Charity Registration No. 1139882
Company Registration No. 07202683 (England and Wales)
WOODCHURCH WINDMILLS & FUN CLUB
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 PAGES FOR FILING WITH REGISTRAR
WOODCHURCH WINDMILLS & FUN CLUB
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Ms K Thompson |
|---|---|
| Ms T Lee | |
| Mrs A Bates | |
| Secretary | Mrs A Bates |
| Charity number | 1139882 |
| Company number | 07202683 |
| Registered office | 18/20 Canterbury Road |
| Whitstable | |
| Kent | |
| CT5 4EY | |
| Independent examiner | MMP Limited |
| 64 High Street | |
| Broadstairs | |
| Kent | |
| England | |
| CT10 1JT |
WOODCHURCH WINDMILLS & FUN CLUB
CONTENTS
| Page | |
|---|---|
| Trustees report | 1 - 2 |
| Independent examiner's report | 3 |
| Statement of financial activities | 4 |
| Balance sheet | 5 |
| Notes to the financial statements | 6 - 10 |
WOODCHURCH WINDMILLS & FUN CLUB
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2021
The trustees present their report and financial statements for the year ended 31 March 2021.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)
OBJECTIVES AND ACTIVITIES
Objectives and activities
The charity's objects are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by offering appropriate play, education, care facilities and training courses; with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; encouraging the study of the needs of such children and their families and promoting public interest in an recognition of such needs.
Public benefit statement
The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Trust's aims and objectives and in planning future activities.
ACHIEVEMENT AND PERFORMANCE
Despite the challenges Covid-19 placed on the provision of children's education and childcare, the Charity has had another successful year; fourteen children have effectively transitioned to school ready to face their next journey with confidence. The Preschool and Fun Club has been very busy and the children have enjoyed all aspects of Woodchurch Windmills and Fun Club activities.
FINANCIAL REVIEW
Principal funding sources
The principle source of funding comes from Kent County Council. With the increase in children attending the pre-school this funding has increased. Unfortunately due to Covid-19 private fees income has reduced.
Reserves policy
In accordance with the Charity Commission's guidance, the Trustees review on a regular basis the level of income reserves that it considers appropriate. At 31 March 2021, the trustees consider it appropriate to hold free reserves equivalent to at least six months expected general expenditure which is in the region of 2021:£40,000 (2020:£37,000). The unrestricted reserves at 31 March 2021 amounted to £56,013(2020:£59,773). The intention is to build gradually towards the prudential level of reserves through the successful marketing of the pre-school.
FUTURE PLANS
The Charity hopes to start fundraising again soon now that Covid-19 restrictions have lessened. These funds will be spent on resources required for the Preschool and Fun Club to help the children in all areas of their development.
The trustees have assessed the implication of staff shortages which may force the setting to temporarily close. Although private fee income may reduce, Government Local Authority funding will still be received.
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WOODCHURCH WINDMILLS & FUN CLUB
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is a company is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Trustees
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Ms K Thompson
Ms T Lee
Mrs A Bates
Appointment of and retirement of Trustees
Trustees are appointed at any general meeting by ordinary resolution. A trustee appointed by resolution must retire at the next Annual General Meeting. There must be no less than 3 trustees and no maximum is stated. At each Annual General Meeting, one third of the trustees must retire from office, this excludes any trustee appointed by resolution since the previous Annual General Meeting.
None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
Structure
Woodchurch Windmills and Fun Club was incorporated as a company limited by guarantee and not having a share capital under the Companies Act 2006 on 25 March 2010. Woodchurch Windmills and Fun Club is a registered charity, number 1139882 with effect from 18 January 2011.
The trustees report was approved by the Board of Trustees.
Ms K Thompson
Trustee Dated: 30 September 2021
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WOODCHURCH WINDMILLS & FUN CLUB
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF WOODCHURCH WINDMILLS & FUN CLUB
I report to the trustees on my examination of the financial statements of Woodchurch Windmills & Fun Club (the charity) for the year ended 31 March 2021.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Claire Dean FCCA MMP Limited Chartered Certified Accountants 64 High Street Broadstairs Kent CT10 1JT
Dated: 30 September 2021
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WOODCHURCH WINDMILLS & FUN CLUB
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2021
| Unrestricted funds 2021 Notes £ Income from: Charitable activities 3 81,137 Expenditure on: Charitable activities 4 84,897 Net expenditure for the year/ Net movement in funds (3,760) Fund balances at 1 April 2020 59,773 Fund balances at 31 March 2021 56,013 |
Total 2020 £ 73,939 76,312 (2,373) 62,146 59,773 |
|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
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WOODCHURCH WINDMILLS & FUN CLUB
BALANCE SHEET
AS AT 31 MARCH 2021
| Notes Fixed assets Tangible assets 8 Current assets Cash at bank and in hand Creditors: amounts falling due within one year 9 Net current assets Total assets less current liabilities Income funds Unrestricted funds |
2021 £ 57,818 (2,077) |
£ 272 55,741 56,013 56,013 56,013 |
2020 £ 60,963 (1,618) |
£ 428 59,345 |
|---|---|---|---|---|
| 59,773 | ||||
| 59,773 | ||||
| 59,773 |
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021.
