2023-03-31-accounts - Summerhill Trust ltd

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SUMMERHILL TRUST LIMITED (A company limited by guarantee)

REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2023

Charity Number 1140081 Company Number 07476591

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

ANNUAL REPORT AND FINANCIAL STATEMENTS

For the year ended 31 March 2023

Contents	Page
Trustees annual report	1 to 6
Independent examiners report	7
Statement of Financial Activities (including	8
income and expenditure account)
Balance sheet	9
Notes to the financial statements	10 to 19

SUMMERHILL TRUST LIMITED (A company limited by guarantee) TRUSTEE ANNUAL REPORT (including Directors Report) For the year ended 31 March 2022

The trustees are pleased to present their annual report together with the financial statements of the charity for the year ended 31 March 2022, which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

1. Objectives and Activities

The Charity’s objectives are specifically restricted to the following:

To promote any charitable or cultural purpose for the benefit of the community in the West of Newcastle upon Tyne and the surrounding areas (the area of benefit) particularly but not exclusively by advancing community cohesion and wellbeing, supporting and presenting activities, events and facilities that can contribute to community cohesion and wellbeing and benefit the lives and quality of life enjoyed by all the people reached by those activities, events and facilities
In furtherance of these objectives but not otherwise, the trustees shall have the power to establish or secure the establishment of community facilities that centre in and around the pavilion, park and gardens formerly known as the Summerhill Bowling Club and to maintain and manage the same for the benefit and enjoyment of the surrounding community.

The trustees confirm that they have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the Charity Commission’s general guidance on public benefit when reviewing the Summerhill Trust Ltd aims and objectives and in planning the future activities. In particular, the trustees considered how planned activities would contribute to the aims and objectives they had set.

2. Achievements and Performance

The year 2021 to 2022 saw a gradual return to normality as described in the Chair’s Report.

In August 2021, our interim volunteer manager expressed her desire to leave the post as an unpaid volunteer, and a member of the paid staff left. This led to the appointment of Stuart Walkinshaw as full-time Manager in October 2021.

The charity appointed 5 new Trustees with various skill sets in the period.

3. Plans for the Future

Our focus remains on maintaining better community engagement and the creation of a robust business model that balances our need for revenue with our obligations as a charity. The charity has undertaken a review of its governance and organisational structure with a view to achieving greater efficiency, transparency and community engagement.

We have catered for succession planning through the appointment of new trustees.

Anthony Sargent CBE was appointed Chair of the Trust in 2022.

4. Membership

Summerhill Trust was originally established in 2010 as an Association to secure the future of the Summerhill Bowling Club. For convenience a basic Membership Fee was set at £1, theoretically per annum. However, in the intervening years memberships and renewals were not systematically sought or documented, so the Board has now systematised membership of the Trust, achieving more consistent annual renewals whilst also seeking new members.

5. Public Benefit

The trustees/directors have paid due regard to the Charity Commission guidance on public benefit and are confident that the organisation’s aims, objectives and activities are in accordance with the guidance on public benefit.

Our activities and achievements as outlined demonstrate our commitment to ensuring that the organisation’s resources and activities maximise the potential benefit to our local community.

6. Reference and administrative details of the charity, its trustees and advisors for the period in question.

Charity Name Summerhill Trust Ltd Registered Charity Number 1140081 Registered Company Number 07476591 Operational address Summerhill Bowling Club Winchester Terrace Newcastle upon Tyne NE4 6EH Trustees J Singh (Chair) – resigned November 2022 A Sargent CBE (Chair) – appointed November 2022 N Canavan – resigned November 2022 V Collins R Dougal G Farmer P Hodes L Jacobs D Smith – resigned November 2022 D Stockdale S Western

Independent Examiner

Doug Maltman FMAAT Connected Voice Business Services Limited One Strawberry Lane Newcastle upon Tyne NE1 4BX

Bankers Co-operative Bank plc

Solicitors Bond Dickinson Womble

7. Structure, Governance and Management

Governing documents

The organisation is a Charitable Company Limited by Guarantee. The Company was established under a Memorandum of Association which established the objectives and powers of the Charitable Company and is governed under its Articles of Association. In the event of a winding up any member (who is a director) undertakes to contribute to the payment of liabilities, such amount as may be required not exceeding the total of £1.

Method of Recruitment of Trustees

The Directors of the Company are also Trustees for the purposes of charity law and under the company's Articles are its members. Under the requirements of the Memorandum and Articles of Association, at the Annual General Meeting those members who have completed their 3-year terms shall retire. Retiring Directors can be re-appointed at the Annual General Meeting.

Trustees are selected on the basis of specialist skills and commitment to the objectives and aims of the organisation.

Induction and Training of Trustees

New Board Members are introduced to the work of the organisation and informed of their legal roles and responsibilities at an induction meeting. The induction and training programme for new Board Members includes:

A briefing by the Chair and Manager
An explanation of roles and responsibilities as a Board Member
Copies of the main company documents including the Memorandum and Articles of Association and the Financial Statements
Copy of the business plan and most recent evaluation report
Copies of recent board papers including budgets and management accounts
A copy of the Charity Commission publication "How to be an Effective Trustee”.
A copy of the governance structure.

8. Risk management

The Board is responsible for the management of the risks to which the Charity is exposed. A risk register is produced which considers financial, governance and delivery risks. The Trustees have assessed the risks to which the charitable company is exposed, in particular, those related to the operations and finances of the charitable company, and are satisfied that systems and procedures are in place to mitigate any risk.

For each risk, the register identifies:

Initial risk assessment in terms of impact and likelihood
Initial risk rating
Pre-emptive or Counter measures
Responsibility / ownership
Timescale
Amended risk assessment in terms of impact and likelihood
Amended risk rating

The Board reviews the risk register throughout the year. Through the counter measures put in place in the risk register and the regular reviews and updates, the Board is satisfied that the major risks identified have been adequately mitigated. It has been recognised that this approach can only provide reasonable but not absolute assurance that major risks have been adequately managed.

