2024-01-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Yea From 1st Feb 2023 To 31st Jan 2024

Section A Reference and administration details

Charity name EXTRA COVER

Other names charity is known by

EXTRA COVER - SRI LANKA

Registered charity number (if any) 1139792 Charity's principal address 17/18 South Street Chichester West Sussex Postcode P019 1EJ ~~——~~ Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Matthew Hansford Trustee & Chair 2 Robert Easton Trustee 3 Jill Hansford Trustee 4 ~~==~~ Section B Structure, governance and management Description of the charity’s trusts

Type of governing document Constitution

(eg. trust deed, constitution)

How the charity is constituted Trust (eg. trust, association, company)

Trustee selection methods Initially through appointment (eg. appointed by, elected by)

Additional governance issues (Optional information)

Section C Objectives and activities

The objects of Extra Cover – Sri Lanka are to help some of Sri Lanka’s poorest schoolchildren and their families, as well as young adults and those with disabilities. Summary of the objects of the charity set out in its These are carried out through a) the provision of food – monthly and daily governing document b) the provision of clean water c) the building of classrooms and playgrounds d) the provision of uniforms, shoes and stationery etc., e) the building and renovation of properties, f) the setting up of extracurricular classes and g) the creation of tea and cinnamon co-operatives.

Section D Achievements and performance

Summary of the main Sri Lanka continues to reel from the fiscal and political meltdown of the achievements of the charity past couple of years, and as is so often the case, it is the poorest, and during the year voiceless - the very people we aim to help - who suffer the most. Our work has never been more required and yet we in the UK are reeling from the continued national downturn in charitable giving. We have scaled down the provision of meals to some of the larger schools where corruption was sadly evident, and instead have partnered with several new, smaller schools, where there can be no significant “slippage”. .

DRY RATIONS

Large packs

We have discontinued supplying large packs, and instead are offering scholarships, in which the donations can be tailor-made to the needs of each child.

Medium packs

We have started offering medium sized packs for the pupils at Niyagama School, and one further medium pack goes to a child who is at Wattahena School. Abandoned by both parents, she now lives with her grandmother in a small wooden hut

Small packs

We supply some 38 monthly “small” packs, containing rice, sprats, red lentils, soya, regular soap, and soap for washing clothes. 16 packs go to pupils at Pathawelivitiya School, 3 go to especially poor families (one including Priyanganie, who has a badly deformed leg).

Pupils at Gonalagoda school get a further 18 packs, while another pack is delivered to young Oshada at Gonalagoda, whose entire family was badly injured in a bus crash.

DAILY MEALS

We supply over 850 daily meals a day, usually in the form of a “breakfast meal”. While this differs from village to village, most meals include roti, string hoppers, milk rice or some other traditional foodstuffs like halapa, wade, or dosa. Sometimes, especially at the very small schools, it will be a dish of rice and greens and dhal.

Chicken Day

We supply 50 chicken meals to Eppala School twice a month. This is usually in the form of chicken curry with vegetables and rice, costing Rs. 150 per child

SCHOOLS

Although there are 45 schools on our “books”, 18 are currently not receiving any direct assistance. Extra Cover therefore actively supports 27 schools, including 5 new schools.

Kottegoda School (1) No action.

Polwatta School (2)

Rather than dry ration packs, we now provide the school with ten scholarships, overseen by the principal. This ensures child-specific needs are met. We also pay for the services of a part-time teacher.

Nakanda School (3)

No action.

Pathaweliwitiya School (4)

We continue to provide daily buns, and monthly dry ration packs to all 16 children, and the school also received some much-needed stationery.

Mahalapitiya School (5)

The school remains closed.

Bemboda School (6)

The 58 children receive daily meals, and we continue to support scholarships of Rs 2500 a month for two children, which goes towards academic materials. The whole school received a consignment of muchneeded stationery, from basic paper to work-books towards examinations.

