OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

← Roehampton Students' Union

2025-07-31-accounts

The Trustees present their Annual Report together with the audited financial statements of the Charity for the period 1 August 2024 to 31 July 2025. The Annual Report serves the purposes of both a Trustees’ Report and a Directors’ Report under company law.

The Trustees confirm that the Annual Report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company’s governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective1January 2019).

Since the Charity qualifies as small under section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors’ Report) Regulations 2013 has been omitted.

Roehampton Students’ Union Trustees’ Annual Report and Financial Statements for the year ended 31 July 2025

Our Strategy

Following the restructure of the Students’ Union's service model and staffing team in March 2024, the organisation is now significantly different to the one that existed when the current Strategic Plan was created.

With that in mind, the Board of Trustees agreed a bridging strategy with six strategic goals to guide the organisation towards the launch of our new strategic plan in summer 2025:

These were all framed against our core charitable objects and prioritising quality over quantity, where the basics of being a students’ union ~~—~~ student representation, independent advice and support, and community building through student groups ~~—~~ were always at the forefront of our decision making.

We are dedicated to measuring, analysing, and describing the impact we have on the lives of our members while studying at the University of Roehampton. To do this, we have measured our impact against two different data sources ~~—~~ participation and engagement levels across all of our services, and attitudinal data measured through our annual membership satisfaction survey, The RSU Big Survey ~~—~~ this year we had 698 (2024: 573) students complete the survey.

Our Year in Numbers

To give you a snapshot of the work we have delivered this year, here are some of our key numbers:

Seen entation foratuderta oe services, activities and

in block grant funding grant funding funding provided by the University

followers across our social our social social media channels

responses to our annual RSU Big Survey

cases opened by our Advice Centre

students with a membership to at least one student group

committee members supported and trained

77 nominations for the RSU and Roe Sport Awards

----- Start of picture text -----
48 candidates standing for election in March
39 different active student groups on student groups on groups on on campus
----- End of picture text -----

different active student groups on student groups on groups on on campus

Student Voice and Representation

As a membership organisation, we need to ensure that we effectively communicate the needs of students to the university.

RSU Elections.

This year, several key changes were implemented to enhance our annual elections process. The rules were tightened, and extensive guidelines were developed to provide better support for candidates.

A two ~~-~~ hour long candidate briefing, which was attended by 70% of candidates, explained the rules and demonstrated the behaviours expected from candidates and their campaign teams whilst campaigning.

In response to feedback from the University’s four colleges last year, we implemented new data parameters into our systems which allowed eligibility for college-based roles to transition from the previous sel ~~f-~~ definition model, thus ensuring a more robust election.

This change resulted in only students registered to a college being allowed to stand for a role/vote for a role within that specific college. Additionally, we collaborated closely with colleges to promote the available roles and actively support student engagement in the elections, fostering greater participation across all roles.

Turnout within the election increased to 16.7% with 48 candidates standing for roles, with the average number of candidates per role increasing to 4.3 (2024: 4).

----- Start of picture text -----
|||||||| |---|---|---|---|---|---|---| |Year|2025|2024|2023| |%|Turnout|16.7%|16%|8%| |Number|of|voters|1872|1676|765| |Number|of|votes|cast|6284|7978|8485| |Number|of|candidates|48|35|45|

----- End of picture text -----

' NB. For compliance with section 22(2) (e) of the Education Act 1994: a total of 12 official complaints were received this year with 11 upheld by the Deputy Returning Officer. Five appeals were made to the Returning Officer who upheld the original ruling on four complaints. The elections were confirmed as free and fair by our Trustees, the NUS appointed external Returning Officer Peter Robertson, and Deputy Returning Officer Nishaant Kumar.

Roehampton Students’ Union Trustees’ Annual Report and Financial Statements for the year ended 31 July 2025

Reserves Policy

As a result of the surplus made during the year, the Union's reserves have improved but remain in deficit at £417,963 (2024: £494,138). The University has given the Union assurance of ongoing funding to operate alongside a long-term agreement on the repayment of amounts due from the Union to them.

Future Funding

The Board of Trustees confirms that RSU has sufficient funds to meet all its obligations. The Block Grant for 2025 ~~-~~ 26 has been confirmed at £750,000 (2024 ~~-2~~ 5: £710,000). The Union's commercial outlets are also expected to generate funds to support our on-going activities.

