Charity registration number-. 1140165 Cornwall Blood Bikes Annual Rewrt and Financial Statements for the Year Ended 31 December 2023
Cornwall Blood Bikes Contents {continued) Referen and Administrative Details Trustees, Report 2to5 ststement of Trustees, Responsibilities Independent Examiner's Report Statement of Financial Artivities (including Income and Expenditure Account) Balance Sheet Notes to the Financial Statements IOto19
Cornwall Blood Bikes Reference and Administrative Details Chair Claire Jayne Penlerick Trustees Claire Jayne Penlerick Chris Polawski Paul Thomas Andrew Bellamy James Hind John Penlerick Sylvia Cookman, Treasurer lan Butler Stephen Mason Brandan Hale Tim Cookrnan lan Prout Charity Registration Number 1140165 Principal Office Gwendra Newbridge Penzan Cornwall TR20 8PH Independent Examiner Mr N A Hallam FCCA Crane & Johnston Chartered Certified Accountant 11 Alverton Terrace Penzance Cornwall TR18 41H Page I
Cornwall Blood Bikes Trustees, Report The trustee5 present the annual report together with the financial ststements of the charity for the year ended 31 December 2023. Objectives and activities Objects andain7S The organisation is e5tabli5hed for the following objects primarily but not exclusively in Cornwall, Devon and Somerset. l) To relieve sickness and protert health by the provision of transport of urgently needed blood, drugs, hLJman tissues and other medical requirements between hospitals, clinics, laboratories, doctors, or other such plaS as the trustees deem fit. 2) To advance the public'5 education in issues relating to motorcycle safety. The purpose of Cornwall Blood Bikes is to provide an out of hours delivery Servi to transport Items of a medical nature to locations in the operational area as defined from time to time by the Executive Committee. In addition, the charity aims to encourage safe riding prartices both within and without the Charity and to promote a positive image of motorcycling to the general public. Objertives strategies andactivities Cornwall BIocKi Bikes continue to provide a free delivery seryice by mutual agreement during Comwall Blood Bike's normal operating hours to our NHS partners. The purpose of the service will be to transport human blcK)d and pathology Samples, any 'Point of Care Testing, IPOCT} such as pathDlogy Samples, swabs, medication, equipment, medical records, breast rnilk and consumables and any other agreed medical items between CAAT sites and any other agreed sites within Ctrrnwall and beyond the county by arrangement (such as to Royal Cornwall Hospital, to Derriford H05pitsI, to Cornvvall Air Ambulance Trust and Cornwall Hospice Care sites). This assists in patient treatment and saves the NHS money that would otherwlse be spent on private couriers. sin 2020 and the onset of the Covid-19 pandemic we have seen many challenges for the Charity as our seNice grew and we tciok on new projects, but the challenges have certainly carried over into our future years as the demand and need for our service has grown continually over the four years since Covid-19. Cornwall Blood Bikes carried out 6,481 operational jobs and covered 212,525 operational miles in 2023. This is now the largest increase in our statistic5 prior to the Covid-19 pandemic which saw 100,229 operational miles ridden and 3,397 operational jobs completed. Therefore, with a continual increase in jc>bs and miles ridden, our fleet of BMW motorbikes had to increase to help with that significant wOroad and to share the mileage more evenly. As a charitsble organisation we are delighted that 2022 saw a return of limited fundraising after a pandemic but throughout our 2023 year over 170 events were attended throughout Cornwall and despite huge financial constraints on the public with the cost of living crisis we are eternally grateful for the public's genemsty to help maintain our fleet on the road and operational service to the people of Cornwall. On the 1st December 2020 we Saw the launch of the 'Blood on Board, project working in partnership with Cornwall Air Ambulance and the Royal Cornwall Hospital Trust. Page 2
Cornwall Blood Bikes Trustees. Report {continued) We are now over two years Into this vital partnership, and it IS Still proving to be an immense success where over 50 blood transfusions have been administered on site over those years. All the volunteers at Cornw311 Blood Bikes are immensely proud to be supplying Blood on Board to Cornwall Air Ambulance and to be part of this projert which will assist with better patient outcorn for the people of Cornwall and the Isles of Scilly. Despite the demands and needs growing of our volunteer run service Cornwall Blood Bikes have continued to provide an outstanding professional and dedicated Servi to our NHS Partners riding in all winds and weathers, day and night. The public of Cornwall has been beside us for every mile of our journey. Cornwall Blood Bikes is run entirely by volunteers for the benefit of anyone who needs us. The riders give their time fr1¥1 as do our coordinators, trustees, and commtiee members. Apart from two shipping containers used for storage we have no premises, nor do we have paid staff or fundraisers. All the money raised goes into pmviding the service and keeping our fleet on the road. Without the selfless dedication of these volunteers who really do go the extra mile for the benefit of others, and the outstanding humbling support from the people of Cornwall, we would not be as SUCSsful as we are. Page 3
