**Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1st Sept 2021 **To** 31[st] August 2022 **S** Section A Reference and administration details **Charity name** Impstone & Cherry Trees Pre-schools **Other names charity is known by** Impstone & Cherry Trees Pre-schools **Registered charity number (if any)** 1140075 **Charity's principal address** Pamber Heath Memorial Hall Pamber Heath Road Pamber Heath, Tadley, Hants **Postcode RG26 3TQ** ## **Names of the charity trustees who manage the charity** ||||||||||||**Name of person**|**Name of person**|**Name of person**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||**Trustee**
**name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**(or body) entitled**
**to appoint trustee**||| ||||||||||||**(if any)**||| ||||||||1|Jenny
Marshall|Chair||||| ||||||||2|Christine
McGarvie|Treasurer||||| ||||||||3|Rebecca
Kingston|Secretary||||| ||||||||4|Amanda
Davies|Manager/Trustee||||| ||||||||5|Georgina
Biltcliffe|Trustee||||| ||||||||6|Lizzie
West|Trustee||||| ||||||||7|Michelle
Day|Trustee||||| ||||||||8||||||| ||||||||9||||||| ||||||||10||||||| ||||||||11||||||| 12 13 14 15 16 17 18 19 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Dates acted if not for whole Name year** ## **Names and addresses of advisers (Optional information)** ||**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---|---| |**Type of adviser**||**Name**|**Address**|| |||||| |||||| |||||| |||||| |**Name of chief executive or names of senior staff members (Optional**
**information)**||||| |||||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution (Pre-school Learning Alliance Model Constitution Type of governing document 2011 adopted 27/6/12, previously 2008 version). (eg. trust deed, constitution) How the charity is Trust constituted (eg. trust, association, company) All Family Members (Parents) are invited to stand for the Trustee selection methods posts and act as trustees. The nominations, elections and (eg. appointed by, elected by) appointments are made at the AGM in line with CC requirements, our constitution and our procedures. ||Trustees can also be appointed through these procedures.| |---|---| |**Additional governance issues (Optional information)**|| |You**may choose**to include
additional information,
where relevant, about:
• policies and procedures
adopted for the induction
and training of trustees;
• the charity’s
organisational structure
and any wider network
with which the charity
works;
• relationship with any
related parties;
•Trustees’ consideration
of major risks and the
system and procedures
to manage them.|Impstone and Cherry Trees Preschool is a charity run pre-
school offering funded and affordable childcare. We are a
not-for-profit organisation, which is managed by our Parent
Management Committee (Trustees). We are affiliated to the
Preschool Learning Alliance and regulated by the Charity
Commission. We are compliant with legal and regulatory
requirements and operate a best practice policy.
The pre-school is affiliated to the Preschool Learning
Alliance, and is supported, monitored and regulated by
Hampshire County Council & Hampshire Early Years team.
As a preschool we are also inspected and regulated by
Ofsted.
The preschool also maintains strong links with local and
feeder schools and any social support networks/agencies as
required.
We undertake regular reviews of our policies and procedures
(which can be accessed via the preschool website
www.impstonepreschool.co.uk).
These include a conflicts of interest policy, controls and
reporting process; trustee expenses policy; expenditure over
£250 process; a reserves policy; as well as complying with
the requirements under employment law and other such
related regulations.
Trustees are nominated and elected in line with our
governing document. All trustees are given a welcome pack
upon appointment (available via the website) and are
required to submit the required declarations and sign
confidentiality agreements, as well as complete the EY2
(CRB/DBS) checks.
We work hard to ensure we have a fully inclusive,
approachable, friendly, open atmosphere, whilst maintaining
security and confidentiality. We readily welcome feedback
and input from staff and Family Members (parents/carers),
and willingly offer support and guidance where necessary.| ||**Section C**|**Objectives and activities**|**Objectives and activities**| |---|---|---|---| ||||| |**Summary of the objects of the**
**charity set out in its governing**
**document**||The preschool aims to provide fully
inclusive, affordable, and accessible
childcare and education to pre-school
aged children (age 2 – statutory school
age), in a safe and supportive
environment and work in partnership with
parents in the provision of this,
regardless of race, religion, disability or
ethnicity.|| |**Summary of the main activities**
**undertaken for the public benefit**
**in relation to these objects**
**(include within this section the**
**statutory declaration that**
**trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit)**|Impstone and Cherry Trees Preschool is
the only charity run preschool within the
local area. We are open Monday to
Friday during term time and offer funded
and affordable childcare and education to
children aged 2 to statutory school age,
on a sessional or day basis, with
additional lunch clubs available.
Children are cared for by qualified paid
staff who have shown great dedication
and commitment to the preschool and
have worked hard to become an effective
team under the Manager’s leadership.
