Revised Ethical Standard in this regard.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Cornwall Blood Bikes as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Neil Hallam FCCA Crane & Johnston

Chartered Certified Accountant 11 Alverton Terrace Penzance Cornwall TR18 4JH

Page 7

Cornwall Blood Bikes

Statement of Financial Activities (including Income and Expenditure Account) for the Year Ended 31 December 2024

Statement of Financial Activities (including Income and Expenditure
Account) for the Year Ended 31 December 2024
Statement of Financial Activities (including Income and Expenditure
Account) for the Year Ended 31 December 2024
Unrestricted
Restricted
Total
2024
Total
2023
Note
£
£
£
£
Income and Endowments from:
Donations and legacies
2
168,979
6,000
174,979
186,656
Investment income
3
1,531
-
1,531
1,005
Total income
170,510
6,000
176,510
187,661
Expenditure on:
Raising funds
4
(2,297)
-
(2,297)
(645)
Charitable activities
5
(138,682)
(2,500)
(141,182)
(119,879)
Total expenditure
(140,979)
(2,500)
(143,479)
(120,524)
Net movement in funds
29,531
3,500
33,031
67,137
Reconciliation of funds
Total funds brought forward
235,623
7,500
243,123
175,986
Total funds carried forward
17
265,154
11,000
276,154
243,123
Unrestricted
funds
Restricted
funds
Total
2023
Note
£
£
£
Income and Endowments from:
Donations and legacies 176,656
10,000
186,656
Investment income
3
1,005
-
1,005
Total income
177,661
10,000
187,661
Expenditure on:
Raising funds (645)
-
(645)
Charitable activities (117,379)
(2,500)
(119,879)
Total expenditure
(118,024)
(2,500)
(120,524)
Net income
59,637
7,500
67,137
Net movement in funds
59,637
7,500
67,137
Reconciliation of funds
Total funds brought forward
175,986
-
175,986
Total funds carried forward
17
235,623
7,500
243,123

All of the charity's activities derive from continuing operations during the above two periods.

The notes on pages 10 to 19 form an integral part of these financial statements. Page 8

Cornwall Blood Bikes

(Registration number: 1140165) Balance Sheet as at 31 December 2024

(Registration number: 1140165)
Balance Sheet as at 31 December 2024
(Registration number: 1140165)
Balance Sheet as at 31 December 2024
2024
2023
Note
£
£
Fixed assets
Tangible assets
11
56,695
30,554
Current assets
Debtors
12
16,709
18,513
Cash at bank and in hand
13
211,015
203,900
227,724
222,413
Creditors: Amounts falling due within oneyear
14
(8,265)
(9,844)
Net currentassets
219,459
212,569
Netassets
276,154
243,123
Funds of the charity:
Restricted income funds
Restricted funds 11,000
7,500
Unrestricted income funds
Unrestricted funds 265,154
235,623
Total funds
17
276,154
243,123

The financial statements on pages 8 to 19 were approved by the trustees, and authorised for issue on 7 September 2025 and signed on their behalf by:

The notes on pages 10 to 19 form an integral part of these financial statements. Page 9

Cornwall Blood Bikes

Notes to the Financial Statements for the Year Ended 31 December 2024

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Cornwall Blood Bikes meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Investment income

Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Page 10

Cornwall Blood Bikes

Notes to the Financial Statements for the Year Ended 31 December 2024

(continued)

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including the costs of the preparation and examination of the statutory accounts, strategic management and trustee’s meetings and reimbursed expenses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate
Motor Vehicles 25% per annum straight line basis
Office equipment 33% per annum straight line basis

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Financial instruments

Classification

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.

Page 11

Cornwall Blood Bikes

Notes to the Financial Statements for the Year Ended 31 December 2024

(continued)

Recognition and measurement

All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.

Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.

Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.

Page 12

Cornwall Blood Bikes

Notes to the Financial Statements for the Year Ended 31 December 2024

(continued)

2 Income from donations and legacies

2
Income from donations and legacies
2
Income from donations and legacies
Unrestricted
funds
Restricted
Total
Total
General
funds
2024
2023
£
£
£
£
Donations and legacies;
Donations - including Street &
Supermarket collections
168,979
6,000
174,979
186,656
168,979
6,000
174,979
186,656
3
Investment income
Unrestricted
funds
Total
Total
General
2024
2023
£
£
£
Interest receivable and similar income;
Interest receivable on bank deposits 1,531
1,531
1,005
4
Expenditure on raising funds
Unrestricted
Cost of generating donations and legacies funds
Total
Total
General
2024
2023
£
£
£
Allocated support costs 2,297
2,297
645

Page 13

Cornwall Blood Bikes

Notes to the Financial Statements for the Year Ended 31 December 2024 (continued)

