Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Yea From 1st Feb 2021 To 31st Jan 2022
Section A Reference and administration details
Charity name EXTRA COVER Other names charity is known by EXTRA COVER - SRI LANKA
Registered charity number (if any) 1139792
Charity's principal address 17/18 South Street
Chichester West Sussex Postcode P019 1EJ
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Matthew Hansford | Trustee & Chair | |||
| Robert Easton | Trustee | |||
| Jill Hansford | Trustee | |||
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution (eg. trust deed, constitution)
How the charity is constituted Trust (eg. trust, association, company)
Trustee selection methods Initially through appointment (eg. appointed by, elected by)
Additional governance issues (Optional information)
Section C Objectives and activities
The objects of Extra Cover – Sri Lanka are to help some of Sri Lanka’s poorest schoolchildren and their families, as well as young adults and those with disabilities. Summary of the objects of the charity set out in its These are carried out through a) the provision of food – monthly and daily governing document b) the provision of clean water c) the building of classrooms and playgrounds d) the provision of uniforms, shoes and stationery etc., e) the building and renovation of properties, f) the setting up of extracurricular classes and g) the creation of tea and cinnamon co-operatives.
Section D Achievements and performance
Summary of the main achievements of the charity during the year DRY RATIONS
Large packs We continue to supply 42 monthly “large” packs of dry rations throughout the year to the neediest of children, including 21 pupils at Pathawelivitiya School and 17 pupils at Gonalagoda School. One large pack also goes to a child at Wattahena School, another to Hiruni, a former pupil at the now defunct Mahalapitiya School, one to Sunil, a poor man in Pathawelivitiya village, and one to Udayangani, a woman with terribly deformed feet in Mahalapitiya village. The packs contain milk powder, sugar, red lentils, chickpea, green gram, Samaposha food supplement, “toilet” soap, clothes “washing” soap, toothpaste and chocolate biscuits. Small packs We have halted the supply of 68 monthly “small” packs to pupils Bembada School.
DAILY MEALS
We supply 1073 school meals a day, usually in the form of a “breakfast bun” (differing from village to village) filled with fish, egg or some other protein-rich foodstuff. The 191 pupils / students at the SENs, Pre-Schools and VTCs receive a meal of rice and greens and dhal. Chicken Day We have been supplying 325 chicken meals a month to: Pathawelivitiya – 21 children Watthahena - 33 children Kumburuhena Primary – 9 children Gonalagoda – 17 children Bemboda – 60 children Kurupanawa – 46 children
Panangala West – 76 children Bemboda Preschool - 20 children Kumburuhena Preschool - 15 children Yakkalamulla VTC - 16 children Mapalagama VTC - 12 children
This is usually chicken curry with vegetables and rice - Rs. 170 per child.
SCHOOLS
Although there are 39 schools on our “books”, 22 are currently not receiving any direct assistance. Extra Cover therefore actively supports 17 schools.
Kottegoda School (1)
No action.
Polwatta School (2 )
Rather than dry ration packs, we now provide the school with 10 scholarships, overseen by the principal. This ensures child-specific needs are met. We also pay for the services of a part-time dance teacher.
Nakanda School (3)
Nakanda remains closed.
Pathaweliwitiya School (4)
We continue to provide daily buns, a chicken day meal, and monthly dry ration packs to all 21 children. We also continue to help families with their tea plantations, providing tea saplings and fertilizer. Heavy rains destroyed much of their crop.
Mahalapitiya School (5)
The school remains closed.
Bemboda School (6)
The 60 children receive both daily meals and special meals and we continue to support a scholarship child with Rs. 2000 a month, which goes towards academic materials. 16 new children received welcome packs.
Nawala School (7)
We continue to provide daily buns to the 117 children in the main school. We also continue to sponsor five extremely needy children to the tune of Rs. 1000 (£5) each a month. This money, its dissemination overseen by the school principal, pays for their most basic needs. We provided sanitary items and Covid protection equipment and repaired the school’s First Aid unit. The smallholding of cinnamon on the school premises behind the Pre-Prep continues to produce a good crop.