9. Financial Review

Review of the year

The results for the year and the company's financial position at the end of the year are shown in the attached financial statements.

During the year the Charity had income of £110,495 (2022: £74,173) of which £0 was restricted (2022: £0) and expenditure of £89,944 (2022: £55,812) of which £0 was restricted (2022: £0). There was an operating surplus of £20,551 (2021: £18,361) of which £0 was restricted (2022: £0l).

At 31 March 2023 the Charity had net assets of £139,745 (2022: £119,193) of which £260 was restricted (2022: £260).

Reserves policy/Going concern

The Trustees consider the level of reserves, £139,485 (2022: £45,518), prudent for the Charity at this time taking into account potential liabilities in the event that the charity ceased. Our Reserves Policy is reviewed annually.

10. Statement of Trustee Responsibilities

The charity trustees are responsible for preparing a trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The charity trustees are required to prepare financial statements for each year, which give a true and fair view of the situation of the charitable company and of incoming resources and application of resources. In preparing financial statements, the trustees are required to:

Select suitable accounting policies and apply them consistently.
Observe the methods and principles in the Charities SORP.
Make judgements and estimates that are reasonable and prudent.
State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Trustees on: 07.12.2023

And signed on their behalf by:

A Sargent CBE (Chair)

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 31 March 2023

I report on the financial statements of Summerhill Trust Limited for the year ended 31 March 2023, which are set out on pages 8 to 19.

Respective responsibilities of trustees and examiner

The charity's trustees (who are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2022 ("the Charities Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

h examine the accounts under section 145 of the Charities Act,
h to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
h to state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

h accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
h the accounts do not accord with such records; or
h the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
h the accounts have not been prepared in accordance with the Charities SORP (FRS102).

I�have�come�across�no�other�matters�in�connection�with�the�examination�to�which�attention�should�be�drawn�in�this report in order to enable a proper understanding of the accounts to be reached.

Doug Maltman FMAAT Fellow Member of the Association of Accountancy Technicians Connected Voice Business Services Limited One Strawberry Lane Newcastle upon Tyne NE1 4BX

Date: 07.12.2023

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES

(INCLUDING SUMMARY INCOME & EXPENDITURE ACCOUNT)

For the year ended 31 March 2023

----- Start of picture text -----
Unrestricted Restricted Total Total
Funds Funds 2023 2022
£ £ £ £
Income from:
Donations and legacies 6 2,592 - 2,592 3,292
Charitable activities -
Grants and contracts 7 198 - 198 12,747
Trade income 8 107,705 - 107,705 58,134
Total income 110,495 - 110,495 74,173
Expenditure on:
Trading costs 9 30,678 - 30,678 9,777
Charitable activities
Operation of the charity 10 59,266 - 59,266 46,035
Total expenditure 89,944 - 89,944 55,812
Net income/(expenditure) 20,551 - 20,551 18,361
Reconciliation of funds
-
Total funds brought forward 118,934 260 119,194 100,831
Total funds carried forward 139,485 260 139,745 119,192
Notes
----- End of picture text -----

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities

The notes on pages 10 to 19 form an integral part of these accounts.

Charity Number 1140081 Company Number 07476591

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

BALANCE SHEET

As at 31 March 2023

Fixed assets Tangible assets 17 *Total fixed assets* Current assets Stock 18 Debtors 19 Cash at bank and in hand 20 *Total current assets* Creditors:amounts falling due within one year 21 *Net current assets* *Total net assets or liabilities* Funds of the charity Unrestricted income funds Restricted income funds *Total funds* Notes	£ 1,464 3,528 74,435 79,427 ( 8,739 )	Total 2023 £ 69,058 69,058 70,688 139,745 139,485 260 139,745	£ 1,100 1,117 48,617 50,834 ( 5,316 )	Total 2022 £ 73,676 73,676 45,518 119,194 118,934 260 119,194

The�company�was�entitled�to�an�exemption�from�audit�under�s477�of�the�Companies�Act�2006�relating�to�small� companies.

The�members�have�not�required�the�company�to�obtain�an�audit�in�accordance�with�section�476�of�the�Companies�Act� 2006.

The�directors�acknowledge�their�responsibilities�for�complying�with�the�requirements�of�the�Companies�Act�with�the� respect to accounting records and the preparation of accounts.

These�accounts�have�been�prepared�in�accordance�with�the�provisions�applicable�to�small�companies�subject�to�the small companies regime and in accordance with FRS102 SORP.

The notes on pages 10 to 19 form an integral part of these accounts.

These financial statements were approved by the Board on:

These financial statements were approved by the Board on: 07.12.2023 and are signed on its behalf by: A Sargent CBE Chair

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective October 2019) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Summerhill Trust Limited meets the definition of a public benefit entity under FRS 102.

2.2 Preparation of the accounts on a going concern basis

The charity reported total unrestricted funds at the year end of £139,485. The trustees are of the view that the immediate future of the charity for the next 12 months is secure and that on this basis the charity is a going concern.

3 Income

3.1 Recognition of income

Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability

3.2 Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.

3.3 Grants and donations

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of the provision of a specified service is deferred until the criteria of income recognition are met.

3.4 Volunteer help

The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

3.5 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in donations and legacies.

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

3.6 Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the

4 Expenditure and liabilities

4.1 Liability recognition

Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

4.2 Charitable activities

Expenditure on charitable activities includes the costs of work and other activities undertaken to further the purposes of the charity and their associated support costs.