Fundraising

The Students’ Union does not actively seek donations from the public and did not use any professional fundraisers during the reporting year, nor has it signed up to any voluntary codes of conduct regarding fundraising. No complaints were received by the Students’ Union during the year regarding its fundraising practices. The Students’ Union makes use of its existing safeguarding policies when raising funds.

Going Concern Statement

During the 2024 ~~-~~ 25 financial year the Students’ Union delivered a surplus against the budgeted position that ensured we had adequate levels of free reserves with which to meet our obligations in terms of service delivery, workforce, and long-term strategic planning.

The Senior Management Team are focused on ensuring the Union is financially secure with the core charity funded from the block grant, and commercial services covering their own costs. This approach has strengthened the financial position of the Union, with our long ~~-~~ term liability to the University reducing and our cash at bank growing ~~—~~ resulting in improvements to our reserve position.

Given the improved financial controls and the ongoing support from the University of Roehampton, the Trustees have not identified any material uncertainty that would cast doubt on the charity's ability to continue operating at its current level. For this reason, the Trustees consider it appropriate for the accounts to be prepared on a going concern basis.

Roehampton Students’ Union Trustees’ Annual Report and Financial Statements for the year ended 31 July 2025

Strategic Priority

Building connections and communities.

Outcomes

University can feel overwhelming, but our goal is to ensure that students are never alone at Roehampton. From their first day to final year, we will help them settle in, make friends, and feel part of something bigger.

Through a diverse mix of events, societies, and

support services our goal is to create spaces where every student can connect, thrive, and truly belong. Whether they’re looking for fun, friendship, or a place to be heard, the Union is their home for community and connection.

Roehampton Students’ Union Trustees’ Annual Report and Financial Statements for the year ended 31 July 2025

We've told you what we want to achieve but that is only part of the story. You can think of our enablers as the building blocks that we need to have in place to achieve our ambition. They're what will ensure we're an effective, responsible, and resilient organisation now and in the future.

Enabler

Outcomes

Effective communication Clear, consistent, and engaging communication is and brand presence. essential to connect with students and stakeholders. By strengthening our brand identity and using inclusive, student-focused messaging, we will ensure that our purpose, services, and impact are visible and understood.

Roehampton Students’ Union Trustees Annual Report and Financial Statements for the year ended 31 July 2025

Roehampton Students’ Union is a company limited by guarantee (registered in England, company number 07323081) and a registered charity (Charity Commission registration number 1139857). It is a membership organisation that is governed by its Articles of Association.

The Union's Articles of Association are reviewed at least every five years and any changes approved by the membership, through a special resolution, and by the University of Roehampton, through its Council. The Articles of Association were revised and approved most recently on 13 September 2018.

Members of the Union

Students at the University of Roehampton automatically become full members of Roehampton Students’ Union (RSU) as soon as they enrol at the University. Students have the right (under the Education Act 1994) to opt ~~-~~ out of Union membership; once their student status at Roehampton ends, they lose their membership of RSU.

The Company Law members are the full members as outlined in the Articles of Association. The liability of each Company Law Member is limited to £1, being the amount that each Company Law Member undertakes to contribute to the assets of the Union in the event of it being wound up while they are a Company Law Member or within one year after they cease to be a Company Law Member.

Roehampton Students’ Union Trustees’ Annual Report and Financial Statements for the year ended 31 July 2025

Governance

The Union’s Board of Trustees consists of three Sabbatical Officers, three Student Trustees, and four Lay Trustees. The Sabbatical Officers are elected from the Union’s membership on an annual basis, serving from 1 July to the following 30 June. The Sabbatical Officers work full-time for the Union, receiving a salary and completing a portfolio of duties alongside their role as a trustee of the Union. Student and Lay Trustees do not receive any allowance. Sabbatical Officers may stand for a second year, but, under the Education Act 1994, may only serve two years in total.

Student Trustees are either elected or appointed by the membership but are not employed by the Union and as such are not remunerated, but may claim legitimate expenses, and they are eligible to serve two terms of two years. Lay Trustees are appointed via an open recruitment process and serve a four ~~-~~ year term of office and can be reappointed for a further term subject to Board of Trustees approval. Lay Trustees may claim legitimate expenses.

