Re8lxered Charity No: 1140146 RAYSHOTT I ("'ONCERTS Grayshott Concerts Annual Report for the ￿ar ended 31 December 2023 Annual Report forthe year endln8 31 December 2023 Pages Legal and Admlnlstrdtfve Oetsils Trustees, Report Independent Examiner's Report to the Trustees of Grdyshott Concerts Statement of Financial Actlvitles Balance Sheet io Notes to the Flnanclal Ststements li Grayshott Concerts Legal and Admlnlstratl¥e Detsl Registered charlty no: 1140146 Grayshott Concerts (the Charlty) was reglstered with the Charlty Q)mm1s51on on l February 2011. co￿$pOndenCe address: Butterfield House Wheètley Lane Blnsted Alton GU344PG Patron: Slr Karl Jenkins CBE Presldent: Anthony R•msden Associate ArtisL" Howard Shelley OBE Orchestrn In ResSdence: London Mozart Players Cholr In Resldence: Excelsls Chamber CIM)Ir Dlrector of Muslc: Robert Lewls JIM Mlles {ChalrnMn) Andy Crock*r IMana8lng Dlrectorl Mlke ShortlK)se (Treasurer) Steve Geor811 ISe¢retsryl Sally Shorthose IMarkedn81 Amanda Brown (elected 20231 Mar* Turner (elected 20231 Bankers.. Lbyds Bank 12 Hi8h street Haslemere GU27 2JG Independent Examlner. Catherlne Sullfvèn FCA 5 Marney5 Close Epsom Kr18 7HR Grayshott Contyrts Trustee$. Report for the Trr endlng 31 December 2023 Grayshott Concerts (the Charity} was formed In 2CQ4 and registered with the Charlty Commisslon on l February 2011. The Charty's governing document is its Constitution. adopted on 11 December 2010 and updated In June 2021 to increase the maximum number of Trustees. TheTrustees are elected and ￿-elerted annual￿ atthe AGM bythe Members and stand on the grounds that they are commltted to the aims and objectives of the Charity and have specific expertlse to bring to the Charity to help it ach5Lwe its objectives. Durln8 the course of the year. the membershlp level reached 176 members12022:1971. A5 from 2 January 2019 the Pfodurtlon of concerts has been managed through Grayshott Concerts Produrtlon Llmlted, a non-profft making company controlled by two of the Charlty's trustees. A Declarnlon of Trust document exlsts under whlth we operate. ObJ¢¢dves and A¢thiltl•s The object6ves of Grayshott Concerts are: 111 To advance. improve, develop and maintsin public education In, and appreclation of, the art and science of muslc in all Its aspects by any means the Trustees see fi( Includlng through the presentation of public concerts and ￿cl￿1$. Illl To further such charltsble purpose or purposes as the Trustees In thelr absolute dlscretfon shall thlnk fit. A5 unpald, voluntary classltal muslc promoters. Grayshott Concerts stage between four and slx events each year at their local church and. occa5knnal￿, other suitable venues. The performances Include symphonles. oratorios, other choral works and operatlc evenln8S. Performers include choirs. orchestras. soloists, conduttors, actors and composers. The Charlty aims to educate and entertain audiences. many of whom are local people: however, the rePUta￿On of the organisafjon also brlngs audiences to Grayshott from a much wlder catthment area. Grayshott Concerts presents world-class perforniances - on your d¢￿tep for local people, enabling them to enjoy top-class Classical music and other perfomiances without the need to travel significant distances. Events sell out in advance. From tlme to tlme. the Trustees make donatlon5 to local good causes and stage certain events Specifical￿ to ralse fvnds for charrtable causes. The Charity has a mailin8 list of over 1.4W indNiduals and families who receive re8ular free newsletters. Each year. Grayshott Concerts aims to attr4rt over 2(M) Members ('Friends ofGray5hott Concerts'l who pay annual subscriptions