Trustees, Annual Report For the period Fmm (start dste) to end date Section A Reference and administration details Charity name 2nd Olley ScoLrt GrDUP Other names the charity is known by Registered charity number (if any) HQ registration number Charity's prlnclpal address The Scout Hut Craven Street Otley Postcode Names of the charity trustees who manage the charity (These publlshed h Ihe 8nnu01ieport ollhe eharfty anLI lh& Chffj Reglst6rrftsportlrBJ lor8 Rogistered Ch8rAy wlth * chanty regulatoiy Trustee Name Office (if any) Dates acted if not for whole year John Binks Trevor Oates Mark Hargrave Ro Ruddle Simon Quin Pamela Odd Bethan Johnson Chair GSL Trustee Trustcc lorer Leader Trustcc Treasurer Sep-23 10 11 12 13 14 15 Names and addresses of advisers (optional infomiation but encouraged as best practi￿} (These W￿￿bePIIWShed1n the aIM7ual￿Wt ofV* chwtyj Type of advisor Name Address 1 LT700001 (14 September 2024) Section B Structure, governance and management Description of the charity's trusts Type of governing d(￿urnent The Group's goveming documents are those of The Scout sociation. They consist of a Royal Charter, which in turn gives authority to Ihe Bye Laws of the Association and The Policy. Organisation and Rules of The Scout Association. (e.g- trust deed. constitution) How the charity is constituted The Group is a trust established under its rules which are common to all ScoLrts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by. elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional govemance issues (optional infomalion but encouraged as best practi￿) You may choose to include additional infomiation. where relevant, about: The Group is managed by the Group Trustcc Board, the members ol which aro thc 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration. keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for. al the induction and training of trusloes; bl trustee. consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chalr, Treasurer and 5 Trustees (including 2 Ex Officio Trustees. and 3 elected Trustees) and meets every 4 monlhs. Members of the Trustee Board complete Being a Scouts Trustee leaming within the first 6 months of joining the Board and the other required modules within their first 24 months. All members of the Trustee Board are cleared by the Disclosure and Barring SeNice. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated. buildings and equipment are in good working ordcr, and everyone follows legal requircmcnts and the org8nis8lion's policies and rules. Their support helps other volunteers run high- quality and safe pro3rdmmes that gives young people skills for lrfe. 2 LT700001 (14 September 2024) Section B Structure, governance and management {continuedl Risk and Internal Control The group has in place systems of intemal controls that are designed to provido reasonable assurance against material mismanagement or loss, and a comprehensive insuran policies to ensure that insurable risks are covered. 3 LT700001 (14 September 2024) Sectlon C Objectives and activitie5 The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development empowering them to make a positive contribution to society. Summary of the objects of the charity set OLrt in its governing document The Values of Scouting As Scouts we are guided by these values: Integrity- We act with integrity," we are honest, truslworthy and loyal. Respect - We have self-respect and respect for others. Caie - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes Pla￿ when young people, in partnership with adults. work together based on the values of ScoLrting and: enjoy what they are doing and have fun - tske part in activities indoors and outdoors learn by doing share in spiritual reflection - take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects 1.Begun Ihe process of preparing a Leaders. Induction pack for all new Lcaders" 2.Checked that the values in our insurance policies are appropriate. 3.Continued lo ask Leeds CC to progress the building 4. Examined our record-keeping. 5.Agreed to change our bankn.ng arrangements" 6.Ensured financial probity for 2nd Otley which required an incrcasc in subs; 7. Developed a Reserves Policy and 8.Continued to support training for all our Leaders and Young Leaders. g.we have supported efforts by our Scouts lo fundraise for their trip to Sweden and have welcomed the launch of the new Ex lorers Grou whiGh is housed in our Scout Hut. Additional detsils of the objectives and activities (optional information but encouraged as best practice) You may choose to include further ststements. where relevant, about: policy on grantrnaking., contribution made by volunteers", ' policy on investments. 