Trustees'Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1st Sept 2020 To 31[st] August 2021 S
Section A Reference and administration details
Charity name Impstone & Cherry Trees Preschools
Other names charity is known by Impstone & Cherry Trees Preschools
Registered charity number (if any) 1140075
Charity's principal address Pamber Heath Memorial Hall Pamber Heath Road Pamber Heath, Tadley, Hants Postcode RG26 3TQ
Names of the charity trustees who manage the charity
| Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
1 Jenny Marshall Chair |
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| 2 Christine McGarvie Treasurer |
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| 3 Rebecca Kingston Secretary |
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| 4 Amanda Davies Manager/Trustee |
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| 5 Rachel Hughes Trustee |
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| 6 Samantha Kuflik Trustee |
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14 15 16
17
18 19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Dates acted if not for whole Name year
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | |
|---|---|---|---|---|
| Type of adviser | Name | Address | ||
| Accountant | Vikie Trussler | |||
| Name of chief executive or names of senior staff members (Optional information) |
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Section B Structure, governance and management
Description of the charity’s trusts
Constitution (Pre-school Learning Alliance Model Constitution Type of governing document 2011 adopted 27/6/12, previously 2008 version). (eg. trust deed, constitution) How the charity is Trust constituted (eg. trust, association, company) All Family Members (Parents) are invited to stand for the Trustee selection methods posts and act as trustees. The nominations, elections and (eg. appointed by, elected by) appointments are made at the AGM in line with CC requirements, our constitution and our procedures. Trustees can also be appointed through these procedures.
Additional governance issues (Optional information)
| Additional governance issues (Optional information) | Additional governance issues (Optional information) |
|---|---|
| Youmay chooseto include additional information, where relevant, about: • policies and procedures adopted for the induction and training of trustees; • the charity’s organisational structure and any wider network with which the charity works; • relationship with any related parties; •Trustees’ consideration of major risks and the system and procedures to manage them. |
Impstone and Cherry Trees are charity run preschools offering funded and affordable childcare. We are a not-for- profit organisation, which is managed by our Parent Management Committee (Trustees). We are affiliated to the Preschool Learning Alliance and regulated by the Charity Commission. We are compliant with legal and regulatory requirements and operate a best practice policy. The preschools are affiliated to the Preschool Learning Alliance, and are supported, monitored and regulated by Hampshire County Council &Hampshire Early Years team. As preschools we are also inspected and regulated by Ofsted. The preschools also maintain strong links with local and feeder schools and any social support networks/agencies as required. We undertake regular reviews of our policies and procedures (which can be accessed via the preschool website www.impstonepreschool.co.uk). These include a conflicts of interest policy, controls and reporting process; trustee expenses policy; Expenditure over £250 process; a reserves policy; as well as complying with the requirements under employment law and other such related regulations. Trustees are nominated and elected in line with our governing document. All trustees are given a welcome pack upon appointment (available via the website) and are required to submit the required declarations and sign confidentiality agreements, as well as complete the EY2 (inc DBS) checks. We work hard to ensure we have a fully inclusive, approachable, friendly, open atmosphere, whilst maintaining security and confidentiality. We readily welcome feedback and input from staff and Family Members (parents/carers), and willingly offer support and guidance where necessary. |
| Section C | Objectives and activities | Objectives and activities | |
|---|---|---|---|
| Summary of the objects of the charity set out in its governing document |
The preschools aim to provide fully inclusive, affordable and accessible childcare and education to preschool aged children (age 2 – statutory school age), in safe and supportive environments and work in partnership with parents in the provision of this, regardless of race, religion, disability or ethnicity. |
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| Summary of the main activities undertaken for the public benefit |
Impstone and Cherry Trees Preschools are the only charity run preschools within |
| in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
the local area. They are open Monday to Friday during term time and offer funded and affordable childcare and education to children aged 2 to statutory school age, on a sessional or day basis, with additional lunch clubs available. Children are cared for by qualified paid staff who have shown great dedication and commitment to the preschools and have worked hard to become effective teams under the Manager’s leadership. Each preschool has a deputy who oversee the staff and report to the manager. The teams take part in necessary training on a timely basis relating to all parts of the statutory framework with regards to Safeguarding and First Aid. There has also been training to all the staff relating to the use of Makaton, symbols and visuals to aid communication for all children. The teams have worked efficiently to provide nurturing, stimulating and educational environments where the children learn through investigation and imaginative play, as well as structured learning activities on an individual or group basis. The children are encouraged to develop their awareness of others and understanding of differences, as well as developing life skills, such as sharing, co-operation and negotiation. Specialist Roles are now well established to help the settings manage areas of need, specifically in Behaviour Management and Speech & Language, where activities and resources to target and encourage children are planned for and provided, especially as we see a higher number of children with needs in these areas. The preschools continually review their working practices and seek the advice of support agencies to ensure continued improvement and have policies and procedures in place to ensure their legal and regulatory compliance. |
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The preschools actively encourage parental involvement in the management of the preschools and the development of their children, both within the setting and at home.