as donatbn5 to the Charity. Publlc Benefft In planning actrvities for the year, the Trustees keep in mind the Charlty Commission's guidance on public beneflt. They are especially proud that every erfent SITr￿ the first in 21XM has attracted a mix of Members and the 8eneral public. T￿￿ee¢ Report forth• endlry 31 December 2021 (conilnued) Achle¥*ments and P•rfom4ne• We have had four core values 51nce GrnYs1￿tt Concerts was establtshed some twenty ￿ars a80. These are: l. To know our market- and be localty focussed 2. To know what our audlences want to hear-well known dassks 3. To attrnct the flnest perforniers- quallty attrdcts a￿llenCeS 4. To keep everw)ne Inforn*d- good marketing and on801￿￿ (x)nlact wlth the people who support us. We send Frlends informatfve rnonth￿ Newsletters. for Instance. As our audbences have d￿lD￿d confidence In what we offer them. we now sometlmes put more modern and challebvdin8 *r•rk befo￿ ihern. r￿t to the exterrt ihat thls deters them from ma5ntslnln8 our record of every COn￿rt that present havln8 been sold out. The concert year began for ￿ on 2 Febnjary. when presented perhaps countrfs most In demand youn8 sololst- the cellist Sheku Kanneh-mason. He thrIl￿d the audlence wlth two works by Ernest Bloch that most of those present would never have pre¥louslv ￿lId-sd￿IornO.' Rhopsodle Hébmlque and FrThn Jewish Lile,. Pro>tr. Shelomo Is a 2￿ century masterpSece that captures the mlsery of war through the universal themes of passk>n. sufferin8 and hope. In l*hter ¥ein. the concert also Included excerpts from Mendelssohn's A Midsummer Night s O￿orn and his wonderful Symphony no.4- the ftollon. Our next concert was on 31 March. wtth a performance of works chosen ty our Mana8ln8 Dlrecior, Andy CrOC￿r, as beln8 partkularly Important to hlm. These were El8arfs Introductlon ondAlleqrofvr Strinos, the Mendelssohn vlolln concerto and Mozart's 8lorfous flnal symphory {no.41 TheJuplterJ. 27 May wItne￿d an all mO￿rt programme, the hl8hll8ht of whlch was a fine performance of hls flnal unflnlshed masterp*ce, the Requlem. fvAlrlan Butterfield tonducted the Pegasus Cholr. London Mozart Players and ft>ur exceptlonal sololsts In a deeply movlng perfornian￿. Also included In the programme were Mozart's Adogio ond Fuoue and hls Vesperoe Solennes de Conftssore. On 21 July we promoted somethln8 3 Ilttle outslde our nomlal pro8fdmmln& by stsglng A Night ot the Opero. We welcomed the ￿tUrn of LorKlon Festfval Opern. who In one half of the programme presented a selectlon of popular operotlc encores. and In the other. a staged ￿r$SOn ot the stsnd￿Ut arla5 and ensembles of Verfl's Lo frovioto. The audience TKarn)ed to the tiagic story of the Il￿f￿ted love between Aifredo and the consumptlve Vk>letta. The trumw came to the fore on 5 October. when Matllda Lloyd wowed the audlence wlth her phenomenal technique on this most excitln8 of Instruments. Culmlnatin8 In a fabulous perfomiance of Haydn's famous Trumm Concerto the programme also included works by Mercadante. Rosslni and Mozart's SYMph(￿V no.40 in G Min(Y, one of his three last great symphonies. Grayshotl Concerts Trustee< Report forthe par endlry 31 l>ernmlxr 21)Z3 Icontlnued) The season concluded on 17 Nmmber wlth'An Ervdllsh Evenlng.. and a vlsit to GrayS￿rt by the barltone RoderKk Wllliams. Versatlle as a composer and arranger as well as beirvd a glorious slnger, he is one of Britaln'5 m05t loved perfDrmer5. noted for hls warm. approathoble personality as **ll as hls wonderfulty mellffluous voice. He gaye us Butterworth's exquisite Six S(￿95froM o Shropshire Lod and Flnzi's Let U5 Garlands Bring. The evening also featured Vau8han