All trustees undergo a predefined induction programme which is supplemented with relevant training for their role. Further training is offered during their trusteeship. The Board meets at least four times a year, with the Chief Executive Officer in attendance as chief advisor. The Board of Trustees works to ensure the resources of RSU are best used to deliver the Union’s vision, mission, and values.

The Union's Articles of Association provides for the following democratic structures:

The Students’ Union Council (Presidents’ Committee) establishes policies, proposed by students, which may then be referred to a referendum of all students. Whenever possible, the Students’ Union seeks to act in accordance with the views of its members, as expressed through referendum or by the elected members of Students’ Union Council. However, the Board of Trustees has the power to override any decision made by referendum or Students’ Union Council that would put the organisation in breach of charity or education law or other legal requirements; is considered not to be in the best interests of the Students’ Union or its charitable objectives; may have financial implications for the Students’ Union; or may affect the ability of the Trustees to discharge their responsibilities.

The board met five times during the 2024 ~~-~~ 25 academic year.

The Trustees (who are also the directors of the Charity for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

  1. Select suitable accounting policies and then apply them consistently.

  2. Observe the methods and principles of the Charities SORP (FRS 102).

  3. Make judgments and accounting estimates that are reasonable and prudent.

  4. State whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements.

  5. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity’s transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Disclosure of information to auditors

Each of the persons who are Trustees at the time when this Trustees’ Report is approved has confirmed that:

Auditors

The auditors, Goodman Jones LLP, have indicated their willingness to continue in office. The designated Trustees will propose a motion reappointing the auditors ata meeting of the Trustees.

This report was approved by the Board of Trustees on 16 December 2025 and signed on its behalf by:

Oxt&ni) Joshua Kayode President & Chair of Trustees 2025-26 Roehampton Students’ Union

Roehampton Students’ Union Trustees’ Annual Report and Financial Statements for the year ended 31 July 2025

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF ROEHAMPTON STUDENTS' UNION

Opinion

We have audited the financial statements of Roehampton Students' Union (the 'charitable company') for the year ended 31 July 2025 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusion related to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

(A Company Limited by Guarantee)

ROEHAMPTON STUDENTS' UNION

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF ROEHAMPTON STUDENTS' UNION (CONTINUED)

Other information

The other information comprises the information included in the Annual Report other than the financial statements and our Auditors' Report thereon. The Trustees are responsible for the other information contained within the Annual Report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Trustees' Responsibilities Statement, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the Trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF ROEHAMPTON STUDENTS' UNION (CONTINUED)

Auditors' responsibilities for the audit of the financial statements

We have been appointed as auditor under section 145 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditors' Report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Based on our understanding of the company and industry, we identified that the principal risks of non-compliance with laws and regulations related to industry sector regulations and unethical and prohibited business practices, and we considered the extent to which noncompliance might have a material effect on the financial statements. We also considered those laws and regulations that have a direct impact on the preparation of the financial statements such as the Companies Act 2006, Charities Act 2011, Charity Commission and sector regulations, and UK Tax Legislation. We evaluated management’s incentives and opportunities for fraudulent manipulation of the financial statements (including the risk of override of controls). Appropriate audit procedures in response to these risks were carried out. These procedures included:

Reading minutes of meetings of those charged with governance;

Challenging assumptions and judgements made by management in their significant accounting estimates.

We also communicated relevant identified laws and regulations and potential fraud risks to all engagement team members; and remained alert to any indications of fraud or non-compliance with laws and regulations throughout the audit.

There are inherent limitations in the audit procedures described above and the further removed non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we would become aware of it. Also, the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery or intentional misrepresentations, or through collusion.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our Auditors' Report.

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF ROEHAMPTON STUDENTS' UNION (CONTINUED)

Use of our report

This report is made solely to the charitable company's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company's trustees those matters we are required to state to them in an Auditors' Report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members, as a body, for our audit work, for this report, or for the opinions we have formed.

Goodman Jones LLP

Chartered Accountants Statutory Auditors 1st Floor, Arthur Stanley House 40-50 Tottenham Street London W1T 4RN

Date:

Goodman Jones LLP are eligible to act as auditors in terms of section 1212 of the Companies Act 2006.

