Charity Registration number 1139970
FRIENDS OF DORSET COUNTY HOSPITAL
(Charitable Incorporated Organisation) ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
P.J.Kent FCPFA Honorary Treasurer
FRIENDS OF DORSET COUNTY HOSPITAL
CONTENTS
| Reference and Administrative Details ………………………………………………………… | 2 |
|---|---|
| Trustees’ Annual Report………………………………………………………………………… | 3 to 4 |
| Independent Examiner’s Report………………………………………………………………. | 5 |
| Statement of Financial Activity………………………………………………………………… | 6 |
| Balance Sheet as at 31 December 2023…………………………………………………….. | 7 |
| Notes to the Financial Statements……………………………………………………………. | 8 to 14 |
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FRIENDS OF DORSET COUNTY HOSPITAL
| REFERENCE AND ADMINISTRA | TIVE DETAILS |
|---|---|
| Charity Name | Friends of Dorset County Hospital |
| Charity Registration Number | 1139970 |
| Period of Financial Year | 1 January 2023 - 31 December 2023 |
| Principal Address | Dorset County Hospital Williams Avenue Dorchester Dorset DT1 2JY |
| Governing Document | Charitable Incorporated Organisation (CIO) Dated 22 April 2020 |
| Trustees | Mrs Barbara Purnell - Chair Mrs Annette-Marie Kent - Vice-Chair Mrs Jane Pearson - Secretary Mr Paul Kent - Treasurer (Appointed 1 January 2023) Mrs Sharon Merritt Mrs Karen Holt Mr Keith Russell (Appointed 26 January 2023) |
| Independent Examiner | Spirare Ltd. Mey House Bridport Road Poundbury Dorchester DT1 3QY |
| Bankers | CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malting Kent ME19 4TA |
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FRIENDS OF DORSET COUNTY HOSPITAL
TRUSTEES’ ANNUAL REPORT
Objectives and Activities
Objects and Aims
The objective of the Charity is to relieve sickness and to preserve the health of the patients of Dorset County Hospital and any other Hospital in West Dorset by providing or assisting in the provision of equipment, facilities and services.
The Friends ran a shop and ward trolley service until COVID-19 restrictions led to suspension of the trolley service in March 2020. The restrictions eventually led to closure of the shop as of 30 September 2022. In October 2023, at the request of the hospital, the Friends re-instated the ward trolley service run wholly on a voluntary basis during weekdays.
Other means of fundraising takes the form of donations, craft sales, pop-up shops and occasional legacies. In 2023, the Friends were successful in applying for grant funding in the sum of £5,000 from the Valentine Charitable Trust. These sources of funding have enabled the Charity to continue to donate gifts to the hospital. A summary of grants made in 2023 is set out in Note 6 to the Financial Statements.
The Charity is extremely grateful to the volunteers who continue to manage and operate its services.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Financial Review
During the year, the Charity received income and endowments totalling £22,331. This included donations and legacies amounting to £12,984, trading activities amounting to £6,934 and investment income amounting to £2,413.
Total expenditure amounted to £43,762, including expenditure of £2,878 on raising funds, £39,416 on charitable activities and £1,468 on other expenditure.
This resulted in a net deficit for the year of £21,431 leaving net charity funds of £143,453 of which £2,033 are held in restricted funds.
Policy on Reserves
The trustees consider it appropriate to hold sufficient free reserves to cover at least six months expenditure on trading activities and running costs, excluding donations to the hospital.
Whilst the total unrestricted funds at the year end exceed those required for this purpose, the trustees do not consider this level of unrestricted funds as excessive as they continue to invite requests for grant funding of hospital projects from the available surplus reserves.
Going Concern
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FRIENDS OF DORSET COUNTY HOSPITAL
TRUSTEES ANNUAL REPORT (Cont’d)
Reinstatement of the ward trolley services has provided additional funds from trading activity and this together with other fundraising should enable the Charity to achieve its objectives.
Structure, Governance and Management
Nature of Governing Document
The Friends of Dorset County Hospital was established originally under a constitution dated 29 May 1957 and registered with the Charity Commission (reg. no. 283089) on 17 September 1981. On 28 May 2009, the name of the Charity was changed from ‘The League of Friends of the Dorchester Hospital’ to the Friends of Dorset County Hospital. A charitable company (no. CE021611) was established under articles of association and incorporated on 2 November 2010. On 1 January 2012, the activities of the original unincorporated charity and its net assets were transferred to the charitable company. On 22 April 2020, the Charity converted from a limited company to a Charitable Incorporated Organisation and the company was removed from the Companies House register.
