**THE PARISH OF ALL SAINTS’ MARCHAM WITH ST. LUKE’S GARFORD (registered charity no. 1140057)** ## **ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020** ## Administrative Information The Parish of Marcham with Garford is part of the Diocese of Oxford within the Church of England. The correspondence address is: Parochial Church Council (PCC) Secretary c/o All Saints’ Church, Church Street, Marcham, Abingdon, Oxfordshire, OX13 6NP |Church members who have served|from 1 January 2020 until the date this report and the financial| |---|---| |statements were approved are:|| |**Vicar:**|Rev. Canon Richard Zair (retired 31st May 2020)| |**NSM Associate Minister**:|Rev. Rosemary Siebert (license ended August 2020– now has PTO)| |**Licensed Lay-Reader:**|Mrs Elaine Steere (until Oct 2020)| |**Permission to officiate:**|Rev. Kevin Mentzel, Rev. Mark Newman, Rev. Chris Hancock| |**Authorised to lead and preach:**|Professor James Allan, Dr Mary Embleton, Mrs Debbie Flint, Mr.| ||James Gilbert, Dr Tim Jack, Mr Martin Poon, Mrs Jill Rowe| |**Children and Families Minister:**|Jill Rowe| |**Youth Worker:**|Rob Finch| |**Parish Administrator:**|Tamsin Gilbert| |**Chaplain to the Parish**:|Rev Mark Newman (from June 2020 for duration of interregnum)| |**Safeguarding Officer:**|Tim Jack| |**Electoral Roll Officer**:|Chris Nutman (from April 2018)| |**Churchwarden:**|Neil Rowe (from April 2018)| ||Tamsin Gilbert (From April 2018)| |**Deputy Churchwardens:**|Debbie Flint (from April 2010)| ||Chris Nutman (from 2015)| ||Mary Embleton (from 2016 – 2020)| ||Malcolm Denton (from 2015 – 2020)| ||Tim Jack (from 2017)| ||Charles Gaisford (from 2019 – 2021)| |**Deanery Synod Rep**:|Tim Jack| ||Caroline Manders (April 2018)| ||Rev. Kevin Mentzel (April 2018 – PTO rep)| |**Elected PCC Members**:|Malcolm Denton (until April 2020)| ||Ruth Atkins (PCC Secretary)| ||Mary Embleton (until April 2020)| ||Chris Nutman| ||Grace Burfitt (until October 2020)| ||Vivienne Cripps(until April 2020)| ||Cathie Little (until April 2021)| ||Michelle Herbert (Until Oct 2020)| ||Alicia Davies| ||Charles Gaisford| ||Chrystal Poon| Page **1** of **5** Danni Grady Barney Stevens Ann Southwell Pamela Carter Moore ## **Co-opted Members** : Jill Rowe, Carolyn Whiting, Rev Mark Newman ## **PCC Officers:** **PCC Officers: Independent Examiner:** Chairman Rev Canon Richard Zair (until May 2020) Mike Grieg (2020-) Vice Chairman Neil Rowe Secretary Ruth Atkins Treasurer Bryan Eccles Clerk of Works Malcolm Denton (until April 2020) ## Structure, Governance & Management The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC was formally registered with the Charity Commission on 26 January 2011. Lay members of the PCC are appointed in accordance with the provisions of the Church of England. All eligible church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. In October 2020, the Electoral Roll stood at 138 members (2018: 139: 2019: 131). The PCC met monthly during the year. In addition, regular meetings took place between Revd. Canon Richard Zair and churchwardens, until Richard retired in May 2021. After the covid-19 pandemic took hold, the Standing committee (comprising the Chaplain to the Parish, the Churchwardens, the Treasurer and the Secretary) met over Zoom in place of whole PCC meetings. After the delayed APCM in October 2020, whole PCC meetings over Zoom were resumed. Health and Safety, Child Protection and other pertinent legislation is adhered to. The PCC also encourages its members to attend training events and money is set aside in the budget to facilitate this. Since the pandemic struck all church activities have been risk assessed as required by the government and all necessary measures to prevent and limit transmission of the Covid-19 virus have been taken. ## Objectives The PCC has the primary responsibility of helping to promote the whole mission of the church, pastoral, evangelistic, social and ecumenical, by ‘Serving Christ Together’. The PCC seeks to be renewed and empowered by God's Spirit. Whilst recognising the responsibility to be prudent stewards (as viewed through secular