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 JULY 2025

Note
Income from:
Donations and legacies
4
Charitable activities
5
Other trading activities
6
Investments
7
Total income
Expenditure on:
Charitable activities
8
Total expenditure
Net income/(expenditure)
Transfers between funds
17
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Unrestricted
funds
2025
£
760,400
173,697
6,282
444
940,823
863,452
863,452
77,371
(1,467)
75,904
(518,621)
75,904
(442,717)		 Restricted
funds
2025
£
(1,467)
20,351
-
-
18,884
20,080
20,080
(1,196)
1,467
271
24,483
271
24,754		 Total
funds
2025
£
758,933
194,048
6,282
444
959,707
883,532
883,532
76,175
-
76,175
(494,138)
76,175
(417,963)		 Total
funds
2024
£
699,117
261,548
9,018
417
970,100
898,726
898,726
71,374
-
71,374
(565,512)
71,374
(494,138)

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 31 to 46 form part of these financial statements.

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee) REGISTERED NUMBER: 07323081

BALANCE SHEET AS AT 31 JULY 2025

Note
Fixed assets
Tangible assets
12
Current assets
Stocks
13
Debtors
14
Cash at bank and in hand
Current liabilities
Creditors: amounts falling due within one
year
15
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after more
than one year
16
Net liabilities excluding pension asset
Total net assets
Charity funds
Restricted funds
17
Unrestricted funds
17
Total funds		 1,897
19,078
273,207
294,182
(105,740)		 2025
£
40,332
40,332
188,442
228,774
(646,737)
(417,963)
(417,963)
23,287
(441,250)
(417,963)		 2,309
42,760
228,589
273,658
(73,173)		 2024
£
11,455
11,455
200,485
211,940
(706,078)
(494,138)
(494,138)
24,483
(518,621)
(494,138)

The entity was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the entity to obtain an audit for the year in question in accordance with section 476 of the Companies Act 2006.

However, an audit is required in accordance with section 145 of the Charities Act 2011.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

BALANCE SHEET (CONTINUED) AS AT 31 JULY 2025

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

Joshua Kayode President

Date:

The notes on pages 31 to 46 form part of these financial statements.

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 JULY 2025

Cash flows from operating activities
Net cash used in operating activities
Cash flows from investing activities
Interest
Purchase of tangible fixed assets
Net cash used in investing activities
Cash flows from financing activities
Net cash provided by financing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year		 2025
£
82,156
444
(37,982)
(37,538)
-
44,618
228,589
273,207		 2024
£
41,919
417
(2,676)
(2,259)
-
39,660
188,929
228,589

The notes on pages 31 to 46 form part of these financial statements

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

1. General information

Roehampton Students' Union is a registered charity and a company limited by guarantee incorporated in England and Wales. The registered office is Lawrence Building Froebel College, Roehampton University, Roehampton Lane, Roehampton, London SW15 5PJ. The Charity's objects are the advancement of the education and promotion of the welfare and interests of students at Roehampton University.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Roehampton Students' Union meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

These financial statements are presented in sterling, the functional currency of the Charity, and rounded to the nearest £.

2.2 Company status

The Charity is a company limited by guarantee. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the Charity.

2.3 Going concern

The Charity has a net liabilities position as a result of a loan from the University and thus is reliant upon financial support, in the form of the block and other grants and donated services, provided by the University to fund its activities. The 2025/26 block grant from the University has been agreed and there are no indications that funding and ongoing support will not continue to be provided as the University has given the Union assurance that such funding will continue at an adequate level for the Union to continue to operate at current levels. In addition, a payment plan has been agreed for the loan.

The Trustees have reviewed the level of expenditure and have reduced costs where possible and appropriate, and will continue to do so. The Trustees have prepared budgets and forecasts, and continue to revise these as further information becomes available.

After making the appropriate enquires, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future and consider that there is no material uncertainty regarding the Charity’s ability to continue as a going concern. For this reason they continue to adopt the going concern basis in preparing the accounts.

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

2. Accounting policies (continued)

2.4 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

2.5 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received, and the amount of income receivable can be measured reliably.

