Pavilion Pre School
Charity Number: 1140059
Financial Statements
for the year ended 31st August 2023
Page 1
Pavilion Pre School
Organisation Information
| Organisation Name: | Pavilion Pre School |
|---|---|
| Charity Number: | 1140059 |
| Governing Document: | Trust Deed dated 4th August 2010 |
| Registered Office: | Pavilion Pre School |
| Delph Park Avenue | |
| Aughton | |
| Ormskirk | |
| L39 5DG | |
| Principal Business Address: | Pavilion Pre School |
| Delph Park Avenue | |
| Aughton | |
| Ormskirk | |
| L39 5DG | |
| Trustees: | Mrs B Stubley |
| Mrs P Knowles | |
| Mrs A M Anderson | |
| Manager: | Mrs J Hennessy |
| Bankers: | Santander UK plc |
| Bridle Road | |
| Bootle | |
| L30 4GB | |
| Independent Examiner: | Mr P J Collins F.C.A. |
| Collins & Co | |
| Chartered Accountants | |
| Suite 13 Hattersley House | |
| 1 Hattersley Court | |
| Ormskirk | |
| L39 2AY |
Page 2
Pavilion Pre School
Trustees' Annual Report for the year ended 31st August 2022
The trustees present their annual report and the financial statements for the year ended 31st August 2022.
Reference and administrative details
The details are as set out on page 1.
The organisation became registered with the Charity Commission on 26th January 2011.
Trustees
The trustees who served during the year are as stated below:
Mrs B Stubley Mrs P Knowles Mrs A M Anderson
Structure, Governance and Management
Governing document
The organisation is governed by its Trust Deed dated 4th August 2010
Appointment of Trustees
The trustees are appointed by the charity in accordance with the Trust Deed.
Trustee induction and training
All new trustees are provided with a copy of the Charity Commission guidance relating to the roles and responsibilities of trustees, a copy of the last year's charity accounts, past trustee minutes and other trustees provide help and assistance throughout the induction process, no matter how long that takes.
Organisation
The day to day management of the charity is delegated by the trustees to the manager, Mrs J Hennessy, who reports to the trustees on a regular basis. The trustees meet on a regular basis to discuss the activities of the charity and make appropriate policy decisions as and when required.
Connected Organisations
Although the charity has a close working relationship with St Michael's Church of England Primary School, as they are situated in the school grounds, they are not, however, "related" parties.
Risk management
The organisation has reviewed their policies and systems have been established to mitigate those major risks to which the organisation is exposed. In particular with regard to Health and Safety, and Child Protection, suitable people have been identified to become the relevant officers.
Objective and activities
The objects of the organisation are:
a) To provide the necessary facilities for the daily care, recreation and education of children under statutory school age.
b) To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the educational, developmental and other needs of their children.
Achievements and performance during the year
Pavilion Preschool has had a successful year with a full complement of staff. Numbers have been lower this year and for this reason we are looking to extend our opening hours. We hope that this will make us more accessible to parents.
Page 3
Pavilion Pre School
Trustees' Annual Report for the year ended 31st August 2022 (continued)
Financial Review
Results for the year
The results for the year are set out on page 5.
Plans for future periods
We are hoping to develop part of our meadow to make our own forest area and grow more fruit and vegetables.
Reserves policy
The trustees have established the level of reserves (that is those funds that are freely available) that the charity ought to have. Reserves are needed to bridge the funding gaps between spending on salaries and other expenditure and receiving resources through childcare fees and grants that provide funding. The trustees have established a reserves policy for unrestricted reserves, whereby, in order to enable the charity to operate effectively they aim to have twelve months worth of expenditure in general fund reserves. The trustees therefore consider that the ideal level of reserves as at 31st August 2023 would be £129,000 (2022: £120,000). Whilst the unrestricted reserves are only £89,211 (2022: £95,766) the trustees are looking at ways to increase them.
Investment powers and policy
Under the Constitution, the charity has the power to invest in any way the trustees wish.
