REGISTERED COMPANY NUMBER: 06692406 (England and Wales) REGISTERED CHARITY NUMBER: 1139889
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
FOR
AMBLE YOUTH PROJECT LIMITED
Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA
AMBLE YOUTH PROJECT LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 5 |
| Independent Examiner's Report | 6 | ||
| Statement of Financial Activities | 7 | ||
| Balance Sheet | 8 | to | 9 |
| Notes to the Financial Statements | 10 | to | 14 |
AMBLE YOUTH PROJECT LIMITED (REGISTERED NUMBER: 06692406)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Purpose and aims
Amble Youth Project works predominantly in Amble but also provides additional support to nearby villages and communities. It delivers a wide range of services and youth provision for young people aged 8 years to 18 years. It delivers a varied programme of weekly activities as well, as targeted programmes over school holiday periods. It engages with young people in the community through joint work with other agencies and detached youth work provision.
OBJECTIVES AND ACTIVITIES Objectives and aims
The charity's objects are:-
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To provide a safe supportive environment where young people have access to advice, information, guidance as well as a wide range of constructive activities.
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To enhance young people's self-development and offer appropriate support during their transition from adolescence into adulthood.
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To assist young people to find training, educational and employment opportunities.
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To provide a wide range of health initiatives to young people and the general community.
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To provide for the needs of people on low incomes and/or poor health by offering advice, information and support, and thus improving the life conditions for the most vulnerable and needy people living in the town of Amble and surrounding areas.
Governance and ensuring the work delivers our aims
Day to day oversight of the programmes is undertaken by the delivery manager. Regular supervision of with the delivery manager is undertaken by the chair of trustees. The charity trustees meet on a frequent basis to review recent activity and steer the project in the intermediate future. Reviews of delivered programmes take place and the trustees have oversight of events at each meeting. A review of annual activities and how these have met the objectives of the charity is undertaken at the annual general meeting.
How activities deliver public benefit
Trustees have sought to focus on greater engagement with young people with more number and for longer times to increase impacts on both things like community Anti-Social Behaviour and to address needs of young people to have some where safe to go and something good to do. We have seen the impact of this focus with ever greater numbers of young people at our various projects and a constantly improving link to the community and support from it. We have provided food and activity program as well as training and jobs to young people.
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's objectives and aims and in planning future activities.
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AMBLE YOUTH PROJECT LIMITED (REGISTERED NUMBER: 06692406)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
ACHIEVEMENT AND PERFORMANCE
Direct activity and engagement
In March we invested in UpShot software to better monitor and record provision. Staff have had training on this and it will help with aspects of communications.
Planning permission for proposed redevelopment into the attic space of the AYP building was submitted to NCC. This would allow for increased space and redevelopment of the groundfloor. The building works would still require significant funding and trustees will need to look for this.
April 2023 saw again a wide and extensive range of holiday activity with our Easter HAF. We engaged over 100 young people in a range of mainly outdoor fun activities as well as providing fresh, hot, nutritious food. There is significant challenge in doing this as the budget has remained the same for the last 4 years despite growth in food and wage costs. The utilisation of our young leaders helps on staffing. A number of off-site visits to Newcastle and area where facilities like Jump Nation and Inflate-a-Nation for the older age groups.
May 2023 AYP once again had a stalling in the town square during the Puffin Festival providing activities for young people to take part in. We had t-shirt designs made and a range of merchandise for sale. Work to develop and all girls group and LGBGTQ+ group meeting demands from young people.
June 2023 saw the opening of the Bord Waalk Bird Sculpture Trail by the Duke of Gloucester. AYP young people had been involved in the project through work with Dry Water Arts and the Nest project so were able to attend the event and celebrate.
July and August were taken up by a 4 week summer program of HAF. As with the Easter program there was a great engagement and many young leaders involved in supporting a range of outdoor activities. The highlight was a celebration BBQ on Little Shore Beach at the end of week 4 and prizes were given out to young people who had excelled during the program.