Statement of Trustees Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP 2015 (FRS 102);
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make judgments and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departure disclosed and explained in the financial statements; and
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prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the governance document. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on 2 May 2024 and signed on their behalf by:
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Mrs Barbara Purnell Chair, Friends of Dorset County Hospital
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FRIENDS OF DORSET COUNTY HOSPITAL
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE FRIENDS OF DORSET COUNTY HOSPITAL
I report to the charity trustees on my examination of the accounts of The Friends of Dorset County Hospital for the year ended 31 December 2023, which are set out on pages 6 to 14.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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FRIENDS OF DORSET COUNTY HOSPITAL
STATEMENT OF FINANCIAL ACTIVITY FOR THE YEAR ENDED 31 DECEMBER 2023
| Unrestricted Funds |
Restricted Funds |
Total Funds 2023 |
Total Funds 2022 |
||
|---|---|---|---|---|---|
| Note | £ | £ | £ | £ | |
| Income and Endowments from: | |||||
| - Donations and Legacies (Including Gift Aid) |
2 | 12,984 | 0 | 12,984 | 124,176 |
| - Other Trading Activities | 6,934 | 0 | 6,934 | 39,645 | |
| - Investments | 3 | 2,413 | 0 | 2,413 | 662 |
| - Other Income | 4 | 0 | 0 | 0 | 4,500 |
| Total Income | 22,331 | 0 | 22,331 | 168,983 | |
| Expenditure on: | |||||
| - Raising Funds | 5 | 2,878 | 0 | 2,878 | 45,105 |
| - Charitable Activities | 6 | 29,622 | 9,794 | 39,416 | 75,258 |
| - Other Expenditure | 7 | 1,468 | 1,468 | 2,391 | |
| Total Expenditure | 33,968 | 9,794 | 43,762 | 122,754 | |
| Net Income/(Expenditure) before transfers |
(11,637) | (9,794) | (21,431) | 46,229 | |
| Transfers | |||||
| Gross transfers between funds | 0 | 0 | 0 | 0 | |
| Net Movement in Funds | (11,637) | (9,794) | (21,431) | 46,229 | |
| Reconciliation of Funds | |||||
| Total Funds brought forward | 153,057 | 11,827 | 164,884 | 118,655 | |
| Total Funds carried forward | 17 | 141,420 | 2,033 | 143,453 | 164,884 |
All income and expenditure in 2023 derive from continuing activities. Income in 2022 included £37,573 from discontinued activities and expenditure included £44,929 in respect of trading prior to closure of the shop on 30 September 2022.
The charity has no recognised gains or losses for the year other than the results shown above.
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FRIENDS OF DORSET COUNTY HOSPITAL
BALANCE SHEET AS AT 31 DECEMBER 2023
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| Note | £ | £ | £ | £ | |
| Fixed Assets | |||||
| - Tangible Assets | 11 | 185 | 164 | ||
| Current Assets | |||||
| - Stocks | 619 | 0 | 201 | ||
| - Debtors | 12 | 809 | 342 | ||
| - Cash at Bank/In Hand | 14 | 142,797 | 167,193 | ||
| Current Liabilities | |||||
| - Creditors | 15 | (957) | 0 | (3,016) | |
| Net Current Assets | 143,268 | 164,720 | |||
| Net Assets | 143,453 | 164,884 | |||
| Funds of the Charity (adjusted for debtors and creditors) |
|||||
| - Restricted Funds | 17 | 2,033 | 11,827 | ||
| - Unrestricted Funds | 17 | 141,420 | 153,057 | ||
| Total Charity Funds | 143,453 | 164,884 |
The financial statements on pages 6 to 7 were approved by the Trustees and authorised for issue on 2 May 2024 and signed on their behalf by:
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Mrs Barbara Purnell Chair, Friends of Dorset County Hospital
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FRIENDS OF DORSET COUNTY HOSPITAL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. Accounting policies
Summary of Significant Accounting Policies and Key Accounting Estimates
The principal accounting policies applied in preparation of these financial statements are set out below. These policies have been applied consistently to all the years presented unless otherwise stated.
Statement of Compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of Preparation
Friends of Dorset County Hospital meets the definition of a public benefit entity under FRS 102. The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant accounting policy notes.
The accounts are presented in £ sterling.
I ncome and Endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature, is recognised when the Charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and Legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reasonably measured.
Expenditure
All expenditure is recognised as soon as there is a legal or constructive obligation committing the Charity to that expenditure, it is probable that settlement is required, and the amount can be measured reliably. All costs are allocated to the applicable expenditure headings that aggregate all similar costs related to that category.