eyes), seeking and responding to God’s will is a key component in how the PCC manages its affairs. ## Reserves The PCC operates within a budget determined by its annual income and reserves and approved by the PCC. The agreed reserves policy is to hold a minimum of three months basic operating costs in the general fund. This is to allow the church to continue to meet its financial obligations in the event of a disruption to its income stream. The church family are periodically invited to review their regular giving and appeals are launched for special projects where appropriate. ## Public Benefit The PCC is aware of the Charity Commission’s guidance on public benefit in The Advancement of Religion for Page **2** of **5** the Public Benefit and have regard to it in their administration of the Parish. The PCC believes that, by fulfilling its responsibility to work together with the incumbent in the Parish and cooperate in all matters of concern and importance for the promotion of the whole mission of the Church, pastoral, evangelistic, social and ecumenical, it provides a benefit to the public by: - providing resources and facilities for public worship, pastoral care and spiritual, moral and intellectual development, both for its members and for anyone who wishes to benefit from what the Church offers; - promoting Christian values, and service by members of the Churches in the Parish to their communities, to the benefit of individuals and society as a whole. ## Review of the Year – Activities and Achievements (1 January 2020 to 31 December 2020) 2020 was a remarkable year since at the end of March the whole of the UK was put into ‘lock down’ and all in-person church activities had to stop; for the first time in history all churches were closed. This however, did not stop our churches from adapting and putting services online and finding ways of adapting activities to fit in with the imposed restrictions. ## _Services:_ During the Covid-19 pandemic the provision of church services had to change and become virtual. Tremendous work took place behind the scenes to make this successful. We were able to provide an online service from the Sunday after the first lock-down was imposed and have continued weekly since then. The attendance for the virtual services ranged from 35-120. Although there have been subsequent lock-downs in between them, some church services could be attended in person, within the boundaries of the Church of England guidance. We are now providing in-person services but are also live-streaming them for those unable to attend church. St Lukes Church, Garford: Over the course of 2020, the members of St. Lukes in Garford have sought to engage more with their community with great effect. On Remembrance Sunday a covid-safe Act of Remembrance was attended by many of the village who stood outside their front doors to show respects. At Christmas there was a Crib and Carol service in the church and Carols on the green. Since Christmas, the church has been opened weekly on Sunday mornings to provide a quiet space for villagers to reflect and pray. _Other regular activities:_ The church supported and promoted activities which included: _Children & Youth Work:_ Marcham School (governors, classroom, R.E., assemblies and services); Friday Club for 5s-11s and termly Family Friday events; Mid-week Youth drop-in ; Children’s and Young people’s groups on Sundays (during services and in the afternoon/evening); After March 2020 a number of these activities continued, albeit in modified forms. Friday Club members received weekly packs delivered to their doors! _Older Persons support_ : Care for the older people within our parish has continued to some extent through volunteers. The Village Café which had run for 20 years came to an end around the same time as the pandemic owing to the simultaneous closure of the Baptist Hall. It is hoped that this will be restarted in a new format once restrictions allow. _Spiritual study and prayer:_ Due to Covid-19 these groups became on-line: Fellowship groups; Weekly prayer meetings; the Prayer Chain; Prayer for the persecuted