## PAROCHIAL CHURCH COUNCIL OF ST JOHN THE EVANGELIST, SHIRLEY
ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2021
Registered Charity Number 1140076
## **THE CHURCH OF ST JOHN THE EVANGELIST, SHIRLEY**
## **ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31st DECEMBER 2021**
## **Administrative information**
St John’s Church is situated in Croydon and is part of the Diocese of Southwark within the Church of England. The Incumbent, Rev’d Lu Gale, resides at The Vicarage, 49 Shirley Church Road, Croydon, CR0 5EF.
The church website is ‘www.stjohnsshirley.org.uk’ and e-mail enquiries should be directed to ‘office@stjohnsshirley.org.uk’.
The Parochial Church Council of the ecclesiastical parish of St John the Evangelist, Shirley, is a registered Charity, number 1140076, and the correspondence address is The Vicarage, 49 Shirley Church Road, Croydon, CR0 5EF.
PCC members who have served from 1[st ] January 2021 to 31[st ] December 2021 are:
_Incumbent_
The Rev’d Lucille Gale
_Churchwardens_ Mr Paul Campbell Mrs Christine Healey _Deputy Wardens_ Mr Michael Wall _PCC Secretary_ Mr Steven Taylor Mr Timothy Roberson _Treasurer_ Mr Christopher Nelson Mrs Rebecca O’Neal _Reader_ Mrs Jacqueline Pontin _Deanery Synod_ Mrs Gillian Goldsmith _Representatives_ Mrs Joyce Newberry _Elected members_ Mr Kelvin Carter Mr Christopher Foot Mr Paul Duke Mr Gerald Hobbs Mr Timothy Hastie Mr John Kingdom Mr Bernard Maguire Mrs Janet Martin Miss Teresa McCarthy Mrs Samantha Nott Mr Barry Payne Mr Timothy Roberson Mr Clive Still Mrs Sharon Somaiya Miss Alice Taylor Mrs Wendy Wall Mrs Charlotte White
(until 25[th] April 2021) (Elected 25[th] April 2021) (until 25[th] April 2021) (Elected 25[th] April 2021)
(Elected 25[th] April 2021) (Elected 25[th] April 2021)
(until 25[th] April 2021)
(Elected 25[th] April 2021) (Elected 25[th] April 2021)
(until 25[th] April 2021) (Elected 25[th] April 2021) (until 25[th] April 2021) (Elected 25[th] April 2021) l(until 25[th] April 2021) (Elected 25[th] April 2021) (until 25[th] April 2021) (Elected 25[th] April 2021) (Co-opted 25[th] April 2021)
2
## **ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31st DECEMBER 2021 (continued)**
## **Structure, Governance and Management**
The method of appointment of PCC members is set out in the Church Representation Rules 2017. Urgent business of the PCC between PCC meetings is conducted through the Standing Committee which comprises the Incumbent, Churchwardens, Secretary and Treasurer. All those attending Church are encouraged to register on the Electoral Roll and stand for election to the Council.
## **Objectives and activities**
The PCC has the responsibility of co-operating with the Incumbent in promoting in the Parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. There is a close contact with Shirley Methodist Church and some services and social events are shared with them. Cooperation exists with other parishes in the Deanery and through Churches Together in Shirley.
## **Achievements and performance**
## _**Church Attendance**_
There are 158 on the Electoral Roll with 55 persons living in the Parish, a marginal reduction on 2020. The impact of the Covid-19 worldwide pandemic resulted in the closure of the church building for much of the 2020 and re-opening under restrictions in 2021. Our thanks go to all those who enabled services to be live streamed through the internet with over 20,000 viewings of services through YouTube and Facebook.
Changes in parish boundaries remain under discussion and this may impact on attendance and on the Mission Action Plan in the future.
## _**Safeguarding**_
The safety of our young people and vulnerable adults remains a priority and ‘A Safe Church’, the Diocesan Safeguarding Policy, continues to be adopted in full and re-emphasised each year at PCC.