4.3 Governance and support costs

Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

4.6 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

5 Assets

5.1 Tangible fixed assets for use by the charity

Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis, the charity does not currently have any tangible fixed

Fixtures and fittings 4% Straight line

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Analysis of income

6 7 8	Donations and legacies Charitable activities Income from grants Trade income Event bookings Parking fees Bar takings Deposits Other income HMRC - Job Retention Scheme Newcastle City Council Donations and gifts Room hire	Unrestricted Funds £ 2,592 2,592 198 - 198 5,091 36,490 6,627 49,850 7,420 2,227 107,705	Restricted Funds £ - - - - - - - - - - - -	Total 2023 £ 2,592 2,592 198 - 198 5,091 36,490 6,627 49,850 7,420 2,227 107,705	Total 2022 £ 3,292 3,292 10,667 2,080 12,747 23,014 2,491 8,954 19,843 3,832 - 58,134

Income was £110,495 (2022: £74,173) of which £110,495 was unrestricted or designated (2022: £74,173) and £0 was restricted (2022: £0)

During the 2022/2023 year the Trust changed its accounting systems, resulting in re-categorising some of these items. The total Trading Income is an accurate year-on-year comparison, but the individual item comparisons are distorted by the changed re-categorisations. The lower figure overall for 2022 reflects the reduced extent of activities that year due to the impact of the Covid pandemic.

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Analysis of expenditure on charitable activities

9 10	*Trading costs* Marketing *Charitable activities* Direct costs Support costs Governance costs Volunteer costs Other staff expenses Trustee expenses and meeting costs Staff salary Payroll fees Bank charges Refunds for events Caretaker/Handyman salaries Office costs Contracted staff Sessional workers Equipment costs Repairs and renewals Independent examiner's fees for reporting on the accounts Depreciation Other expenses Cleaning costs Utilities Legal and professional Garden costs Insurance Bar and event costs Pension costs	Unrestricted Funds £ 30,446 232 30,678 28,789 2,100 11 - 3,343 150 173 4,576 1,196 248 1,795 196 1,855 4,556 2,845 4,618 - 1,365 329 - 251 870 59,266	Restricted Funds £ - - - - - - - - - - - - - - - - - - - - - - - - - -	Total 2023 £ 30,446 232 30,678 28,789 2,100 11 - 3,343 150 173 4,576 1,196 248 1,795 196 1,855 4,556 2,845 4,618 - 1,365 329 - 251 870 59,266	Total 2022 £ 9,777 - 9,777 14,400 1,386 - 1,411 - - 1,740 4,604 2,266 1,276 2,741 - 1,743 7,430 - 4,618 548 538 - 146 - 1,188 46,035

Expenditure on charitable activities was £89,944 (2022: £55,812) of which £89,944 was unrestricted or designated (2022: £55,812) and £0 was restricted (2022: £0)

The much lower figure for 2022 reflects the reduced extent of activities that year due to the impact of the Covid pandemic. The lower 2022 Staff Salaries figure reflects the mid-year appointment of the trust’s Manager.

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

11 Fees for examination of the accounts

Independent examiner's fees for reporting on the accounts Other accountancy services paid to the examiner	2023 £ 870 1,365 2,235	2022 £ 1,188 538 1,726

12 Analysis of staff costs and the cost of key management personnel

Salaries and wages Pension costs (defined contribution pension plan)	2023 £ 31,265 2,100 33,365	2022 £ 19,004 1,386 20,390

No employee received remuneration above £60,000 (2022: nil)

The key management personnel of the charity, comprise the trustees and the Development Manager. The total employee benefits of the key management personnel of the charity were £0 (2022: £0).

The lower 2022 Staff Salaries figure reflects the mid-year appointment of the trust’s Manager.

13 Staff numbers

The average monthly head count was 1 staff (2022: 1 staff) and the average monthly number of full-time equivalent employees during the year were as follows:

Governance The parts of the charity in which the employee work Charitable activities	2023 Number 0.7 0.3 1.0	2022 Number 0.3 0.5 0.8

14 Transactions with trustees

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.

Trustees' expenses

No trustee expenses have been incurred in the year.

Other trustees' transactions

During the year, the trustees made donations to the charity.

Donations of unrestricted nature

2023 215 215	2022 40 40

(A company limited by guarantee)

SUMMERHILL TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Transaction(s) with related parties

There have been no related party transactions in the reporting period.

15 Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund.

The employer's pension costs represent contributions payable by the charity to the fund and amount to £2,100 (2022: £1,386). There was £175 outstanding as at 31 March 2023 (2022: £175)

16 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.

17 Tangible fixed assets Cost Balance brought forward Additions Disposals Balance carried forward Depreciation Basis Rate Balance brought forward Depreciation charge for year Disposals Balance carried forward Net book value Brought forward Carried forward	Fixtures and Fittings £ 115,454 - - 115,454 SL 4% 41,778 4,618 - 46,396 73,676 69,058	Total 2023 £ 115,454 - - 115,454 41,778 4,618 - 46,396 73,676 69,058	Total 2022 £ 115,454 - - 115,454 SL 4% 37,160 4,618 - 41,778 78,294 73,676

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

18 Stock For For distribution resale £ £ Charitable activities: Opening - 1,100 Added in period - 364 Expensed in period - - Impaired - - Closing - 1,464 19 Debtors and prepayments (receivable within 1 year) 20 Cash at bank Cash in hand 21 Creditors and accruals (payable within 1 year) Salary holding account Stock 2021 Accruals Independent examination of accounts Other creditors Cash at bank and in hand Trade debtors Other accruals Prepayment	For distribution £ - - - - - 2023 £ 1,104 2,400 24 3,528 2023 £ 74,385 50 74,435 2023 £ 870 4,280 3,589 8,739 Stock	For resale £ 850 250 - - 1,100 2022 £ 1,093 - 24 1,117 2022 £ 48,567 50 48,617 2022 £ 1,188 3,953 175 5,316 2020

22 Events after the end of the reporting period

No other significant events affecting the Company since the year end.

