Registered Charity No: 1140146 RAYSHOTT. ONCERTS- Grayshott Concerts Annual Report for the year ended 31 Dernber 2022
Ann(Jal Report for the year end 31 December 2022 Pages Legal and Administrative Details Tru5tees' Report Independent Examinerfs Report to the Trustees of Gr2yshott Concerts Statement of Financial Activities Balance Sheet io Notes to the Financial Statements li
Grdyshott Concerts Legal and Administrative Detai15 Registered charity no.. 1140146 Grayshott Concerts (the Charity) was reEiStered with the Charity Cornmission on l February 2011. Correspondents address: The Mousehole Avenue Road Grayshott Hindhead GU26 6LZ Patron: Slr Karf Jenkins CBE Presldent: Anthony Ram5den Associate Affjst: Howard Shelley OBE Orchestra in Residence: London Mozart Players Cholr In Residence: Excelsls Chamber Choir Dlrertor of Music- Robert Lewis Trustee5.' Jim Mlle5 IChaim)anl Andy Crocker (Managin8 Director) Andrew Evans (Treasurer) Mike Shorth05e (Treasurer) Steve Georgil (Secretaryl Sally Shorthose Imarketingl Peter Harrison Andrew Bartholomew Sue Durls Resi8ned 29 June 2022 Appointed 29 June 2022 Appointed 29 June 2022 Resigned 29 June 2022 Resigned 29 June 2022 Resigned 29 June 2022 Banker5', Lloyds Bank 12 High Street Haslemere GU27 21G Independent Examlner: Catherlne Sulllwan FCA 5 Marneys Close Epsom Kf18 7HR
Grayshott Conterts Trustee< Report for the year ended 31 December 2022 Structurei governanre and management Grayshott Concerts Ithe Charity) was formed in 2004 and regisiered with the Charity Commission on l February 2011. The CharÉty's governing document is a Constitution adopted on 11 Dember 2010 and updated in June 2021 to Increase the maximum number of Trustees. The Trustees are elected and re-eletted annually at rhe AGM by the member5 and stand on the ground5 that They are committed to the aims and objectlve5 0 the Charity and have specific experkn5e to bring to the Charty to help it achieve its objectives. During the course of thè year, the membership level reached 197 members12021:1811. As from 2 January 2019 the produrtion of concerts has been managed through Grayshott Concerts Produttion Limited, a non-profit making company controlled by two of the charivs trustees. A Declar&ion of Trust docurnent was signed by the two Trustees. In 2022 one of these Director5 resigned as Trustee of the charity. although continued as Direttor of GCPL for a few month5. This was a temporary sitU8D"on which has been resolved in 2023. rendering GCPL once again under the direct control of two of the Chartty trustees. Objertives and Artivitles The objeckn.ves ot Grayshott Conrts are.. lil To advance, improve, develop and malntsin public education in, and appreciation of. the art and science of music in 311 its aspects by any means the trustees see fit. includlng through the presentation of public Conce and recitals lill To fltrther suth charitable purpose or purposes a5 the Trustees in their ab501ute dlscretion Shall think ftt. As amateur classical music promoters. Gray5hott Concerts stage approximely four to six events each year at their local church and other suitable venues. The performances include symphony concerts, oratorios and operatic evenings. Performers (mostly professionall include choir5. orchestras. soloists, conductors, actors and composers. The Charity aims to educate and entertain 3udience5. many of whom are lo(zl people. Gréyshott Concerts wants to achieve world-closs perfonnance5 - on your doorstep for local people enabling them to enjoy tOP-clas5 classical music and other performances wrthout the need to travel signiflcant dÈ5tances. Events sell out in adwdnce. From ts.me to time, the Trustees make donations to local good Causes and stsge events specifically to rdise funds for ch3ritable causes. The Charity hès a mailing list of over 1,400 indlvlduals and families who receive gUlar free newsletters. Each year, Grayshott Concerts airn5 to attract over 200 members I'Friend5 of Gray5hott Concerts'l who pay annual siJbscription5 as donation5 to the Charrty-