September 2023 we started with our After School Groups even though funding bids for it had been unsuccessful. Trustees thought the work to be important and the need evident. Wider support for fund raising was considered and Lara Young was engaged to provide support on a number of applications. We established a Social Action Group for young people with additional learning needs. This sector is underrepresented in youth provision and often has less opportunities to meet socially as their education is often out of the town. We worked on funding increased staffing and a small group size to meet needs.
October 2023 A number of funding bids were unsuccessful not due to the quality of the bids but that funds were overwhelmed with requests above the capacity to help. This tightening of funding has been a concern as if anything young people post covid need more input.
November 2023 saw our first annual award evening at the Park Leisure Owners Lounge. Over 100 young people, their families, staff trustees and local business and sponsors attended and a number of awards and certificates were given out to young people for their achievement over the year. These in the main were related to our young leaders program and the highlight was perhaps Louise who was able to celebrate a national award from Rotary as part of their RYLA summer camp program. We were successful with a funding bid to the Northumbria Police Violence Reduction Unit for £2600.
Sadly in December 2023 Tina our delivery manager left AYP having found another job working for Pride NE. This was a great loss as she had done such good work and would prove difficult to replace.
In the new year trustees had to respond to a significant funding gap as a number of bids for funding were unsuccessful. They were able to find generous local benefactors who committed to significant long-term funding. We also looked at cost cutting and restructuring and better funding bids.
To overcome difficulties in recruitment staff took on some of the role that the delivery manager had and trustees funded additional training.
Four staff embarked on a Level 2 qualification in Youth Work Practice and one on a Level 4 program for Youth Work Management. This allowed for better youth work practice and built confidence amongst staff.
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AMBLE YOUTH PROJECT LIMITED (REGISTERED NUMBER: 06692406)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
March 2024 saw again a really wide and extensive range of holiday activity with our Easter HAF. We engaged over 120 young people in a range of mainly outdoor fun activities as well as providing fresh, hot, nutritious food. There is significant challenge in doing this as the budget has remained the same for the last 4 years despite growth in food and wage costs. We also sought additional funding to support this work and once again our young leaders provided valuable support to staff and specialists.
Youth work is challenging and finding the right staff to do this work is difficult but AYP has great support for the work we do and young people value the opportunities we provide. It is vital that we are able to continue this work to the benefit of our community.
FINANCIAL REVIEW
The charity had total incoming resources for the year of £65,622 (2023: £85,799) and a deficit for the year of £16,291 (2023: deficit of £12,513). Total costs for the year were £81,913 (2023: £98,312). Total reserves at 31 March 2024 were £30,695 (2023: £46,986).
Reserves Policy
At 31 March 2024, the charity had unrestricted net current assets of £16,406 (2023: £10,118) which amounted to approximately two month's running costs. The executive committee plans to maintain this contingency reserve at levels which give the charity a sufficient financial buffer against any unforeseen expenditure or reduction in income.
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AMBLE YOUTH PROJECT LIMITED (REGISTERED NUMBER: 06692406)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The organisation is a charitable company limited by guarantee, incorporated on 9 September 2008 and registered as a charity on 18 January 2011. It is administered and managed in accordance with its constitution (adopted 18th January 2011) by the members of the executive committee.
Recruitment and appointment of directors and trustees
The directors of the company are also charity trustees for the purposes of charity law and under the company's Articles are known as trustees. Trustees are elected to serve as officers of the charity/company at the Annual General Meeting. Officers are elected annually but individuals may be re-elected on a continuous basis.
All trustees give their time voluntarily and received no benefits from the charity. Any expenses reclaimed from the charity are set out in the accounts.
The trustees bring to the charity a range of background, experience and skill. The charity looks to recruit new trustees who have a particular background or skill that would enhance the running of the charity or to fill a particular need where this is lost due to trustee retirement.
Trustee induction and training
Most trustees are already familiar with the practical work of the charity having been involved in the organisation for a number of years and being part of the local community and other community organisations. New trustees are invited and encouraged to attend trustees' meetings to familiarize themselves with the aim of the charity, along with speaking with current trustees and staff at the organisation.