Public Interest Statement
When planning our activities for the year, the trustees, gave consideration to the Charity Commission's guidance on public benefit and, in particular, the specific guidance to charities concerned with the advancement of education.
Statement of Trustees Responsibilities
Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the financial activities of the charity for that year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable Accounting Standards and Statements of Recommended Practice have been
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- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the trustees on the 28th June 2024 and signed on it's behalf by
……………………………………………………………… Mrs B Stubley
Page 4
Pavilion Pre School
Independent Examiner's Report to the Trustees of Pavilion Pre School
I report to the trustees on my examination of the accounts of Pavilion Pre School (the trust) for the year ended 31st August 2023 which are set out on pages 5 to 10.
Responsibilities and basis of report
As the charity trustees of the trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5)(b) of the Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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(1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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(2) the accounts do not accord with those records; or
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(3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr P J Collins F.C.A Collins & Co Suite 13 Hattersley House 1 Hattersley Court Ormskirk L39 2AY
28th June 2024
Page 5
Pavilion Pre School
Statement of Financial Activities for the year ended 31st August 2023
| Unrestricted Funds Note £ Income from: 4 116,350 2 923 3 397 TOTAL INCOME 117,670 EXPENDITURE ON: 5 124,225 TOTAL EXPENDITURE 124,225 (6,555) TRANSFER BETWEEN FUNDS 0 NET MOVEMENT IN FUNDS (6,555) 95,766 89,211 Other trading activities Investments Charitable activities Balances brought forward at 1st September 2022 Total funds carried forward at 31st August 2023 Charitable activities NET INCOME/(EXPENDITURE) |
Restricted Funds £ 5,200 0 0 5,200 5,200 5,200 0 0 0 0 0 |
2023 2022 £ £ 121,550 128,071 923 0 397 31 122,870 128,102 129,425 120,729 129,425 120,729 (6,555) 7,373 0 0 (6,555) 7,373 95,766 88,393 89,211 95,766 TOTAL FUNDS |
|---|---|---|
There are no recognised gains or losses other than the net movement in funds for the above two financial years.
The notes on pages 7 to 10 form part of these accounts.
Page 6
Pavilion Pre School
Balance Sheet at 31st August 2023
| 2023 Note £ FIXED ASSETS Tangible fixed assets 0 CURRENT ASSETS Debtors - Amounts owed by parents 275 Bank Balances 92,380 Cash in Hand 0 Total current assets 92,655 LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR 8 3,444 NET CURRENT ASSETS 89,211 TOTAL NET ASSETS 89,211 FUNDS OF THE CHARITY Unrestricted Income Funds 89,211 Restricted Income Funds 0 TOTAL CHARITY FUNDS 89,211 |
2022 £ 0 1,302 96,401 87 97,790 2,024 95,766 95,766 95,766 0 95,766 |
|---|---|
Approved by the Trustees on 28th June 2024 and signed on its behalf by:
……………………………………………………… ……………………………………………………… Mrs B Stubley Mrs P Knowles
The notes on pages 7 to 10 form part of these accounts.
Page 7
Pavilion Pre School
Notes to the Financial Statements for the year ended 31st August 2023
1 Accounting policies
The financial statements have been prepared in accordance with the applicable accounting standards and the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2015 - FRS 102) and the Charities Act 2011.
The financial statements have been prepared under the historical cost convention.
Funds
General funds represent the funds of the organisation that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity at the discretion of the trustees. Funds designated for a particular purpose by the trustees are also unrestricted.
Restricted funds are funds subject to specific conditions imposed by the donors or through the terms of an appeal.
Transfers of funds are made to recognise the release of restricted funds or to meet expenditure not covered by restricted income.
The accounts include all transactions, assets and liabilities for which the charity is held responsible in law. They do not include the accounts of groups that owe their main affiliation to another body.