Raising Funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities.
Charitable Activities
Charitable Activities comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Grant Provisions
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FRIENDS OF DORSET COUNTY HOSPITAL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 CONT’D
Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.
Governance Costs
Governance costs include the costs of preparation and examination of the statutory accounts, strategic management, the costs of trustee meetings and the costs of any legal advice to trustees on governance or constitutional matters.
Tangible Fixed Assets
Individual fixed assets costing £100 or more are initially recorded at cost.
Depreciation and Amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over the expected useful economic life as follows:
Asset Class Depreciation method and rate Computer equipment 5 years straight line Other equipment, fixtures and fittings 20% reducing balance
Stock
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first in first out (FIFO) method.
Going Concern
The trustees consider that there are no material uncertainties about the Charity’s long term ability to continue as a going concern, nor any significant areas of uncertainty that materially affect the carrying value of assets held by the Charity.
Taxation
The Charity is considered to pass the tests set out in Paragraph 1, Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable body for UK tax purposes. Accordingly, the charity is potentially exempt from taxation to the extent that such income or gains are applied exclusively to charitable purposes.
Exemption from preparing a cash flow statement
The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not
Fund Structure
Unrestricted income funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity.
Designated funds are restricted funds set aside for specific purposes at the discretion of the trustees, in furtherance of the Charity’s objectives.
Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
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FRIENDS OF DORSET COUNTY HOSPITAL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 CONT’D
2. Donations and Legacies
| 2. Donations and Legacies | ||||
|---|---|---|---|---|
| Unrestricted Funds £ |
Restricted Funds £ |
Total Funds 2023 £ |
Total Funds 2022 £ |
|
| Donations and Legacies | ||||
| Companies, clubs and individuals (including Gift Aid) |
7,984 | 0 | 7,984 | 124,176 |
| Grants Receivable | ||||
| Trusts and Foundations | 5,000 | 0 | 5,000 | 0 |
| Total Voluntary Income | 12,984 | 0 | 12,984 | 124,176 |
3. Investment Income
| 3. Investment Income | |
|---|---|
| Account | Unrestricted Funds £ Restricted Funds £ Total Funds 2023 £ Total Funds 2022 £ |
| Interest Receivable on Bank Deposits: | |
| CAF Bank Ltd | 2,413 0 2,413 662 |
| Total Int. Earned on Cash Deposits | 2,413 0 2,413 662 |
4. Other Income
| 4. Other Income | |
|---|---|
| Unrestricted Funds £ Total Funds 2023 £ Total Funds 2022 £ |
|
| Insurance claim - loss of income | 0 0 4500 |
| Other | 0 0 0 |
| Total Other Income | 0 0 0 |
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FRIENDS OF DORSET COUNTY HOSPITAL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 CONT’D
5. Expenditure on Raising Funds
| Unrestricted Funds £ |
Total Funds 2023 £ |
Total Funds 2022 £ |
|
|---|---|---|---|
| a) Costs of Generating Donations and Legacies | 421 | 421 | 176 |
| b) Costs of Trading Activities; | 0 | ||
| - Cost of Goods Sold | 2,403 | 2,403 | 27,513 |
| - Wages And salaries - see note below | 0 | 0 | 17,318 |
| - Depreciation, amortisation and other similar costs - see note 8 |
54 |
54 | 98 |
| Total Costs of Trading Activities | 2,457 | 2,457 | 44,929 |
| Total Expenditure on Raising Funds | 2,878 | 2,878 | 45,105 |
Note: No employee received emoluments of more than £60,000 during the year.