Nawala School (7)

We continue to provide daily meals to the 96 children in the main school. The small-holding of cinnamon on the school premises behind the Pre-Prep has produced a good crop, with the profits being disseminated by the School Council. The school has a lovely new fence, which came from these coffers. In a significant development, we paid for a 1000-litre water tank to be erected onto a brand new “tank frame”. Finally, after many years, the children have a good supply of clean and healthy water.

Gonadeniya School (8)

In a major move, we have stopped providing daily meals to the 142 children. The decision to do so was made with a heavy heart, but it was quite clear that the principal was being dishonest with the accounts. Should a new principal be appointed, we would consider offering the pupils food once more.

Yatalamatha School (9)

No action.

Midigama School (10) No action.

Lelwala School (11) We currently have no connection with this school.

Nevungala School (12)

We continue to provide daily meals to the 74 pupils as well as the 17 pupils in the SEN unit. This year, we also delivered a large quantity of much-needed stationery.

Wathogala School (13)

After several years of inaction, we have re-initiated our provision of daily meals to the pupils - currently 25 in total.

Ella Ihala School (14)

We currently have no connection with this school.

Gonalagoda School (15)

All 18 pupils receive free daily meals and we also provide dry ration packs for all pupils. This year Extra Cover also contributed to the repair of playground items and the school toilet.

Thalagaswala School (16)

All the 108 pupils in grades 6 to 11 who do not get government food, receive daily meals. We paid for a small gate to be created and installed, contributing to the safeguarding of the institution.

- Mahalapitiya Pre School (17)

This year we discontinued our support for this preschool as the number of pupils were very low.

Nevungala SEN Unit (18)

For the SEN unit we continue to pay the teaching assistant’s allowance, the tuk-tuk driver’s allowance and fuel / maintenance costs. The 17 pupils receive daily food. Daily life-saving medicine is supplied to Bishan Anushka, and we provide special food for Tharindu and Hashan, and a scholarship for Sasindu. Over the year we provided the unit with stationery and some sport-related items.

Panangala SEN Unit (19)

The 12 pupils receive daily food, and Extra Cover covers the costs of the teaching assistant and provides tuk-tuk transportation to and from school. The slide, sea-saw, and swings in the school playground were in a sorry and frankly dangerous state, and so we have paid for their repair.

Mapalagama (20)

No direct support has been given this year.

Mapalagama SEN (21)

The nine children receive daily meals and are shuttled to and from school by tuk-tuk.

Kaluwalagala (22)

The 52 pupils receive daily meals. This is a model school, where the parents prepare the meals actually in the school. The parents and “multipurpose workers” cook both the daily government and Extra Cover meals. Extra Cover continues to provide materials for the school to develop its own home garden.

Watthahena (23)

We continue to provide daily meals to the 27 pupils and, as stated above, one family gets a dry ration pack every month.

Uduella (24)

No direct action this year.

Kurupanawa (25)

We provided daily meals to the 46 children. Again, we have continued to provide materials for the school to develop its own home garden.

Dutugemanu (26)

We currently have no connection with this school.

Upper Homodola (27)

With a heavy heart we have discontinued our support for this school, the reasons being exactly the same as for Gonadeniya School (8).

Pelessa (28) No Action.

Karagoda (29)

No direct action this year.

Kumburuhena (30)

The school has closed.

Kumburuhena Pre-School (31)

The pre-school has closed.

Tellambura Vidyakanthi (32)

We continue to supply daily meals to 75 pupils and 10 scholarships.

• Gulugahakanda Kekulu Pre school (33)

We pay for the teachers’ salaries and the daily meals for the 11 children. Here, too, we have provided materials for the pre-school to develop its own home garden. We have paid for worm tablets and other items as part of the school’s nutrition programme, and have covered the costs of uniforms for the children. Extra Cover also paid for the repair of the school gate and one ceiling fan and one microphone.