church; Prayer Triplets; Sunday morning Prayer Ministry, Midweek Holy Communion and the provision of New Daylight (daily bible readings). _Community activities:_ Due to the pandemic the provision of community activities has had to change but the parish has continued to seek to help. In collaboration with others in the village, the church helped to Page **3** of **5** deliver food parcels to those in need of them and church members were encouraged to join the Marcham volunteer network to provide support during lock down. The church also has been administering a Covid Hardship fund for anyone in need as a result of the pandemic. Although pastoral visiting has been limited for much of the year due to covid restrictions, pastoral care has remained a high priority with many phone and doorstep conversations taking place. Zoom provided a platform for many groups to continue to meet including a Men’s beer night and Toddler group (renamed Tiddlypeeps). For Remembrance Sunday the church provided a virtual service of Remembrance for the whole village. Over Christmas the church provided a range of both online and in-person (Covid safe) activities, including (in collaboration with the new Thirsty Café) a Christmas wreath making morning and an outdoor Nativity service. _Other Church activities:_ a website (www.marcham-with-garford.org.uk); a Facebook page managed by Ruth Atkins; Fairtrade Church; Choir _Charitable Fundraising_ : The church has continued to be involved in charitable fundraising, in particular for Agape and Send-a-Cow and the Mary Wood Trust. _Church Maintenance_ : The PCC has undertaken routine maintenance and improvement works to the church buildings during the year. Further information can be found in the fabric report. ## Financial Review of 2020 The PCC seeks to be good stewards of the financial resources placed in its care through the generous giving of church members and other income it receives in the form of grants and fees. |Total income for 2020|£169,414|(2019 £179,881)| |---|---|---| |General Funds|£158,323|(2019 £163,672)| |Restricted Funds|£11,091|(2019 £16,208) Send-a-Cow, MML.| |Total expenditure for 2020|£155,642|(2019 £142,908)| |General Funds|£144,512|(2019 £126,751)| |Restricted Funds|£11,130|(2019 £16,157)| |Surplus for 2020|£13,771|(2019 £36,972)| |Unrestricted|£13,811|(2019 £36,921)| |Restricted|£ (39)|(2019 £ 51) (MML, Send a Cow, Building Fund)| Cash in hand and at the bank at 31st December 2020 was £187,759 (2019 £170,617) This is split between the general fund: £173,990 (2019 £156,850) and the restricted funds £13,769 (2019 £13,767) (Send-a-Cow, Marcham Moldova Lifeline, Building Fund) £22,495 (2019 £22,440) of the general fund is held as reserves in a deposit account (see Reserves on pg 2) Overall, planned giving eligible for gift aid fell by around £2,600 during 2020 Planned giving not eligible for gift aid increased by £150 during 2020 A one-off gift of £9,000 was received in 2020 A time-bound donation of £16,000 pa came to an end in 2020 We received no legacy during 2020 We received 3 grants, one each from Marcham Parish Council, Abingdon Deanery, and VWHDC totalling £1,400 35% of the expenditure in 2020 relates to the Parish Share £54,836 (2019 £50,029) 25% of the expenditure in 2020 related to staff wages £44,690 (2019 £42,269) Page **4** of **5** During 2020: - £13,447 was spent on essential work on the tower - £4,555 was spent on sound and projection equipment - £2,398 was spent on church security - £1,738 was spent on church lighting - £3,526 VAT was recovered through a Listed Places of Worship Grant ## Risks and Uncertainties The main financial risks to the church are perceived to be where: a) Giving to the church reduces or stops b) One or more significant donors stop giving c) Parish Share increases over and above the anticipated increase that comes with the appointment of a full time Vicar in 2021. - d) Unexpected damage to the church buildings occurs ## Coronavirus COVID19 during 2020 Covid 19 had little impact on regular donations to the church but did affect visitor cash gifts and hall hire. Heating