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

23 Analysis of charitable funds

Analysis of movements in unrestricted funds

For the year ending 31 March 2023

Fund balances brought forward Unrestricted funds £ General unrestricted fund 38,326 Designated funds Value of building 80,608 *Totals* 118,934 Fund balances brought forward Unrestricted funds £ General unrestricted fund 15,345 Designated funds Value of building 85,226 *Totals* 100,571 For the year ending 31 March 2022	Incoming resources £ 110,495 - 110,495 Incoming resources £ 74,173 - 74,173	Resources expended £ ( 85,326 ) ( 4,618 ) ( 89,944 ) Resources expended £ ( 51,192 ) ( 4,618 ) ( 55,810 )	Transfers £ - - - Transfers £ - - -	Fund balances carried forward £ 63,495 75,990 139,485 Fund balances carried forward £ 38,326 80,608 118,934

Purpose of unrestricted funds

General unrestricted fund Designated funds - Value of building

The 'free reserves' after allowing for designated funds Funds to cover the depreciation costs of the premises.

Analysis of charitable funds

Analysis of movement in restricted funds

For the year ending 31 March 2023

Restricted funds Virgin money *Totals*	Fund balances brought forward £ 260 260	Incoming resources £ - -	Resources expended £ - -	Transfers £ - -	Fund balances carried forward £ 260 260

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

For the year ending 31 March 2022

Restricted funds Virgin Money *Totals*	Fund balances brought forward £ 260 260	Incoming resources £ - -	Resources expended £ - -	Transfers £ - -	Fund balances carried forward £ 260 260

Purpose of restricted funds

Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.

Virgin Money

Funds to cover costs of website design.

24 Capital commitments

As at 31 March 2023, the charity had no capital commitments (2022 -£nil)

25 Analysis of net assets between funds

Other net current assets/(liabilities) Cash at bank and in hand Tangible fixed assets Cash at bank and in hand Other net current assets/(liabilities) Tangible fixed assets	Unrestricted Funds £ 69,058 74,175 ( 3,747 ) 139,486 Unrestricted Funds £ 73,676 48,357 ( 3,099 ) 118,934	Restricted Funds £ - 260 - 260 Restricted Funds £ - 260 - 260	Total 2023 £ 69,058 74,435 ( 3,747 ) 139,745 Total 2022 £ 73,676 48,617 ( 3,099 ) 119,194

SUMMERHILL TRUST LIMITED (A company limited by guarantee)

REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2023

Charity Number 1140081 Company Number 07476591

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

ANNUAL REPORT AND FINANCIAL STATEMENTS

For the year ended 31 March 2023

Contents	Page
Trustees annual report	1 to 6
Independent examiners report	7
Statement of Financial Activities (including	8
income and expenditure account)
Balance sheet	9
Notes to the financial statements	10 to 19

SUMMERHILL TRUST LIMITED (A company limited by guarantee) TRUSTEE ANNUAL REPORT (including Directors Report) For the year ended 31 March 2022

1. Objectives and Activities

The Charity’s objectives are specifically restricted to the following:

To promote any charitable or cultural purpose for the benefit of the community in the West of Newcastle upon Tyne and the surrounding areas (the area of benefit) particularly but not exclusively by advancing community cohesion and wellbeing, supporting and presenting activities, events and facilities that can contribute to community cohesion and wellbeing and benefit the lives and quality of life enjoyed by all the people reached by those activities, events and facilities
In furtherance of these objectives but not otherwise, the trustees shall have the power to establish or secure the establishment of community facilities that centre in and around the pavilion, park and gardens formerly known as the Summerhill Bowling Club and to maintain and manage the same for the benefit and enjoyment of the surrounding community.

2. Achievements and Performance

The year 2021 to 2022 saw a gradual return to normality as described in the Chair’s Report.

The charity appointed 5 new Trustees with various skill sets in the period.

3. Plans for the Future

We have catered for succession planning through the appointment of new trustees.

Anthony Sargent CBE was appointed Chair of the Trust in 2022.

4. Membership

5. Public Benefit

Our activities and achievements as outlined demonstrate our commitment to ensuring that the organisation’s resources and activities maximise the potential benefit to our local community.

6. Reference and administrative details of the charity, its trustees and advisors for the period in question.

Independent Examiner

Doug Maltman FMAAT Connected Voice Business Services Limited One Strawberry Lane Newcastle upon Tyne NE1 4BX

Bankers Co-operative Bank plc

Solicitors Bond Dickinson Womble

7. Structure, Governance and Management

Governing documents

Method of Recruitment of Trustees

Trustees are selected on the basis of specialist skills and commitment to the objectives and aims of the organisation.

Induction and Training of Trustees

A briefing by the Chair and Manager
An explanation of roles and responsibilities as a Board Member
Copies of the main company documents including the Memorandum and Articles of Association and the Financial Statements
Copy of the business plan and most recent evaluation report
Copies of recent board papers including budgets and management accounts
A copy of the Charity Commission publication "How to be an Effective Trustee”.
A copy of the governance structure.

8. Risk management

For each risk, the register identifies:

Initial risk assessment in terms of impact and likelihood
Initial risk rating
Pre-emptive or Counter measures
Responsibility / ownership
Timescale
Amended risk assessment in terms of impact and likelihood
Amended risk rating

9. Financial Review

Review of the year

The results for the year and the company's financial position at the end of the year are shown in the attached financial statements.

At 31 March 2023 the Charity had net assets of £139,745 (2022: £119,193) of which £260 was restricted (2022: £260).

Reserves policy/Going concern

10. Statement of Trustee Responsibilities

Select suitable accounting policies and apply them consistently.
Observe the methods and principles in the Charities SORP.
Make judgements and estimates that are reasonable and prudent.
State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

Approved by the Trustees on: 07.12.2023

And signed on their behalf by:

A Sargent CBE (Chair)

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 31 March 2023

I report on the financial statements of Summerhill Trust Limited for the year ended 31 March 2023, which are set out on pages 8 to 19.

Respective responsibilities of trustees and examiner

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

h examine the accounts under section 145 of the Charities Act,
h to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
h to state whether particular matters have come to my attention.

Basis of independent examiner's statement

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

h accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
h the accounts do not accord with such records; or
h the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
h the accounts have not been prepared in accordance with the Charities SORP (FRS102).