5 Expenditure on charitable activities

Unrestricted
funds
Restricted
Total
Total
General
funds
2024
2023
£
£
£
£
Vehicle Related Equipment 6,898
-
6,898
4,025
Repairs and maintenance 690
-
690
455
IT & Communications 559
-
559
858
Printing, postage and
stationery 3,178
-
3,178
4,364
Sundry expenses 903
-
903
1,448
Motor expenses 102,027
-
102,027
89,301
(Profit)/loss on sale of tangible

fixed assets held for charity's
own use (2,650)
-
(2,650)
(1,000)
Insurance 1,077
-
1,077
704
Depreciation, amortisation and
other similar costs 20,998
2,500
23,498
15,248
Governance costs 5,002
-
5,002
4,476
138,682
2,500
141,182
119,879

6 Analysis of governance and support costs

Unrestricted
Governance costs funds
Total
Total
General
2024
2023
£
£
£
Independent examiner fees
Examination of the financial statements 1,465
1,465
1,395
Other fees paid to examiners 2,765
2,765
2,637
Depreciation,amortisation and other similar costs 772
772
444
5,002
5,002
4,476

Page 14

Cornwall Blood Bikes

Notes to the Financial Statements for the Year Ended 31 December 2024 (continued)

7 Net incoming/outgoing resources

Net incoming resources for the year include:

7
Net incoming/outgoing resources
Net incoming resources for the year include:
2024 2023
£ £
Depreciation of fixed assets 24,270 15,654

8 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year or prior year.

Trustees were reimbursed mileage costs during the year totalling £946 (2023: £ 556).

No trustees have received any other benefits from the charity during the year or prior year.

9 Independent examiner's remuneration

9
Independent examiner's remuneration
2024 2023
£ £
Examination of the financial statements 1,465 1,395
Other fees to examiners
All other services 2,765 2,637

10 Taxation

The charity is a registered charity and is therefore exempt from taxation.

Page 15

Cornwall Blood Bikes

Notes to the Financial Statements for the Year Ended 31 December 2024 (continued)

11 Tangible fixed assets

11
Tangible fixed assets
11
Tangible fixed assets
Furniture and
equipment
Motor vehicles
Total

£
£
£
Cost
At 1 January 2024
2,285
141,768
144,053
Additions
1,825
48,586
50,411
Disposals
-
(7,290)
(7,290)
At 31 December 2024
4,110
183,064
187,174
Depreciation
At 1 January 2024
1,945
111,554
113,499
Charge for the year
772
23,498
24,270
Eliminated on disposals
-
(7,290)
(7,290)
At 31 December 2024
2,717
127,762
130,479
Net book value
At 31 December 2024
1,393
55,302
56,695
At 31 December 2023
340
30,214
30,554
12
Debtors
2024
2023
£
£
Prepayments 5,149
4,680
Other debtors 11,560
13,833
16,709
18,513
13
Cash and cash equivalents
2024
2023
£
£
Cash at bank 211,015
203,900

Page 16

Cornwall Blood Bikes

Notes to the Financial Statements for the Year Ended 31 December 2024 (continued)

14 Creditors: amounts falling due within one year

2024 2023
£ £
Other creditors 4,370 6,362
Accruals 3,895 3,482
8,265 9,844

15 Related party transactions

There were no related party transactions in the year.

16 Controlling entity

The trustees of the Charity have day to day control over activities.

However, they are subject to the decisions taken by members at general meetings. There are currently 80 volunteer members.

17 Funds

Balance at 31
Balance at 1
Incoming
Resources
December
January 2024

resources
expended
2024

£
£

£
£
Unrestricted funds
General
235,623
170,510
(140,979)
265,154
Restricted funds
7,500
6,000
(2,500)
11,000
Total funds
243,123
176,510
(143,479)
276,154
Balance at 31
Balance at 1
Incoming
Resources
December
January 2023

resources
expended
2023

£
£

£
£
Unrestricted funds
General
175,986
177,661
(118,024)
235,623
Restricted funds
-
10,000
(2,500)
7,500
Total funds
175,986
187,661
(120,524)
243,123

Page 17

Cornwall Blood Bikes

Notes to the Financial Statements for the Year Ended 31 December 2024 (continued)

The specific purposes for which the funds are to be applied are as follows:

The restricted fund relates to a donation of £6,000 (and £10,000 prior year) received towards the purchase of a fleet bike. The fund will reduce each year in line with the depreciation policy.

18 Members' liability

The organisation is an unincorporated association and as such its members can be held liable for any of the association's obligations and debts on closure. A liability insurance has been taken out to cover its members.

Page 18

Cornwall Blood Bikes

Notes to the Financial Statements for the Year Ended 31 December 2024 (continued)

19 Analysis of net assets between funds

19
Analysis of net assets between funds
Unrestricted
Total funds at
funds
Restricted
31 December
General
funds
2024
£
£
£
Tangible fixed assets 45,695
11,000
56,695
Current assets 227,724
-
227,724
Current liabilities (8,265)
-
(8,265)
Total net assets
265,154
11,000
276,154
Unrestricted
Total funds at
funds
Restricted
31 December
General
funds
2023
£
£
£
Tangible fixed assets 23,054
7,500
30,554
Current assets 222,414
-
222,414
Current liabilities (9,844)
-
(9,844)
Total net assets
235,624
7,500
243,124

Page 19