Wanduramba (Yakkalamulla) Vocational Training Centre (34)

In addition to the provision of daily meals for the 21 children and raw materials for their work, we continue to pay for the building’s rent, the allowances of the two part-time instructors, one teacher assistant, and a tuk-tuk driver, who shuttles some of the young men and women to and from home. The social services officer of the area is very helpful and has sent many students to the centre. Meanwhile the division’s DPO (Disabled People Organisation) has been collaborating with the VTC and organising a number of events, including a cleaning campaign, religious events, and a skills day. Extra Cover has supported their activities to ensure they run smoothly. The centre is now open from 8.30am to 4.00pm and, with Extra Cover funds, the teachers prepare lunch for all the students.

Panangala West (35)

This school, near one of “our” SEN units, currently has 76 pupils. All pupils receive a daily meal, and this year they received a sizeable quantity of stationery.

Weihena SEN (36)

No action.

Bemboda Pre-School (37)

We have paid for the services of the two teachers, and have supplied the 20 pupils with uniforms and daily meals.

Nawala Pre-School (38)

We continue to provide daily meals to the 13 children, and pay the salaries of the teacher. We have also provided some stationery and a Bluetooth speaker. At our expense, there have been repairs to the wiring, and to the playground’s swings and sea-saw.

- Natthewela Amarasinghe Pre School (39)

The 18 children of this charming little school now receive daily meals, and we have started to pay the monthly allowance to the two teachers. This year we paid for a well to be dug and a water line to be created.

Suhada Vocational Training Centre (40)

Extra Cover pays for the monthly allowances of the two teachers, and covers the cost of a tuk-tuk and driver to transport the 18 students to and from home. We also pay for the raw materials (cloth, coconut, incense etc.) as well as tools. The centre is now open from 8.30am to 4.00pm and, with Extra Cover funds, the teachers prepare lunch for all the students.

Ganegama North (41)

This school has 33 pupils and no arrangement was made to provide government meals by the former principal. A new principal has been appointed and he has organised meals to be prepared in the school itself, with the help of “multi-purpose workers” recently appointed by the government. Extra Cover covers the costs for the food. This year we have provided a desperately-required computer monitor and some stationery, and we have agreed to consider funding the repair to all their poor playground features next year.

Eppala (42)

At this new school for Extra Cover we pay for the provision of a chicken meal to the 50 children twice a month. We have also delivered materials for the school’s home garden.

Minuwandeniya (43)

At this “new” school, we provided daily meals to the 30 children.

Pilagoda (44)

This is another new school for Extra Cover and we are pleased to provide the 17 children with a daily meal.

Niyagama (45)

The 7 children at this very poor, remote “new” school receive a daily meal.

SUHADA

The caretaker and his family live in the building and his duty is to oversee the cultivation of tea, cinnamon, and pepper. The government is once again allowing the use of non-organic fertiliser, and as a result all the three crops are showing a resurgence in volume. The Vocational Training Centre (see School No. 40) is running smoothly.

MEDICAL ASSISTANCE

1) Lakhindu now requires further medicine to strengthen his heart, and we have decreased our payment to his family to Rs. 5,000 a month as some of his medicines are not prescribed anymore.

2) Bishan Anushka, a little boy at Neungala SEN, requires an assistance for medication. Extra Cover pays Rs. 7,500 a month.

3) Hashan receives Rs. 2,500 a month for special food.

• 4) Tharindu’s parents are very disabled and Extra Cover pays Rs. 5,000 a month for their various medical needs.

5) On the suggestion of our retired colleague Newton Perera, we supply five elderly people in Colombo with life-saving medicines. This amounts to some Rs. 33,000 a month.

EDUCATIONAL EXPENSE

1) Extra Cover continues to pay Rs. 5,000 a month for the educational expenses of Oshada, following his dreadful bus accident. He and his family also receive a monthly dry ration pack.