Income
Voluntary income received by way of grants, donations and gifts is included in the Statement of Financial Activities in the year in which it is received by or on behalf of the charity. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Grants receivable Grants are credited to the Statement of Financial Activities in the year in which they are receivable.
Investment income
Dividends and interest are accounted for when due and payable. Interest entitlements are accounted for as they accrue. Tax recoverable on such income is recognised in the same accounting year.
Expenditure
Activities
Activities comprises those costs incurred by the charity in delivery of its activities and services for its beneficiaries. It includes both the costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Irrecoverable VAT
All resources expended are classified under activity headings that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended for which it was incurred.
Tangible Fixed Assets and depreciation
All equipment, fixtures and fittings with an original cost of less than £20,000 are written off in the year in which the expenditure was incurred on the basis that due to the nature of the charity's activities, there is no expectation that the cost of the assets will be recovered in the way of future revenues.
Current Assets
Amounts owing to the charity at 31st August in respect of fees, rents and other income are shown as debtors less provision for amounts that may prove uncollectible. Short-term deposits include cash held on deposit at the bank.
Contingent Liabilities and Provisions
In accordance with the SORP, a contingent liability is disclosed for those grants, which do not represent liabilities, where the possible obligation, which arises from past events,will only be confirmend by the occurrence of one or more uncertain future events not wholly within the trustee's control. Provisions are recognised for those grants where there is uncertainty as to the timing or amount, and any uncertainty regarding the amount is more than simply a matter of determining a basis for reasonable estimation of the liability arising from that constructive obligation.
Page 8
Pavilion Pre School
Notes to the Financial Statements for the year ended 31st August 2023
| Unrestricted Funds INCOME FROM: £ 2 Other trading activities Fund raising events 923 923 3 Investments Bank interest received 397 397 4 Charitable activities Pre School Childcare fees 31,213 Lancashire County Council - general 85,137 Grants: Apprentices 0 AIS Support 0 116,350 EXPENDITURE ON: 5 Charitable activities Wages & salaries 104,922 Employers Pension Costs 1,266 Rent and Utility Costs 1,400 Rates & Water 796 Light and Heat 619 Insurance 1,483 Telephone 923 Gardening 1,450 Repairs and maintenance 215 1,860 Printing, postage & stationery 949 Refreshments 1,132 Staff training 531 Cleaning and waste disposal 1,578 Advertising 140 Professional Fees 1,153 Registration Fees 398 996 Sundries 2,414 124,225 Accountancy & Independent Examiner's Fees Craft materials,resources, activities & equipment |
Restricted Funds £ 0 0 0 0 0 0 1,500 3,700 5,200 5,200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,200 |
TOTAL Unrestricted 2023 Funds £ £ 923 0 923 0 397 31 397 31 31,213 39,080 85,137 85,715 1,500 0 3,700 0 121,550 124,795 110,122 96,680 1,266 1,285 1,400 1,400 796 1,001 619 724 1,483 1,440 923 762 1,450 760 215 889 1,860 3,285 949 358 1,132 810 531 1,647 1,578 1,357 140 0 1,153 969 398 377 996 924 2,414 2,785 129,425 117,453 |
Restricted Funds £ 0 0 0 0 0 0 1,500 1,776 3,276 3,276 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,276 |
TOTAL 2022 £ 0 0 31 31 39,080 85,715 1,500 1,776 128,071 99,956 1,285 1,400 1,001 724 1,440 762 760 889 3,285 358 810 1,647 1,357 0 969 377 924 2,785 120,729 |
|---|---|---|---|---|
Page 9
Pavilion Pre School
Notes to the Financial Statements for the year ended 31st August 2023