Voluntary income includes grants and donations and is recognised in full on the basis of entitlement. Grant income is recognised once the above criteria have been met, together with any performance conditions attached to the grant. Grant income received is deferred only when the Charity has yet to fulfil the performance conditions. Subvention income represents the block grant received from the University of Roehampton (RU) in respect of the corresponding academic year.

Income from charitable activities includes providing goods and services to members. The income is recognised in full on the basis of entitlement and is stated after discount and VAT where applicable.

Income from fundraising includes hire of facilities, marketing and sponsorship. The income is recognised on the accruals basis.

Donated services or facilities are recognised when the Charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the Charity of the item is probable and that economic benefit can be measured reliably.

On receipt, donated professional services and facilities are recognised on the basis of the value of the gift to the Charity which is the amount it would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

2.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

2. Accounting policies (continued)

2.7 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

2.8 Tangible fixed assets and depreciation

Tangible fixed assets costing £500 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.

Depreciation is provided on the following basis:

Motor vehicles - 25% on cost
Office equipment - 25% on cost

2.9 Stocks

Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.

2.10 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.11 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

2. Accounting policies (continued)

2.12 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.

2.13 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.14 Pensions

The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.

3. Critical accounting estimates and areas of judgement

Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Critical accounting estimates and assumptions:

There are no specific judgements, estimates and assumptions made by the Trustees that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

4. Income from donations and legacies

Unrestricted
funds
2025
£
Grants
Block Grant
710,000
Donated serviced premises
50,400
Subtotal - grants from Roehampton
University
760,400
Other grants
-
Subtotal - other grants and donations
-
Total 2025
760,400
Total 2024
699,117		 Restricted
funds
2025
£
-
-
-
(1,467)
(1,467)
(1,467)
-		 Total
funds
2025
£
710,000
50,400
760,400
(1,467)
(1,467)
758,933
699,117		 Total
funds
2024
£
643,000
50,400
693,400
5,717
5,717
699,117

5. Income from charitable activities

Unrestricted
funds
2025
£
Entertainment Programme
29,569
Clubs and Societies
-
Cafe
143,453
Merchandising
675
Representation
-
Total 2025
173,697
Total 2024
153,255		 Restricted
funds
2025
£
-
12,820
-
-
7,531
20,351
108,293		 Total
funds
2025
£
29,569
12,820
143,453
675
7,531
194,048
261,548		 Total
funds
2024
£
47,197
15,824
104,952
1,106
92,469
261,548

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

6. Income from other trading activities

Income from fundraising events

Unrestricted
funds
2025
£
Media and sponsorship
6,282
Total 2024
9,018
Investment income
Unrestricted
funds
2025
£
Interest income
444
Total 2024
417		 Total
funds
2025
£
6,282
9,018
Total
funds
2025
£
444
417		 Total
funds
2024
£
9,018
Total
funds
2024
£
417

7. Investment income

(A Company Limited by Guarantee)

ROEHAMPTON STUDENTS' UNION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

8. Analysis of expenditure on charitable activities

Summary by fund type

Unrestricted
funds
2025
£
Student Representation
350,149
Student Activities
35,054
Communications
54,389
Entertainments
31,315
Academic
253,654
Growhampton
-
Clubs and Societies
-
Hive Cafe
138,891
Total 2025
863,452
Total 2024
786,519		 Restricted
funds
2025
£
6,064
-
-
-
-
-
14,016
-
20,080
112,207		 Total
2025
£
356,213
35,054
54,389
31,315
253,654
-
14,016
138,891
883,532
898,726		 Total
2024
£
393,140
33,893
43,460
32,536
185,804
73,407
14,021
122,465
898,726

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

9. Analysis of expenditure by activities

Student Representation
Student Activities
Communications
Entertainments
Academic
Growhampton
Clubs and Societies
Hive Cafe
Total 2024		 Activities
undertaken
directly
2025
£
341,813
35,054
54,389
31,315
253,654
-
14,016
138,891
869,132
885,846		 Support
costs
2025
£
14,400
-
-
-
-
-
-
-
14,400
12,880		 Total
funds
2025
£
356,213
35,054
54,389
31,315
253,654
-
14,016
138,891
883,532
898,726		 Total
funds
2024
£
393,140
33,893
43,460
32,536
185,804
73,407
14,021
122,465
898,726