costs were reduced as the church remained closed during lockdown. The PCC looks to manage these risks by holding reserves and appropriate insurance policies. The PCC also budgets for the year ahead and further ahead for some items of expenditure _Lord Jesus, as you fed 5,000 from the gifts of a young boy, we pray that you will transform our gifts to spiritually feed many spiritually hungry people through the ministry and mission of this church. Amen_ Approved by the Trustees by at PCC meeting on 28[th] April and signed on their behalf by: ……………………………………………………………… Mr. Neil Rowe – Churchwarden Page **5** of **5** Parochial Church Council of Marcham with Garford Accounting Policies for the year ending 31st December 2020 Funds: al Unrestrirtedfvnd5 are general funds lindudtng Café and Men's BreakFast balances} available for the general objertives of the thurch bl Restrirted funds can only be used forthe purpose for whith they have been gNen, 7Mthin the general objertwe5 of the church. Restrirted funds for 2020 indude: Mafcham Moldova Lifeline IMMLI fund to SUpp￿t1*pe.5 tharitable work in Moldov8 b. Send a Cow, Slipporti￿the1rwOrk in Kenya Build5nB Fund Income and Endowments: All irtcoming reswrces are induded in the Statement of Financial Acbvrties ISOFAI when the thurch becomes legally entitled to the income and when the ar￿Unt can quantified with reasonable ￿rtainty. Collertions and planned giving arè rec(yised when received bythe PCC Grants and le8Kie5 are rec￿TriSed as 500n as the PCC becrnies aware of its legal entitlement and the amount due És quantifiable with reasonable ¢ertainty- Income tax recoverable on grft aid donations. and throLth the govemment GASDS (Gift Aid Small Donations Scheme). is accounted for when the grft ￿ received. When incoming resources have ￿lated expenditure las with fundraisirE income) the incoming resource5 and the related resouros expended are accounted for gross in the SOFA Expenditure: EXpendI￿re is induded on an accruab basis is recognised wlwithere is a legal or constrLKtNe obllgazlon to pay forgoods and semces. Grants and charitable giving a￿ accwnted forwhen p3id over or wthen awarded, rfthe award creates a binding obligatioft on the PCC, promded thatthere are no conditionsto be met relating to the grant which main in the contrc4 ofthe PCC Fixed Assets: ConsecTrted and benefice property is exduded from the atC(MJnts by s.i¢X2Xal&lcl of the CtharitiesAct 2011 Investments: Investments are Shown at 31° December market value. Movements in the marketvalue are induded wFthin gainsllosses on investmènt 85sÈts on revalu*ion Land: Land assets controlled bythe PCC are recorded at historic cost Tangible Fixed Assets: Furniture. ffttinBs and equipment are nom)ally depreciated in theyear of acquisition bu¢ in some cases. an acqulsition may be depre(iated over a pericKI of up to 5 ￿ar5. Moveable church furnishings held bythe Vicar and Church Wardens on spe(ial trust forthe PCC and which require a faculty for disposal are inalienable property. listed in the Church's inventory. whith Can be insperted lat reasonable timel. These a55ets are not included in these finarKial statemen PcCofmard￿rn *ith Garford StstemertclFinarthlP£twllksfr*tt* yearenthn8 31 December 2020 Parochial Church Council of Marcham with Garford Accounting Policies for the year ending 31° December 2020 Income: Through ts a¢tiwties, the thurch beneffts from numerous donations of servi￿S and facilitles from its members. The PCC are eXt￿Me￿gratefUl forthese grfis oftime and reSoUr￿s. whith it is impractlcal to measure reliablyforthe purpose of the a(rounts. Expenditure: il Staff Costs: G￿55 wages & salaries linduding housing assistan￿ & emp'er Nl} Pensiorn% (defined contribution schemel Expenses (Travell 12019 travel & ph￿e) 2020 £43.194 £ 1.496 2019 £41.265 £ 1,1 E44,693 £42.674 During 2020, the PCC employed 2 parttime employeesfor 12 months and I parttime employee for 7 months £1765.21 remains of the £4,C(KJ HMRC Small Employer Nl contrityjtions allOwar￿ of for thetax yèar 202012021 No PCC member received remuneration. benefft or re4mbur5ement of expen￿ a5 part oftheir role on the PCC J Rowe was employed as Youth and Children's Mini#er. Trtal salary. inc p￿SloA Costs. employers Nl. £20.768.20 12019= £20,162.31) Vartous PCC members have been reimbursed on a re￿Ipted basis for ci)5ts incurred on thurth artivities and events. There have been no other transactyons made in respect of PCC members. Flxed Assets: l} Investme￿. The Investment holding represents 82 shares in CBF Investmerrt Fund whith are held in perpetuity. 