| 6 Net incoming resources Net incoming resources is stated after charging: Staff costs (see note 7) Accountancy & Indedendent Examiner's Fees 7 Staff Costs Wages and Salaries Employers National Insurance Pension Costs |
2023 £ 111,388 996 2023 £ 110,122 0 1,266 111,388 |
2022 £ 101,241 924 2022 £ 98,128 1,828 1,285 101,241 |
|---|---|---|
The average number of full-time equivalent employees (including casual and part-time staff) employed by the charity during the year was as follows:
| 2023 2022 Administration 0 0 Childcare & project workers 8 8 8 8 During the year the organisation employed members of staff as detailed above. None (2022:None) of whom earned more than £60,000 p.a. 8 Liabilities: Amounts falling due within one year 2023 2022 £ £ Trade creditors and accruals 3,444 2,024 3,444 2,024 9 Analysis of Net Assets by Fund |
2023 2022 Administration 0 0 Childcare & project workers 8 8 8 8 During the year the organisation employed members of staff as detailed above. None (2022:None) of whom earned more than £60,000 p.a. 8 Liabilities: Amounts falling due within one year 2023 2022 £ £ Trade creditors and accruals 3,444 2,024 3,444 2,024 9 Analysis of Net Assets by Fund |
2023 2022 Administration 0 0 Childcare & project workers 8 8 8 8 During the year the organisation employed members of staff as detailed above. None (2022:None) of whom earned more than £60,000 p.a. 8 Liabilities: Amounts falling due within one year 2023 2022 £ £ Trade creditors and accruals 3,444 2,024 3,444 2,024 9 Analysis of Net Assets by Fund |
2023 2022 Administration 0 0 Childcare & project workers 8 8 8 8 During the year the organisation employed members of staff as detailed above. None (2022:None) of whom earned more than £60,000 p.a. 8 Liabilities: Amounts falling due within one year 2023 2022 £ £ Trade creditors and accruals 3,444 2,024 3,444 2,024 9 Analysis of Net Assets by Fund |
2023 2022 Administration 0 0 Childcare & project workers 8 8 8 8 During the year the organisation employed members of staff as detailed above. None (2022:None) of whom earned more than £60,000 p.a. 8 Liabilities: Amounts falling due within one year 2023 2022 £ £ Trade creditors and accruals 3,444 2,024 3,444 2,024 9 Analysis of Net Assets by Fund |
|---|---|---|---|---|
| Fixed Assets Current Assets Current Liabilities Liabilities after more than one year Fund Balance |
Unrestricted Funds 0 92,655 (3,444) 0 89,211 |
Restricted Funds 0 0 0 0 0 |
Total 0 92,655 (3,444) 0 89,211 |
| Analysis of Net Assets by Fund | |
|---|---|
| Fixed Assets | Unrestricted Restricted Funds Funds Total 0 0 0 |
| Current Assets | 92,655 0 92,655 |
| Current Liabilities | (3,444) 0 (3,444) |
| Liabilities after more than one year | 0 0 0 |
| Fund Balance | 89,211 0 89,211 |
Page 10
Pavilion Pre School
Notes to the Financial Statements for the year ended 31st August 2023
10 Movement on funds
| Unrestricted Funds General Fund Total Unresricted funds Restricted Funds AIS Fund Apprentices Fund Total Restricted Funds Total Funds |
At Incoming 1-Sep-22 Resources 95,766 117,670 95,766 117,670 0 3,700 0 1,500 0 5,200 95,766 122,870 |
Outgoing Resources (124,225) (124,225) 3,700 (1,500) (5,200) (129,425) |
Transfers 0 0 0 0 0 0 |
At 31-Aug-23 89,211 89,211 7,400 0 7,400 96,611 |
|---|---|---|---|---|
11 Fund Details
Details of the various funds held by the organisation are as follows:
Name of fund Description, nature and purpose of the fund Unrestricted funds General Fund Any monies not included in any other fund.
Restricted funds AIS Fund This fund provides for the extra staff time aimed at helping children with Special Educational Needs.
Apprentices Fund This fund provides funding for the additional costs of employing apprentices.
12 Contingent liabilities
The charity had no contingent liabilities at 31st August 2023 (2022:None).
13 Capital commitments
The charity had no capital commitments at 31st August 2023 (2022: None) either contracted for or authorised by the trustees but not contracted for.