## Portobello Community Forum
Charity number 1139980
A company limited by guarantee number 05513959
Annual Report and Financial Statements
for the year ended 30 September 2024
Portobello Community Forum
Annual Report and Financial Statements for the year ended 30 September 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 6|
|Examiner's report|7|
|Statement of financial activities|8|
|Balance sheet|9|
|Notes to the accounts|10 to 14|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Portobello Community Forum
## Trustees' report for the year ended 30 September 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Philippa Lockhart Ruth McCallum David Boulton Wendy Humphrey Sarah Coates Hannah Smith
Resigned 8 February 2024
**Charity number** 1139980 Registered in England and Wales **Company number** 05513959 Registered in England and Wales
## **Registered and principal address**
## **Bankers**
Spring Bank The Co-operative Bank 238 Barnsley Road PO Box 220 Delf House Sandal Southway Wakefield Skelmersdale WN8 6WT WF2 6EL
## **Independent examiner**
Simon Bostrom FCIE **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 20 July 2005. It is governed by a memorandum and articles of association as amended by special resolution as registered at Companies House 1 December 2010. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
2
## Portobello Community Forum
## Trustees' report (continued) for the year ended 30 September 2024
## **Objectives and activities**
## **The charity's objects**
To relieve the needs of the residents of Portobello, Wakefield, who are socially and economically disadvantaged by the provision of assistance, services and facilities in order to improve their conditions of life.
To further or benefit the residents of Portobello, Wakefield and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by association together the said residents and the local authorities, voluntary and other organisations in the common effort to advance education and to provide facilities in the interest of social welfare for recreation, leisure time occupation with the objective of improving the condition of life for the residents.
To further any other charitable purpose or purposes.
## **The charity's main activities**
PCF provides a small charity on this deprived estate to co-ordinate public sector and voluntary and charitable funds, people and resources, so that the community benefits to the maximum. We manage and facilitate a programme of regular and one off events out of the Portobello Community Centre.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular economic and community development.
For example, the Hampers of Hope project and TLG Make Lunch Holiday Lunch Club have contributed to the relief of poverty.
All the groups which meet regularly at the Community Centre, the Portobello Centenary Garden Party and the Heritage Lottery funded Silk Flags project have provided community development.
## **Achievements and performance**
Portobello Community Centre: A Hub for All
Portobello Community Centre continues to be a vibrant and welcoming space, offering activities, support, and events that bring the community together. Over the past year, we have successfully run numerous programs, engaging people of all ages and backgrounds. Here are our key highlights:
Throughout the year, Portobello Community Forum has made a significant impact on the local community. We have continued to provide accessible and inclusive activities that promote social cohesion, well-being, and personal development. Our work has positively benefited families, individuals, and community groups, ensuring that everyone has a space to connect, learn, and grow.
## **Key achievements include:**
Delivering 350 sessions to approximately 500 people, offering educational, social, and well-being activities.
Supporting vulnerable families with food, hardship funds, and festive gifts.
Providing over 1,171 volunteer hours, valued at around £24,000 in contributions.
Securing funding for infrastructure improvements, including solar panels, LED lighting, and security upgrades, enhancing sustainability and safety.
Expanding our programme with new activities such as Henna Designing, Scrapbooking, and Yorkshire Button Making.
Organising the 4th Portobello Gala, celebrating community spirit with entertainment, cultural performances, and engagement from local leaders.
Running an extensive holiday programme through TLG Make Lunch, ensuring children and families have access to meals and engaging activities during school breaks.
Our work extends beyond the centre’s walls, fostering a stronger, more connected community and contributing to a healthier, more inclusive society. Through our dedication to providing opportunities for all, Portobello Community Forum remains a pillar of support and empowerment for the local area.
3
## Portobello Community Forum
## Trustees' report (continued) for the year ended 30 September 2024
## **Staffing**
Sarah Cutts (15 hours/week) and Laura Truter (4 hours/week) continue to play crucial roles in managing and operating the centre. Their dedication ensures smooth running and ongoing success.
## **Regular Group Meetings**
A variety of community groups meet regularly at the centre, fostering friendships, learning, and support: Sewcial Sewing Club
Hot Chocolate Youth Club Kung Fu Portobello Toddler Group Sewcial Knitters and Modellers Trinity Modelling Group Craft and Photography Group Portobello Drop-In Chair-Based Exercise Class Alcoholics Anonymous Strong Tower Christian Centre Apostolic Church The African Utd Society
## **TLG Make Lunch Club**
Our holiday lunch club continues to grow. Families return each school break to enjoy a warm meal and fun activities. Highlights included:
African Drumming
A trip to Cleethorpes
Creative workshops led by volunteers from local churches
## **Portobello Gala**
Our fourth Portobello Gala was a huge success, thanks to additional funding from the Our Year Festival Grant. The event featured stalls by community groups, live music, drumming, a Bollywood dance performance, and speeches by the Deputy Mayor, MP, and local Councillors. A big thank you to the committee and volunteers for making it happen.