21 land: The PCC owns a ￿tiOn of a field known as Constsble's Ham (nom￿llY letfor8razingl. A historic u)st of £nill has been ascribed to this asset. wtth onfy n¢Mninal rentsls being receivable. Debtors: Debtors with deared payments priorto submisston of the accounts induded in Bank Ret¢)nalsation. PCC of Marcham with Garford Ststement & FFnancsal Aclwrt￿s for the yparending31 December 2020 Parochial Church Council of Marcham with Garford Accounting Policies for the year ending 31° December 2020 The charl￿S trustees a￿ responsible for the preparnlion of the accounts. Under sertion 144121 of the tharities Act 2011. the charW$tn￿tees ccrflsider that an audit is not required fr)r this year and that an Independent Examination 15 [￿eded. My examination included a r￿eW ofthe accounting records kept by the Char￿aftd a comparison ofthe accounts presented in those record The procedures undertaken do not all the ￿dence that would be required in an audtt and consequently no opinion is ￿en as to whetherthe accounts present a Irue and fairvtevf. In Connertion wrth my examinations, no matter has come to my atterrtions which glve me reasonable CaL￿e to believe that, In any material respect. the requirements to: al keep accounting record5 in accordan￿ with section 130 of the 2011 Act and bl to prepare accounts whith accord to the accoLtntinE records and comply wtth a¢countin8 requirements of the 2011 Act have not been mèt. or, to which, in my opinion, *tentlon should be drawn in orderto enab￿ a proper understanding of the accounts to be reathed. Mike tired 2021 The financial statements were appr￿￿d bythe Trustees ¢)n their beha￿ by.. 2021 and signed on Bryan Eccles, PCCTreasiJrer during 2021 The Pt7rochialChurch Counalof the Ecrlesh7sbcolPorsh of Morthom with Gorfordis anA$soc￿tion tharity, number.. 1140057 Pccof Marchamwtth Garf(*d %*errwtuF FinaKial Ac#viteSftythe￿arendlng3l De￿rnbel 2020 Parochial Church Council of Marcham with Garford Accounting Policies for the year ending 31st December 2020 Funds: al Unrestrirtedfvnd5 are general funds lindudtng Café and Men's BreakFast balances} available for the general objertives of the thurch bl Restrirted funds can only be used forthe purpose for whith they have been gNen, 7Mthin the general objertwe5 of the church. Restrirted funds for 2020 indude: Mafcham Moldova Lifeline IMMLI fund to SUpp￿t1*pe.5 tharitable work in Moldov8 b. Send a Cow, Slipporti￿the1rwOrk in Kenya Build5nB Fund Income and Endowments: All irtcoming reswrces are induded in the Statement of Financial Acbvrties ISOFAI when the thurch becomes legally entitled to the income and when the ar￿Unt can quantified with reasonable ￿rtainty. Collertions and planned giving arè rec(yised when received bythe PCC Grants and le8Kie5 are rec￿TriSed as 500n as the PCC becrnies aware of its legal entitlement and the amount due És quantifiable with reasonable ¢ertainty- Income tax recoverable on grft aid donations. and throLth the govemment GASDS (Gift Aid Small Donations Scheme). is accounted for when the grft ￿ received. When incoming resources have ￿lated expenditure las with fundraisirE income) the incoming resource5 and the related resouros expended are accounted for gross in the SOFA Expenditure: EXpendI￿re is induded on an accruab basis is recognised wlwithere is a legal or constrLKtNe obllgazlon to pay forgoods and semces. Grants and charitable giving a￿ accwnted forwhen p3id over or wthen awarded, rfthe award creates a binding obligatioft on the PCC, promded thatthere are no conditionsto be met relating to the grant which main in the contrc4 ofthe PCC Fixed Assets: ConsecTrted and benefice property is