Gonadeniya School (8)
We continue to provide daily meals to the 166 children that do not receive government food.
Yatalamatha School (9)
No action.
Midigama School (10)
No action.
Lelwala School (11)
No action.
Nevungala School (12)
We continue to provide daily buns to the 113 pupils as well as the 15 pupils in the SEN unit. For the primary school, we have provided Sinhala New Year gifts.
Wathogala School (13)
No action.
Ella Ihala School (14)
No action.
Gonalagoda School (15)
All 17 pupils receive free daily meals and eat a monthly “chicken day” meal.
Thalagaswala School (16)
All 117 pupils in grades 6 to 11 who do not get government food, receive daily meals.
Mahalapitiya Pre-School (17)
We provide the 12 pupils with a daily meal. This year we have provided uniforms. Lakhindu’s mum continues to receive a monthly sum, to cover costs of life-saving heart medicine. Dilshan, who received special food for his intestinal difficulties, died in June due to a critical liver issue.
Nevungala SEN Unit (18)
For the SEN unit we continue to pay the teaching assistant’s allowance, the tuk-tuk driver’s allowance and fuel / maintenance costs, and ensure Hashan, Heshan and Tharindu all have special food packs. Daily life-saving medicine is supplied to Bishan Anushka. All 18 children receive daily meals.
Panangala SEN Unit (19)
The 12 pupils receive daily food, and Extra Cover covers the costs of the teaching assistant and provides tuk-tuk transportation to and from school.
Mapalagama (20)
No direct support has been given this year.
Mapalagama SEN (21)
The nine children are shuttled to and from school by tuk-tuk and provided meals. Kaluwalagala (22)
The 39 pupils receive daily meals.
Watthahena (23)
We continue to provide daily meals as well as a monthly “Chicken Day” meal to the 33 pupils. We have issued them with a new blackboard.
Uduella (23)
No direct action this year.
Kurupanawa (24)
We provided daily meals as well as a monthly “Chicken Day” meal to the 46 children - an increase of 10 pupils from last year.
Dutugemanu (25)
We currently have no connection with this school.
Upper Homodola (26)
We continue to supply daily meals to all 161 children – this is an increase of 6 pupils from last year.
Pelessa (27)
We currently have no connection with this school.
Karagoda (28)
We currently have no connection with this school.
Kumburuhena (29)
We continue to supply daily meals to the 9 pupils as well as a monthly “Chicken Day” meal.
Kumburuhena Pre-School (30)
The 15 children receive daily meals, and we also provided them with uniforms. Extra Cover pays for the two teachers’ allowances, and a monthly chicken meal.
Tellambura Vidyakanthi (31)
We continue to supply daily meals to 68 pupils, and 10 scholarships.
Gulugahakanda Kekulu Preschool (32)
We pay for teachers’ salaries, and provide daily meals to the 17 children.
Yakkalamulla (Thawalama) Vocational Training Centre (33)
The Thawalama Centre has moved to Yakkalamulla. Special arrangements have been made for proper sanitation to prevent any spread of Coronavirus, including the provision of a foot operated wash basin, thermometers etc.
In addition to the provision of daily meals to the 16 children and raw materials for their work, we continue to pay for the building’s rent, the allowances of the two part time instructors, one administration assistant, and a tuk-tuk driver, who shuttles some of the young men and women to and from home.
Panangala West (34)
This small school, near one of “our” SEN units, currently has 76 pupils (last year 26), all of whom receive a daily meal.
Weihena SEN (35)
Weihena Primary School has a state-sponsored SEN of some 10 children. Extra Cover has paid for the expansion of their single, small room into a large lean-to with a wooden floor. We have also covered the travel costs of an assistant voluntary teacher.
Bemboda Pre-School (36)
We have paid for the services of the two teachers, and have supplied the 20 pupils with uniforms and daily meals.
Nawala Pre-School (37)
We continue to provide daily meals to the 12 children, and pay the salaries of the two teachers.