The management team continue to build on ever stronger links with the feeder schools but due to covid restrictions, there have been no attendance at events with the main catchment area schools or any opportunity for those schools to attend preschool events or meet parents at the preschool settings.
The manager also leads a local cluster group for all preschools and nurseries which ensures we are all benefiting from our depth of knowledge and sharing experiences and training to provide the best opportunities for all our children.
The parents and children have supported the school through fundraising activities. Due to covid restrictions families were not able to attend preschool to share in activities and projects so relied on zoom calls and telephone calls.
Additional details of objectives and activities (Optional information)
The committee is run on a voluntary basis.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
It has been a difficult year with all the covid restrictions making it difficult for the committee to meet face to face. However, zoom calls proved to work and the preschools ran as close to usual as possible.
THANKS
Huge thanks go to the committee Chair (Jenny Marshall) who has been an amazing support with her knowledge of education, special needs and all things Early Years. Coming from a senior leadership role within a large special needs school, she is able to support the manager in various aspects within the preschool.
Thanks also go to the Treasurer (Christine McGarvie) who has given time to ensure banking procedures have been undertaken in a timely manner and also taking a very active part in helping to raise awareness for any funds we may be entitled to, either as a setting or towards our new building project (updates below). As always, a big and special thanks must be given to Amanda for her selflessness, drive, determination and unwavering dedication in the management of the preschools and for ensuring their continued growth and reputation within the community. She leads by example and works over and above her job description and remit. Amanda is immensely well respected by parents, staff and other settings in the local area. Amanda has had to work incredibly hard to ensure the preschool was open to as many children as possible during the covid lockdowns. She organised bubbles to ensure the children and staff were kept safe and was able to provide the same high level of care and education. She worked tirelessly to ensure high standards were set and adhered to and we are confident that an OUTSTANDING grade is only a hairsbreadth away – next time!
Finally, the committee as a whole extend their grateful thanks and appreciation to ALL the staff for the dedication, hard work, flexibility and commitment they have shown and continue to give to the preschools.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
The Committee met when possible, during the school year to discuss fundraising events. Financial meetings were held either on site or via zoom with the chair, accountant, treasurer and manager to ensure finances continued to be used effectively.
Unfortunately, due to the Covid restrictions we were unable to hold as many fundraising or parent events as we would
have liked. We managed to ensure parents did not miss out on their child’s graduation by providing a very socially distanced event outside. Main Project The Parish, Hall Committee and Preschool have been working together to look at ways to secure funding to pay for this enormous build plan. We hope to have more to share next year with regards to progress. In the meantime, the preschool still holds a savings fund of approx. £44,000 which will be used towards this and ways to support the preschool until the time of this new extension taking place. Growth Over this year we have seen a significant decline in the number of children around our area requiring childcare with the hours we are able to offer, therefore our numbers haven’t been as high as in previous years, however in March 2019, an amazing opportunity to expand our preschool in another way came up. One of the preschools in the next village, Cherry Trees in Silchester, was offered to the preschool as an additional setting to run alongside Impstone. After several meetings with the owners of Cherry Trees and the Impstone Committee, it was agreed this would be a great asset to add to the Impstone umbrella and in May 2019, Impstone officially purchased Cherry Trees Preschool. Over the summer term and holidays, we spoke to the families continuing to stay in September, providing security for their child as well as a big online advertising campaign to let families in the local and surrounding areas know of the change. Adding Cherry Trees to the Impstone brand allowed us to secure jobs for staff currently at Impstone, who may’ve had to reduce hours for September due to lesser children. We also kept on the 2 remaining staff members from Cherry Trees. Over the Summer break, we prepared Cherry Trees for September to bring it alongside our already successful Impstone ethos. Cherry Trees continues to be an asset to the Impstone brand. We are proud that we were able to keep both sites open to support families and keyworkers. Our staff worked
| hard to ensure we kept everyone as safe as possible by working in ‘bubbles’. However, we have seen a natural decline in parental visits and hope that this will improve as we come out of the covid restrictions. Committee We are still hoping to increase our committee membership, aiming to focus on highlighting the importance of the committee as part of the preschool’s running. As always, our thanks go to all the current trustees for their support, and to all our Family Members without whom our successes would not have been so great. |
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| Section E | Financial review |
| Brief statement of the charity’s policy on reserves |