Doug Maltman FMAAT Fellow Member of the Association of Accountancy Technicians Connected Voice Business Services Limited One Strawberry Lane Newcastle upon Tyne NE1 4BX

Date: 07.12.2023

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES

(INCLUDING SUMMARY INCOME & EXPENDITURE ACCOUNT)

For the year ended 31 March 2023

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities

The notes on pages 10 to 19 form an integral part of these accounts.

Charity Number 1140081 Company Number 07476591

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

BALANCE SHEET

As at 31 March 2023

Fixed assets Tangible assets 17 *Total fixed assets* Current assets Stock 18 Debtors 19 Cash at bank and in hand 20 *Total current assets* Creditors:amounts falling due within one year 21 *Net current assets* *Total net assets or liabilities* Funds of the charity Unrestricted income funds Restricted income funds *Total funds* Notes	£ 1,464 3,528 74,435 79,427 ( 8,739 )	Total 2023 £ 69,058 69,058 70,688 139,745 139,485 260 139,745	£ 1,100 1,117 48,617 50,834 ( 5,316 )	Total 2022 £ 73,676 73,676 45,518 119,194 118,934 260 119,194

The�company�was�entitled�to�an�exemption�from�audit�under�s477�of�the�Companies�Act�2006�relating�to�small� companies.

The�members�have�not�required�the�company�to�obtain�an�audit�in�accordance�with�section�476�of�the�Companies�Act� 2006.

The notes on pages 10 to 19 form an integral part of these accounts.

These financial statements were approved by the Board on:

These financial statements were approved by the Board on: 07.12.2023 and are signed on its behalf by: A Sargent CBE Chair

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

Summerhill Trust Limited meets the definition of a public benefit entity under FRS 102.

2.2 Preparation of the accounts on a going concern basis

3 Income

3.1 Recognition of income

3.2 Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.

3.3 Grants and donations

Income received in advance of the provision of a specified service is deferred until the criteria of income recognition are met.

3.4 Volunteer help

The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

3.5 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in donations and legacies.

3.6 Fund accounting

4 Expenditure and liabilities

4.1 Liability recognition

4.2 Charitable activities

Expenditure on charitable activities includes the costs of work and other activities undertaken to further the purposes of the charity and their associated support costs.

4.3 Governance and support costs

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

4.6 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

5 Assets

5.1 Tangible fixed assets for use by the charity

Fixtures and fittings 4% Straight line

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Analysis of income

6 7 8	Donations and legacies Charitable activities Income from grants Trade income Event bookings Parking fees Bar takings Deposits Other income HMRC - Job Retention Scheme Newcastle City Council Donations and gifts Room hire	Unrestricted Funds £ 2,592 2,592 198 - 198 5,091 36,490 6,627 49,850 7,420 2,227 107,705	Restricted Funds £ - - - - - - - - - - - -	Total 2023 £ 2,592 2,592 198 - 198 5,091 36,490 6,627 49,850 7,420 2,227 107,705	Total 2022 £ 3,292 3,292 10,667 2,080 12,747 23,014 2,491 8,954 19,843 3,832 - 58,134

Income was £110,495 (2022: £74,173) of which £110,495 was unrestricted or designated (2022: £74,173) and £0 was restricted (2022: £0)

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Analysis of expenditure on charitable activities

9 10	*Trading costs* Marketing *Charitable activities* Direct costs Support costs Governance costs Volunteer costs Other staff expenses Trustee expenses and meeting costs Staff salary Payroll fees Bank charges Refunds for events Caretaker/Handyman salaries Office costs Contracted staff Sessional workers Equipment costs Repairs and renewals Independent examiner's fees for reporting on the accounts Depreciation Other expenses Cleaning costs Utilities Legal and professional Garden costs Insurance Bar and event costs Pension costs	Unrestricted Funds £ 30,446 232 30,678 28,789 2,100 11 - 3,343 150 173 4,576 1,196 248 1,795 196 1,855 4,556 2,845 4,618 - 1,365 329 - 251 870 59,266	Restricted Funds £ - - - - - - - - - - - - - - - - - - - - - - - - - -	Total 2023 £ 30,446 232 30,678 28,789 2,100 11 - 3,343 150 173 4,576 1,196 248 1,795 196 1,855 4,556 2,845 4,618 - 1,365 329 - 251 870 59,266	Total 2022 £ 9,777 - 9,777 14,400 1,386 - 1,411 - - 1,740 4,604 2,266 1,276 2,741 - 1,743 7,430 - 4,618 548 538 - 146 - 1,188 46,035

Expenditure on charitable activities was £89,944 (2022: £55,812) of which £89,944 was unrestricted or designated (2022: £55,812) and £0 was restricted (2022: £0)

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

11 Fees for examination of the accounts

Independent examiner's fees for reporting on the accounts Other accountancy services paid to the examiner	2023 £ 870 1,365 2,235	2022 £ 1,188 538 1,726

12 Analysis of staff costs and the cost of key management personnel

Salaries and wages Pension costs (defined contribution pension plan)	2023 £ 31,265 2,100 33,365	2022 £ 19,004 1,386 20,390

No employee received remuneration above £60,000 (2022: nil)

The key management personnel of the charity, comprise the trustees and the Development Manager. The total employee benefits of the key management personnel of the charity were £0 (2022: £0).

The lower 2022 Staff Salaries figure reflects the mid-year appointment of the trust’s Manager.

13 Staff numbers

The average monthly head count was 1 staff (2022: 1 staff) and the average monthly number of full-time equivalent employees during the year were as follows:

Governance The parts of the charity in which the employee work Charitable activities	2023 Number 0.7 0.3 1.0	2022 Number 0.3 0.5 0.8

14 Transactions with trustees

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.

Trustees' expenses

No trustee expenses have been incurred in the year.

Other trustees' transactions

During the year, the trustees made donations to the charity.

Donations of unrestricted nature

2023 215 215	2022 40 40

(A company limited by guarantee)

SUMMERHILL TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Transaction(s) with related parties

There have been no related party transactions in the reporting period.

15 Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund.

