**S** ## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1st Sept 2019 **To** 31[st] August 2020 ## Section A Reference and administration details ## **Charity name** Impstone Pre-school **Other names charity is known by** Impstone Pre-school **Registered charity number (if any)** 1140075 **Charity's principal address** Pamber Heath Memorial Hall Pamber Heath Road Pamber Heath, Tadley, Hants **Postcode RG26 3TQ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||JennyMarshall|Chair||| ||Christine McGarvie|Treasurer||| ||Rebecca Kingston|Secretary||| ||Amanda Davies|Manager/Trustee||| ||Samantha Kuflik|Trustee||| ||Rachel Hughes|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** August 2019 1 |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|| |---|---|---|---| |**Type of adviser**|**Name**|**Address**|| |**Bookkeeper**|Vikie Trussler||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| |**Section B**|**Structure,**|**governance and management**|| ## **Description of the charity’s trusts** Constitution (Pre-school Learning Alliance Model Constitution 2011 Type of governing document adopted 27/6/12, previously 2008 version). (eg. trust deed, constitution) - How the charity is constituted Trust - (eg. trust, association, company) All Family Members (Parents) are invited to stand for the posts and act as Trustee selection methods trustees. The nominations, elections and appointments are made at the (eg. appointed by, elected by) AGM in line with CC requirements, our constitution and our procedures. Trustees can also be appointed through these procedures. ## **Additional governance issues (Optional information)** Impstone is a charity run pre-school offering funded and affordable You **may choose** to include childcare. We are a not for profit organisation, which is managed by our additional information, where Parent Management Committee (Trustees). We are affiliated to the Prerelevant, about: school Learning Alliance and regulated by the Charity Commission. We • policies and procedures are compliant with legal and regulatory requirements and operate a best adopted for the induction and practice policy. training of trustees; • the charity’s organisational The pre-school is affiliated to the Pre-school Learning Alliance, and is supported, monitored and regulated by Hampshire County Council & structure and any wider Hampshire Early Years team. As a pre-school we are also inspected and network with which the charity regulated by Ofsted. works; The school also maintains links with local and feeder schools and any • relationship with any related relationship with any related social support networks/agencies as required. - relationship with any related relationship with any related parties; - Trustees’ consideration of major risks and the system and procedures to manage them. We undertake regular reviews of our policies and procedures (which can be accessed via the pre-school website www.impstonepreschool.co.uk). These include a conflicts of interest policy, controls and reporting process; trustee expenses policy; Expenditure over £250 process; a reserves policy; as well as complying with the requirements under employment law and other such related regulations. Trustees are nominated and elected in line with our governing document. All trustees are given a welcome pack upon appointment (available via the website) and are required to submit the required declarations and sign confidentiality agreements, as well as complete the EY2 (CRB/DBS) checks. We work hard to ensure we have a fully inclusive, approachable, friendly, open atmosphere, whilst maintaining security and confidentiality. We readily welcome feedback and input from staff and Family Members (parents/carers), and willingly offer support and guidance where necessary. **TAR** August 2019 2 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The pre-school aims to provide fully inclusive, affordable and accessible
childcare to pre-school aged children (age 2 – statutory school age), in a
safe and supportive environment and to work in partnership with parents
in the provision of this, regardless of race, religion, disability or ethnicity.| |---|---| ||Impstone Pre-school is the only charity run preschool within the local
area. It is open Monday to Friday during term time and offers funded and
affordable childcare to children aged 2 to statutory school age, on a
sessional day basis, with additional lunch clubs available. Afternoon
sessions are also available 3 days a week.
Children are cared for by qualified and trainee, paid staff who have
shown great dedication and commitment to the school and have worked
hard to become an effective team under the Manager’s leadership.