Risk management
Where appropriate, systems or procedures have been established to mitigate the risks the charity faces.
Organisational structure
Trustees of the charity meet at least every 6 weeks throughout the year and are responsible for the strategic direction and policy of the charity. At present there are eight members from a variety of professional backgrounds relevant to the work of the charity.
Day to day responsibility for the provision of the services rests with the senior manager. Employed by the trustees to provide robust management and oversight of the service. The senior manager has access to trustees for advice, guidance and support.
The Senior Manager has responsibility for the day-to-day operational management of the service, individual supervision of the staff team and also ensuring that the team continues to develop their skills and working practices in line with good practice.
Related parties
In so far as it is complimentary to the charity's objects, the charity is guided by both local and national policy.
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AMBLE YOUTH PROJECT LIMITED (REGISTERED NUMBER: 06692406)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
REFERENCE AND ADMINISTRATIVE DETAILS
Charity Commission Number: 1139889
Company Registration Number: 06692406 (England and Wales) (Private company limited by guarantee without share capital)
Registered Address:
Drop-In Centre Dilston Terrace, Amble, Morpeth, Northumberland, NE65 0DT
Management Committee
Chair: Matthew Connolly Vice Chair: Ian Parks Trustees: Kate Morrison. Eddie Critchlow. John McDermott Alan Jones. Tracey Hinton. Ian Williams
Company Secretary:
Mr. Eddie Critchlow.
Delivery Manager:
Tina Gibbinson (Resigned December 2023)
Staffing compliment:
Gary Morrison - Co-ordinator Joanna Howden
Independent Examiner:
Greaves Grindle, Chartered Accountants, Victoria House, Alnwick, NE66 1TA
Bankers
Unity Trust Bank plc
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 14 January 2025 and signed on its behalf by:
M Connolly - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF AMBLE YOUTH PROJECT LIMITED
Independent examiner's report to the trustees of Amble Youth Project Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jane Harvey F.C.A.
Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA
23 January 2025
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AMBLE YOUTH PROJECT LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| Unrestricted Restricted fund funds Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 27,607 35,027 Charitable activities Operation and development of the charity 2,678 - Other trading activities 2 170 - Investment income 3 140 - Total 30,595 35,027 EXPENDITURE ON Charitable activities Operation and development of the charity 24,467 57,446 NET INCOME/(EXPENDITURE) 6,128 (22,419) RECONCILIATION OF FUNDS Total funds brought forward 11,856 35,130 TOTAL FUNDS CARRIED FORWARD 17,984 12,711 |
2024 Total funds £ 62,634 2,678 170 140 65,622 81,913 (16,291) 46,986 30,695 |
2023 Total funds £ 81,058 4,670 - 71 85,799 98,312 (12,513) 59,499 46,986 |
|---|---|---|
The notes form part of these financial statements
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AMBLE YOUTH PROJECT LIMITED (REGISTERED NUMBER: 06692406)
BALANCE SHEET 31 MARCH 2024
| Unrestricted Restricted fund funds Notes £ £ FIXED ASSETS Tangible assets 8 1,578 7,111 CURRENT ASSETS Debtors 9 834 - Cash at bank and in hand 18,138 6,000 18,972 6,000 CREDITORS Amounts falling due within one year 10 (2,566) (400) NET CURRENT ASSETS 16,406 5,600 TOTAL ASSETS LESS CURRENT LIABILITIES 17,984 12,711 NET ASSETS 17,984 12,711 FUNDS 11 Unrestricted funds Restricted funds TOTAL FUNDS |
2024 Total funds £ 8,689 834 24,138 24,972 (2,966) 22,006 30,695 30,695 17,984 12,711 30,695 |
2023 Total funds £ 10,610 11,265 29,332 40,597 (4,221) 36,376 46,986 46,986 11,856 35,130 46,986 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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AMBLE YOUTH PROJECT LIMITED (REGISTERED NUMBER: 06692406)
BALANCE SHEET - continued 31 MARCH 2024
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 14 January 2025 and were signed on its behalf by:
M Connolly - Trustee
The notes form part of these financial statements
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AMBLE YOUTH PROJECT LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Office equipment and fixtures - 20% on cost Website - 50% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Basic financial instruments
The charity accounts for basic financial instruments on initial recognition as per paragraph 11.7 Charities SORP (FRS 102). Subsequent measurement is as per paragraphs 11.17 to 11.19, Charities SORP (FRS 102).