Cornwall Blood Bikes Trustees, Report (continued) Public benefjt In planning and carrying out our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our Trustee and Executive meetings. The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 tr) have due regard to the public benefit guidan published by the Charity Commission for England and Wales. Financial review Total income for 2023 amounted to £187,661 1120,524 - 2022), an increase in £67,137. The total expenditure for 2023 was £120,524 { £115,313 2022} an increase of £5,211 which relates to the continued increase in the fleet activity. Overall, the charity had a surplus of £67,137 ( £5,211 2022) for the year ending 31 December 2023. The total funds of the charity at year end were £243,123, unrestricted funds totslled £235,623 and restricted capitsl funds totalled £7,500. Policyon reserves The trustees have examined the charity's requirements for reserves in light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charty should be at least its total annual running costs. The reserves are needed to tneet the working capital requirements of the charity and the trustees are conffident that at this level they would be able to conb'nue the trnt artivities of the charity in the event of a significant drop in funding. Plans for future periods Aims andkeyobjectives forfutureperiods Our support amongst the Cornish Community remalns strong, attracting funding to enable us to continue our activitie5. We will continue to seek opportunities to raise the profile of the charity and to hold sufFicient reserves to allow us to suNive in the medium term. Likewise, we will continue to recruit volunteers to maintain and increase the number of bike riders we require. Structurei govemance and management Natu ofgoverning docun7ent Cornwall Blo Bikes is a member of the National Association of Blood Bikes, an organisation set up to ensure that standards acros5 groups are maintained. The charity is governed by its conskntution, as amended on 23 January 2019 and 27 lanuary 202L. Recruitment andapPntment of trustees When recruiting for new Trustees, the Board review skills and expeSe and identify any gaps which may need to be filled by new Trustees and adVese accordingly. Page 4
Cornwall Blood Bikes Trustees, Report (continued) Inducfron and training of trustees Prospective trustees are required to read and comply with all requirements laid down by the Charity Commission including understanding the Essential Requirements of Trustees, our constitution and business plans. behalf by.. Claire Jayne Penlerick Chairman and trustee Page 5
Cornwall Blood Bikes statement of Trustees, Responsibilities The trustees are responsible for preparing the trustees, report and the finoncial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. The law applicable to charities requires the trustees to prepare financial ststements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resourc of the charity for that period. In preparing these finanaal statements, the trustees are required to.. selert suitsble accounting policies and then apply them consistently,. obseNe the methods and principles in the Charities SORP. make judgements and estimates that are reasonable and prudent,. state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements., and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Att 2011, the Charities {Accounts and Reports) RUlationS 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detertion of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial ststements may differ from legislation in other jurisdittions. Page 6
Cornwall Blood Bikes Independent Examiner's Report to the trustees of Cornwall Blood Bikes I report to the trustees on my examination of the accounts of Cornwall Blood Bikes for the year ended 31 Dember 2023. Responsibilities and basis of report As the charity trLJStees of Cornwall Blood Bikes you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 Cthe Act?. I report in respert of my examination of the Cornwall Blood Bikes's accounts carried out under section 145 of the 2011 Att and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under sertion 145(5){b) of the Act. I draw to your attention that the firm at which l am partner provides Bookkeeping serwces to the charity. We have complied with the FRC'S Revised Ethical Standard in this regard. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connettion with the examination giving me cause to believe that in any material respect.. l. accounting records were not kept in respert of Comwall Blood Bikes as required by sertion 130 of the Act; or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Neil Hallam FCCA Crane & lohnston Chartered Cerbfied Accountant 11 Alverton Terrace Penzance Cornwall TR18 4JH 9 September 2024 Page 7
Cornwall Blood Bikes Statement of Financial Activities (Including Income and Expenditure Account) for the Year Ended 31 December 2023 Total 2023 Total 2022 Unrestricted Restricted Note Income and Endowments from: Donations and legacies Investrnent income 176,656 10,000 186,656 1,005 120,495 29 Total income 177 661 187 661 120 524 Expenditure on: Raising funds Charitsble activities (645) 117 379 {645) 119 879 (415) 114 898 Total expenditure 118024 12Q 524 115 313 Net movement in funds 59,637 7,500 67,137 5,211 Reconciliation of funds Totsl funds brought forward 175 986 175 986 170,775 Total funds carried forward 17 235 623 243 123 All of the charity'5 activitie5 derive from continuing operations during the above two periods. The notes on pages 10 to 19 forrn an integral part of these financial statements. Page 8