The preschool reserve has been established and maintained throughout the school year and provides 6 weeks of funds for all compulsory payments and wages/redundancy payments. Any “profit” has been allocated to the new build project or to any new equipment |
| Details of any funds materially in deficit |
None |
| Further financial review details (Optional information) | |
| Youmay chooseto include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted. |
The majority of funding is met through the Nursery Grant system. Further funding comes through sessional fees and lunch club from unfunded parents/take-up. We also raise funds through various fundraising and educational activities. We also receive grants from Hampshire to enable the purchase of extra equipment to support our funded 2-year- olds. Our expenditure has fully supported our key objectives to provide a quality, safe and stimulating environment for the children to learn through play. Expenditure has included staff wages, rent and maintenance of premises as well as new play equipment and training costs. |
Section F Other optional information
The Preschool has also secured a wonderful team of bank staff who have been as dedicated and enthusiastic as the permanent team members
We thank the Pamber Parish Council and the Pamber Heath Memorial Hall Committee for their continued support and belief in us.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) J Marshall Full name(s) Jenny Marshall
Position (eg MANAGER Secretary, Chair, &TRUSTEE etc) Date 06 / 06 / 2022
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Charity Name No (if any)
Impstone Pre-School 1140075
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2020 31/08/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fees 8,122 - - 8,122 9,939
Funding 86,811 - - 86,811 91,941
Grant - - - - -
Fund Raising 151 - - 151 540
Donations - 1,409 - - - 1,409 210
Bank Interest 4 - - 4 23
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 93,679 ] - - 93,679 102,653
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 93,679 - - 93,679 102,653
A3 Payments
Hall Rental 170 - - 170 6,280
Equipment & Materials 267 - - 267 2,178
Cleaning & Supplies 791 - - 791 978
Setting Development - - -
Advertising 130 - - 130
Insurance 1,230 - - 1,230 1,080
Miscellaneous 289 - - 289 470
Office Supplies 1,469 - - 1,469 1,636
Prof Fees 1,909 - - 1,909 1,894
Staff Costs 88,320 - - 88,320 91,500
Staff Uniforms - - - 618
Waste Disposal 240 - - 240 840
Website 161 - - 161 138
Training 650 - - 650 546
Subscriptions 316 - - 316 322
Learning Journals 97 - - 97
EYPP ecpe
Trips - - -
Cherry Trees Purchase - - -
- - -
Sub total [ 96,039 ] - - 96,039 108,480
A4 Asset and investment
purchases, (see table)
- - -
- - - -
Sub total [ - ] - - - -
Total payments [ 96,039 ] - - 96,039 108,480
Net of receipts/(payments) - 2,360 - - - 2,360 - 5,826
A5 Transfers between funds - - - - -
A6 Cash funds last year end 45,934 - - 45,934 45,934
Cash funds this year end 43,574 - - 43,574 40,108
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CCXX R1 accounts (SS)
09/06/2022
1
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Section B Statement of assets and liabilities at the end of the period
Unrestricted Endowment
Categories Details funds funds
to nearest £ to nearest £
B1 Cash funds Bank - Current 1,849 - -
Bank - Reserve
42,737
Outstanding Fees 20 - -
Payments made, not cleared bank - 1,032 - -
- Total cash funds 43,574 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
B2 Other monetary assets Details to nearest £ to nearest £ to nearest £
- - -
- - -
- - -
- - -
- - -
- - -
B3 Investment assets Details Fund to which Cost (optional) Current value
asset belongs (optional)
- -
- -
- -
- -
- -
B4 Assets retained for the Details Fund to which Cost (optional) Current value
asset belongs (optional)
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
- -
B5 Liabilities Fund to which Amount due When due
Details
liability relates (optional) (optional)
-
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees
Date of
Signature Print Name
approval
Amanda Davies 30/06/2021
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CCXX R2 accounts (SS)
09/06/2022
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the ttees1 members of Impstone Pre-school On accounts for the year endod 31" August 2021 Charfty no (if any) 1140075 Sot out on pages I report to the trustees my eXaMinatn of the accounts of the al)ove iarity (Ihe Trusf) for the year eThJed Rèsponslbllltles and As the chaiity irnstees of the Twst. Y are responsible for the preparation basis of roport of the aC)unts in acconjance with the reqU1MentS of the Charities Act 2011 (Yhe Acr). I report in respect of my examination of Ihe Trusfs aCCnts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions gNen by the Charity Commisslon under section 14515)(b) of the ACL I have comp18ted my examination. I cLf1M1 that no material matters h8V8 come to my attention (other than that disclosed below ') in nnectIon with the examination whith glves me cause to b81ieve that in. any material respect: accounting reconls were not kept in aco)rdanr with section 130 of the Act or the aCunts do not ard wilh the 3¢UntiNj records Independant examiner'8 Stat•m•nt I have no concems arKI have com8 across no other matters in connection with the examinatM)n to which attention should be drawn in order to enable a proper understsnding of the accounts to be ached. ' Please delete th8 words in the bTrckets rfthey do not apply. Slgned: 6° June 2022 Name: Lynda Parker-Schwar2 Rolevant profe88ional qualfflcatlon{s) or body (If any): NIA Addr8. Bell House 19A Churth Road Pamb8r H8ath Tadley HANTS RG26 3DZ IER OCtor 2018
Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, IndepeTh4ent examinatrin of charity counts. directions and guidance for examiners). Nothing to report Glve hero brief details of any items that the examlnèr wlshes to disclose_