**Information required for your annual report** This is for Charities not subject to full Audit
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Group’s full name: The Polish Language and Cultural Centre in Nottingham
Other names by which you are known: Polska Szkoła Przedmiotów Ojczystych im. św. Kazimierza The main contact address for the organisation: 9 Lindum Road Nottingham NG9 0QR
Your charity registration number: 1139846 And (if applicable) Your company registration number:
## Names of all current trustees, (directors)
|
Name|
Start date if not serving since the
start of this accounting period
**dd/mm/yy**|Office held (if applicable)|
|---|---|---|
|`Karolina Kossendowska`||`Chairperson`|
|`Jolanta Nanda`||`Treasurer`|
|`Pawel Gminski`||`Member`|
||||
||||
||||
||||
||||
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Names of other trustees, (directors) who have served during the period covered by the accounts but are not currently serving. (Continue on a separate sheet if necessary)
|Name|Date of resignation/departure
**dd/mm/yy**|
|---|---|
|Marta Zarzycka|02/07/2022|
|||
**The names, job titles and remuneration & benefits paid to your senior management staff** Monika Bernat Headteacher £2753.58 after Tax
**The methods adopted for the recruitment and appointment of new trustees** (How are your trustees appointed?):
At the Annual General Meeting
## **Objectives and activities**
What are the formal purposes (objectives) of your charity, as set out in your governing document? The main objectives of the school shall be to provide education in the Polish language, literature, history, geography, culture and traditions for children and young people and provide a range of opportunities for greater integration within the English community.
What are your main activities? (the things you do in order to achieve the objectives)
Renting appropriate premises for children to learn in safe and comfortable conditions Employing qualified teaching staff to teach children and young people of different ages Ensuring high standards of teaching to enable the young people to take their GCSE and A Level examinations Working with local universities and other education organisations. Organising subsidised educational trips. Taking part in national poetry competitions Encouraging parental involvement in their children’s education Employing appropriate administrative staff Raising the local profile of the school and helping Polish children and parents to integrate with the English community Raising funds Working with Nottingham City Council to ensure high quality of teaching and maximise the safety of the students Co-operating with other Polish organisations in the UK and in Poland Basic First aid classes for the employees and volunteers.
How do these activities benefit the public?
Children are taught their background and roots which then they can relay to their colleagues at English schools to help integrate and get to know each other’s culture. At the same time keep their own identity. Performed activities allow the teachers to maintain their personal development. Activities enable us to keep the language alive through reading, writing and communicating. Children are taught in a safe environment, kept out of the streets for 3-4 hours for 35 Saturdays a year. Reading and writing in their native language allows them to keep the tradition and bond with their peers.
Students are constantly improving their GCSE and A Level results through a range of activities in the classroom and through new strategies and methodologies in teaching.
’ ‘ ’ Please confirm that you have considered the charity Commission s guidance on public benefit .
Click here for a link to this guidance.
## **Summary of the main achievements during the period**
What did you actually do? (You could add some statistics if you like, and give more detail of your activities):
Committee Members managed to secure a new building for the school, closer to Nottingham. We kept employing highly skilled teachers to deliver our vision.
We have applied for various grants to keep school finances in a good shape. We have organised after school clubs for over a hundred pupils. We have taken part in a Polish Remembrance Day in Newark Our teachers took part in competitions and participated in training to improve their skills. We have worked closely with other Polish organisations in the UK and in Poland.
We have kept high standards of the Safeguarding policies by submitting DBS checks for our staff. We have organised Santa Grotto for all the pupils in the school, a Christmas market open to parents and friends of our school.
## **Financial review**
**Please comment on your financial position at the end of the reporting period** (You might for example, refer to the surplus or deficit you’ve made, or the movement in the fund balances. Are you happy? – the choice is yours. )
The financial position of the school at the end of the reporting period was satisfying. Funds raised in the reporting period ensured business continuity with the plans to increase teachers salaries and be prepared for the increased price of the premises leased.
**What is your policy on reserves?** (Your policy should include: why you need reserves, the target level, your current position, your plans to increase or use your reserves and how often you review this policy. If you do not need reserves you should explain the reason.)
Our status remarks about £35K reserves that should be kept in the account at the end of the financial year to maintain the school's financial stability. We have exceeded that amount with a sum of £101,159.00
## **What financial risks do you face?**
Many Polish families are going back to Poland after Brexit. Those families who stayed, are facing a hard choice between sending their children to Saturday school or providing for the basics with the constant increase in cost of living. After the pandemic our school hasn’t recovered to the numbers from before the pandemic and it doesn’t look like it will happen any time soon. Decrease in funds available form the local and national government means those who are volunteering for this organisation have to work harder to secure the funds from other sources.
## **If any of your funds are in deficit, what are you planning to do about it?**
Our governing body - Committee is actively looking for alternative sources of income in terms of grants.