• 2) Shanthi is a single mother and has 3 very bright children. Extra Cover pays Rs. 11,500 a month to cover educational expenses.

• 3) Sasindu receives Rs. 4,000 a month scholarship to enable him to further his studies.

TEA AND CINNAMON PLANTATIONS

The plantations, on the hillside of the school premises behind the PrePrep of Nawala, and behind Bemboda schools, continue to be harvested, with the profits going into the coffers of the School Development Society and then used for the necessary school expenses.

.

HOME GARDENS

Extra Cover provides gardening materials to some schools to develop their home gardens. These comprise of “grow bags”, seeds and seedlings, plus organic fertilizer is supplied. Some of the schools were provided with used fishing net to overcome the damage caused by peacocks and monkeys.

SUZUKI HUSTLER

We continue to pay for the running costs of the Suzuki Hustler. Thishantha (our Chief Executive in Sri Lanka after Newton Perera’s retirement) uses this to visit all the schools and to ferry dry ration packs and plant material etc. (and people) as necessary.

UNIVERSITY SCHOLARSHIP

Sandarenu and Sandakelum have now finished their university education. We delight in their graduations.

HIRUNI’S FAMILY

Extra Cover has supported Hiruni’s family from Mahalapitiya village for some 19 years. Hiruni is now past school age, and in 2018 she eloped and was married. Later her elder sister also ran away, leaving their mother, Priyanthi alone with her youngest daughter and elderly mother. Extra Cover supports this family with a monthly dry ration pack. The elder sister has since returned home after her husband sadly passed away.

LAKSHMAN

Lakshman’s house, which we built some years ago, needed repair, and we have provided new door frames and window. Vimukthi, the only child of the family, has joined our Wanduramba VTC.

SMILE VOCATIONAL TRAINING CENTRE

Extra Cover now covers the costs of Smile Vocational Training Centre in Unawatuna, including the monthly allowances of teachers and the administrative staff, the caretaker and cook, the raw materials and utility bills, and the food for some 45 students. We also help with renovation of buildings, and with various repairs to the furniture and sewing machines.

NON-FORMAL EDUCATION CENTRES

There are a few non-formal education centres in the Udugama zone, catering for illiterate children who have never attended school. The parents of the children are mostly estate workers who frequently move from place to place. Extra Cover has provided the centres with stationery and we have paid the salaries of 2 teachers for the last 4 months of the financial year.

THARINDU’S HOUSE

Tharindu’s house, which we built some years ago, has cracks in the walls due to land seepage, and we have provided a new room attached to the old house. The construction involved the laying of a concrete foundation.

Section E Financial review

Brief statement of the charity’s policy on reserves Details of any funds materially There are no charitable funds in deficit. in deficit

The trustees aim to maintain the charity's cash funds at a level that equates to approximately one year of unrestricted charitable expenditure. The trustees consider that this will provide sufficient funds for it to respond to operational difficulties and to safeguard the charity's provision of its services and support. This policy is reviewed annually by the trustees and the trustees have taken into account the level of funds needed by the charity to fulfil its plans for the future.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Matthew Hansford

Trustee

Position (eg Secretary, Chair, etc)