## **Our Year 2024: A Year of Activities**
With £15,000 funding from Wakefield Council, we ran an extensive programme, including:
Kung Fu Sewcial Sewing Group (Monday & Friday) Portobello Toddler Group Zumba Yoga Community Meal Evening Sewing & Crafting Trinity Model Making Group Henna Designing Scrapbooking with Trash Gelli Printing Dorset & Yorkshire Button Making African Drumming Workshop Felting Christmas Wreath Making Book Binding Gnome Making
We delivered 350 sessions to approximately 500 participants, with 1,171 volunteer hours contributed, valued at £24,000.
4
## Portobello Community Forum
## Trustees' report (continued) for the year ended 30 September 2024
## **Acknowledgment & Thanks**
A heartfelt thank you to our volunteers, trustees, and the wider community for their dedication, time, and energy. Your contributions make Portobello Community Centre a truly special place.
## **Looking Ahead**
We are excited for another year of growth, community, and connection. Stay tuned for even more activities, support, and opportunities.
Together, we make a difference.
## **Financial review**
The net income for the year was £12,163, including net income of £8,485 on unrestricted funds and net income of £3,678 on restricted funds after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £26,839.
The charity has a reserves policy to hold at least 3 months expenses in reserve and not usually more than 6 months in order to enable the smooth running of the charity and to allow for an orderly winding up should the charity have to close.
5
## Portobello Community Forum
## Trustees' report (continued) for the year ended 30 September 2024
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Approved by the board of trustees on …………..……...…….
Signed: ………………..…………. (Trustee)
Name: ……………..…..………….
6
## Portobello Community Forum
## Independent examiner's report to the trustees of Portobello Community Forum
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 30 September 2024, which are set out on pages 8 to 14.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Simon Bostrom FCIE
Date: …………………….
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
7
## Portobello Community Forum
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 30 September 2024
|Notes
2024
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
7,849
Rent income
10,915
Other income
805
Contract
2,729
**Total income**
22,298
**Expenditure on:**
Building and activities management costs
10,894
Administration costs
1,441
Events and activities
1,192
Equipment and materials
268
Utilities
2,126
Telephone and internet
414
Refuse collection and cleaning
825
Caretaking and maintenance
1,020
Insurance
1,927
Depreciation
2,080
Grant repayment
1,155
**Total expenditure**
23,342
**Net income / (expenditure)**
(1,044)
**Transfers between funds**
9,529
**Net movement in funds**
8,485
**Fund balances brought forward**
136,994
**Fund balances carried forward**
(3)
145,479|2024
Restricted
funds
£
54,794
-
4,071
-
58,865
9,113
1,867
22,059
-
130
-
9
12,380
100
-
-
45,658
13,207
(9,529)
3,678
9,372
13,050|2024
Total
funds
£
62,643
10,915
4,876
2,729
81,163
20,007
3,308
23,251
268
2,256
414
834
13,400
2,027
2,080
1,155
69,000
12,163
-
12,163
146,366
158,529|2023
Total
funds
£
31,376
13,972
162
459
45,969
15,430
2,110
21,040
78
3,850
305
554
3,194
1,862
2,080
-
50,503
(4,534)
-
(4,534)
150,900
146,366|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
8
## Portobello Community Forum
## Balance sheet
|as at 30 September 2024
2024
Unrestricted
£
**Fixed assets**
Tangible assets
(4)
118,640
**Total fixed assets**
118,640
**Current assets**
Cash at bank and in hand
(5)
27,304
**Total current assets**
27,304
**Current liabilities:**
**amounts falling due within one year**
Accruals
(6)
465
**Total current liabilities**
465
**Net current assets / (liabilities)**
26,839
**Net assets**
145,479
**Funds**
Unrestricted funds
General unrestricted funds
145,479
Designated funds
(7)
-
Unrestricted funds
145,479
Restricted funds
-
**Total funds**
145,479|2024
Restricted
£
-
-
13,050
13,050
-
-
13,050
13,050
-
-
-
13,050
13,050|2024
Total
£
118,640
118,640
40,354
40,354
465
465
39,889
158,529
145,479
-
145,479
13,050
158,529|2023
Total
£
120,720
120,720
27,278
27,278
1,632
1,632
25,646
146,366
135,972
1,022
136,994
9,372
146,366|
|---|---|---|---|
For the year ending 30 September 2024 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on …………..……...…….