Cornwall Blood Bikes (Registration number: 1140165) Balance Sheet as at 31 December 2023 2023 2022 Note Fixed assets Tangible assets li 30,554 15,705 Current assets Debtors Cash at bank and in hand 12 13 18,513 203 900 8,579 163 421 222,413 172,000 Creditors: Amounts falling due within one year 14 11,719 Net current assets 212 569 160,281 Net assets 243 123 175 986 Funds of the charity: Restricted income funds Restricted funds 7,500 Unrestrirted income fund5 Unrestricted funds 235 623 175 986 Total funds 17 243,123 175 986 The financial statements on pages 8 to 19 were approved by the trustees, and authorised for issue on and signed on their behalf by.. Claire Jayne Penlerick Chairman and trustee Sylvia Cookman Trustee The notes on pages 10 to 19 form an integral part of these financial ststements. Page 9
Cornwall Blood Bikes Notes to the Financial Statements for the Year Ended 31 December 2023 l Accounting policies Statement of compliance The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Pract1 issued in October 2019, the Financial Reporting Stsndard applicable in the United Kingdom and Republic of Ireland IFRS 102) and the Charities Att 2011. Basis of preparation Cornwall Blood Bikes meets the definition of a public benefit entity under FRS 102. The accounts {financial statements) have been prepared under the historical cost convention with items recognised at cost or transartion value unless Otherwise stated in the relevant note(s) to these accounts. Going concern The trustees consider that there are no material uncertaintie5 about the charity's ability to continue as a going concern. Income and endowments Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the chority has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability. Donations andlegacies t)onations and legacies are recognised on a r1Vable basis when receipt is probable and the amount can be reliably measured. Investment income Dividends are recognised once the dividend has been declared and notification has been received of the dividend due. Expenditure All expenditure is recognised onTr there is a legal or constructive obligation to that expenditure, it is probable settlement 15 required and the amount can be meaSUd reliably. All Costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basi5 consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the poOn of the asset's Use. Other Support costs are allocated based on the spread of staff costs. Raising funds These are costs incurred in attratting voluntary income, the management of investments and those inCUrd in trading artivities that raise funds. Page 10
Cornwall Blood Bikes Notes to the Financial Statements for the Year Ended 31 December 2023 (continued) Chantable artivltles Charitable expenditure comprises th05e costs incurred by the charity in the delivery of its aLtivitie5 and services for its beneficiaries. It includes both costs that can be allocated directly to such artivities and those costs of an indirert nature nesSary to SUPPDrt them. Support costs Support costs include central funrtions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property Costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. Governance costs These include the costs attributable to the charity'5 compliance with constitutional and statutory requirements, including the costs of the preparation and examination of the statutory accounts, strategic management and trustee's meetings and reimbursed expenses. Depreciation and amortisation Depreciation is provided on tangible fixed a55ets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follow5.. Asset dass Motor Vehicles offi equipment Depreciation method and rate 250kn per annum straight line basis 330/0 per annum straight line basi5 Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Fund structure Unrestrirted income fund5 are general funds that are available for use at the trustees, discretion in furtherance of the objertives of the charity. Restricted income fund5 are those donated for use in a particular area or for specific purposes, the Use of which is restricted to that area or purpose. Financial instruments Clawffcation Financial assets and financial liabilitie5 are recognised when the charity beo)mes a party to the contractual provisions of the instrument. Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument Is any contrart that evidence5 a residual interest in the assets of the charity after deducting all of its liabilities. Page Ll
Cornwall Blood Bikes Notes to the Financial Statements for the Year Ended 31 December 2023 (continued) Recognition andmeasurement All financial assets and liabilitie5 are i1allY measured at transacbon pri (including transartion costs), except for those financial assets classified as at fair value through profit or Soss, which are initially measured at fair value (which is normally the transaction pri exduding transartion cost5), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a Similar debt instrument. Financial assets and liabilitie5 are only offset in the statement of fi'nancial FOSltion when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset ènd settle the liability simultsneously. Financial assets ère derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and reward5 of ownership, hès transferred control of the asset to another party. Financial liabilities are derecognised only when the obligation specified in the contract is discharged, Canlled or expires. Page 12