## _**Review of the year**_
The full PCC met formally six times during the year with an average attendance of 79%, most meetings held via Zoom due to the pandemic. Sub-committees formed to consider in detail the various aspects of our mission and ministry met between Council meetings and their deliberations were reported to, and discussed by, the full Council where necessary.
The structure and condition of the church buildings remains good, though not without much effort by Paul Campbell and the Premises sub-committee of PCC and significant expenditure over the past few years. This was confirmed by the quinquennial inspection completed during the year and a rolling programme is in place to attend to the observations contained therein.
An overhaul of the organ was completed. A number of windows were fitted with protective grills to prevent further vandalism damage.
3
## **ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31st DECEMBER 2021 (continued)**
The churchyard remains open and, whilst there is little space left for full burials, we should be able to accept cremated remains for many years to come. We remain concerned about the instability of some of the older grave stones and it has proved impossible to trace ‘grave owners’, given the passage of time. Those which are clearly unstable are dealt with following periodic inspection.
In 2016, PCC decided to refurbish Church Cottage which for many years was the home of our then verger and secretary, Bernard Day. The refurbishment was completed in July 2017 at a cost of approximately £129,000 and the cottage is now let on a short-term residential basis to assist in financing our mission and worship. The refurbishment will preserve an asset for the benefit of future generations and which has the potential to be let on a non commercial basis (for example to a Youth Minister) should the opportunity arise. Following persistent rent arrears, an eviction notice was served on the current tenants towards the end of the year and subsequently evicted.
Sunday services continued throughout the year with a "live" congregation when restrictions so permitted. Our Parish is indebted to Michael Wall who made his digital expertise so freely available to all who asked. Under Mick's guidance, the Church had been well equipped with up-to-date audio and camera equipment to enhance video production.
There were 7 baptisms, 19 funerals and 5 weddings. St. Johns choir continued largely organised by Janet Martin with Ros Logan as organist.
We have continued to support various charitable causes notwithstanding the challenges of the pandemic. Locally, we have continued to support Shirley Neighbourhood Care and the foodbank at Shrublands with the Vicar delivering donated supplies on a weekly basis. Further afield, we continue to support a number of charities including Christian Aid and toilet twinning in Africa.
During the year regular donors were encouraged to migrate from standing orders to Parish Giving Scheme (PGS), joined in 2020. The aim is to achieve significant savings in both bank charges and the hassle of dealing with HMRC and to improve cash flow. In December a leaflet ‘Resourcing Our Future’ was launched in a bid to explain parish finances and the role of the Parish Support Fund.
## _**Financial Review**_
During the year, our ‘Parish Pledge’ to the Diocese amounted to £60,000 and was paid in full. There are fees for funerals and other funereal events held during the year which have still to be accounted for to the Church and Diocese, details of which were not available at the date of preparation of the accounts.
Total Incoming Resources on Restricted and Unrestricted Funds were £121,615 and are detailed in Note 2 on Page 11 of the accounts. Total expenditure and accruals amounted to £ 119,773, details of which are set out in Note 3 on Page 12 of the accounts.
The result for the year was a surplus of £ 1,842 on the General Fund (2020: deficit £1,613 and a surplus of £ 2,190 on funds outside the General Fund resulting in a net surplus of £ 4,032 overall.
Thanks are due to the considerable efforts of those who serve the church at St John's and provide so much on a voluntary basis.
4
**ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31st DECEMBER 2021 (continued)**
_**Reserves Policy**_
It is the policy of the PCC to maintain Unrestricted Funds balances (excluding the designated Premises Account) equating to three months unrestricted expenditure to cover emergency situations that may arise from time to time.
It is PCC policy to invest our funds with the CBF Church of England Deposit Fund.