The employer's pension costs represent contributions payable by the charity to the fund and amount to £2,100 (2022: £1,386). There was £175 outstanding as at 31 March 2023 (2022: £175)

16 Corporation Taxation

17 Tangible fixed assets Cost Balance brought forward Additions Disposals Balance carried forward Depreciation Basis Rate Balance brought forward Depreciation charge for year Disposals Balance carried forward Net book value Brought forward Carried forward	Fixtures and Fittings £ 115,454 - - 115,454 SL 4% 41,778 4,618 - 46,396 73,676 69,058	Total 2023 £ 115,454 - - 115,454 41,778 4,618 - 46,396 73,676 69,058	Total 2022 £ 115,454 - - 115,454 SL 4% 37,160 4,618 - 41,778 78,294 73,676

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

18 Stock For For distribution resale £ £ Charitable activities: Opening - 1,100 Added in period - 364 Expensed in period - - Impaired - - Closing - 1,464 19 Debtors and prepayments (receivable within 1 year) 20 Cash at bank Cash in hand 21 Creditors and accruals (payable within 1 year) Salary holding account Stock 2021 Accruals Independent examination of accounts Other creditors Cash at bank and in hand Trade debtors Other accruals Prepayment	For distribution £ - - - - - 2023 £ 1,104 2,400 24 3,528 2023 £ 74,385 50 74,435 2023 £ 870 4,280 3,589 8,739 Stock	For resale £ 850 250 - - 1,100 2022 £ 1,093 - 24 1,117 2022 £ 48,567 50 48,617 2022 £ 1,188 3,953 175 5,316 2020

22 Events after the end of the reporting period

No other significant events affecting the Company since the year end.

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

23 Analysis of charitable funds

Analysis of movements in unrestricted funds

For the year ending 31 March 2023

Fund balances brought forward Unrestricted funds £ General unrestricted fund 38,326 Designated funds Value of building 80,608 *Totals* 118,934 Fund balances brought forward Unrestricted funds £ General unrestricted fund 15,345 Designated funds Value of building 85,226 *Totals* 100,571 For the year ending 31 March 2022	Incoming resources £ 110,495 - 110,495 Incoming resources £ 74,173 - 74,173	Resources expended £ ( 85,326 ) ( 4,618 ) ( 89,944 ) Resources expended £ ( 51,192 ) ( 4,618 ) ( 55,810 )	Transfers £ - - - Transfers £ - - -	Fund balances carried forward £ 63,495 75,990 139,485 Fund balances carried forward £ 38,326 80,608 118,934

Purpose of unrestricted funds

General unrestricted fund Designated funds - Value of building

The 'free reserves' after allowing for designated funds Funds to cover the depreciation costs of the premises.

Analysis of charitable funds

Analysis of movement in restricted funds

For the year ending 31 March 2023

Restricted funds Virgin money *Totals*	Fund balances brought forward £ 260 260	Incoming resources £ - -	Resources expended £ - -	Transfers £ - -	Fund balances carried forward £ 260 260

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

For the year ending 31 March 2022

Restricted funds Virgin Money *Totals*	Fund balances brought forward £ 260 260	Incoming resources £ - -	Resources expended £ - -	Transfers £ - -	Fund balances carried forward £ 260 260

Purpose of restricted funds

Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.

Virgin Money

Funds to cover costs of website design.

24 Capital commitments

As at 31 March 2023, the charity had no capital commitments (2022 -£nil)

25 Analysis of net assets between funds

Other net current assets/(liabilities) Cash at bank and in hand Tangible fixed assets Cash at bank and in hand Other net current assets/(liabilities) Tangible fixed assets	Unrestricted Funds £ 69,058 74,175 ( 3,747 ) 139,486 Unrestricted Funds £ 73,676 48,357 ( 3,099 ) 118,934	Restricted Funds £ - 260 - 260 Restricted Funds £ - 260 - 260	Total 2023 £ 69,058 74,435 ( 3,747 ) 139,745 Total 2022 £ 73,676 48,617 ( 3,099 ) 119,194

SUMMERHILL TRUST LIMITED (A company limited by guarantee)

REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2023

Charity Number 1140081 Company Number 07476591

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

ANNUAL REPORT AND FINANCIAL STATEMENTS

For the year ended 31 March 2023

Contents	Page
Trustees annual report	1 to 6
Independent examiners report	7
Statement of Financial Activities (including	8
income and expenditure account)
Balance sheet	9
Notes to the financial statements	10 to 19

SUMMERHILL TRUST LIMITED (A company limited by guarantee) TRUSTEE ANNUAL REPORT (including Directors Report) For the year ended 31 March 2022

1. Objectives and Activities

The Charity’s objectives are specifically restricted to the following:

To promote any charitable or cultural purpose for the benefit of the community in the West of Newcastle upon Tyne and the surrounding areas (the area of benefit) particularly but not exclusively by advancing community cohesion and wellbeing, supporting and presenting activities, events and facilities that can contribute to community cohesion and wellbeing and benefit the lives and quality of life enjoyed by all the people reached by those activities, events and facilities
In furtherance of these objectives but not otherwise, the trustees shall have the power to establish or secure the establishment of community facilities that centre in and around the pavilion, park and gardens formerly known as the Summerhill Bowling Club and to maintain and manage the same for the benefit and enjoyment of the surrounding community.

2. Achievements and Performance

The year 2021 to 2022 saw a gradual return to normality as described in the Chair’s Report.

The charity appointed 5 new Trustees with various skill sets in the period.

3. Plans for the Future

We have catered for succession planning through the appointment of new trustees.

Anthony Sargent CBE was appointed Chair of the Trust in 2022.

4. Membership

5. Public Benefit

Our activities and achievements as outlined demonstrate our commitment to ensuring that the organisation’s resources and activities maximise the potential benefit to our local community.

6. Reference and administrative details of the charity, its trustees and advisors for the period in question.

Independent Examiner

Doug Maltman FMAAT Connected Voice Business Services Limited One Strawberry Lane Newcastle upon Tyne NE1 4BX

Bankers Co-operative Bank plc

Solicitors Bond Dickinson Womble

7. Structure, Governance and Management

Governing documents

Method of Recruitment of Trustees

Trustees are selected on the basis of specialist skills and commitment to the objectives and aims of the organisation.