The preschool has a deputy who
oversees the staff and reports to the
manager.
The team takes part in necessary training
on a timely basis relating to all parts of
the statutory framework with regards to
Safeguarding and First Aid. There has
also been training to all the staff relating|| |---|---|---| ||
to the use of Makaton, symbols and|| ||visuals to aid communication for all|| ||children. One staff member has|| ||completed level 8 and disseminates this|| ||training to other staff.|| ||The team has worked efficiently to
provide a nurturing, stimulating and
educational environment where the
children learn through investigation and
imaginative play, as well as structured
learning activities on an individual or
group basis. The children are
encouraged to develop their awareness
of others and understanding of
differences, as well as developing life
skills, such as sharing, co-operation and
negotiation.
Staff with specialist roles continue to help
the setting manage areas of need,
specifically in Behaviour Management
and Speech & Language, where activities
and resources to target and encourage
children are planned for and provided,
especially as we see a higher number of
children with needs in these areas.
The preschool continually reviews their
working practices and seek the advice of
support agencies to ensure continued|| improvement and have policies and procedures in place to ensure their legal and regulatory compliance. The preschool actively encourages parental involvement in the management of the preschool and the development of their children, both within the setting and at home. The management team continue to build on the links with the feeder schools. The manager also leads a local cluster group for all preschools and nurseries which ensures all are benefiting from a depth of knowledge and sharing of experiences and training to provide the best opportunities for all the children. The parents and children have supported the preschool through fundraising activities held on sports day, Christmas and Easter celebration as well as Mother’s and Father’s days and the end of term ‘graduation’. ## **Additional details of objectives and activities (Optional information)** The committee is run on a voluntary basis and meets every half term to hear the Managers report and plan special events and fundraising. ## THANKS You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Huge thanks go to the committee Chair (Jenny Marshall) who has been an amazing support with her knowledge of education, special needs and all things Early Years. Coming from a senior leadership role within a large special needs school, she is able to support the manager in various aspects within the preschool. Thanks also go to the Treasurer (Christine McGarvie) who has given time to ensure banking procedures have been undertaken in a timely manner and also taking a very active part in helping to raise awareness for any funds we may be entitled to, either as a setting or towards our new building project (updates below). As always, a big and special thanks must be given to Amanda for her selflessness, drive, determination and unwavering dedication in the management of the preschool and for ensuring its continued growth and reputation within the community. She leads by example and works over and above her job description and remit. Amanda is immensely well respected by parents, staff and other settings in the local area. Amanda works incredibly hard to ensure the smooth running of the preschool and education and welfare of all the children. She worked tirelessly to ensure high standards are set and adhered to and we are confident that an OUTSTANDING grade is only a hairsbreadth away – next time! Finally, the committee as a whole extend their grateful thanks and appreciation to ALL the staff for the dedication, hard work, flexibility and commitment they have shown and continue to give to the preschool. ## Section D Achievements and performance The Committee met when possible, during the school year **Summary of the main** to discuss fundraising events. Financial meetings were **achievements of the** held on site with the chair, accountant, treasurer and **charity during the year** manager to ensure finances continued to be used effectively. Main Project The Parish, Hall Committee and Preschool have been working together to look at ways to secure funding to pay for this enormous build plan and refurbishment / modernisation of the hall. This will result in a purpose built area for the preschool. In the meantime, the preschool still holds a savings fund of approx. £44,000 which will be used towards this and ways to support the preschool until the time of this new extension taking place. Growth Over this year we have seen a significant rise in the number of parents choosing Impstone and Cherry Trees Preschool for their child. Numbers each day are high which has meant more staff have been appointed. The number of SEN children has also increased as other preschools are unable to cope with their physical or educational learning disability. One staff member has begun their training for Level 3 in child care. Committee We continue to increase our committee membership focusing on highlighting the importance of the committee as part of the preschool’s running. As always, our thanks go to all the current, leaving and new trustees for their support, and to all our Family Members without whom our successes would not have been so great. |**Section E Financial review**|**Section E Financial review**| |---|---| ||| |**Brief statement of the**
**charity’s policy on**
**reserves**|The preschool reserve has been established and
maintained throughout the school year and provides 6
weeks of funds for all compulsory payments and
wages/redundancy payments.
Any “profit” has been allocated to the new build project or
to any new equipment| |**Details of any funds**
**materially in deficit**|None| |**Further financial review details (Optional information)**|| |You**may choose**to include
additional information,
where relevant about:
•
the charity’s principal
sources of funds (including
any fundraising);
•
how expenditure has
supported the key objectives
of the charity;
•
investment policy
and objectives including any
ethical investment policy
adopted.|The majority of funding is met through the Nursery Grant
system.