The team take part in necessary training on a timely basis relating to all
parts of the statutory framework with regards to Safeguarding and First
Aid. There has also been training to all the staff relating to the use of
Makaton, symbols and visuals to aid communication for all children. 2 of
our staff also passed their level 3 Early Years qualifications and we
started 2 new members of staff on their level 3.
The team have worked efficiently to provide a nurturing, stimulating and
educational environment where the children can learn through
investigation and imaginative play, as well as structured learning
activities on an individual and group basis. The children are encouraged
to develop their awareness of others and understand differences, as well
as develop life skills, such as sharing, co-operation and negotiation.
Specialist Roles are now well established to help the setting manage
areas of need, specifically in Behaviour Management and Speech &
Language, where each provides activities and resources to target and
encourage children in these areas, especially as we see a higher number
of children with needs in these areas.
The school continually reviews its working practices and seeks the advice
of support agencies to ensure continued improvement and has policies
and procedures in place to ensure its legal and regulatory compliance.
The school actively encourages parental involvement in the management
of the pre-school and the development of their children, both within the
setting and at home.
The management team continues to build on ever stronger links with the
feeder schools and has attended a number of events throughout the
school year at the main catchment area schools.
The manager also leads a local cluster group for all preschools and
nurseries to ensure we are all benefiting from our depth of knowledge
and sharing experiences and training to provide the best opportunities for
all our children.
The parents and children have actively supported the school through
fundraising activities. Many families have attended school throughout the
year to share in activities and projects that have been held.| **TAR** August 2019 3 ## **Additional details of objectives and activities (Optional information)** The committee is run on a voluntary basis. ## THANKS Huge thanks go to the committee Chair (Jenny Marshall) who has been an amazing support with her knowledge of education, special needs and all things Early Years, as well as coming from a senior leadership role herself within a school, able to support the manager in various aspects within the preschool. Thanks to Rebecca Kingston for continuing with the Secretary role and working with Jenny to get to grips with what this entails and being on hand to support whenever needed. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Thanks go to the Treasurer (Christine McGarvie) who has given time to ensure banking procedures have been undertaken in a timely manner and also being a very active part in helping to raise awareness for any funds we may be entitled to, either as a setting or towards our new building project (updates below). We would also like to thank our local Vicar (Cathy Pynn), who continues to attend the setting to play with the children and incorporate religious stories and activities into special events (such as Christmas and Easter) as well as offering support to the staff and Family Members. As always, a big and special thanks must be given to Amanda for her selflessness, drive, determination and unwavering dedication in the management of the pre-school and for ensuring its continued growth and reputation within the community. We are confident that an OUTSTANDING grade is only a hairsbreadth away – next time! Finally, the committee as a whole extend their grateful thanks and appreciation to ALL the staff for the dedication, hard work, flexibility and commitment they have shown and continue to give to the pre-school. **TAR** August 2019 4 Section D Achievements and performance The Committee met during the school year to discuss fundraising events **Summary of the main** and any other financial meetings were held with the chair, accountant, **achievements of the charity** treasurer and manager to ensure finances continued to be used **during the year** effectively. The AGM in December 18 proved very successful in bringing more parents to the meeting, engaging in what the committee is all about. We trialled this after our Christmas Carol event this year as parents were already at the setting, so thought was a great time to catch them! We were able to sign up 4 new parent members for active support. We have held various fund raising events, including coffee and cake