Induction and Training of Trustees

A briefing by the Chair and Manager
An explanation of roles and responsibilities as a Board Member
Copies of the main company documents including the Memorandum and Articles of Association and the Financial Statements
Copy of the business plan and most recent evaluation report
Copies of recent board papers including budgets and management accounts
A copy of the Charity Commission publication "How to be an Effective Trustee”.
A copy of the governance structure.

8. Risk management

For each risk, the register identifies:

Initial risk assessment in terms of impact and likelihood
Initial risk rating
Pre-emptive or Counter measures
Responsibility / ownership
Timescale
Amended risk assessment in terms of impact and likelihood
Amended risk rating

9. Financial Review

Review of the year

The results for the year and the company's financial position at the end of the year are shown in the attached financial statements.

At 31 March 2023 the Charity had net assets of £139,745 (2022: £119,193) of which £260 was restricted (2022: £260).

Reserves policy/Going concern

10. Statement of Trustee Responsibilities

Select suitable accounting policies and apply them consistently.
Observe the methods and principles in the Charities SORP.
Make judgements and estimates that are reasonable and prudent.
State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

Approved by the Trustees on: 07.12.2023

And signed on their behalf by:

A Sargent CBE (Chair)

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 31 March 2023

I report on the financial statements of Summerhill Trust Limited for the year ended 31 March 2023, which are set out on pages 8 to 19.

Respective responsibilities of trustees and examiner

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

h examine the accounts under section 145 of the Charities Act,
h to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
h to state whether particular matters have come to my attention.

Basis of independent examiner's statement

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

h accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
h the accounts do not accord with such records; or
h the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
h the accounts have not been prepared in accordance with the Charities SORP (FRS102).

Doug Maltman FMAAT Fellow Member of the Association of Accountancy Technicians Connected Voice Business Services Limited One Strawberry Lane Newcastle upon Tyne NE1 4BX

Date: 07.12.2023

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES

(INCLUDING SUMMARY INCOME & EXPENDITURE ACCOUNT)

For the year ended 31 March 2023

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities

The notes on pages 10 to 19 form an integral part of these accounts.

Charity Number 1140081 Company Number 07476591

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

BALANCE SHEET

As at 31 March 2023

Fixed assets Tangible assets 17 *Total fixed assets* Current assets Stock 18 Debtors 19 Cash at bank and in hand 20 *Total current assets* Creditors:amounts falling due within one year 21 *Net current assets* *Total net assets or liabilities* Funds of the charity Unrestricted income funds Restricted income funds *Total funds* Notes	£ 1,464 3,528 74,435 79,427 ( 8,739 )	Total 2023 £ 69,058 69,058 70,688 139,745 139,485 260 139,745	£ 1,100 1,117 48,617 50,834 ( 5,316 )	Total 2022 £ 73,676 73,676 45,518 119,194 118,934 260 119,194

The�company�was�entitled�to�an�exemption�from�audit�under�s477�of�the�Companies�Act�2006�relating�to�small� companies.

The�members�have�not�required�the�company�to�obtain�an�audit�in�accordance�with�section�476�of�the�Companies�Act� 2006.

The notes on pages 10 to 19 form an integral part of these accounts.

These financial statements were approved by the Board on:

These financial statements were approved by the Board on: 07.12.2023 and are signed on its behalf by: A Sargent CBE Chair

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

Summerhill Trust Limited meets the definition of a public benefit entity under FRS 102.

2.2 Preparation of the accounts on a going concern basis

3 Income

3.1 Recognition of income

3.2 Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.

3.3 Grants and donations

Income received in advance of the provision of a specified service is deferred until the criteria of income recognition are met.

3.4 Volunteer help

The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

3.5 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in donations and legacies.

3.6 Fund accounting

4 Expenditure and liabilities

4.1 Liability recognition

4.2 Charitable activities

Expenditure on charitable activities includes the costs of work and other activities undertaken to further the purposes of the charity and their associated support costs.

4.3 Governance and support costs

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

4.6 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

5 Assets

5.1 Tangible fixed assets for use by the charity

Fixtures and fittings 4% Straight line

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Analysis of income

6 7 8	Donations and legacies Charitable activities Income from grants Trade income Event bookings Parking fees Bar takings Deposits Other income HMRC - Job Retention Scheme Newcastle City Council Donations and gifts Room hire	Unrestricted Funds £ 2,592 2,592 198 - 198 5,091 36,490 6,627 49,850 7,420 2,227 107,705	Restricted Funds £ - - - - - - - - - - - -	Total 2023 £ 2,592 2,592 198 - 198 5,091 36,490 6,627 49,850 7,420 2,227 107,705	Total 2022 £ 3,292 3,292 10,667 2,080 12,747 23,014 2,491 8,954 19,843 3,832 - 58,134

Income was £110,495 (2022: £74,173) of which £110,495 was unrestricted or designated (2022: £74,173) and £0 was restricted (2022: £0)

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Analysis of expenditure on charitable activities

9 10	*Trading costs* Marketing *Charitable activities* Direct costs Support costs Governance costs Volunteer costs Other staff expenses Trustee expenses and meeting costs Staff salary Payroll fees Bank charges Refunds for events Caretaker/Handyman salaries Office costs Contracted staff Sessional workers Equipment costs Repairs and renewals Independent examiner's fees for reporting on the accounts Depreciation Other expenses Cleaning costs Utilities Legal and professional Garden costs Insurance Bar and event costs Pension costs	Unrestricted Funds £ 30,446 232 30,678 28,789 2,100 11 - 3,343 150 173 4,576 1,196 248 1,795 196 1,855 4,556 2,845 4,618 - 1,365 329 - 251 870 59,266	Restricted Funds £ - - - - - - - - - - - - - - - - - - - - - - - - - -	Total 2023 £ 30,446 232 30,678 28,789 2,100 11 - 3,343 150 173 4,576 1,196 248 1,795 196 1,855 4,556 2,845 4,618 - 1,365 329 - 251 870 59,266	Total 2022 £ 9,777 - 9,777 14,400 1,386 - 1,411 - - 1,740 4,604 2,266 1,276 2,741 - 1,743 7,430 - 4,618 548 538 - 146 - 1,188 46,035