Wllliiams. Fant05ia on Greensleeves. Elgar's Serenodefvrstrinos and 8rltten's precociou5 Simple Symphony. based on themes he had wrltten as a 12 year old child. As wall as the SSX publlc concerts descrlbed above, we also presented our annual Frlend< Evenl where we thank those wonderful supporters whose subscrlptlons make such a posltlve dIffe￿nCe to our flnances. enabl1￿& us to bri￿& artists of the hl8hest quallty to our small Hampshlre vllla8e. As everybody knows, even wlth full houses, tkket Income does not be8ln to approach the Cost of puttln8 on a concert, so our 8fdtltude to the members of our Fflends organi5atlon1s huge. Indeed fvndamentsl to our very emlstence. The music at thls yearfs Frfends. Evening hlghli8hted Vlvaldl'5 Four Seosons. featur1￿ the LoNlon Mozart pla￿5. YOU￿ PerfOrn￿r In Resklence. Lela Zhu. who also played that 8reat fa￿Urtte, Vau8han Williarn< The lar* Ascendlnq. The pro8ramme was completed by Samuel Barber's evocafjve and hauntln8AdoolofrStrlngs and M02arYs Elne Klelne Nochtmusik. Well. almost completed. as we rnu5tn't forget the virtuoso performance on the typewriter by the Vlcar of St. Luke's, Jeremy Haswell in Leroy Anderson's comic gem The Typewrlterl In addltion to our CO￿ concert serfes. GraV￿tt Concerts also wovldes financial support to Grayshott ICE) Prfmary School to spend on muslcal actlvltles of the School's cholce. We feel that In supportln8 the School's muskal artfvitles, * are 1*11￿ the seeds for I￿t5 whlch will benefft In the future from an appfeclatlon of d•sslcal musk, as well as encoura8lng the d￿￿lopment of the concert audlences of tomorrow. In 2023 our SuP￿rt used to flnance and facilitate a 'Strfn8s Day, al the School. TTAf+ members of The London Mozart Pltyerf #rlng sectlon. tO8ether wlth a wdrlety of stringed Instruments. worked with the puplls in a day long series of workshops. 5ebastlan Combertl, The Mozart Plwffjrf Principal Cellist commented. "ft *v5 a delight to retum to Groyshott Prlmory School after our'carnival of the Anlmals. vlsit the prevlous yeor As ever, the Chlldren were very ottendve, ond responsi¥* to new ideos. and withln o very shLvt tlme were oble to create se¥Yrnl short compositions together. A memoroble doy oll roundl" As well as the Friends of organls•tlon we are Indebted to the generosity of our sponsor5, helpers, donors and fundln8 bodles for what they do in enablin8 US to present World Closs perf(￿anCeS on your doorstep. Flnanclal R•vlew and R¢s•rbw Polky The Charlty uses its Income for the promotlon and staging of worfd-clas5 performonces- on your doorstepl The Trustees consider It essentlal to malntain our le¥el of Beneral reserves at between £19,LKXI- £25.IXKI; Ihis reflects the increased level of CO￿ of sts8inB events and guards the organisallon agalnst the results of Unfo￿$een clrcumstsn￿s such as the enftyced cancellation of an event. ## **Grayshott Concerts** ## **Trustees' Report for the year ending 31 December 2023 (continued)** ## **Trustees' responsibilities statement** The Trustees are responsible for preparing this Annual Trustees' Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). In preparing these Financial Statements, the Trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charities SORP; - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on an ongoing concern basis unless it is inappropriate to presume that the Charity will continue in business. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity. They are also responsible for safeguarding the assets of the Charity, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. **This report was approved by the Trustees on 18[th ] July 2024 and signed on their behalf by** ······-··········�··� _**(\-n.J. re.w Crc,<;, �.er'** Ma_ _**[rec. ]**[.J-o" ]_ "'; � _i),_ 7 Grdyshott Concerts Independent examlMrfs report to th• tn*ts•s of Gray5hott Concerts l ￿pOrt to the trustees on my examinatlon of the accounts of Grnyshott Concerts (the Charity) for the year ended 31 December 2023. Respon$lbllltles and bash ot report As the charty trustees of the Charlty you a￿ responsible for the preparydtion of the accounts In accordance with the requirements of the CharttSes Att 20111'the Act'l. I report in respect of my examinatlon of the CharltV5 accounts carrled out under 5ectlon 145 of the 2011 Art and In carryin8 out my examlnation I have followed all the applicable Dirertions glven by the Charity Commlsslon under section 1451Sllb) of the ACL Independ¢nt •xarnlne¢s statement I have completed my examlnatton. I confirm that no material matters have come to my attentlon In connethon with the examination gtving me cause to believe that In any material respect.. accounting records We￿ not kept in respect of the Charity as required by sertlon 130 of the Act,. or 2. the accounts do not accord with those ￿cOrds. or 3. the accounts do not comply with the applicable requirements concernln8 the form and content of accounts set out in the Charitses IAccounts and Reports) Regulations 2008 other than any requlrement that the accounts give a 'true and falr vlew which is not a matter consklered as part of an Independent examlnatS0n. I have no conorns arKI have come across no other matters In connection with the examinatlon to which attention should be drawn In thts report in order to enable a proper understsndln8 of the accounts to be reached. Sl8ned: Name.. Add￿$$. Catherine Sullivan FCA S Mameys Ciose Ep50m Kr18 7HR 26 July 2024 Date: Grayshott C4)ncerts Year end¢d 31 D¢¢ernber 2023 Statement of Flnan¢lal Athltes 2023 Totsl 2022 Total Notes Incomlng resources Voluntary Income Income from Charltable Actlvlties Other income Inte￿$t Total Incomln8 resour¢•s 27,751 89,998 510 74 34,928 82.909 1.338 118,333 119,184 Resources expended Cost of generatlng funds 6.412 11,113 Charltable actlvltles 113,334 115,280 Totsl resour￿9 expended 119.746 126393 Net Incomin81 lout8olngl resources for the year {1,413) (7,209) Balance brought forward at i January 2023 Totsl funds at 31 December 2013 43,513 42,IC 51,205 43.513 The notes on pages 11 to 13 forni part of these financlal ststements Grayshott Concerts Balance sheet as at 31 Dffember 2023 2023 Totsl 2022 Total Notes Flxed Ass•ts Tan8ible A55ets 1.798 1.998 Curr¢nt Asmts Debtors and prepayments Cash at bank and in hand 59,266 7,765 67,031 46,210 30,841 77.051 Current Uabllltles Creditors and accruals 126.729 126.n9) {35,536 135,536) Nèt Current Assets 40302 45￿15 N•t Assets 42.1(X) 43.513 Reserves General Funds Des18nated Funds 19,415 22.685 20.oc￿l 23,513 42,100 43,513 For the year ended 31 December 2023 the charity Is exempt from audlt,. the members have not required the company to obtaln an audlt of its accounts for the year in question in accordance with s144 of the Charities Act 2011. The dirertors acknowledge thelr ￿SponSibl11tfeS in complylng with the ￿qu1￿mentS of the Act with respert to accounting records and the prepardtion of accounts. The accompanying notes on pages 11 to 13 form an Integral part of these financial ststements. Approved by the Trustees on 18 Juty 2024 and Signed on their behalf by Mo*1¥ PifeG&r io Grayshott Conorts Notes to the Flfjanclal Statements forthe >Tar ended 31 December 2023 l. AceountlTr8 policles lal Basis of accounting The financial ststements have been prepared in accordance with the