sales, joined in with nationwide events such as Red Nose Day and had support from the committee to deliver special events specific to the preschool such as Mother’s Day, Father’s Day, Sports Day and Easter etc. as well as the Children’s Christmas and year end parties. Main Project Following on from last year, we successfully received planning permission from the Council to extend the current building that we use, which would allow us specific space to run the preschool from. Since receiving this permission in February 2019, the Parish, Hall Committee and Preschool have been working together to look at ways to secure funding to pay for this enormous build plan. We hope to have more to share next year with regards to progress. In the meantime, the preschool still holds a savings fund of approx. £44,000 which will be used towards this and ways to support the preschool until the time of this new extension taking place. Growth Over this year we have seen a significant decline in the number of children around our area requiring childcare with the hours we are able to offer, therefore our numbers haven’t been as high as in previous years, however in March 2019, an amazing opportunity to expand our preschool in another way came up. One of the preschools in the next village, Cherry Trees in Silchester, was offered to the preschool as an additional setting to run alongside Impstone. After several meetings with the owners of Cherry Trees and the Impstone Committee, it was agreed this would be a great asset to add to the Impstone umbrella and in May 2019, Impstone officially purchased Cherry Trees Preschool. Over the summer term and holidays, we spoke to the families continuing to stay in September, providing security for their child as well as a big online advertising campaign to let families in the local and surrounding areas know of the change. Adding Cherry Trees to the Impstone brand allowed us to secure jobs for staff currently at Impstone, who may’ve had to reduce hours for September due to lesser children. We also kept on the 2 remaining staff members from Cherry Trees. Over the Summer break, we prepared Cherry Trees for September to bring it alongside our already successful Impstone ethos. **TAR** August 2019 5 Section D Achievements and erformance p ## Committee With the additional setting coming on board from September, we are hoping to increase our committee, aiming to focus on highlighting the importance of the committee as part of the preschool’s running. As always, our thanks go to all the current, leaving and new trustees for their support, and to all our Family Members without whom our successes would not have been so great. . **TAR** August 2019 6 ## **Section E Financial review** **Brief statement of the** **charity’s policy on reserves** The pre-school reserve has been established and maintained throughout the school year and provides 6 weeks of funds for all compulsory payments and wages/redundancy payments. Any “profit” has been allocated to the new build project or to any new equipment **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. The majority of funding is met through the Nursery Grant system. Further funding comes through sessional fees and lunch club from unfunded parents/take-up. We also raise funds through various fundraising and educational activities. We also receive grants from Hampshire to enable the purchase of extra equipment to support our funded 2 year olds. Our expenditure has fully supported our key objectives to provide a quality, safe and stimulating environment for the children to learn through play. Expenditure has included staff wages, rent and maintenance of premises as well as new play equipment and training costs. ## **Section F Other optional information** The Pre-school has also secured a wonderful team of bank staff who have been as dedicated and enthusiastic as the permanent team members We thank the Pamber Parish Council for their continued support and belief in us. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** AMANDA DAVIES **Position (eg Secretary, Chair,** MANAGER & TRUSTEE **etc)** **Date** 25 / 05 / 2021 **TAR** August 2019 7 **Charity Name No (if any) Impstone Pre-School 1140075 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/09/2019 31/08/2020 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**9,939**