Date

22 November 2024

Extra Coversrf Lanka 1139792 Receipts and payments accounts CC16a For the period from 0110212023 3110112024 Section A Receipts and payments Unrestricted funds to the nearest Restricted funds Endowment funds Total funds Last year to the nearestÉ to the nearest £ to the nparest£ to the nearest £ A1 Receipts )0 )0 Oonalions Gift Aid 72.115 4)0 72,115 85,129 Loan RepayTnent Telephonelonline Refund Tea Growers Repayment Foreign Exchan9e Gain 4)0 4)0 Sub total (Gross income for AR) 73.699 )0 73,699 85,129 A2 Asset and investment Sales. (see table). 4)0 Sub total Total receipts 73.699 73,699 85,129 A3 Pawnents Grant Funding IECF & Newton) School Expènses & Sundr*s Donation Refund Fund Raising Expenses Projects & TukTuk & ECF Misc expenses Inc PPS & Travel Propety Expens05 Isuhadal Bank Chafges. Registrati￿ Fee 8 Tax Charitable Loan $9,784 $26 59,784 526 500 5,374 49.999 175 4)0 -00 -00 5,374 5.200 -00 5,985 6,985 4)0 27 2,771 27 -00 -00 Sub total 72.197 4)0 72,197 5B,145 A4 Asset and investment purchases. (see table} Rathbones Investement 25.000 Sub total 25,000 Total payments 72.197 72.197 83,145 Net of receipts/(payments) AS Transfers between funds A6 Cash funds last year end Cash funds this year end 1.502 4)0 1,502 Jjo 91,831 93,333 1.984 91,831 93,333 89,847 91.831 Section B Statement of assets and liabilities at the end of the period Unrestricted Jnds to I￿reSt £ Restricted funds Endowment funds Categorie5 Details to ￿arest É to neaiest £ B1 Cash funds Ck)wng Bal9￿6 A¢￿Unts 93.333 4)0 Total cash funds 93,333 -00 CCXX R1 accounts ISSI

Restricted fvnd8 to noar#t£ Endowmtrrt lunds to r￿r#$t£ lunds Detal¢¥ B2 Oth•r monetary assets Details Fund iowhich Cuftprfv•l B3 Investment a8￿ts 114,a27 Details Cost{oF￿￿Tr 41.143 Urr¢nt￿lu+ B4 AB¥ets r•taFned for the charity's own us• Suhada. P Details FwltOwlh When d 5 Liablliti S￿￿ed by or twstses *y bettaLE Df all the Imstees Svjnèture Pwt Name Date ol ro￿al 2211112024 CCXX R2 atoiunts ISSI 2811ir2024

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinefs report on the accounts Section A Independent Examiner s Report R•port to the trusteesl I rnembers of XTRA COVER SRI LANKA On accounts for the year ended 31 JANUARY 2024 Charity no Irf any) 1139792 se10￿Onpag•S1l &2 I rerM)rt lo the trustees ￿ my examinatx)n ol the accounts of the atK)ve char¥ty1lhe Trust-l for the year ended 3110 i I'￿￿. ResponsÉbllltie5 and As the charity tnJste8s of the TTUSL you ar• resw)nsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 llhe Acl-l. l ￿port in r8spect of my examinati(x) of the Tfust's accounts (yjt under secb.cffi 145 of the 2011 Act and In carrying out my examinats"on. I have Idl(ywed the ap￿icable Diwections gN8n by th8 Charty C￿￿MISSil under secliM 14515llbl of the Art I have Ixjmpleted my examination. I confirm that no material matters have come to my attention ') in 0)nneCti￿ with the exwination wh￿h gNe5 me rause to beI￿ve that in, any rnatertal Ind•pandont examinerfs Statement Ihe Act or the accounts do not accc*d vthh thè acry)unting records I have no concems alld have come aryoss no 0lh8r matt8rs in (x)nnection wth th8 examinati￿ to which att8ntion should b8 drawn in ordor to enabJ8 oper understandiThJ of the acix)unts to be reached. . Please dele18 the worils in the brdckets rflhey th) nol appty. Date: Si9n•d: | Name: ROBERT WINDLE SMITH Relevant professional qualifi￿￿on(s} or body Irf anyl- AthJr•ss: BALSAM COTTAGE, SCHOOL DELL. WEST ASHLING CHICHESTER P018 8EB October 2018 IER

Section B Disclosure Only complete If the examiner needs to highlight matters of concern {see CC32, Independent examination of charty accounts.. directions and guidance for examiners). Glve here brlef detalls of any items that the examinerwishes to disclose. IER October 2018