## **Trustees' Annual Report for the period** Period start date Period end date 1 January 2021 31 December 2021 **From** **To** ## Section A Reference and administration details **Charity name** The Friends of Butoke Charity **Other names charity is known by** n/a **Registered charity number (if any)** 1140094 **Charity's principal address** 5 Westville Avenue Ilkley **Postcode LS29 9AH** ## **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Paul Evans|Secretary||| ||Matthew Pollard|Chair||| ||Marleen Tiemens|||| ||Adriane Pollard|||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**| |---|---|---| |**Bank**|NatWest|19 The Grove, Ilkley, West Yorkshire · LS29 9TA ·| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** There is no chief executive and there are no staff members ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed (eg. trust deed, constitution) How the charity is constituted > [Trust ] **TAR** March **2012** 1 (eg. trust, association, company) Appointed by existing trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objects of the Trust are such exclusively charitable purposes as the Trustees may from time to time decide, and in particular: • The prevention or relief of sickness and poor health among people living in Africa, and in particular in the Democratic Republic of the Congo; • the prevention or relief of hunger among, and the provision of clean water to, people living in Africa, and in particular in the Democratic Republic of the Congo; • the prevention or relief of poverty among people living in Africa, and in particular in the Democratic Republic of the Congo; • the provision and advancement of education for children and young people living in Africa, and in particular in the Democratic Republic of the Congo; • the care of orphans living in Africa, and in particular in the Democratic Republic of the Congo. **TAR** March **2012** 2 Raising funds in order to make grants to organisations in Africa which carry out activities reflecting the exclusively charitable purposes set out above. In 2021 all such grants have been made to Butoke, a Non-Governmental Organization in the Democratic Republic of the Congo, and have been used principally to: 1. part fund the construction of a new maternity unit/clinic; **Summary of the main** 2. part fund an orphanage and feeding centre for the malnourished and **activities undertaken for the** internally displaced; **public benefit in relation to these objects (include within** 3. part fund the running costs of a community school; **this section the statutory declaration that trustees have** 4. part fund the running costs of two clinics and a health post; **had regard to the guidance issued by the Charity** 5. part fund a project to assist impoverished victims of rape. **Commission on public benefit)** The Trustees have complied with their duty to have due regard to the The Trustees have complied with their duty to have due regard to the Charity Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** 1. The Charity’s activities in 2021 were exclusively to make grants to Butoke, a non-governmental organisation in the Democratic Republic of the Congo (“DRC”). 2. Butoke operates in the Western Kasai region of the DRC. The Western Kasai continues to suffer instability following the fighting between militias which took place there in 2018 and rumbled on in following years. 3. Butoke therefore continues to operate in difficult conditions, which this year have again been made worse by the COVID-19 pandemic. 4. Against this backdrop the main achievements of the Charity this year have been to part fund the construction of a new maternity unit/clinic in the village of Tshimbundu and to part fund a project to assist the victims of rape – the “Justice Project”. 5. Prior to the maternity unit/clinic being constructed, there were no healthcare facilities in Tshimbundu at all. The facility opened in August 2021 and by the end of November 53 children had been born there. It had also treated around 200 people for a wide variety of illnesses and injuries. 6. The Justice Project has worked with a number of impoverished rape victims. It has provided them with the necessary legal and medical assistance, and has also assisted them with clothing, food and, where necessary, relocation. **TAR** March **2012** 4 Section E Financial review Brlef statement of Ihe ¢harity's policy on reseNes The Chanty's policy on reserves is to seek to have a reserve of no more than 10% of annual income at any one time. Details of any funds niaterially in deficit Further financial review dètails (Optional Infomiallon) You may choose to include additional information. where relevant about: the ¢harily's principal sources of funds (including any fundr8ising),' how expenditure has supported the key objedives of the charily,. investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustee5 dgclare that they have approved the trustee5' report above. Slgnèd on ￿half of the charlty's trust¢os Slgnature(s) Full nam6($) Posltlon {og Secretary. Chair. etc) MAfTriEW RUPERT POLL4RD CHAIR PAUL EVANS SECREfARY Date 11.05.11 TAR Mar¢h 2012 CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period 01-Jan-21 31-0&-21 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total fund$ Last year toth¢ I￿ar￿t£ fi•are6t£ A1 Rècèlpts t*nalpons &fWid lax ￿￿r Christmas card saks SiGiviny payments Easy lundT¥isin Bank ¢harge rvfund Amazw smile 2&328 003 818 1014 25,328 4,003 81 1014 24,485 3,385 837 61 39 Sub total (Gross Incon￿ for AR) 312EO 21811 A2 Asset and Inv8sim8nt sales. {$00 tabl81. Sub total 28.811 A3Pa nts rknnstions to Bthokè Fggs lorlransters lo 8uio*o Chnsimas card pnntsng 2020 Christmas card pdnti 15,941 272 286 1BB Sub totsl 3B,214 16.213 A4 A55et and investment purchases. (see tsble Sub total 34214 38.214 16.213 Nel of recelpts/(payments) A5 Tran$f*rs between funds A6 Cash fund$ last end Cash funds thls year end 495 12,598 14.930 Q97 14.930 8,97S 2,333 14930 CCXX R1 accounls ISSI 1210512022 Section B Statement of assets and liabilities at the end of the period Unrestride(I fvnd$ Restricted funds to nèare•t£ Endowmen* funds to t)•ar•*t£ Categories Details B1 Cash funds &975 Total cash funds 8,975 x&l(sll Unrestrbct•d funds R•$tricted fund to Troare•t£ Endowment funds Details imld grfiavj to to nearest£ 1406 F￿d towhlch ***•t ￿10 coM{OFdl¢￿*l> Current val Detslls B3 Inv•$tment assets Ftsndto *thlch Details Coxtlop16w41 Curr*rtt ¥alL B4 Ass•ts retalned for the charlty's own use Fund to whlch bwhen du• Detalls B5 LSabllltlg8 Sgned by ont OT trLk81888 on beh9ff of all the trustees Print Na￿ Date (Sf MATTri£trV oLLA(P 12_&) CCXX R2 aLLLxJnts ISSI 1210512022 ## **Independent Examiner's Report on the accounts** **Report to the trustees/members of: The Friends of Butoke Charity On accounts for the year ended: 31[st] December 2021** **Charity No: 1140094** ## **Respective responsibilities of trustees and independent examiner** I report to the trustees on my examination of the financial statements of the above charity (“the Trust”) for the year ended 31[st] December 2021. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). ## **Independent examiner's statement** I report in respect of my examination of the Trust’s financial statements carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **David Knox** _PhD B.Ed ACIB FCIE KLJ OMLJ BMLJ PSLJ_ _Fellow of the Association of Charity Independent Examiners_ 12 Inglemere Gardens Arnside Cumbria LA5 0BX 25[th ] May 2022