Grayshott Concerts Trustee< Report for the year ended 31 December 2022 (continued) Public Benefit In planning activities for the year, the Trustees keep in mind the Charity Commission's guidance on public benefit. They are especially proud that every event Since the first in 2004 has attrdrted a mix of members and the general public. Achievements and Perfonnance The Review of our year's activrties (January- December 2022) was the first since 2019 not to have been coloured bythe effects of the Covid-19 pandemic We have had four core values ever since Grayshott Concerts wa5 established some nineteen years ago. These are: l. To know our market- and be locally focussed 2. To know what our audiences want to hear- well known classic5 3. To attract the finest performers- qualtty attrarts audiences 4. To keep everyone informed- good marketing and ongoing contart with the people who sUPPOrt us. We send Friends interesting monthly Newsletters, for instance The year began for u5 on 19 February with a perfomiance of Me55i0h, perfomied by the Pegasus Choir and London Mozart Players, conducted by Adrian 8utterfteld. This, of course. is a great piece of core repertoire. but as our audiences have developed a confidence in what we offer them, we intend in future to put more modern and challenging WO before them, but not to an extent that deters audiences from maint3ining our record of every concert that we present being sold out. March 25 wttnessed a ra performance of aara Schum3nn'5 Piano Concerto played by15ata Kanneh- Ma50n, a member of that astonishingly talented musical family. This proved 3 revelation and demonstrated how talented the young composer was, her compositions unjustifiably overshadowed by those of her husband. The programme was completed by Rossini's overture to L'ltaliono in AlgerA and Beethoven's Symphony no.8. May wrtnessed star local violinist Shoshanah Sievers play the famous Bruch Violin COnrt0 with the LMP. The programme opened wwth Mozart's overture to Don Giovonni and ended with Mendelssohn's Scotttsh Symphony. In July we presented a programme tilled The Romantic Legacy of RenuI550n Polyphony performed by the fabulously talented professional choir Tenebrae. This featured Renaissance music bv composer5 including Allegri and Victoria and their Romantic period succe55ors Brdhm5, Bruckner and Reger and demonstrated the musffical thread and connections between the two periods. On 8 October we presented a programme of music by our Patron. Sir Karl Jenkin5. The first half featured a number of short pieces for choir (our own Choir in Residence- Excelsi51, and vocal and rnstrumental soloists, SUPFK)rted by the LMP. The culmination of the evening was the oratorio The Healer- o Cuntataforst. Luke, a work commissioned by Gray5hott Concerts from Sir Karl in 2016 to mark the organisation's tenth anniversary. The soloists from those original pethrmance5 came together again to remind the audience of what a magical WO we had raused to be created.
Grayshott Conrts
Trusteeg Report forthe year ended 31 December 2022 {continued}
An Amerlcan Evening- (J celebrotion of 20th century American music was presented on 25
November. In keeping with our intention stated above of bringing more modern works to our
audiences the concert began wtth Starburst, a work by a black, living. woman composer- Jessie
Montgomery, The audience thrilled to this exciting and virtuosic piece. The programme was
completed with music by Copland and Samuel Barber. including his movingAdugiofor Sthng5 and his
Violin Concerto, played with lyrlcal assurance by Julia Pusker.
In addition to our main concert series. Grayshott Concerts also gives financial support to Grayshott
ICE) Prlmary School for spendin8 on musical activities of the School's choice. We feel that in
supporttng the school 5 musical acknvitres, we are laying the seeds for lives benefitlng from an
appreciation of classical music. a5 V11 as encoura8in8 the development of the concert audiences of
tomorrow.
This year wo went even further, with a concert to celebrate the 150th anniversary of the ft)unding of
the School. This was a performance of two masterpieces. written with children in mind - Prokofiev's
Peter t7nd the Womand Saint-Saen5'5 Carnivolof the Animals. We repeated the performance for our
annual Friendg Evening. for which we were delighted to secure the service5 of that most eminent
actor, SiFnon Callow.
As everybody knows, even with a full house in nomal circumstances, ticket income comes nowhere
near the cost of puthng on a concert, 50 our gratitude to the member5 of our Friends or8ani5ation is
huge, indeed fundamental to our very existen.