We are revising our fees year on year to ensure financial stability of our charity.
**Detailed information if you hold funds for 3rd parties** (other groups or individuals): names and their main objects, a description of the assets held, opening balances/ in/ out/ closing balances
## **Funds**
**If your accounts include any designated or restricted funds, the notes to the accounts need to include a short explanation of the purpose and of each fund.** For example: Name of fund: “ _The vehicle replacement fund_ ” Purpose: “ _To build up sufficient funds to replace vehicles on a 5 year schedule_ ”
**For each fund you hold, please give the details:**
## **Additional information**
**This is a chance to add any other information to your report.**
For example: if you give grants, what is your policy? Do you want to say anything about your funders or supporters?
## **The Polish Language and Cultural Centre in Nottingham** (Registered charity, number 1139846) **Financial statements for the year ended 05 April 2022**
|**Page**|**Contents**|
|---|---|
|2 - 4|Trustees’ annual report|
|5|Independent examiner’s report|
|6|Receipts & payments account|
|7|Statement of assets & liabilities|
|8|Notes to the accounts|
# **The Polish Language and Cultural Centre in Nottingham Trustees’ annual report for the year ended 05 April 2022**
**Full name** The Polish Language and Cultural Centre in Nottingham
## **Other names by which the charity is known**
Polska Szkola Przedmiotów Ojczystych im. św. Kazimierza
## **Organisation type** Charitable incorporated organisation
## **Registered charity number** 1139846
## **Principal address**
9 Lindum Road, Nottingham, NG6 0QR
## **Trustees**
Karolina Kossendowska, Chairperson Jolanta Nanda, Treasurer Pawel Gminski Marta Zarzycka, until 02/07/22
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
The charity is operated under the rules of its constitution adopted 22 November 2008.
New trustees are usually recruited as part of the AGM or during the year with the agreement (vote) of the trustees.
## **Objectives and activities**
The objects of the school shall be to provide education in the Polish language, literature, culture and traditions for children and young people and provide a range of opportunities for greater integration within the English community.
## **Summary of the main activities undertaken for the public benefit**
- Renting appropriate premises for children to learn in safe and comfortable conditions;
- Employing qualified teaching staff to teach children and young people of different ages;
- Ensuring high standards of teaching to enable the young people to take their GCSE and A Level examinations;
- Working with local universities and other education organisations such as IntoUniversity;
- Organising subsidised educational trips;
- Taking part in national poetry competitions;
## **The Polish Language and Cultural Centre in Nottingham**
- Encouraging parental involvement in their children’s education;
- Employing appropriate administrative staff;
- Raising the local profile of the school and helping Polish children and parents to integrate with the English community;
- Raising funds;
- Working with Nottingham City Council to ensure high quality of teaching and maximise the safety of the students;
- Co-operating with other Polish organisations in the UK and in Poland;
- Basic first aid classes for the whole school provided by St. Johns Ambulance.
Children are taught their background and roots which then they can relay to their colleagues at English schools to help integrate and get to know each other’s culture. At the same time keep their own identity.
Performed activities allow the teachers to maintain their personal development. Activities enable us to keep the language alive through reading, writing and communicating.
Children are taught in a safe environment, kept out of the streets for 3-4 hours for 35 Saturdays a year. Reading and writing in their native language allows them to keep the tradition and bond with their peers.
Students are constantly improving their GCSE and A-Level results through a range of activities in the classroom and through new strategies and methodologies in teaching.
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
## **Summary of the main achievements during the period**
- Committee Members managed to secure a new building for the school, closer to Nottingham;
- We kept employing highly skilled teachers to deliver our vision;
- We have applied for various grants to keep school finances in a good shape;
- We have organised after-school clubs for over a hundred pupils;
- We have taken part in a Polish Remembrance Day in Newark;
- Our teachers took part in competitions and participated in training to improve their skills;
- We have worked closely with other Polish organisations in the UK and in Poland;
- We have kept high safeguarding policy standards by submitting DBS checks for our staff;
- We have organised a Santa Grotto for all the pupils in the school and a Christmas market, open to parents and friends of our school.
3
## **The Polish Language and Cultural Centre in Nottingham**
## **Financial Review**
The financial position of the school at the end of the reporting period was satisfactory. Funds raised in the reporting period ensured business continuity with plans to increase teachers’ salaries and be prepared for the increased price of the premises leased.
## **The charity’s policy on reserves**
We aim to keep a reserve of around £35,000 to maintian the school’s financial stability. We have exceeded that amount with a sum of £101,159.
