2025-01-31-accounts - Extra Cover Sri Lanka

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator. This document is also available as Markdown.

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Yea From 1st Feb 2024 To 31st Jan 2025

Section A Reference and administration details

Charity name EXTRA COVER

Other names charity is known by

EXTRA COVER - SRI LANKA

Registered charity number (if any) 1139792 Charity's principal address 17/18 South Street Chichester West Sussex Postcode P019 1EJ ~~——~~ Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Matthew Hansford Trustee & Chair 2 Robert Easton Trustee 3 Jill Hansford Trustee 4 ~~==~~ Section B Structure, governance and management Description of the charity’s trusts

Type of governing document Constitution

(eg. trust deed, constitution)

How the charity is constituted Trust (eg. trust, association, company)

Trustee selection methods Initially through appointment (eg. appointed by, elected by)

Additional governance issues (Optional information)

Section C Objectives and activities

The objects of Extra Cover – Sri Lanka are to help some of Sri Lanka’s poorest schoolchildren and their families, as well as young adults and those with disabilities. Summary of the objects of the charity set out in its These are carried out through a) the provision of food – monthly and daily governing document b) the provision of clean water c) the building of classrooms and playgrounds d) the provision of uniforms, shoes and stationery etc., e) the building and renovation of properties, f) the setting up of extracurricular classes and g) the creation of tea and cinnamon co-operatives.

Section D Achievements and performance

Summary of the main achievements of the charity Sri Lanka seems to be in a slightly more stable state although its economy during the year is still fragile. We continue to concentrate our aid on the poorest and most marginalised in society who quite clearly need our help. . DRY RATIONS We continue to supply monthly food packs to those who need nutritional help at home. Currently 75 children benefit.

DAILY MEALS

We supply over 940 daily meals a day, usually in the form of a “breakfast meal”. While this differs from village to village, most meals include roti, string hoppers, milk rice or some other traditional foodstuffs like halapa, wade, or dosa. Sometimes, especially at the very small schools, it will be a dish of rice and greens and dhal.

SCHOOLS

Extra Cover currently works with 16 government schools (KV) and 4 preschools, providing food, clean water and school resources to some 800 children.

We then run 7 projects for children and young people with disabilities. We pay for teachers, food, resources and transport for 3 schools (SEN’s) and 4 Vocational Training Centres (VTC’s) for around 140 children/students.

The schools are listed below and are all located within 90 minutes’ drive of Galle.

Bemboda KV and pre-school

Nawala KV and pre-school

Suhada VTC

Wanduramba (Yakkalamulla) VTC

Smile VTC

Nevungala KV and SEN

Panangala SEN

Mapalagama SEN

Samimali SEN

Wathogala KV

Pathaweliwitiya KV

Gonalagoda KV

Thalagaswala KV

Kaluwalagala KV

Watthahena KV

Kurupanawa KV

Tellambura Vidyakanthi KV

Panangala West KV

Ganegama North KV

Minuwandeniya KV

Eppala KV

Pilligoda KV

Natthewela Amarasinghe pre-school

Malamura pre-school

SUHADA

This property is owned by Extra Cover and has a Vocational Training Centre based there.

Tea, pepper, cinnamon and vegetables are grown in the 1.5 acres of land that surrounds the house. Not only can the students learn vital knowledge about cultivation but also the harvest makes the property and VTC, nearly, self-sustainable.

The caretaker and his family live in the building and his duty is to oversee the cultivation of tea, cinnamon, and pepper. The government is once again allowing the use of non-organic fertiliser, and as a result all the three crops are showing a resurgence in volume.

MEDICAL ASSISTANCE

Bishan Anushka, a little boy at Nevungala SEN, requires assistance for medication.

Denuwan gets diapers.

Tharindu’s parents are very disabled and Extra Cover pays for various medical/nutritional needs.

On the suggestion of our retired colleague Newton Perera, we supply five elderly people in Colombo with life-saving medicines.

EDUCATIONAL EXPENSE

Extra Cover continues to pay the educational expenses of Oshada, following his dreadful bus accident. He and his family also receive a monthly dry ration pack.

Shanthi is a single mother and has 3 very bright children. Extra Cover pays for educational expenses.

Sasindu receives a scholarship to enable him to further his studies.

TEA AND CINNAMON PLANTATIONS

The plantations, on the hillside of the school premises behind the preschool of Nawala, and behind Bemboda schools, continue to be harvested, with the profits going into the coffers of the School Development Society and then used for the necessary school expenses.

SUZUKI HUSTLER

We continue to pay for the running costs of the Suzuki Hustler. Thishantha (our Chief Executive in Sri Lanka after Newton Perera’s retirement) uses this to visit all the schools and to ferry dry ration packs and plant material etc. (and people) as necessary.

SCHOLARSHIPS

Extra Cover offers financial assistance to help people get to school. Currently there are 45 children at 6 pre-schools and 27 at 4 KV’s that get vital funds to make sure they can attend school.

SMILE VOCATIONAL TRAINING CENTRE

Extra Cover now covers the costs of Smile Vocational Training Centre in Unawatuna, including the monthly allowances of teachers and the administrative staff, the caretaker and cook, the raw materials and utility bills, and the food for some 50 students.