Cornwall Blood Bikes Notes to the Financial Statements for the Year Ended 31 December 2023 (continued) 2 Income from donatSons and legacies Unrestricted funds General Restricted funds Total 2023 Total 2022 Donations and legacies,. Donations - including Street & Supermarket collecb.ons 176 656 186 656 120 495 176 656 186 656 120 495 3 Investment income Unrestrictsd funds General Totsl 2023 Total 2022 Interest receivable and similar income. Interest receivable on bank dewsits 29 4 Expenditure on raising funds a) Costs of generating donations and legacies Unrestricted funds General Total 2023 Total 2022 Allocated support costs 645 645 415 Page 13
Cornwall Blood Bikes Notes to the Financial Statements for the Year Ended 31 December 2023 (continued) 5 Expenditure on charitable activities Unrestrirted funds General Restrirted funds Total 2023 Total 2022 Vehicle Related Equipment Repairs and maintenance IT & Communications Printingi Postoge and stationery Sundry expense5 Motor expenses Cleaning and consumables (Profit)/loss on sale of tsngib fixed assets held for charity's own use 4,025 455 858 4,025 455 858 3,591 loo 1,096 4,364 1,448 89,301 4,364 3,617 89,301 89,852 149 (1,000) 704 {I,000) 704 12,750) Insurance Depreciation, amortisation and other similar costs Governance costs 12,748 2,500 15,248 13,968 117 379 119 879 114 898 6 Analysis of governance and support costs Governance costs Unrestrirted funds General Total 2023 Total 2022 Independent examiner fees Examination of the financial statements other fees paid to examiners Depreciation, amortisation and other similar costs Other governance costs 1,395 2,637 1,395 2,637 M4 1,325 2,400 284 Page 14
Cornwall Blood Bikes Notes to the Financial Statements for the Year Ended 31 December 2023 (continued) 7 Net incomingloutgoing resources Net incoming resources for the year include.. 2023 2022 Depreciation of fixed assets 8 Trustees remuneration and expenses No trustees, nor any persons connected with them, hBve receiv any remuneration from the charity during the year or prior year. Trustees were reimbursed mileage costs during the year totalling £556 (2022.. £ 776). No trustees have received any other benefits from the charity during the year or prior year. 9 Independent examiner's remuneration 2023 2022 Examination of the finanaal Statements other fees to examiners All other services 2,400 IOTaxation The charity is a registered charity and 15 therefore exempt from taxation. Page 15
Cornwall Blood Bikes Notes to the Financial Statements for the Year Ended 31 December 2023 (continued) IITangible fixed assets Furniture and equipment Motor vehicles Total At l January 2023 Additions Disposals 1,785 500 118,443 30,040 120,228 30,540 At 31 December 2023 141768 Depreciation At I january 2023 Charge for the year Eliminated on disposals 1,501 444 103,022 15,247 6,715 104,523 15,691 At 31 December 2023 111,554 113 499 Net book value At 31 December 2023 340 At 31 December 2022 284 12 Debtor5 2023 2022 Prepayments Other debtors 4,680 4,479 13 Cash and cash equivalents 2023 2022 Cash at bank 203 900 163 421 Page 16
Cornwall Blood Bikes Notes to the Financial Statements for the Year Ended 31 December 2023 (continued) 14Creditors: amounts falling due within one year 2023 2022 ()ther creditors Accruals 6,362 8,922 2,797 15 Related party transactions There were no related party transacbons in the year. 16 Controlling entity The trustees of the Charity have day to day control over activities. However, they are subjett to the decisions taken by members at general meetings. There are currendy 80 volunteer members. 17 Funds Balance at 31 December 2023 Balance at i January 2023 IncomTng resources Resources expended Unrestricted funds General 175,986 177,661 (118,024) 235,623 Restricted funds Total funds 175 986 187 661 120 524 243 123 Unrestricted funds The specific purposes for which the funds are to be applied are as follow5: The restricted fund relates to a grant of £10,000 received towards the purchase of a fleet bike. The fund will reduce each year in line with the depreciation policy. Page 17
Cornwall Blood Bikes Notes to the Financial Statements for the Year Ended 31 December 2023 (continued) 18Members' liability The organisation is an unincorporated asswiation and as such its members can be held liable for any of the association's obligations and debts on closure. A liability insurance has been tsken out to cover its members. Page 18
Cornwall Blood Bikes Notes to the Financial Statements for the Year Ended 31 December 2023 (continued) 19 Analysis of net assets between funds Total funds at31 December 2023 Unrestrirted funds General Restrlrted funds Tangible fixed assets Current assets Current liabilities 23,054 222,414 7,500 30,554 222,414 Totsl net assets 235 624 243,124 Total funds at31 December 2022 Unrestricted funds General Tangible fixed assets Current assets 15,705 172,000 11,719 15,705 172,000 Current liabilities Totsl net assets 175 986 175 986 Page 19