Natthewela Amarasinghe (38)
The 16 children of this charming little school now receive daily meals, and we have started to pay the monthly allowance to the two teachers. They have renovated the building and it now looks like a new building. We supplied paint and other items for the final touches.
Suhada Vocational Training Centre (39)
Extra Cover pays for the monthly allowances of the two teachers and the administrative assistant, and cover the costs of a tuk-tuk and driver to transport the 12 students to and from home.
We also pay for the raw materials (cloth, coconut, incense etc.) as well as tools. Special arrangements have been made for proper sanitation to prevent any spread of Coronavirus, including the provision of a foot operated wash basin, thermometers etc.
SUHADA
The tea grows apace, and the Vocational Training Centre (see School No. 39) is thriving. The Coronavirus has, of course, stopped any social activities in the establishment.
MEDICAL ASSISTANCE
Lakhindu now requires further medicine to strengthen his heart, and we have increased our payment to Rs. 8000 a month.
Bishan Anushka, a little boy at Nevungala SEN, requires a daily suppository. And Extra Cover is happy to oblige .
TEA AND CINNAMON PLANTATIONS
The plantations in the villages of Pathawelivitiya and Nawala village continue to thrive. Villagers receive tea saplings and fertilizer, and are now selling the “buds” to a nearby factory.
Cinnamon can be more profitable than tea, and Extra Cover continues to pay for the saplings and fertiliser for a small-holding of cinnamon on the hillside of the school premises behind the PrePrep of Nawala and on the hillside behind Bemboda. The crops are now being harvested, with the profits going into the coffers of the School Councils.
SUZUKI HUSTLER
We continue to pay for the running costs of the Suzuki Hustler. Thishantha (Newton Perera’s replacement) uses this to visit all the schools and to ferry fertiliser and tea (and people) as necessary.
UNIVERSITY SCHOLARSHIP
Extra Cover supports two very bright students from Nawala village with monthly fees to pay for their university accommodation, and the cost of books.
SHANTHI’S CHILDREN AT KATAMBURAWA
Extra Cover has been supporting a family from Katamburawa village. The mother is alone and feeds her three children – 16-yearold Prarthana and her two younger brothers. They recently received a new house from the government under their programme of supporting shelter for the poorest of villagers. The children are very talented and study hard, and Extra Cover gives them a monthly payment for essential school items. We also have covered the cost of electric wiring for their newly built house.
Section E Financial review
Brief statement of the charity’s policy on reserves
The trustees aim to maintain the charity's cash funds at a level that equates to approximately one year of unrestricted charitable expenditure. The trustees consider that this will provide sufficient funds for it to respond to operational difficulties and to safeguard the charity's provision of its services and support. This policy is reviewed annually by the trustees and the trustees have taken into account the level of funds needed by the charity to fulfil its plans for the future.
Details of any funds materially in deficit
There are no charitable funds in deficit.
| Subtotal It4iscExpenses inc PPS & Travel Property Expenses (Suhada) Bank Charges, Registration Fee&Tax CharitableLoan |
252 3,000 31,898 |
-00 -00 -00 -00 -00 |
-00 -00 -00 -00 -00 |
252 -00 -00 3,000 31,898 |
541 41,233 |
|---|---|---|---|---|---|
| A4Asset andinvestment | |||||
| purchases,{seetable) | |||||
| Rathboneslnvestement | 25,000 | 25,000 | |||
| -00 | -00 | ||||
| Subtotal | 25,000 | 25,000.00 | |||
| Totalpayments | 56,898 | 56,898 | f-;ix-t--] | ||
| Netofreceipts/(payments) | 2,891 | -00 | -00 | 2,891 | 39,146 |
| A5Transfersbetweenfunds | -00 | -00 | -00 | -00 | |
| 46Cashfundslast year end | 86,956 | -00 | -00 | 86,956 | 47,810 |
| Cashfundsthis year end | 89,847 | -00 | -00 | 89,847 | 86,956 |
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