## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Yea **From** 1st Feb 2022 **To** 31st Jan 2023
Section A Reference and administration details
**Charity name**
EXTRA COVER
**Other names charity is known by**
EXTRA COVER - SRI LANKA
**Registered charity number (if any)** 1139792
**Charity's principal address** 17/18 South Street Chichester West Sussex **Postcode** P019 1EJ
## **Names of the charity trustees who manage the charity**
|1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Matthew Hansford|Trustee & Chair|||
||Robert Easton|Trustee|||
||Jill Hansford|Trustee|||
||||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)[Constitution]
How the charity is constituted (eg. trust, association, company)[Trust]
Trustee selection methods (eg. appointed by, elected by)[Initially through appointment]
## **Additional governance issues (Optional information)**
## **Section C Objectives and activities**
The objects of Extra Cover – Sri Lanka are to help some of Sri Lanka’s poorest schoolchildren and their families, as well as young adults and those with disabilities. **Summary of the objects of the charity set out in its** These are carried out through a) the provision of food – monthly and daily **governing document** b) the provision of clean water c) the building of classrooms and playgrounds d) the provision of uniforms, shoes and stationery etc., e) the building and renovation of properties, f) the setting up of extracurricular classes and g) the creation of tea and cinnamon co-operatives.
Section D Achievements and performance **Summary of the main achievements of the charity during the year** Pummelled by Coronavirus and then devastated by a fiscal and political meltdown, much of its own making, the country of Sri Lanka has never been more vulnerable, and Extra Cover’s work with the most marginalised, has never been more important. Donations to the charity slowed down during the British Covid lockdowns and have yet to return to their earlier status. We have put much energy this year into supporting families with growing their own vegetables, as inflation has increased dramatically. DRY RATIONS _Large packs_ We have discontinued supplying large packs, and instead are offering scholarships, in which the donations can be tailor-made to the needs of each child.
## _Small packs_
We supply some 42 monthly “small” packs, containing rice, sugar, red lentils, soya, regular soap, and soap for washing clothes.
20 packs go to pupils at Pathawelivitiya School, 3 go to especially poor families (one including Priyanganie, who has a badly deformed leg). Pupils at Gonalagoda school get a further 17 packs, and one exceptionally needy family who have a child at Wattahena school gets 1 pack. Another pack goes to young Oshada at Gonalagoda.
## DAILY MEALS
We supply some 1126 daily meals a day, usually in the form of a “breakfast meal”. While this differs from village to village, most meals include roti, string hoppers, milk rice or some other traditional foodstuff like halapa, wade, or dosa. Sometimes, especially at the very small schools, the meal will be a dish of rice and greens and dhal.
## _Chicken Day_
We have been supplying 212 chicken meals a month to:
Patha Welivitiya – 23 children Watthahena - 35 children Panangala West – 79 children Kurupanawa – 54 children and Gonalagoda – 21 children
This is usually in the form of chicken curry with vegetables and rice, costing Rs. 170 per child.
## SCHOOLS
Although there are 41 schools on our “books”, 15 are currently not receiving any direct assistance. Extra Cover therefore actively supports 26 schools.
_Kottegoda School (1)_
No action.
_Polwatta School (2)_
Rather than dry ration packs, we now provide the school with two scholarships, overseen by the Principal. This ensures child-specific needs are met. We also pay for the services of a part-time teacher.
_Nakanda School (3)_
Nakanda remains closed.
_Pathaweliwitiya School (4)_
We continue to provide daily buns, a chicken day meal, and monthly dry ration packs to all 23 children. This year we provided them with mock exam papers for Grade 4 and 5. We have paused helping families with their tea plantations.
_Mahalapitiya School (5)_
The school remains closed.
_Bemboda School (6)_
The 58 children receive daily meals, and we continue to support scholarships of Rs2500 a month for two children, which goes towards academic materials. The whole school has received a consignment of stationery.
_Nawala School (7)_
We continue to provide daily meals to the 117 children in the main school. We also sponsored five extremely needy children to the tune of R 1,000 (£5) a month. This money, its dissemination overseen by the School Principal, pays for their most basic needs.
The small-holding of cinnamon on the school premises behind the PrePrep has produced a good crop, with the profits being disseminated by the School Council. The school has a lovely new fence, which came from these coffers.
_Gonadeniya School (8)_
We continue to provide daily meals to the 142 children that do not receive government food, and also supplied them with a harmonium, which was received with great joy.
_Yatalamatha School (9)_
No action.