Analysis of support costs

Student
representation
2025
£
Auditor's remuneration
14,400
Total 2024
12,880		 Total
funds
2025
£
14,400
12,880		 Total
funds
2024
£
12,880

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

10. Staff costs

Wages and salaries
Social security costs
Contribution to defined contribution pension schemes		 2025
£
465,760
43,691
20,929
530,380		 2024
£
528,652
37,878
32,030
598,560

The average number of persons employed by the Charity during the year was as follows:

Full time
Casual		 2025
No.
13
16
29		 2024
No.
7
25
32

The number of employees whose employee benefits (excluding employer pension costs) exceeded £60,000 was:

2025 2024
No. No.
In the band £60,001 - £70,000 1 -

During the year, remuneration, including employer's NI and pension contributions, totalling £124,186 (2024: £107,163) were incurred in respect of key management personnel.

ROEHAMPTON STUDENTS' UNION (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

11. Trustees' remuneration and expenses

During the year, under the provisions made in the Charity's Constitution, 5 (2024: 6) Sabbatical Officer Trustees received remuneration in respect of their employment contract with the Union. The value of Trustees' remuneration and other benefits totalled £92,526 (2024: £90,674).

2025 2024
£ £
Sukhpreet Singh Remuneration 3,509 -
Sharon Azams Remuneration - 24,905
Pension contributions paid - 2,491
Joshua Kayode Remuneration 3,509 -
Pension contributions paid 105 -
Laura Johnson Remuneration - 24,905
Pension contributions paid - 2,491
Amy Hopkins - President Remuneration - 27,169
Pension contributions paid - 2,717
Irene Reynolds Remuneration 27,632 2,264
Pension contributions paid 829 68
Adam Fewster Remuneration 25,329 2,264
Pension contributions paid 7,760 68
Mohammad Shafiqi - President Remuneration 23,853 1,294
Pension contributions paid - 39

During the year ended 31 July 2025, expenses totalling £ 78 were reimbursed to Trustees (2024 - £NIL to 0 Trustee).

(A Company Limited by Guarantee)

ROEHAMPTON STUDENTS' UNION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

12. Tangible fixed assets

Cost or valuation
At 1 August 2024
Additions
At 31 July 2025
Depreciation
At 1 August 2024
Charge for the year
At 31 July 2025
Net book value
At 31 July 2025
At 31 July 2024
13.
Stocks
Merchandise		 Motor
vehicles
£
15,651
-
15,651
15,651
-
15,651
-
-		 Office
equipment
and fixtures
& fittings
£
36,711
37,982
74,693
25,256
9,105
34,361
40,332
11,455
2025
£
1,897		 Total
£
52,362
37,982
90,344
40,907
9,105
50,012
40,332
11,455
2024
£
2,309

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

14. Debtors

Due within one year
Trade debtors
Prepayments and accrued income		 2025
£
7,815
11,263
19,078		 2024
£
25,359
17,401
42,760

15. Creditors: Amounts falling due within one year

Trade creditors
Other taxation and social security
Other creditors
Accruals and deferred income		 2025
£
16,858
3,035
50,000
35,847
105,740		 2024
£
3,517
1,618
30,000
38,038
73,173

Included above is deferred grant income of £nil (2024: £7,531) relating to funding received for the next academic year.

16. Creditors: Amounts falling due after more than one year

2025 2024
£ £
Other creditors 646,737 706,078

Other creditors represents the balance due to University of Roehampton that is scheduled for payment after one year. The loan is unsecured and interest free, with planned annual repayments of at least £50,000 until 2038.

(A Company Limited by Guarantee)

ROEHAMPTON STUDENTS' UNION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

17. Statement of funds

Statement of funds - current year

Balance at 1
August 2024
£
Unrestricted funds
General Funds - all funds
(518,621)
Unallocated amounts
-
(518,621)
Restricted funds
Clubs and societies
24,483
Representation
-
Unallocated amounts
-
24,483
Total funds
(494,138)		 Income
£
940,823
-
940,823
12,820
6,064
-
18,884
959,707		 Expenditure
£
(863,452)
-
(863,452)
(12,549)
(7,531)
-
(20,080)
(883,532)		 Transfers
in/out
£
Balance at
31 July 2025
£
(1,467)
(442,717)
1,467
1,467
-
(441,250)
-
24,754
1,467
-
(1,467)
(1,467)
-
23,287
-
(417,963)

Restricted funds comprise the following:

Clubs and societies - the self-raised funds of the Union's various clubs and societies.