Expenditure on charitable activities was £89,944 (2022: £55,812) of which £89,944 was unrestricted or designated (2022: £55,812) and £0 was restricted (2022: £0)

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

11 Fees for examination of the accounts

Independent examiner's fees for reporting on the accounts Other accountancy services paid to the examiner	2023 £ 870 1,365 2,235	2022 £ 1,188 538 1,726

12 Analysis of staff costs and the cost of key management personnel

Salaries and wages Pension costs (defined contribution pension plan)	2023 £ 31,265 2,100 33,365	2022 £ 19,004 1,386 20,390

No employee received remuneration above £60,000 (2022: nil)

The key management personnel of the charity, comprise the trustees and the Development Manager. The total employee benefits of the key management personnel of the charity were £0 (2022: £0).

The lower 2022 Staff Salaries figure reflects the mid-year appointment of the trust’s Manager.

13 Staff numbers

The average monthly head count was 1 staff (2022: 1 staff) and the average monthly number of full-time equivalent employees during the year were as follows:

Governance The parts of the charity in which the employee work Charitable activities	2023 Number 0.7 0.3 1.0	2022 Number 0.3 0.5 0.8

14 Transactions with trustees

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.

Trustees' expenses

No trustee expenses have been incurred in the year.

Other trustees' transactions

During the year, the trustees made donations to the charity.

Donations of unrestricted nature

2023 215 215	2022 40 40

(A company limited by guarantee)

SUMMERHILL TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Transaction(s) with related parties

There have been no related party transactions in the reporting period.

15 Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund.

The employer's pension costs represent contributions payable by the charity to the fund and amount to £2,100 (2022: £1,386). There was £175 outstanding as at 31 March 2023 (2022: £175)

16 Corporation Taxation

17 Tangible fixed assets Cost Balance brought forward Additions Disposals Balance carried forward Depreciation Basis Rate Balance brought forward Depreciation charge for year Disposals Balance carried forward Net book value Brought forward Carried forward	Fixtures and Fittings £ 115,454 - - 115,454 SL 4% 41,778 4,618 - 46,396 73,676 69,058	Total 2023 £ 115,454 - - 115,454 41,778 4,618 - 46,396 73,676 69,058	Total 2022 £ 115,454 - - 115,454 SL 4% 37,160 4,618 - 41,778 78,294 73,676

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

18 Stock For For distribution resale £ £ Charitable activities: Opening - 1,100 Added in period - 364 Expensed in period - - Impaired - - Closing - 1,464 19 Debtors and prepayments (receivable within 1 year) 20 Cash at bank Cash in hand 21 Creditors and accruals (payable within 1 year) Salary holding account Stock 2021 Accruals Independent examination of accounts Other creditors Cash at bank and in hand Trade debtors Other accruals Prepayment	For distribution £ - - - - - 2023 £ 1,104 2,400 24 3,528 2023 £ 74,385 50 74,435 2023 £ 870 4,280 3,589 8,739 Stock	For resale £ 850 250 - - 1,100 2022 £ 1,093 - 24 1,117 2022 £ 48,567 50 48,617 2022 £ 1,188 3,953 175 5,316 2020

22 Events after the end of the reporting period

No other significant events affecting the Company since the year end.

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

23 Analysis of charitable funds

Analysis of movements in unrestricted funds

For the year ending 31 March 2023

Fund balances brought forward Unrestricted funds £ General unrestricted fund 38,326 Designated funds Value of building 80,608 *Totals* 118,934 Fund balances brought forward Unrestricted funds £ General unrestricted fund 15,345 Designated funds Value of building 85,226 *Totals* 100,571 For the year ending 31 March 2022	Incoming resources £ 110,495 - 110,495 Incoming resources £ 74,173 - 74,173	Resources expended £ ( 85,326 ) ( 4,618 ) ( 89,944 ) Resources expended £ ( 51,192 ) ( 4,618 ) ( 55,810 )	Transfers £ - - - Transfers £ - - -	Fund balances carried forward £ 63,495 75,990 139,485 Fund balances carried forward £ 38,326 80,608 118,934

Purpose of unrestricted funds

General unrestricted fund Designated funds - Value of building

The 'free reserves' after allowing for designated funds Funds to cover the depreciation costs of the premises.

Analysis of charitable funds

Analysis of movement in restricted funds

For the year ending 31 March 2023

Restricted funds Virgin money *Totals*	Fund balances brought forward £ 260 260	Incoming resources £ - -	Resources expended £ - -	Transfers £ - -	Fund balances carried forward £ 260 260

SUMMERHILL TRUST LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

For the year ending 31 March 2022

Restricted funds Virgin Money *Totals*	Fund balances brought forward £ 260 260	Incoming resources £ - -	Resources expended £ - -	Transfers £ - -	Fund balances carried forward £ 260 260

Purpose of restricted funds

Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.

Virgin Money

Funds to cover costs of website design.

24 Capital commitments

As at 31 March 2023, the charity had no capital commitments (2022 -£nil)

25 Analysis of net assets between funds

Other net current assets/(liabilities) Cash at bank and in hand Tangible fixed assets Cash at bank and in hand Other net current assets/(liabilities) Tangible fixed assets	Unrestricted Funds £ 69,058 74,175 ( 3,747 ) 139,486 Unrestricted Funds £ 73,676 48,357 ( 3,099 ) 118,934	Restricted Funds £ - 260 - 260 Restricted Funds £ - 260 - 260	Total 2023 £ 69,058 74,435 ( 3,747 ) 139,745 Total 2022 £ 73,676 48,617 ( 3,099 ) 119,194