As well as the Friends of the or8anisation we are indebted to the generosty of our sponsors, helpers,
donors and fundlfig bodies for what they do in enabling us to present World Clt755 performDnces on
your doorstep. In particular we would like to thank the Charlotte Bonham-carter Foundation and the
Helen Hamlyn Trust for their generoits grants.
Financlal Review and Reserve5 Pollcy
The charity uses all it5 income for the promotlon and staging of "wortd
6YSh0tt ConrtS Trustee< Report for the year ended 31 December 20221contlnued) Trustee< responsibilltFes ststernent The trustees are reswnsible for preparirsE the Trustees, Report and the financial statements in accordance with applicable law and Unired Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Prathcel. In preparing these financial ststements, the trustees are required to: selett suitable accounting policies and then apply thern consistently- observe the methods and principles in the Charilies SORP: make judgements and estimates that are reasonable and prudent.. state whether applicable attountlng Standards have been followed. subject to any material departures disclosed and explained in the financial 5tstements- and prepare the ftnanclal statements on the going concem basis unless it is inappropriate to presume that the charity will continue in bu5ines5. make judgements and estimates that are reasonable and prudent; The trustees a reswnsible for keeping proper accounting record5 that disclose with reasonable accuracy at any dme the financial positton of the charity. They are also responsible for safegLtardin8 the assets of the tharity and the 8roup and he for tskln8 reasonable 5tep5 for the prevention and detection of fraud and other irre8ulorities. Thls report was approved by the Trystees on 27 June 2023 and sl8ned on thelr behalt by T.,F.<ol'tyl
Independent examiner's report to the trustees of fjrayshott Concerts I report to the trustees on my examination of the accounts of Grayshott Concerts (the Charity) for the year ended 31 December 2022. Responsibilitles and basis of report As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Att'l. I report in respect of my examinatfon of the Charitys accounts carried out under Section 145 of the 2011 Art and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I con)Irm that no materlal matters have come to my attention in connection with the examination giving me cause to believe that in any material respert-. accounting record5 Vre not kept in respert of the Charity as required by section 130 of the Art: or 2. the accounts do not accord with those records- or 3. the accounts do not cownply with the applicable requirements concerning the form and content of accounts set out in the Charities IAccounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name.. Address: Catherine Sullivan FCA 5 Marneys C105e Epsom KT18 7HR Date.. 19" July 2023
Grnyshott Concerts Financial Activities for Year ended 31 December 2022 2022 Designated Funds 2021 General Fund5 Total Totsl Incoming resources Voluntary Income Income from Charitsble Activtties Other income Interest Total incoming resources 34,928 82,909 1,338 34,928 82.909 1,338 44.084 89,883 loo 119,184 119,184 134,067 Resour expended Cost of generating funds 11,156 11.156 10,469 Charitable activities 115.720 115,720 97,758 Total resources expended 126,876 126,876 108.227 Net incoming / loutgoingl resources for the year before transfers 17,692) 17,692) 25,840 Transfers 17.987) Net incoming / lout8oingl resour5 for the year 295 {7.9871 17,692) 25,840 Totsl funds at l January 2022 19.705 31.500 51.205 25.365 Total funds at 31 Deomber 2022 20.000 23.513 43.513 51,205 The note5 on pages 11 to 13 form part of these financial statements
Grdyshott Concerts Balance sheet as at 31 DeombeT 2022 2022 2021 Total Totsl Notes Flxed Assets Tangible Assets 1,998 2.220 Current A55ets Debtors and prepayments Cash at bank and in hand 46,210 30,841 77.051 22.033 47,945 69.978 Current Liabilities Creditors and accruals (35.5361 {35.5361 120,9931 {20,9931 Net Current Assets 41.515 48.985 Net Assets 43,513 51.205 Reserves Gener31 Fund5 Designated Funds 20.0 23.513 19,705 31,500 43,513 51.205 For the year ended 31 December 2022 the charity is exempt from audit; the member5 have not required the company to obtain an audit of tis accounts for the year in question in accordance with s144 of the Charities Art 2011. The directors acknowledge their responsibilities in complying with the requirements of the Att with respect to accounting record5 and the preparation of accounts. The accompanying notes on pages 11 to 13 form an integral part of these financial statemen Approved by the Trustees on 27 June 2023 and signed on their behalf by io