We also help with renovation of buildings, and with various repairs to the furniture and sewing machines.

NON-FORMAL EDUCATION CENTRES

There are a few non-formal education centres in the Udugama zone, catering for illiterate children who have never attended school. The parents of the children are mostly estate workers who frequently move from place to place.

Extra Cover has provided the centres with stationery and we have paid the salaries of 2 teachers for the last 4 months of the financial year.

None of the children have birth certificates, so Extra Cover has made it their priority to organise, through the local government, that all the children have this vital document. Without it, they cannot be registered to attend school, get married, be employed etc. It makes it almost impossible to integrate into society and ever have the chance to raise themselves out of poverty.

Section E Financial review

Brief statement of the charity’s policy on reserves

The trustees aim to maintain the charity's cash funds at a level that equates to approximately one year of unrestricted charitable expenditure. The trustees consider that this will provide sufficient funds for it to respond to operational difficulties and to safeguard the charity's provision of its services and support. This policy is reviewed annually by the trustees and the trustees have taken into account the level of funds needed by the charity to fulfil its plans for the future.

Details of any funds materially in deficit

There are no charitable funds in deficit.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Matthew Hansford Trustee Position (eg Secretary, Chair, etc) Date 25 November 2025

co Extra Cover Sri Lanka 1139792 | || Receipts and payments accounts CC16a | | For the period 01/02/2024 31/01/2025 a from Section A Receipts and payments Unrestricted Restricted Endowment Last funds funds funds — Ben yese aaa zearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ Ai Receipts PO 00) 00) 00) FT [Donations[Gita823] |0 (0 jinterest 0 00) 00] [5 Repayment of 0) [to] [Loan 0 0) [0 [Telephone/Online [Tea Growers RepaymentRefund ——SdY| SSCS |PO)7| [SSCCO PSC SCS [Foreign ExchangeGain | of Pt to Sub total (Gross income for 73,699 AR) A2 Asset and investment sales, (see table). CeSub eono total] ae Total receipts 94,623 Poe Poe 94,623 73,699 A3 Payments [School Expenses &Sundries | 860] (oT09] [09 OO TSO] | DonationRefund 00) 00) [00] 500}CCC Projects &TukTuk& ECF iSSCSC~—~—~wCESSSCSCSC~—TCCSC~—|)ee) |eeOO|) TCC~“‘~~sCdSC“‘CSCC‘dS |PropertyExpenses |ee) | 5,985} RegistrationFee&Tax [BankSECharges, (Suhada) PO| 40] TOP|OOF TO to[COT Sub total eae] [a [a A4 Asset and investment purchases, (see table) Rathbones Investement Sub total Total payments 119,839 es ee 119,839 72,197 25,216 1502 Net of receipts(payments) [25216] [of [[00)][SCC] AS Transfers between funds [[-||—oo}|——-oot]——~=S~S~=CO] A6 Cash funds last year end 93,333) 00}| |[00] 93,333 Cash funds this year end 68i17,| OO CO 68,117 93,333

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment to nearest £ to nearest £ to nearest £

CCXX R1 accounts (SS)

==> picture [487 x 662] intentionally omitted <==

----- Start of picture text -----
(agree balances with receipts andaccount(s))payments OM c 7
Unrestricted Restricted Endowment
funds funds funds
Detalls to nearest £ to nearest £ to nearest £
--
—
;
Details Fundasset tobelongs which Cost (optional)P Currentoptional value
Details Fundasset to belongs which Cost sini sinainin,(opti I Currentoptional value
- —Details8 =liabilityFund torelateswhich =Amountoptionaldue Whenoptionaldue
Signed by one or two trustees on : , Date of
behalf of ail the trustees Signature _. Pere Sete approval
ee Ee ‘ MATTHEW HANSFORD 20/11/2025
CCXX R2 accounts (SS) 2
----- End of picture text -----

CHARITY COMMISSION| Independent examiner's FOR ENGLAND AND WALES report on the accounts

Section A Independent Examiner’s Report

==> picture [281 x 92] intentionally omitted <==

----- Start of picture text -----
Report to the trustees/ | ~
members of |EXTRA COVER SRI LANKA
On accounts for the year | 31 January 2025
ended
Set out on pages | 1 and 2
----- End of picture text -----

==> picture [108 x 25] intentionally omitted <==

----- Start of picture text -----
Charity no | 1139792
(if any)
----- End of picture text -----

| report to the trustees on my examination of the accounts of the above charity (“the Trust’) for the year ended 31 January 2025.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
e accounting records were not kept in accordance with section 130 of the Act or
e the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

==> picture [145 x 13] intentionally omitted <==

----- Start of picture text -----
Name: | Robert Windle Smith
----- End of picture text -----

Relevant professional
qualification(s) or body (if any):

==> picture [199 x 13] intentionally omitted <==

----- Start of picture text -----
Address: | Balsam Cottage, School Dell
----- End of picture text -----

West Ashling

Chichester PO18 8EB

IER

October 2018

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

IER

October 2018