_Midigama School (10)_
No action. _Lelwala School (11)_ We currently have no connection with this school. _Nevungala School (12)_ We continue to provide daily meals to the 72 pupils as well as the 18 pupils in the SEN unit. _Wathogala School (13)_ We currently have no connection with this school. _Ella Ihala School (14)_ We currently have no connection with this school. _Gonalagoda School (15)_ All 21 pupils receive free daily meals and eat a monthly “chicken day” meal, and we also provide dry ration packs for all pupils. _Thalagaswala School (16)_ All 106 pupils in grades 6 to 11 who do not get government food, receive daily meals. _Mahalapitiya Pre-School (17)_ We pay the salary of a teacher, and Lakhindu’s mother continues to receive a monthly sum, to cover costs of life-saving heart medicine. _Nevungala SEN Unit (18)_ For the SEN unit, we continue to pay the teaching assistant’s allowance, the tuk-tuk driver’s allowance and fuel / maintenance costs. The 18 pupils receive daily food. Daily life-saving medicine is supplied to Bishan Anushka, and we provide special food for Tharindu and Hashan, and a scholarship for Sasindu. _Panangala SEN Unit (19)_ The 10 pupils receive daily food, and Extra Cover covers the costs of the teaching assistant and provides tuk-tuk transportation to and from school. The play school was repaired by Extra Cover. _Mapalagama (20)_ No direct support has been given this year. _Mapalagama SEN (21)_
The 12 children receive daily meals and are shuttled to and from school by tuk-tuk.
_Kaluwalagala (22)_
The 43 pupils receive daily meals. This is a model school, where the parents prepare the meals actually in the school. The parents and “multipurpose workers” cook both the daily government and Extra Cover meals. Extra Cover provided materials for the school to develop its own home garden.
_Watthahena (23)_
We continue to provide daily meals as well as a monthly “Chicken Day” meal to the 27 pupils and one family gets a dry ration pack every month. Again, we have provided materials for the school to develop its own home garden.
_Uduella (24)_ No direct action this year. _Kurupanawa (25)_
We provided daily meals and a special “Chicken Day” meal to the 46 children, an increase of 10 pupils from last year. Again, we have provided materials for the school to develop its own home garden.
_Dutugemanu (26)_
We currently have no connection with this school.
_Upper Homodola (27)_
We continue to supply daily meals to all 161 children – an increase of 9 pupils from last year.
_Pelessa (28)_ No Action _Karagoda (29)_ No direct action this year. _Kumburuhena (30)_ The school has closed _Kumburuhena Pre-School (31)_
The 19 children receive daily meals and Extra Cover pays the allowance for the two teachers.
_Tellambura Vidyakanthi (32)_
We continue to supply daily meals to 76 pupils and 10 scholarships. Here, too, we have provided materials for the school to develop its own home garden.
_Gulugahakanda Kekulu Preschool (33)_
We pay for teachers’ salaries and daily meals to the 18 children. Here, too, we have provided materials for the school to develop its own home garden.
_Yakkalamulla Vocational Training Centre (34)_
In addition to the provision of daily meals to the 16 children and raw materials for their work, we continue to pay for the building’s rent, the allowances of the two part-time instructors, one administration assistant, and a tuk tuk driver, who shuttles some of the young men and women to and from home. This centre was moved from Yakkalamulla to Kottawa and then to Wanduramba by end of the year and now the number of pupils has increased to 20.
_Panangala West (35)_ This school, near one of “our” SEN units, currently has 78 pupils. Two years ago it was 26. All pupils receive a daily meal and a monthly “Chicken Day’’ meal. We have also paid for gardening material, including cinnamon saplings.
_Weihena SEN (36)_ No action _Bemboda Pre-School (37)_
We have paid for the services of the two teachers, and have supplied the 20 pupils with uniforms, daily meals and monthly special chicken meals. _Nawala Pre-School (38)_
We continue to provide daily meals to the 10 children and pay the salaries of the two teachers. We have also provided some stationery. _Natthewela Amarasinghe Pre-School (39)_
The 22 children of this charming little school now receive daily meals, and we have started to pay the monthly allowance to the two teachers. _Suhada Vocational Training Centre (40)_ Extra Cover pays for the monthly allowances of the two teachers and the
administrative assistant and covers the cost of a tuk-tuk and it’s driver to transport the 15 students to and from home. We also pay for the raw materials (cloth, coconut, incense etc.) as well as tools.
## _Ganegama North (41)_
This school has 34 pupils and no arrangement were made to provide government meal by the former principal. A new principal has been appointed and he has organised meals to be prepared in the school itself, with the help of “multi-purpose workers” recently appointed by the government. Extra Cover covers the costs for the sponsor for the food.
## SUHADA
Newton Perera has now retired, and we have arranged for a caretaker to live in the building and oversee the cultivation of tea, cinnamon, and pepper. The governments ban on non-organic fertiliser has led to a significant decrease on all three crops. The Vocational Training Centre (see School No. 39) is now back up and running after the Coronavirus epidemic.
## MEDICAL ASSISTANCE
1) Lakhindu now requires further medicine to strengthen his heart, and we have increased our payment to his family to Rs. 10,000 a month.