Representation - monies received from University of Roehampton towards the Senate contribution and restructuring. The transfer represents an overaccrual of restricted income in the prior year.

(A Company Limited by Guarantee)

ROEHAMPTON STUDENTS' UNION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

17. Statement of funds (continued)

Statement of funds - prior year

Balance at
1 August
2023
£
Income
£
Unrestricted funds
General Funds - all funds
(588,192)
856,090
Restricted funds
Clubs and societies
22,680
21,541
Representation
-
92,469
22,680
114,010
Total funds
(565,512)
970,100
18.
Analysis of net assets between funds
Analysis of net assets between funds - current year
Unrestricted
funds
2025
£
Tangible fixed assets
40,332
Current assets
270,895
Creditors due within one year
(105,740)
Creditors due in more than one year
(646,737)
Total
(441,250)		 Expenditure
£
(786,519)
(19,738)
(92,469)
(112,207)
(898,726)
Restricted
funds
2025
£
-
23,287
-
-
23,287		 Balance at
31 July 2024
£
(518,621)
24,483
-
24,483
(494,138)
Total
funds
2025
£
40,332
294,182
(105,740)
(646,737)
(417,963)

ROEHAMPTON STUDENTS' UNION

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

18. Analysis of net assets between funds (continued)

Analysis of net assets between funds - prior year

Tangible fixed assets
Current assets
Creditors due within one year
Creditors due in more than one year
Total		 Unrestricted
funds
2024
£
11,455
249,175
(73,173)
(706,078)
(518,621)		 Restricted
funds
2024
£
-
24,483
-
-
24,483		 Total
funds
2024
£
11,455
273,658
(73,173)
(706,078)
(494,138)

19. Reconciliation of net movement in funds to net cash flow from operating activities

Net income for the year (as per Statement of Financial Activities)
Adjustments for:
Depreciation charges
Dividends, interests and rents from investments
Decrease/(increase) in stocks
Decrease in debtors
Decrease in creditors
Net cash provided by operating activities
20.
Analysis of cash and cash equivalents
Cash in hand
Total cash and cash equivalents		 2025
£
76,175
9,105
(444)
413
23,683
(26,776)
82,156
2025
£
273,207
273,207		 2024
£
71,374
7,821
(417)
(1,240)
664
(36,283)
41,919
2024
£
228,589
228,589

(A Company Limited by Guarantee)

ROEHAMPTON STUDENTS' UNION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

21. Analysis of changes in net debt

Cash at bank and in hand At 1 August
2024
£
228,589
228,589		 Cash flows
£
44,618
44,618		 At 31 July
2025
£
273,207
273,207

22. Pension commitments

The Charity operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the Charity in an independently administered fund. The pension cost charge represents contributions payable by the Charity to the fund and amounted to £20,929 (2024: £32,030). Contributions totalling £nil were payable (2024: £nil) to the fund at the balance sheet date and are included in creditors.

23. Related party transactions

The controlling parties of the Charity are the Trustees by virtue of their position as memebers of the Trustee Board. Trustee remuneration and other transactions are disclosed in note 11. The Trustees are the sole members of the charitable company and their liability is limited to £1.

The Charity receives a substantial part of its income by means of grant funding from the Roehampton University. This funding amounted to £710,000 (2024: £743,000) of revenue funding in the year under review, before deferred income of £nil (2024: £7,531). In addition, the Charity received £50,400 (2024: £50,400) in respect of serviced premises provided. The Trustee Board is of the opinion that this financial assistance is not an influencing factor with regards to the formation of the Charity's policy setting

At the balance sheet date, £696,737 (2024: £736,078) was owed by the Charity to Roehampton University, of which £50,000 (2024: £30,000) is included within creditors due within one year and the balance included within creditors due after one year. Included within trade debtors is a balance of £6,466 (2024: £10,517) owed to the Student Union by the University.