Approved by the Parochial Church Council on 2022 and signed on its behalf by
Rev’d Lucille Gale Chair
5
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## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE EVANGELIST, SHIRLEY**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2021**
|Notes
**Incoming resources**
_Voluntary_
_income_
2a
_Activities for generating funds_
2b
_Income from investments_
2c
_Church_
_activities_
2d
**Total incoming resources**
**Resources expended**
_Costs of generating voluntary_
_income_
3a
_Distribution of charitable giving_
3b
_Church_
_activities_
3c
_Governance Costs_
3d
**Total resources expended**
**Net incoming/(outgoing)**
**resources**
Other recognised gains/losses
**Net movement in funds**
Total funds brought forward at 1
January 2021
9
**Total funds carried forward at 31 December**
**2021**|Unrestricted
Restricted
**TOTALS**
TOTALS
Funds
Funds
**2021**
2020
£
£
**£**
£
90,023
3,036
**93,059**
103,242
10,086
0
**10,086**
3,290
460
0
**460**
643
17,730
280
**18,010**
16,789|
|---|---|
||118,298
3,316
**121,615**
123,964|
||0
0
**0**
0
1,385
0
**1,385**
1,024
115,613
2,115
**117,728**
123,893
660
0
**660**
660|
||117,658
2,115
**119,773**
125,577|
||640
1,201
**1,842**
-1,613
1
2,189
**2,190**
1,151|
||641
3,391
**4,032**
-462|
||52,144
18,917
**71,061**
71,523
52,785
22,308
**75,093**
71,061|
7
## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE EVANGELIST, SHIRLEY**
## **BALANCE SHEET AT 31st DECEMBER 2021**
|Notes
**Fixed assets**
Tangible fixed assets
5
**Total fixed assets**
**Current assets**
Investments held by Diocese
Debtors
7
Short term deposits
Cash at bank and in hand
Creditors/Accruals: amounts falling due within one year
8
**Net current assets**
**Total assets less current liabilities**
Creditors: amounts falling due after one year
**NET ASSETS**
**Funds**
**Restricted funds**
9
**Unrestricted funds**
9|**2021**
£
**0**
**18,006**
**3,337**
**1,541**
**60,571**
**83,455**
**-8,362**
**75,093**
**75,093**
**0**
**75,093**
**22,308**
**52,785**
**75,093**|2020
£
0|
|---|---|---|
|||15,817
8,217
4,283
58,618|
|||86,935
-15,874|
|||71,061|
|||71,061
0|
|||71,061|
|||18,917
52,144|
|||71,061|
Approved by the Parochial Church Council on 2022 and signed on its behalf by
Rev’d Lucille Gale Chair
The accompanying notes form a part of these financial statements
8
## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE EVANGELIST, SHIRLEY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2021**
## **1. Accounting policies**
## **a Accounting convention**
The financial statements have been prepared in accordance with the Church Accounting Regulations 2016 together with applicable standards and Charities SORP (FRS102) with Update Bulletin 1.
The financial statements have been prepared under the historical cost convention as modified by the inclusion of investments at market value and the revaluation of fixed assets. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those which are informal gatherings of church members.
## **b Funds accounting**
Funds held by the PCC are:
Unrestricted funds – general funds which can be used for PCC ordinary purposes.
Designated funds – monies set aside by the PCC out of unrestricted funds for specific future purposes or projects.
Restricted funds – a) income from trusts or endowments which may be expended only on those restricted objects provided in the terms of the trust or bequest; b) donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of the year is carried forward as a balance on that fund.
## **c Incoming resources**
All incoming resources are accounted for gross.
## _**Voluntary Income**_
Collections are recognised when received.
Planned giving receivable is recognised only when received.
Income tax recoverable on Gift Aid donations is recognised in the period the claim covers. Grants and legacies are recognised when the PCC is legally entitled to the amount due.
## _**Income from investments**_
Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue.
## _**All other income**_
All other income is recognised when it is receivable.
9
## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE EVANGELIST, SHIRLEY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2021 (continued)**
## **d Resources used**
- Resources expended are accounted for on an accruals basis and are accounted for gross.
## **Grants**
Grants and donations are accounted for when paid over, or when awarded where the award creates a binding obligation on the PCC.