Grayshott Concerts Notes to the financlal Statements for the year ended 31 December 2022 l. Accounting policies lal Basis of accounts'ng The financial statements have been prepared in accordance wrth the Statement of Recommended PracLice Accounting by Charitie5' ISORP 2tKJ51 and applicable UK Accounting Standards and the Charitie5 Act 2011. The particular accounting policie5 adopted are described below. Ibl Incoming resources All incoming resources are recognised once the Charity has entitlement to the resour5, it is certain that these resources will be received and the monetary value of the incoming resources can be measured wh sufflclent reliability. Icl Resource5 expended Liabilitr"es are recognised as resources expended as sn as there is a logal or constructrve obligation committing the Charity to the expenditure. Idl Fixed assets Depreciation is provided at the following annual rate to write off each asset over its estimated useful life: 5tsging - IO% on reducing balance basis or such other tate as the trustees, consider appropriate. lel Fund accounting Unrestritted funds- These are fund5 free from any restrictions and Trustees can decide what they are spent on. Unrestricted funds are shown in two types as detsiled below.. General nd5- represent the unrestrirted net assets of the chartty, excluding designated funds. Designated fund5- are funds which the Trustee5 have specifically designated the purpose for whlth they can be used. 2. Voluntary income 2022 Z021 Donation income Grants 31.928 44,084 34,928 44,084 a. Expènditure 2022 2021 Dirett Support Gover- DlrÈrt costs Support Gover- nance Total Total Raising funds Charitable 9.405 97.559 1.531 11.156 15A82 1,933 115.720 8.675 81.002 1,591 14,856 203 10,469 1,9Crt) 97,758 Activities li
106,964 17.413 2,119 126,876 89.677 16,447 2,IIYI 108,227 Grayshott ConrtS Notes to the Yinandal Statements forthe year ended 31 Drnber 2022 {continuedl 4. fixed Assets Staging Cost As at 1st January 2022 Additions in year Total as at 31st Dember 2022 7.873 7.873 Depre¢iatio As at 1st January 2022 Addition5 in year Totsl at 31st December 2022 5.653 222 5A75 Net tx)ok value At 15tJanuary 2022 2.220 At 31st December 2022 5. Debtors 2022 20ZI Due from Grayshott Concert5 Produrtion Limfced Accounts Receivable Prepayments Accrued Revenue VAT receivable 32.837 2.642 2,637 11,015 8.674 2.344 8.094 46,210 22,033 6. Credwtor5 202Z 2021 Accounts payable Accnjed income Accountancy December newsletter accrual VAT payable 13.372 21.414 750 4.804 12.21K) 200 2,889 20.993 35,536 12
Grayshott Concerts Notes to the Financial Statements for the year ended 31 Deomber 2022 7. Fund5 Balance at Incoming Balance at 1st Jan 2022 Resource5 ExpendFture Transfer5 31st Dec 2022 Unrestrirted Funds General funds Designated Fund5 19.705 31.5CI) 51,205 119.184 1126.8761 7,987 17.9871 20,000 23,513 43,513 119,184 (12676} During the year ended 31 Dernber 2022 no restricted funds were held12021:£nill. A re501ution was made in 2021 to transfer £31,500 to designated funds to cover special projects in 2022 and subsequent years. 8. Grayshott Concerts Production iirnited As from 2 January 2019 the costs of producing conrts are Initial carried by a related company. Gray5hott Concerts Production Mited IGCPLI, the Share capital of whlch is held by two ol the trustees of Gray5hott Concerts (the charity). More detsils are given on page 4 of thi5 document. The company invoices the charty with the r05t of producing the concerts and GCPL is due to receive a Corpordfjon Tax credtt of £22,14012021= EIO.725 received) by way of a clairn for Orchestra Tax Relief that in tum reduces the net ¢05t to the charity of producing concerts. The working capital requirements of GCPL are supported by a103n from Gray5hott Concert5 to GCPL, which was £32,837 as at 31" December202212021.- £11.0511. 13