2) Bishan Anushka, a little boy at Neungala SEN, requires an assistance for medication. Extra Cover pays Rs. 7,500 a month.
3) We are very sad to report the death of young Heshan in December 2022. His older brother Hashan receives Rs. 5,000 a month for special food.
4) Tharindu’s parents are very disabled and Extra Cover pays Rs. 5,000 a month for their various medical needs.
## EDUCATIONAL EXPENSE
1) Extra Cover continues to pay Rs. 5,000 a month for the educational expenses of Oshada, following his dreadful bus accident. He and his family also receive monthly dry ration pack.
2) Shanthi is a single mother and has 3 very bright children. Extra Cover pays Rs. 5,000 a month to cover educational expenses. They also
received a special grant for school materials for the whole year.
3) Sasindu receives Rs. 4,000 a month scholarship to enable him to further his studies.
## TEA AND CINNAMON PLANTATIONS
The plantations on the hillside of the school premises behind the Pre-Prep of Nawala and behind Bemboda schools continue to be harvested, with the profits going into the coffers of the School Development Society and then used for the necessary school expenses.
Extra Cover has provided cinnamon saplings and fertiliser to Panangala West School (see no. 34) to fill up the back yard.
.
## HOME GARDENS
Extra Cover provides gardening materials to some schools to develop their home gardens. These comprise of “Grow bags”, seeds and seedlings, and organic fertilizer is supplied. Some of the schools were provided with used fishing net to overcome the damage caused by peacocks and monkeys.
## SUZUKI HUSTLER
We continue to pay for the running costs of the Suzuki Hustler. Thishantha (our Chief Executive in Sri Lanka after Newton Perera’s retirement) uses this to visit all the schools and to ferry dry ration packs and plant material etc. (and people) as necessary.
## UNIVERSITY SCHOLARSHIP
Extra Cover supports Sandakelum, a very bright student from Nawala village, who has been selected to attend university. It looks likely that next year, his sister Sandarenu will join him. We have supported them both with monthly fees to pay for books and (where appropriate) their accommodation.
## HIRUNI’S FAMILY
Extra Cover has supported Hiruni’s family from Mahalapitiya village for some 18 years. Hiruni is now past school age, and in 2018 she eloped and was married. Later her elder sister also ran away, leaving their mother, Priyanthi alone with her youngest daughter and elderly mother. Extra Cover supports this family with a monthly dry ration pack.
## LAKSHMAN
Lakshman’s house, which we built some years ago, needed repair, and we have provided new door frames and window.
## SMILE VOCATIONAL TRAINING CENTRE
Extra Cover now covers the costs of Smile Vocational Training Centre in Unawatuna, including the monthly allowances of teachers and the administrative staff, the caretaker and cook, the raw materials and utility bills, and the food for some 30 students.
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The trustees aim to maintain the charity's cash funds at a level that equates to approximately one year of unrestricted charitable expenditure. The trustees consider that this will provide sufficient funds for it to respond to operational difficulties and to safeguard the charity's provision of its services and support. This policy is reviewed annually by the
trustees and the trustees have taken into account the level of funds needed by the charity to fulfil its plans for the future.
**Details of any funds materially** There are no charitable funds in deficit. **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Matthew Hansford Trustee
**Position (eg Secretary, Chair, etc)**
_**Date**_ 3 November 2023
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Section G
Declaration
The tru$tees declare thatthgy have approved the trustees. report above.
Slgned on behalfof lh¢ ¢harfty'$ tru$tso$
Full nam•l$l
Mathgw Hanthrd
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Itlon l•9 S•¢i•tsry, Chalr.
3 November2023
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CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Sectlon A
Indep8ndent Examlnevs Report
Report to the trusteesl
members of
EXTRA COVER SRI LANKA
On accounts for the year
ended
31 JANUARY 2023
Charlty no
lif any)
1139792
Set out on pages
1and2
Iiirjc. n411Ttbots4 SY i.
I report to the trustees on my examination of the accounts of Ihe above
harity I'the Trust") for the year ended 31 January 2023.
Responslbllltles and As the charity Iruslees of the Trust, you are responsible for the preparation
basls of r9POrt of the accounts in accordance with the requirements cf the Charities Act
2011 1.the A¢t").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 A¢1 and in carrying out my examination, I
have followed the applicable Dire¢tions given by Ihe Charity Commission
under section 145{5)Ibl of th6 Act.
I have completed my examination. I confim that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect,.
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examlner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
rr)
Date:
Name:
Robert Windle Smith
Relevant professlonal
quallflcatlon(sl or body
Ilf any):
Address:
Balsam Cottage, School Dell
West Ashling
P018 8EB
SÈction B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
IER
October 2018
Give her6 brlèf details of
any items that the
examiner wishes to
disclose.
IER
Octobor 2018