## **Church activities**
The diocesan parish contribution is accounted for when paid
## **e Fixed Assets**
## **Tangible fixed assets**
Consecrated and beneficed property of any kind is excluded from the accounts by Section 10 of the Charities Act 2011.
Movable church furnishings held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church’s inventory which can be inspected.
All expenditure on consecrated or beneficed buildings is written off in the year it is incurred.
The Church Cottage has been a freehold asset of the PCC for many years but has not been reflected in the accounts given the historic date of acquisition. It is insured for its estimated re-building cost of £200,000.
## **Depreciation**
Depreciation is calculated to write down the cost of tangible fixed assets, excluding freehold properties, over their expected useful lives. The rates generally applicable are:
Fixtures and fittings 25% straight line Computer equipment 30% straight line
No depreciation is provided on freehold property as it is the PCC’s policy to maintain these assets in a continual state of sound repair. The useful economic life of these assets is so long and residual values so high that any depreciation would not be material. These assets will be subject to annual impairment reviews.
Provision will be made if there has been any permanent diminution in value.
## **f Current Assets**
Short-term deposits include cash held on deposit either with the CBF Church of England Funds, or at the bank.
10
## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE EVANGELIST, SHIRLEY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2021 (continued)**
|**2**
**Incoming resources**
**a**
_Voluntary income_
Regular giving:
Collections - General
Collections - Special, Weddings, Alms
Income tax recoverable
Grants
Legacies & Sundry Donations
**b**
_Activities for generating funds_
Fund-raising events
**c**
_Investment income_
Dividends and interest
**d**
_Income from Church Activities_
Church Cottage Income
Tamberlin Room/Church Income
Fees from weddings and funerals
Other Income
**Total incoming resources**|**TOTAL**
TOTAL
Unrestricted
Restricted
**FUNDS**
FUNDS
Funds
Funds
**2021**
2020
£
£
**£**
£
60,511
**60,511**
52,215
4,333
**4,333**
1,086
1,266
**1,266**
149
15,278
**15,278**
24,016
3,095
2,000
**5,095**
5,579
5,540
1,036
**6,576**
20,198|
|---|---|
||90,023
3,036
**93,059**
**103,242**|
||10,086
**10,086**
3,290|
||10,086
0
**10,086**
**3,290**|
||460
**460**
643|
||460
0
**460**
643|
||8,548
**8,548**
11,378
3,787
**3,787**
995
4,109
280
**4,389**
3,869
1,284
**1,284**
548|
||17,730
280
**18,010**
16,789|
|||
|||
||118,298
3,316
**121,615**
123,964|
11
## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE EVANGELIST, SHIRLEY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2021 (continued)**
|**3**
**Resources expended**
**a**
**_Costs of generating voluntary income_**
Special appeal costs
Stewardship costs
**b**
**Distribution of charitable giving**
Missionary and charitable giving
Grants to Parochial Organisations
**c**
**_Church Activities_**
Ministry costs:
Vicarage and Vicar's expenses
Reader's Licence fee
Cost of Church Services
Cost of Church Music
Insurance
Utilities
Inspections & Certificates
Repair & maintenance of Church
Floral Decorations in the Church
General Admin Expenses (incl Parish Office)
Tamberlin Room - Expenditure
Churchyard Expenditure
Church Cottage Expenditure
Diocesan Parish Support Fund