Further funding comes through sessional fees and lunch
club from unfunded parents/take-up. We also raise funds
through various fundraising and educational activities.
We also receive grants from Hampshire to enable the
purchase of extra equipment to support our funded 2-year-
olds.
Our expenditure has fully supported our key objectives to
provide a quality, safe and stimulating environment for the
children to learn through play. Expenditure has included
staff wages, rent and maintenance of premises as well as
new play equipment and training costs.| ## **Section F Other optional information** We thank the Pamber Parish Council and the Pamber Heath Memorial Hall Committee for their continued support and belief in us. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** J Marshall **Full name(s)** JENNIFER MARSHALL **Position (eg** CHAIR OF THE **Secretary, Chair,** PARENT **etc)** MANAGEMENT COMMITTEE **Date** 04/05/2023 **----- Start of picture text -----**
Charity Name No (if any)
Impstone Pre-School 1140075
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2021 31/08/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fees 20,065 - - 20,065 8,122
Funding 86,304 - - 86,304 86,811
Grant - - - -
Fund Raising 210 - - 210 151
Donations 98 - - 98 - 1,409
Bank Interest 5 - - 5 4
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 106,683 ] - - 106,683 93,679
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 106,683 - - 106,683 93,679
A3 Payments
Hall Rental 3,657 - - 3,657 170
Equipment & Materials 1,844 - - 1,844 267
Cleaning & Supplies 781 - - 781 791
Setting Development - - -
Advertising 100 - - 100 130
Insurance 383 - - 383 1,230
Miscellaneous 5,590 - - 5,590 289
Office Supplies 1,287 - - 1,287 1,469
Prof Fees 1,915 - - 1,915 1,909
Staff Costs 83,797 - - 83,797 88,320
Staff Uniforms 568 - - 568
Waste Disposal 332 - - 332 240
Website 180 - - 180 161
Training 1,060 - - 1,060 650
Subscriptions 276 - - 276 316
Learning Journals - - - 97
EYPP ecpe
Trips - - -
Cherry Trees Purchase - - -
- - -
Sub total [ 101,770 ] - - 101,770 96,039
A4 Asset and investment
purchases, (see table)
- - -
- - - -
Sub total [ - ] - - - -
Total payments [ 101,770 ] - - 101,770 96,039
Net of receipts/(payments) 4,913 - - 4,913 - 2,360
A5 Transfers between funds - - - - -
A6 Cash funds last year end 43,574 - - 43,574 45,934
Cash funds this year end 48,487 - - 48,487 43,574
**----- End of picture text -----**
CCXX R1 accounts (SS) 26/06/2023 1 **----- Start of picture text -----**
Section B Statement of assets and liabilities at the end of the period
Unrestricted Endowment
Categories Details funds funds
to nearest £ to nearest £
B1 Cash funds Bank - Current 9,193 - -
Bank - Reserve
40,622
Outstanding Fees 30 - -
Payments made, not cleared bank - 1,358 - -
- 0.04 Total cash funds 48,487 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
B2 Other monetary assets Details to nearest £ to nearest £ to nearest £
- - -
- - -
- - -
- - -
- - -
- - -
B3 Investment assets Details Fund to which Cost (optional) Current value
asset belongs (optional)
- -
- -
- -
- -
- -
B4 Assets retained for the Details Fund to which Cost (optional) Current value
asset belongs (optional)
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
- -
B5 Liabilities Fund to which Amount due When due
Details
liability relates (optional) (optional)
-
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees
Date of
Signature Print Name
approval
Amanda Davies 26/06/2023
**----- End of picture text -----**
CCXX R2 accounts (SS) 26/06/2023 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Impstone Pre-school On accounts for the year ended 31° August 2022 Charity no Ilf any) 1140075 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Tnjst'l for the year ended 3110812022 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the acc£iunts in accordance with the requirements of the Charities Act 2011 (￿le Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in rarying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Acl. I have completed my examinalion. I confirm that no material matters have ome to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in a￿ordan￿ wth section 130 of the Act or the accounts do not accoffl with the accounting records Independent examinerfs statement I have no concems and have ￿me across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the b￿CketS if they do not apply. Signed: Date: 21 June 2023 Name: Lynda Parker-schwa Relevant professional qualification{s} or body (if any): NIA Address: Bell House 19A Church Road Pamber Heath Tadley HANTS RG26 3DZ IER October 2018 Section B Disclosure Only cx)rnplete if tt)e examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: direclions and guidance for examiners). Glve here brief detalls of any items that the xaminer wishes to disclose. Nothing to ￿pOrt IER October 2018