exduded from the atC(MJnts by s.i¢X2Xal&lcl of the CtharitiesAct 2011 Investments: Investments are Shown at 31° December market value. Movements in the marketvalue are induded wFthin gainsllosses on investmènt 85sÈts on revalu*ion Land: Land assets controlled bythe PCC are recorded at historic cost Tangible Fixed Assets: Furniture. ffttinBs and equipment are nom)ally depreciated in theyear of acquisition bu¢ in some cases. an acqulsition may be depre(iated over a pericKI of up to 5 ￿ar5. Moveable church furnishings held bythe Vicar and Church Wardens on spe(ial trust forthe PCC and which require a faculty for disposal are inalienable property. listed in the Church's inventory. whith Can be insperted lat reasonable timel. These a55ets are not included in these finarKial statemen PcCofmard￿rn *ith Garford StstemertclFinarthlP£twllksfr*tt* yearenthn8 31 December 2020 Parochial Church Council of Marcham with Garford Accounting Policies for the year ending 31° December 2020 Income: Through ts a¢tiwties, the thurch beneffts from numerous donations of servi￿S and facilitles from its members. The PCC are eXt￿Me￿gratefUl forthese grfis oftime and reSoUr￿s. whith it is impractlcal to measure reliablyforthe purpose of the a(rounts. Expenditure: il Staff Costs: G￿55 wages & salaries linduding housing assistan￿ & emp'er Nl} Pensiorn% (defined contribution schemel Expenses (Travell 12019 travel & ph￿e) 2020 £43.194 £ 1.496 2019 £41.265 £ 1,1 E44,693 £42.674 During 2020, the PCC employed 2 parttime employeesfor 12 months and I parttime employee for 7 months £1765.21 remains of the £4,C(KJ HMRC Small Employer Nl contrityjtions allOwar￿ of for thetax yèar 202012021 No PCC member received remuneration. benefft or re4mbur5ement of expen￿ a5 part oftheir role on the PCC J Rowe was employed as Youth and Children's Mini#er. Trtal salary. inc p￿SloA Costs. employers Nl. £20.768.20 12019= £20,162.31) Vartous PCC members have been reimbursed on a re￿Ipted basis for ci)5ts incurred on thurth artivities and events. There have been no other transactyons made in respect of PCC members. Flxed Assets: l} Investme￿. The Investment holding represents 82 shares in CBF Investmerrt Fund whith are held in perpetuity. 21 land: The PCC owns a ￿tiOn of a field known as Constsble's Ham (nom￿llY letfor8razingl. A historic u)st of £nill has been ascribed to this asset. wtth onfy n¢Mninal rentsls being receivable. Debtors: Debtors with deared payments priorto submisston of the accounts induded in Bank Ret¢)nalsation. PCC of Marcham with Garford Ststement & FFnancsal Aclwrt￿s for the yparending31 December 2020 Parochial Church Council of Marcham with Garford Accounting Policies for the year ending 31° December 2020 The charl￿S trustees a￿ responsible for the preparnlion of the accounts. Under sertion 144121 of the tharities Act 2011. the charW$tn￿tees ccrflsider that an audit is not required fr)r this year and that an Independent Examination 15 [￿eded. My examination included a r￿eW ofthe accounting records kept by the Char￿aftd a comparison ofthe accounts presented in those record The procedures undertaken do not all the ￿dence that would be required in an audtt and consequently no opinion is ￿en as to whetherthe accounts present a Irue and fairvtevf. In Connertion wrth my examinations, no matter has come to my atterrtions which glve me reasonable CaL￿e to believe that, In any material respect. the requirements to: al keep accounting record5 in accordan￿ with section 130 of the 2011 Act and bl to prepare accounts whith accord to the accoLtntinE records and comply wtth a¢countin8 requirements of the 2011 Act have not been mèt. or, to which, in my opinion, *tentlon should be drawn in orderto enab￿ a proper understanding of the accounts to be reathed. Mike tired 2021 The financial statements were appr￿￿d bythe Trustees ¢)n their beha￿ by.. 2021 and signed on Bryan Eccles, PCCTreasiJrer during 2021 The Pt7rochialChurch Counalof the Ecrlesh7sbcolPorsh of Morthom with Gorfordis anA$soc￿tion tharity, number.. 1140057 Pccof Marchamwtth Garf(*d %*errwtuF FinaKial Ac#viteSftythe￿arendlng3l De￿rnbel 2020