4 LT700001 (14 September 2024) Public benefrt statement The Group meets the Charity Commission's public benefit criteria under botrj the advan￿ment of cducation and the advancement of cttizenship or community development headings. Section D Achievements and performance Summary of the rnain achievements of Ihe charity during the year Section E Financial Review Brief statement of the charity's policy on reserves Resenres Policy The Group's policy on resorves Is lo hold sufficient reSoUr￿S to continue the charitable activities of the group should income and fundraising activities fall short and to cover urgent bullding and equipment related costs. This is reviewed annually. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details {optional information) You may choose to indude additional informalion, where relevant, about- . the charity's prinapal sources of funds {including any fundraising)- Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or bLtilding societies. 5 LT700001 (14 Sepiember 2024) . how expenditure has supported the key objectives of the charity: • investment policy and objedives; Section F Other Optional Information Plans for future periods (details of any significant adivities planned to achieve Ihem) Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s) Full name{s} Andrew John Binks Bethan Johnson Position (eg Secretary, Chair) Chair Treasurer Date 6 LT700001 (14 September 2024) 2nd Otley Scout Group Receipts and Payments Account For the year from I/Apr123 To 311Mar/24 Receipts and Payments 2023124 Unrestricted funds 2022123 Unrestricted funds Receipts Donations le acies and similar income Membership subscriptions Less: Membership subscriptions paid on {NationallCountylArealDlstrict) Net membership subscriptions retained Donations Camp Account Surplus Camp Account Surplus (Sweden) Gift Aid Charge to Explorers for Group Support Other similar income 19,095 13,350 6,836 12,260 350 6,177 7.173 8.692 7.351 370 29.023 7,173 Grants Maintenance grant Other grants Fundraisin Gang Show Sweden Fundraising ross 763 1,788 1.788 763 Investment Inco Bank interest Building Society interest The Scout Association Short Tenn Investment Propety Rent income Propety Rent: deposi Total Gross Income 30,811 7.936 Asset and investment sales. etc. Total Receipts 30,811 7.936 2nd Otley Scout Group Receipts and Payments Account For the year from I/Apr/23 311Mar124 Receipts and Payments 2023124 Unrestricted funds 2022123 Unrestricted funds Payments Charitable Pa ments Youth programme and activities Adult support and training Rates Water and Sewerage Electricity and Gas Insurance Repairs and Renewals Materials and equipment Administration Costs - Bank Charges & Gocardless Fees Camp Accounts Deficit Badges & Neckers Pantomime Subsidy AGM and trustee expenses Explorers PSG Exp8nses net of grant 2.629 1,556 43 286 207 2.047 1.317 3.144 1.058 702 947 2.557 152 116 432 2,235 1,572 3.192 76 1,652 1,379 1,620 379 273 444 15.999 14,016 Fundraisin enses Donation to St George's Crypt WaterAid Donation from Prior Year Donation to Otley Food Bank- Gang Show Gang Show Room Hire otley Food Bank re 2021 Donation 350 917 553 210 40 803 1,267 Total Gross Expenditure 17,266 14.818 Asset and investment purGha5es. etc. - see note 2 Total Payments 17.266 14,818 Net of rec8iplsl(payments) Cash funds last year end Cash funds this year end 13,545 74,214 87,759 6.883 81,096 74,214 Statement of assets and liabilities at the end of the year 311Mar/24 Unrestricted funds 31/Mar/23 Unrestricted funds Cash funds Bank current accounts Funds held for July 2024 Sweden Camp Bank deposit account- Subs Account 13.235 10.480 64,045 87,759 16,573 57,640 74,214 other moneta Tax claim Pool Scout Group- See Note 1 Explorers- See Note 2 Insurance claim assets 273 717 Investrnent assets Investment property- detail Quoted investm8nts Other investments - detail Non moneta Badge stock Shop stock Other stock Land and buildings - see Note 3 Motor vehicles Scouting equipment, furniture etc Other assets for chari s own use 22.624 24,812 22,624 24,812 Liabilities Accounts not yet paid Expenses incurred but not invoiced Loan - detail Other liabilities- see Note 4 917 917 Total net assets 111,099 98.109 The above receipts and payments account and statement of assets and liabilities were approved by the Trustees at the meeting of the Board of Trustees on 23rd June, 2024 and signed on their behalf by Bethan Johnson, Group Treasurer Trevor Oates. Group Scout Leader