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
continued...
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AMBLE YOUTH PROJECT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
1. ACCOUNTING POLICIES - continued
Creditors
The charity has creditors which are measured at settlement amounts less any trade discount.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 2024 | 2023 | |
| £ | £ | |
| Social lotteries | 170 | - |
| INVESTMENT INCOME | ||
| 2024 | 2023 | |
| £ | £ | |
| Bank interest receivable | 140 | 71 |
3. INVESTMENT INCOME
4. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 1,921 | 2,360 |
| Examiner's fees | 1,190 | 1,521 |
| Accountancy fees | 926 | - |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
6. STAFF COSTS
The average number of employees during the year was 10 (2023: 9).
No employees received emoluments in excess of £60,000.
The remuneration of senior management in the year amounted to £13,606.
continued...
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AMBLE YOUTH PROJECT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
| 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 3,732 Charitable activities Operation and development of the charity 4,670 Investment income 71 Total 8,473 EXPENDITURE ON Charitable activities Operation and development of the charity 9,025 NET INCOME/(EXPENDITURE) (552) RECONCILIATION OF FUNDS Total funds brought forward 12,408 TOTAL FUNDS CARRIED FORWARD 11,856 8. TANGIBLE FIXED ASSETS Office equipment Plant and and machinery fixtures £ £ COST At 1 April 2023 and 31 March 2024 6,505 19,378 DEPRECIATION At 1 April 2023 2,494 12,779 Charge for year 601 1,320 At 31 March 2024 3,095 14,099 NET BOOK VALUE At 31 March 2024 3,410 5,279 At 31 March 2023 4,011 6,599 |
Restricted funds £ 77,326 - - 77,326 89,287 (11,961) 47,091 35,130 Website £ 1,113 1,113 - 1,113 - - |
Total funds £ 81,058 4,670 71 85,799 98,312 (12,513) 59,499 46,986 Totals £ 26,996 16,386 1,921 18,307 8,689 10,610 |
|---|---|---|
continued...
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AMBLE YOUTH PROJECT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
| 9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
|---|---|---|---|---|
| 2024 | 2023 | |||
| £ | £ | |||
| Grants receivable | - | 10,500 | ||
| Prepayments | 834 | 765 | ||
| 834 | 11,265 | |||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 2024 | 2023 | |||
| £ | £ | |||
| Trade creditors | 618 | 2,824 | ||
| Social security and other taxes | 67 | 287 | ||
| Accrued expenses | 2,281 | 1,110 | ||
| 2,966 | 4,221 | |||
| 11. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.4.23 | in funds | 31.3.24 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 11,856 | 6,128 | 17,984 | |
| Restricted funds | ||||
| Restricted fund | 35,130 | (22,419) | 12,711 | |
| TOTAL FUNDS | 46,986 | (16,291) | 30,695 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 30,595 | (24,467) | 6,128 | |
| Restricted funds | ||||
| Restricted fund | 35,027 | (57,446) | (22,419) | |
| TOTAL FUNDS | 65,622 | (81,913) | (16,291) |
continued...
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AMBLE YOUTH PROJECT LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
11. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | ||
|---|---|---|
| movement | At | |
| At 1.4.22 | in funds | 31.3.23 |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 12,408 |
(552) | 11,856 |
| Restricted funds | ||
| Restricted fund 47,091 |
(11,961) | 35,130 |
| TOTAL FUNDS 59,499 |
(12,513) | 46,986 |
| Comparative net movement in funds, included in the above are as follows: | ||
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 8,473 |
(9,025) | (552) |
| Restricted funds | ||
| Restricted fund 77,326 |
(89,287) | (11,961) |
| TOTAL FUNDS 85,799 |
(98,312) | (12,513) |
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2024.
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