**91,941**
**-**
**540**
**210**
**23**
**-**
**-**
**102,653**
**-**
**-**
**-**
**102,653**
**6,280**
**2,178**
**978**
**1,080**
**470**
**1,636**
**1,894**
**91,500**
**618**
**840**
**138**
**546**
**322**
**108,480**
**-**
**-**
**-**
**108,480**
**- 5,826**
**-**
**51,760**
**45,934**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**9,939**
**91,941**
**-**
**540**
**210**
**23**
**-**
**-**
**102,653**
**-**
**-**
**-**
**102,653**
**6,280**
**2,178**
**978**
**-**
**-**
**1,080**
**470**
**1,636**
**1,894**
**91,500**
**618**
**840**
**138**
**546**
**322**
**-**
**-**
**-**
**-**
**108,480**
**-**
**-**
**-**
**108,480**
**- 5,826**|**Total funds**
**to the nearest £**
**9,939**
**91,941**
**-**
**540**
**210**
**23**
**-**
**-**
**102,653**
**-**
**-**
**-**
**102,653**
**6,280**
**2,178**
**978**
**-**
**-**
**1,080**
**470**
**1,636**
**1,894**
**91,500**
**618**
**840**
**138**
**546**
**322**
**-**
**-**
**-**
**-**
**108,480**
**-**
**-**
**-**
**108,480**
**- 5,826**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Fees|**9,939**|||||**10,391**| |Funding|**91,941**|||||**65,063**| |Grant|**-**|||||**-**| |Fund Raising|**540**|||||**613**| |Donations|**210**|||||**840**| |Bank Interest|**23**|||||**24**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**102,653**|||||**76,931**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**76,931**| |||||||| |Hall Rental|**6,280**|||||**3,269**| |Equipment & Materials|**2,178**|||||**2,888**| |Cleaning& Supplies|**978**|||||**963**| |SettingDevelopment||||||| |Advertising||||||**250**| |Insurance|**1,080**|||||**1,080**| |Miscellaneous|**470**|||||**325**| |Office Supplies|**1,636**|||||**1,605**| |Prof Fees|**1,894**|||||**1,561**| |Staff Costs|**91,500**|||||**66,890**| |Staff Uniforms|**618**|||||| |Waste Disposal|**840**|||||**1,244**| |Website|**138**|||||**149**| |Training|**546**|||||**910**| |Subscriptions|**322**|||||**325**| |LearningJournals||||||**95**| |Trips||||||**186**| |CherryTrees Purchase||||||**2,000**| |||||||**-**| |**_Sub total_ **|**108,480**|||||**83,740**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**83,740**| |||||||| ||**- 5,826**|**-**||**- 5,826**||**- 6,809**| ||**-**|**-**||**-**||**-**| ||**51,760**|**-**||**51,760**||**58,569**| ||**45,934**|**-**||**45,934**||**51,760**| CCXX R1 accounts (SS) 30/06/2021 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
-
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Bank - Current
Outstanding Fees
Payments made, not cleared bank
**Details**
Bank - Reserve
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**773**
**-**
**47,006**
**25**
**-**
**- 1,871**
**-**
**45,934**
**-**
OK
OK
**Unrestricted**
**Restricted**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
~~**liability relates**~~
**Amount due**
~~**(optional)**~~
**-**
**-**
**-**
**-**
**-**
Print Name
Amanda Davies|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
~~**(otional)**~~| ||||~~**p**~~| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Amanda Davies|30/06/2021| CCXX R2 accounts (SS) 30/06/2021 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independènt Examiner's Report Report to the trusteesl members of Impslone Pre-school On accounts for the year ended 31st August 2020 Charity no (if any) 1140075 Set out on pages 1 103 Respective The charitys Iwstees are responsible for the preparation of the accounts in responsibllities of accordance with the requirements of the Charities Act 2011 I'lhe Acl'}- trustees and examiner The charity's trustees consider that an audi( is not required for this year under section 144 of the Act and that an independent examination is needed. 11 is ffly responsibility to-. examine the accounts under section 145 of the Charities Act. to follow the applicable Directions given by the Charity Commission (under section 14515}Ibl of the Act, and to state whether particular matters have come to my attention Basis of independent My examination was carried out in accorda￿￿ with general Directions given examiner's ststernenl by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the ac(x)unts presented with those ￿cordS. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Itustees Con￿rning any such matters. The prO￿d￿re$ undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the ststement below. IER May 2018 Independent In with my examination. no mateiial matter5 have come to my examlnerfs statement attent￿ gNes me cause to believe that in. any material respect aca)unting reco￿5 were not kept in act0rdan￿ with section 130 of the CharTties or the acujunts do not accord with the accounting records I have no c￿(￿m$ and have come across no other matters in connection th the eXaMina￿n to which attention should be drdNvn in order to enable a prO￿r understanding of the accounts to be reathed. Signed: Date: rii zo2J Name: LYNDA P¢*QE£Q- Rèlevant professional . qualification{s> or body (If any): Address: BÉLL Section B Disclosure Only crjmplete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: d1￿ctionS and guidance for examiner5). May 2018