Signed: ……………...………….…. (Trustee)
Name: ……………..…..………….
9
## Portobello Community Forum
## Notes to the accounts
for the year ended 30 September 2024
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Freehold land: nil
Freehold buildings: over 50 years
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
10
## Portobello Community Forum
## Notes to the accounts continued
## for the year ended 30 September 2024
|**2 Grants and donations**
Nova Wakefield District Limited
Transforming Lives
Wakefield District Housing (WDH)
Wakefield Metropolitan District Council (WMDC)
Prosper Wakefield District Ltd
Other donations
**3 Restricted funds**
Balance b/f
£
Portobello Gala Fund
951
Hardship Fund
917
Make Lunch/TLG Fund
3,360
Live Well Project
801
Arts Council Funding
568
Warm Spaces Funding
1,271
Christmas Appeal
472
Culture Grant-Sow, Grow & Know
746
Acts435
-
Make Lunch Family Support fund
149
Nova Prosper & Core Funding
-
Wakefield Council Climate Change
-
Culture Grant - Our Year 2024
-
Culture Grant - Greet & Grow
-
Culture Grant - Festival Grant
-
Culture Grant - Nurture
-
WDH Community Grant
-
Wakefield Council Capital Grant
-
Prosper Wakefield Grant
-
Wakefield Council NIF
-
WDH Neighbourhood Grant
-
Legacy fund
107
Heritage Lottery
30
9,372|2024
Unrestricted
funds
£
-
-
-
-
-
7,849
7,849
Incoming
£
-
2,046
1,468
-
-
-
1,215
-
100
300
6,093
8,990
17,575
500
5,000
500
1,750
4,428
7,500
1,000
400
-
-
58,865|2024
Restricted
funds
£
15,083
900
2,150
24,928
7,500
4,233
54,794
Outgoing
£
376
699
2,786
660
568
655
1,574
746
100
241
6,093
8,990
8,021
500
4,362
500
1,750
-
5,500
1,000
400
107
30
45,658|2024
Total
funds
£
15,083
900
2,150
24,928
7,500
12,082
62,643
Transfers
£
-
-
(510)
-
-
(616)
-
-
-
-
-
-
(8,003)
-
(400)
-
-
-
-
-
-
-
-
(9,529)|2023
Total
funds
£
9,289
680
1,488
7,500
-
12,419
31,376
Balance c/f
£
575
2,264
1,532
141
-
-
113
-
-
208
-
-
1,551
-
238
-
-
4,428
2,000
-
-
-
-
13,050|
|---|---|---|---|---|
## **Fund name**
Portobello Gala Fund Hardship Fund Make Lunch/TLG Fund
Live Well Project Arts Council Funding Warm Spaces Funding
Christmas Appeal
Culture Grant-Sow, Grow & Know
## **Purpose of restriction**
Funding to help with the costs of running Portobello Annual Gala. To alleviate hardship on the Portobello Estate.
Towards a holiday lunch club and relieving food poverty. The transfer relates to reallocating costs to unrestricted funds for rent and utilities.
Funding for an exercise and well being project. Funding for a drama project celebrating the Queens Jubilee.
To provide a warm space with hot drinks and light refreshments. The transfer relates to reallocating costs to unrestricted funds for rent and utilities.
Donations to help Portobello families over Christmas with food or utility payments.
Deliver a gardening and drama project for families called Sow, Grow and Know.
11
## Portobello Community Forum
## Notes to the accounts continued
## for the year ended 30 September 2024
## **3 Restricted funds (continued)**
**Fund name** Acts435
Make Lunch Family Support fund
Nova Prosper & Core Funding Wakefield Council Climate Change Culture Grant - Our Year 2024
Culture Grant - Greet & Grow Culture Grant - Festival Grant Culture Grant - Nurture WDH Community Grant Wakefield Council Capital Grant Prosper Wakefield Grant Wakefield Council NIF WDH Neighbourhood Grant Legacy fund
Heritage Lottery
## **Purpose of restriction**
Towards supporting individuals in the community to purchase higher value items like white goods, etc.