Ststement of Recommended Prdctice Accounting by Charrties, ISORP 2LK151 and appllcable UK Accounting Stsndards and the Charities Att 2011. The particular accounting policies adopted a descrlbed below. Ibl Incomln8 ￿sourceS All incoming resources are recognised On￿ the Charity has entttlement to the resources, It is certain that these ￿$oUr￿$ will be recelved and the monetsry value of the Incoming resources can be measured with sufficient reliability. Icl Resourtrs expended Uabilities are reco8nised as resources expended as soon as there Ss a legal or constructlve obligation commltting the Charty to the expenditure. {dl Fixed assets Depreciation is provided at the following annual rdte to wrtte off each asset over its esttmated useful Ilfe: Sta8in8 - 10% on reducln8 balance basls or such other rate as the trustees, conslder appropriate. (el Fund accountfn8 Unrestrlrted funds- These are funds free from any restrfctlons and Trustees can decide what they are spent on. Unrestrltted funds are shown in two types as detsiled below.. General funds- represent the unrestrtcted net assets of the charlty. Èxcludln8 desl8nated funds. Designated funds- are funds which the Tn￿tee5 ha￿ specifically desl8nated the purpose ft)r whlch they can be used. 2. Voluntary Income 2023 2022 Donation Income Grants 27.751 31,928 27,751 34,928 li Grayshott Concerts Notes to the Flnanclal Ststsments forthe ￿ar ended 31 D￿rnber 2023 Icontlnued) 3. Expendlture 2023 2022 Support GoveTr nance Dlrert Support rJover. Dlrect Total Total Raisin8 funds Charltable Activitie5 5,450 96,326 811 14.333 151 6A12 2,675 113334 9,405 97,S59 1,531 15,882 186 11.156 1,933 115,720 101.776 15.144 2￿26 119.746 106.964 17,413 2,119 126,876 Flxed Assets Stsgln8 As at Istjanuary 2023 Additions in year Total as at 31st Dec•m1￿r 2023 7.873 7873 Depreclatlon As at lstjanuary 2023 Additlons in year Totsl at 31st D•cember 2023 5,875 2LKI 6.075 Net book valuo At tstjanuary 2023 1,998 At 31st D•cember 2023 5. Debtors 2022 Due from Grayshott Concerts Production Limited Accounts Recelvable Prepayments VAT receivable 45A93 10,91S 2.458 32,837 2,642 2,637 8.094 46,210 59266 12 Grayshott Concerts Notss to the Financial Statements forthe endod 311)￿rnber 20231contlnu¢d) 6. Cr•dltovs 2023 Accounts payable Accrued income Accountancy VAT payable 462 21,850 750 3.667 26.n9 13.372 21.414 750 35,536 7. Fund$ Balance at I January 2023 20.000 23,513 43,513 Intornln8 Resources 118,333 Balance at 31 December 2023 19.415 22,685 42,1fy) General Funds Deslgnated Funds Expendlture {119.746} Transfers 828 8281 118,333 (119.746 A resolutkln was made In 2021 to transfer £31,5LK> to a desl8nated fund to cover speclal projects In 2022 and subsequent years. These stood at £23.513 at the stsrt of 2023. Durin8 2023. £828 was used from desl8nated funds to support our project to brSn8 muslc to Grayshott Prknary School. Durlng the year ended 31 December 2023 no ￿$trftted funds were held12022.' £nlll. 8. Grnyshott Cowrts Producllon Llmlted As from 2 January 2019 the costs of produclng concerts a￿ init7alty carrfed by a ￿lated company. Grayshott Concert5 Pmductfjon Limited IGCPLI. the share capltal of which 15 held by two of the trustees of Grayshott Concerts (the charltyl. The company Involces the charity with the cost of producln8 the concerts and GCPL Is due to recelve a Corporation Tax C￿dit of £29,84612022: £22,140 recerved) by way of a claim for Orchestra Tax Relief that in turn redu￿5 the net cost to the charty of produdng concerts. The worklng capltal requlrements of GCPL are supported by a loan from Grayshott Concerts to GCPL, which was £45.893 as at 310ecember 202312022: £32.8371. 13