6. Expenditure on Charitable Activities
| Unrestricted General Funds £ |
Unrestricted Designated Funds £ |
Restricted Funds £ |
Total Funds 2023 £ |
Total Funds 2022 £ |
|
|---|---|---|---|---|---|
| Grant Funding of Activities | 0 | 27,422 | 9,794 | 37,216 | 71,708 |
| Governance Costs - see Note 9 | 2,200 | 0 | 0 | 2,200 | 3,550 |
| Total Expenditure on Charitable Activities |
2,200 | 27,422 | 9,794 | 39,416 | 75,258 |
7. Other Expenditure
| 7. Other Expenditure | |||
|---|---|---|---|
| Unrestricted Funds £ |
Total Funds 2023 £ |
Total Funds 2022 £ |
|
| Other Resources Expended | 1,468 | 1,468 | 2,391 |
| Total Other Expenditure | 1,468 | 1,468 | 2,391 |
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FRIENDS OF DORSET COUNTY HOSPITAL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 CONT’D
8. Net Incoming/Outgoing Resources
| Unrestricted Funds £ |
Total Funds 2023 £ |
Total Funds 2022 £ |
|
|---|---|---|---|
| Loss on disposal of fxed assets | 0 | 0 | 57 |
| Depreciation of fxed assets | 54 | 54 | 41 |
| Total Incoming/Outgoing Resources | 54 | 54 | 98 |
| 9. Independent Examiner’s Remuneration | |||
| Unrestricted Funds £ |
Total Funds 2023 £ |
Total Funds 2022 £ |
|
| Examination of Financial Statements | 1,900 | 1,900 | 1,675 |
| Other Fees to Examiners | 300 | 300 | 1,875 |
| Total Independent Examiner’s Fees | 2,200 | 2,200 | 3,550 |
10. Trustees’ Remuneration and Expenses
No trustees received any remuneration or were reimbursed any expenses during the year.
11. Tangible Fixed Assets
| Furniture and equipment £ |
Total £ |
|
|---|---|---|
| Cost: | ||
| As at 1 January 2023 | 2,026 | 2,026 |
| Additions | 100 | 100 |
| Disposals | (25) | (25) |
| As at 31 December 2023 | 2,101 | 2,101 |
| Depreciation: | ||
| As at 1 January 2023 | (1,862) | (1,862) |
| Charge for the year | (53) | (53) |
| Eliminated on disposals | (1) | (1) |
| As at 31 December 2023 | (1,916) | (1,916) |
| Net book value: | ||
| As at 31 December 2023 | 185 | 185 |
| As at 31 December 2022 | 164 | 164 |
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FRIENDS OF DORSET COUNTY HOSPITAL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 CONT’D
12. Debtors
| 12. Debtors | |
|---|---|
| 2023 £ 2022 £ 620 0 189 342 |
|
| HMRC - Gift Aid claims Prepayments |
|
| Total Debtors | 809 342 |
13. Taxation
The Charity is a registered charity and is therefore exempt from taxation.
14. Cash and Cash Equivalents
| 14. Cash and Cash Equivalents | |
|---|---|
| 2023 £ 2022 £ 300 260 9,837 61,630 132,660 105,303 |
|
| Cash on Hand Cash at bank Short-term deposits Total Cash as at 31 December 2023 15. Creditors |
|
| 142,797 167,193 |
|
| 2023 £ 2022 £ 0 0 0 16 957 3,000 957 3,016 |
|
| Trade Creditors VAT Repayable Accruals Total Creditors |
16. Related Parties
Controlling Entity
The charity is controlled by the Trustees. There were no related party transactions during the year.
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FRIENDS OF DORSET COUNTY HOSPITAL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 CONT’D
17. Analysis of Funds
| 17. Analysis of Funds | |||||
|---|---|---|---|---|---|
| 2023 | At 1 January 2023 £ |
Income £ |
Expenditure £ |
Transfers £ |
At 31 December 2023 £ |
| General Funds | |||||
| Unrestricted | 125,128 | 22,331 | (6,546) | (10,074) | 130,839 |
| Designated | 27,929 | 0 | (27,422) | 10,074 | 10,581 |
| Total Unrestricted Funds | 153,057 | 22,331 | (33,968) | 0 | 141,420 |
| Restricted Funds | 11,827 | 0 | (9,794) | 2,033 | |
| Total Funds 2023 | 164,884 | 22,331 | (43,762) | 0 | 143,453 |
| 2022 | At 1 January 2022 £ |
Income £ |
Expenditure £ |
Transfers £ |
At 31 December 2022 £ |
| General Funds | |||||
| Unrestricted | 105,628 | 168,983 | (51,046) | (98,437) | 125,128 |
| Designated | 1,200 | 0 | (71,708) | 98,437 | 27,929 |
| Total Unrestricted Funds | 106,828 | 168,983 | (122,754) | 0 | 153,057 |
| Restricted Funds | 11,827 | 0 | 0 | 0 | 11,827 |
| Total Funds | 118,655 | 168,983 | (122,754) | 0 | 164,884 |
Purposes of Restricted Funds
The legacy from Mrs Hall was received in 2012 and is to be used for, or to contribute towards one specific project of permanent benefit to Dorset County Hospital. It was agreed by the trustees that not should be used to improve the dementia environment on the Barnes Ward.
Designated Funds
These represent grant applications that the trustees have already authorised but remain unspent as at the balance sheet date.
May 2024
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