To help Make Lunch families with additional help throughout the cost of living crisis
Towards salaries, new lighting and boiler To install solar panels and battery storage. Towards activities running throughout the year. The transfer relates to reallocating costs to unrestricted funds for rent and utilities. Costs towards Greet and grow community event. Costs towards Portobello Gala Cost towards nurture community event. Costs towards Portobello Gala To replace fascia and signage Towards salaries, chair refurbishment and decorating costs Costs towards Portobello Gala Costs towards Portobello Gala
Part of a Legacy given to Sandal Magna church given to further the work of the Job Club.
To explore and document the 100 year heritage of Portobello Housing Estate.
|**Tangible assets**
**Cost**
At 1 October 2023
Additions
At 30 September 2024
**Depreciation**
At 1 October 2023
Charge for year
At 30 September 2024
**Net book value**
At 30 September 2024
At 30 September 2023|£
104,000
-
104,000
33,280
2,080
35,360
68,640
70,720
Freehold
Property|£
50,000
-
50,000
-
-
-
50,000
50,000
Freehold
Land|Total
£
154,000
-
154,000
33,280
2,080
35,360
118,640
120,720|
|---|---|---|---|
## **4 Tangible assets**
There is a charge registered on the property in favour of Wakefield Council, should the property ever cease to be used as a community centre the funding given to purchase the property is repayable.
|**5 Cash at bank and in hand**
Cash at bank
Cash in hand|2024
£
40,354
-
40,354|2023
£
27,251
27
27,278|
|---|---|---|
12
## Portobello Community Forum
## Notes to the accounts continued
## for the year ended 30 September 2024
|**6 **|**Creditors and accruals**||||2024|2023|
|---|---|---|---|---|---|---|
||||||£|£|
||Accruals||||465|178|
||Deferred income (see note|below for analysis)|||-|1,454|
||||||465|1,632|
||**Deferred income**||||Deferred to|Released|
||Nova - Me and menopause||||next year
£
-|from last year
£
1,454|
||||||-|1,454|
||**Item name**|**Reason for deferral**|||||
||Nova - Me and menopause|Work carried out in the next year|||||
|**7 **|**Designated funds**|Balance b/f
Incoming||Outgoing|Transfers|Balance c/f|
||Fresh Start|£
1,022
-|£|£
-|£
(1,022)|£
-|
|||1,022
-||-|(1,022)|-|
||**Fund name**|**Reason for designation**|||||
||Fresh Start|Funding for a ladies support group. This was transferred as it||||will be spent|
|||from unrestricted funds if needed||in the future.|||
## **8 Related party transactions**
## **Donations from trustees and related parties**
The total aggregate value of unconditional donations to the charity from the trustees or related parties was £6,000 (2023: £6,186).
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during the year (previous year: Sarah Coates received £86 in respect of caretaking of the community centre).
13
## Portobello Community Forum
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 September 2024
|2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
7,849
6,588
Rent income
10,915
13,972
Other income
805
-
Contract
2,729
459
**Total income**
22,298
21,019
**Expenditure**
Building and activities management c
10,894
15,430
Administration costs
1,441
1,330
Events and activities
1,192
824
Equipment and materials
268
78
Utilities
2,126
3,850
Telephone and internet
414
305
Refuse collection and cleaning
825
554
Caretaking and maintenance
1,020
3,194
Insurance
1,927
1,862
Depreciation
2,080
2,080
Grant repayment
1,155
-
**Total expenditure**
23,342
29,507
**Net income / (expenditure)**
(1,044)
(8,488)
**Transfers between funds**
9,529
6,819
**Net movement in funds**
8,485
(1,669)
**Fund balances brought forward**
136,994
138,663
**Fund balances carried forward**
145,479
136,994|2024
Restricted
funds
£
54,794
-
4,071
-
58,865
9,113
1,867
22,059
-
130
-
9
12,380
100
-
-
45,658
13,207
(9,529)
3,678
9,372
13,050|2023
Restricted
funds
£
24,788
-
162
-
24,950
-
780
20,216
-
-
-
-
-
-
-
20,996
3,954
(6,819)
(2,865)
12,237
9,372|2024
Total
funds
£
62,643
10,915
4,876
2,729
81,163
20,007
3,308
23,251
268
2,256
414
834
13,400
2,027
2,080
1,155
69,000
12,163
-
12,163
146,366
158,529|2023
Total
funds
£
31,376
13,972
162
459
45,969
15,430
2,110
21,040
78
3,850
305
554
3,194
1,862
2,080
-
50,503
(4,534)
-
(4,534)
150,900
146,366|
|---|---|---|---|---|
14