The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on 30 September 2021
Ms K Thompson
Trustee
Company Registration No. 07202683
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WOODCHURCH WINDMILLS & FUN CLUB
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
1 Accounting policies
Charity information
Woodchurch Windmills & Fun Club is a private company limited by guarantee incorporated in England and Wales. The registered office is 18/20 Canterbury Road, Whitstable, Kent, CT5 4EY.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
1.5 Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
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WOODCHURCH WINDMILLS & FUN CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
1 Accounting policies
(Continued)
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Fixtures, fittings and equipment
20% on cost
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.
1.7 Taxation
The charity is exempt from corporation tax on its charitable activities.
1.8 Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Charitable activities
| General fund | General fund | |
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Sales within charitable activities | 11,852 | 27,697 |
| Services provided under contract | 59,285 | 46,242 |
| Local authority grant | 10,000 | - |
| 81,137 | 73,939 |
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WOODCHURCH WINDMILLS & FUN CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
4 Charitable activities
| **General fund ** | General fund | |
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Staff costs | 65,949 | 63,748 |
| Depreciation and impairment | 156 | 156 |
| Rent and rates | 115 | 19 |
| Insurance | 537 | 528 |
| Telephone | 865 | 921 |
| Sundries | 1,198 | 879 |
| Training costs | 26 | 810 |
| Repairs | 8,356 | 2,381 |
| Play equipment and activities | 1,571 | 2,405 |
| Consumables | 198 | 162 |
| Food and drink | 944 | 1,644 |
| Equipment hire | 352 | 334 |
| 80,267 | 73,987 | |
| Share of support costs (see note 5) | 4,630 | 2,325 |
| 84,897 | 76,312 | |
| Analysis by fund | ||
| Unrestricted funds | 84,897 | 75,542 |
| Restricted funds | - | 770 |
| For the year ended 31 March 2020 | ||
| Unrestricted funds | 75,542 | |
| Restricted funds | 770 | |
| 76,312 |
5 Support costs
| Support costs Governance costs £ £ Accountancy and payroll 1,990 - Bank charges 420 - Legal and professional fees 2,220 - 4,630 - Analysed between Charitable activities 4,630 - |
2021 Support costs Governance costs £ £ £ 1,990 1,890 - 420 435 - 2,220 - - 4,630 2,325 - 4,630 2,325 - |
2020 £ 1,890 435 - |
|---|---|---|
| 2,325 | ||
| 2,325 |
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WOODCHURCH WINDMILLS & FUN CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
6 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
Trustees expenses
There were no trustees' expenses paid for the year ended 31 March 2021.
7 Employees
Number of employees
The average monthly number of employees during the year was:
| Number of employees The average monthly number of employees during the year was: |
|||
|---|---|---|---|
| 2021 | 2020 | ||
| Number | Number | ||
| Manager | 1 | 1 | |
| Deputy manager | 1 | 1 | |
| Early years practitioner | 3 | 3 | |
| 5 | 5 | ||
| Employment costs | 2021 | 2020 | |
| £ | £ | ||
| Wages and salaries | 65,949 | 63,748 | |
| There were no employees whose annual remuneration was £60,000 or more. | |||
| 8 | Tangible fixed assets | ||
| Fixtures, fittings and equipment | |||
| £ | |||
| Cost | |||
| At 1 April 2020 | 6,605 | ||
| At 31 March 2021 | 6,605 | ||
| Depreciation and impairment | |||
| At 1 April 2020 | 6,177 | ||
| Depreciation charged in the year | 156 | ||
| At 31 March 2021 | 6,333 | ||
| Carrying amount | |||
| At 31 March 2021 | 272 | ||
| At 31 March 2020 | 428 |
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WOODCHURCH WINDMILLS & FUN CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
9 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | |||
|---|---|---|---|
| Other taxation and social security Other creditors Accruals and deferred income Analysis of net assets between funds Fund balances at 31 March 2021 are represented by: Tangible assets Current assets/(liabilities) |
2021 £ 272 55,741 56,013 |
2021 £ 549 18 1,510 2,077 Total 2021 £ 272 55,741 56,013 |
2020 £ 278 14 1,326 |
| 1,618 | |||
| Total 2020 £ 428 59,345 |
|||
| 59,773 |
10 Analysis of net assets between funds
11 Related party transactions
There were no disclosable related party transactions during the year (2020 - none).
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