## **Financial risks**
Many Polish families are going back to Poland after Brexit. Those families who have stayed, are facing a hard choice between sending their children to Saturday school or providing for the basics with the constant increase in the cost of living. Since the pandemic, our school hasn’t recovered to the numbers from before the pandemic and it doesn’t look like it will happen any time soon. A decrease in funds available from the local and national government means those who are volunteering for this organisation have to work harder to secure the funds from other sources.
Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________ Karolina Kossendowska, Trustee
4
## **Independent examiner’s report to the trustees of The Polish Language and Cultural Centre in Nottingham for the year ended 05 April 2022**
I report to the trustees on my examination of the accounts of The Polish Language and Cultural Centre in Nottingham (the charity) for the year ended 05 April 2022.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
5
## **The Polish Language and Cultural Centre in Nottingham Receipts & payments account for the year ended 05 April 2022**
|_2021_
£
**Note**
**Receipts**
14711
Grants & donations
**2**
33626
School fees
646
Parental contributions
4333
Sales
-
Activities & events
13
Sundry receipts
53329
**Total receipts**
**Payments**
46041
Wages, NI & pension
14
Activities & trips
2333
Equipment, repairs & renewals
1383
Freelance staff
1347
Gifts & prizes
720
Independent examination
-
Insurance
567
Photocopying
1550
Professional fees
-
Rent
1241
Telephone, postage & website
711
Text books & stationery
20
Training
-
Travel expenses
55927
**Total payments**
(2598)
**Net receipts/(payments)**
65952
Cash funds at start of this period
63354
**Cash funds at end of this period**|**_2022_**
**£**
16088
100301
607
43
3271
-|
|---|---|
||**120310**|
||44800
3653
2721
2483
4065
720
271
873
3273
14564
415
3941
616
110|
||**82505**|
||37805
63354|
||**101159**|
6
## **The Polish Language and Cultural Centre in Nottingham Statement of assets and liabilities at 05 April 2022**
|_2021_|||**_2022_**|
|---|---|---|---|
|£|**Cash assets**|**Note**|**£**|
|63354|Bank accounts||101159|
|63354|||**101159**|
||**Other monetary assets**|||
|673|Prepayment - insurance||117|
|673|||**117**|
||**Assets retained for the charity’s own use**|||
||Copier purchased in November 2017, cost £2,430.|||
||3 Dell laptops purchased in October 2017, total cost £1,748.|||
||General equipment including furniture.|||
||**Liabilities**|||
|(1091)|Creditors|**4**|(882)|
|(1091)|||**(882)**|
These financial statements are accepted on behalf of the charity by:
Signed ___________________________________ Dated ___________ Jolanta Nanda, Trustee
7
## **The Polish Language and Cultural Centre in Nottingham Notes to the accounts for the year ended 05 April 2022**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|HMRC: Job Retention Scheme
Wspolnota Polska
Sundry grants & donations|**£**
2266
7066
6756|
|---|---|
||**16088**|
## **3. Creditors**
|Independent examination
Wages, NI & Pension|**£**
738
144|
|---|---|
||**882**|
## **4. Trustees’ remuneration**
Trustees received no expenses, remuneration or benefits in this period.
## **5. Related party transactions**
- There were no related party transactions during the period.
## **6. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period.
8
## **Annual accounts 5th April 2022 report to the management committee**
Polish Language and Cultural Centre 9 Lindum Rd, Nottingham NG6 0QR
Please reply to Juliet Brain
01/02/23
Dear Board Members,
We are pleased to supply final copies of your accounts for the period ending as above. Please either print a copy, sign and date in black ink, and return to us by post or, email a signed pdf back to your Accountant. You should already have received our invoice for the work. Once we have confirmed receipt of your payment, we will then sign and return the final accounts to you.
On completion of the work, we would like to make the following recommendations for you to consider with regard to the financial management of your organisation:
- All charities are encouraged to have their financial procedures agreed and written down. We can provide a free template which can be adapted to suit your situation.
If you need further advice or explanations, please do not hesitate to contact us.
Finally, we would be most grateful if you would complete the enclosed monitoring/feedback form and return it to us.
Yours faithfully,
## John O’Brien MSc FCCA FCIE FAIA
Units 1 and 2, North West 41 Talbot Street Nottingham NG1 5GL
Tel: 0115 947 0839 Fax: 0115 958 8779 General email: caplus@capIus.org.uk Payroll email: payroll@capIus.org.uk **www. .org.uk**
Community Accounting Plus is a registered Charitable Incorporated Organisation No 1080565 CA Plus gratefully acknowledges financial assistance from Nottingham City Council and Nottinghamshire County Council
## **Community Accounting Plus**
## **Monitoring & Feedback Form**
This Form is to cover the accounts work done by Juliet
It would greatly assist Community Accounting Plus both to monitor and improve its services if you would kindly complete this form by ticking the various spaces and returning it to John O’Brien or by email to support@caplus.org.uk
## **Organisation** - **Polish Language and Cultural Centre**
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