Alpha Course expenditure
Bank Charges
Fund raising event expenditure
**d**
**_Governance costs_**
Independent examination fee
**Total resources expended**|**TOTAL**
TOTAL
Unrestricted
Restricted
**FUNDS**
FUNDS
Funds
Funds
**2021**
2020
£
£
**£**
£
0
**0**
0
0
**0**
0|
|---|---|
||0
0
**0**
0|
||1,385
**1,385**
891
0
**0**
133|
||1,385
0
**1,385**
1,024|
||850
**850**
835
0
**0**
0
245
**245**
3,364
6,195
115
**6,310**
12,728
6,104
**6,104**
6,387
7,279
**7,279**
6,406
1,100
**1,100**
1,670
18,369
2,000
**20,369**
9,080
50
**50**
0
3,858
**3,858**
14,093
299
**299**
0
10,934
**10,934**
15,055
-1,585
**-1,585**
3,692
60,000
**60,000**
50,000
0
**0**
0
549
**549**
582
1,368
**1,368**
0|
||115,613
2,115
**117,728**
**123,893**|
||660
**660**
660|
||660
0
**660**
660|
|||
||117,658
2,115
**119,773**
125,577|
12
## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE EVANGELIST, SHIRLEY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2021 (continued)**
|**4**
**Staff costs**
_Wages and salaries_
During the year there was 1 (2020: 1) part-time employee.|**2021**
2020
**£**
£
**0**
0|
|---|---|
|||
|**5**
**Tangible fixed assets**
**Cost or valuation**
At 1 January 2021
Additions
Disposals
Revaluation
At 31 December 2021
**Depreciation**
At 1 January 2021
Provided in the year
Disposals
At 31 December 2021
**Net book amounts**
**At 31 December 2021**
**6**
**Analysis of Net assets by fund**
Fixed assets for church use:
Current assets
Current liabilities
Non Current Liabilities|Freehold
land
Church
**TOTAL**
TOTAL
and buildings
equipment
**2021**
2020
£
£
£
**0**
0
**0**
0
**0**
0
**0**
0|
|---|---|
||0
0
**0**
0|
||**0**
0
**0**
0
**0**
0|
||0
0
**0**
0|
|||
||**0**
**0**
**0**
0|
||Unrestricted
Restricted
**TOTAL FUNDS**
Total Funds
Funds
Funds
**2021**
2020
£
£
**£**
£
52,785
22,308
**75,093**
86,935
-8,362
0
**-8,362**
-15,874
0
0
**0**
0|
||**44,423**
**22,308**
**66,731**
71,061|
13
## **PAROCHIAL CHURCH COUNCIL OF ST JOHN THE EVANGELIST, SHIRLEY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2021 (continued)**
|**7**
**Debtors**
Government Grant scheme
HMRC-Gift Aid
**8**
**Creditors and accruals: amounts falling due within one**
**year**
Provision for Church Cottage legal fees
Musical Director's Settlement
Gardening Contractors
Accruals—Independent Examiner
Diocesan Assigned fees
Estimated gas/electricity charges outstanding
**8**
**Creditors: amounts falling due after one year**|**2021**
2020
**£**
£
**0**
0
**3,337**
8,217|
|---|---|
||**3,337**
8,217|
||**2021**
2020
**£**
£
**0**
2,000
**0**
6,000
**500**
1,260
**660**
660
**1,585**
1,954
**5,617**
4,000|
||**8,362**
15,874|
||**2021**
2020
**£**
£
**0**
0|
||**0**
0|
## **9 Statement of funds**
|**Unrestricted Funds**
General fund
_Other Funds:_
Missions
Premises Fund
**Restricted Funds**
_Held in General Fund:_
Choir Funds
Building Costs
Eist Grave/Bench
Toilet Twinning
Music Director/Organist
_Other Funds:_
Butterworth Trust
Watts Trust
Trust funds held by Diocese
**Total funds**|Bal b/fwd
Income
Expenditure
Transfers,
**Bal c/fwd**
1stJan 2021
other gains
**31 Dec 2021**
and losses
£
£
£
£
**£**
49,361
118,298
-117,658
2,743
**52,744**
2,743
1
-2,743
**1**
40
0
**40**|
|---|---|
||_52,144_
118,299
-117,658
0
**52,785**|
||1,600
280
-115
**1,765**
0
2,000
-2,000
**0**
0
500
**500**
0
36
**36**
0
500
**500**
1,000
**1,000**
500
**500**
15,817
2,189
**18,006**|
||18,917
3,316
-2,115
2,189
**22,308**|
|||
||71,061
121,616
-119,773
2,189
**75,093**|
14