REGISTERED COMPANY NUMBER: 03798480 (England and Wales) REGISTERED CHARITY NUMBER: 1139773 Roport of the Trustees and Flnanclal Statsments for tha Year Ended 31 March 2024 for PHOENIX COMMUNITY CARE UMITED Knox Cropper LLP 153-155 London Road Hemel Hempstead Hertfordshire HP3 gSQ
PHOENIX COMMUNITh CARE LIMITED Contents of thè Financial Statements forthe Year Ended 31 March 2024 Page Report of the Trustees 1 to 7 Report of the Independent Audltors 8 to 10 Statement of Financial Activities Balance Sheet 12 Cash FI1 Statement 13 Notes to the Cash Flow Statement 14 Notes to the Flnanclal Statements 15 to 24
PHOENIX COMMUNrrY CARE UMITED IREGISTERED NUMBER: 037984801 Report of the Trustees for the Year Endod 31 March 2024 The trustees who are also directors of the charity for the purposes of the Companies Act 2008, present their report with the finanaal statements of the Charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance wth the Financial Reporting Standard applicable in the UK and Rewblic of Ireland (FRS 102) {effectNe 1 January 2019). Page 1
PHOENIX COMMUNTrI CARE LIMITED (REGISTERED NUMBER: 03798480) Report of the TTUStees forthe Year ended 31 March 2024 OBJECTIVES AND ACTIVITIES Purpose a) The relief of those in need, hardship, or distress especially those that are vulnerable, young people, asylum seekers and refugees by the provision of supported housing for their benefit. b) To advance in life and relieve the needs of young people by the operats'on of a foster care agency and by providing care and support for their benefit. c) To advance the education of the public by delivering training and education for young people (between the ages of 14-19), asylum seekers and refugees are not in education or employment. d) The relief of povety but not exclusively in Sri Lanka, Romania and Kenya by funding and providing support to orphanages, schools and to feeding programs that affect members of deprived communities; and by the provision of volunteers to fvrther this work. Supported Accommodatlon We started our supported accommcdation programme back in 2001. This service takes young vulnerable adults, the majority being 16yrs 18yrs old and are refvgees or asylum seekers. We provide semi-independent accommodation,. help enrol them into college or training programmes and support their legal and medical needs. During their stay with us, their allocated keyworker will help them develop their independent living skills. A recognised qualrfication that all our service users can obtained while with us. During 2018 PCC registered with OCR (Oxford Cambridge Royal Society of Arti to be able to deliver courses in life skills, and to certificate them up to level 3. Aiso working with Met Police and 'You Vs You, in training courses I life skills. This service became OFSTED registered in 2023. We have always been in this financial year at stsndard occupancy with a gOOh capacity for the year of our 28 possible placements. This has slowly been less from our 98(Ap from the year befo so we have started to advertise with other local authorities. Contact Centre Looked after children have need to use registered contsct centres. PCC have moved offices within the current premises to facilitate such a need. The new facilities are more accessible and practical for our stsff and users. We started the process of registration with the NACCC, a recognised body. Successful registration and approval enable us to facilitate the contact arrangements that Local Authorities have need for. Vve have started to charge for these services. They are an add on to our current foster care agency services. Foster Care Agency Our foster care agency opened in 2005. We went from 19 (+ 2 respite carers) households on April 1 st 2023, to 22 households 1+3 Spite carers) on March 31st 2024 with 4 new families approved 12 respite carers approved 11 family left the agency in this period. Our occupancy is still high within the agency V¥ith 24 in placement (plus another 4 on 'Staying Put,) on 31st March 2024, wtth 4 classed as long-temi placements. Monitoring continues to evclve to meet the needs of the sepiice CHARMS audits done monthly and always loo.ng at ways of improving our monitoring. We continue to aspire to sustainable growth at our current pace with a strong focus on the approval of a mature and diverse pool of foster Car5 that reflect the communty that we occupy and the needs of the children we foster. PCC also continue to pursue working in the Northeast of England but have struggled to grow Sin the first household joined in 2019. This is something y continue to investigate with a planned recruitment strategy for implementation during the next financial year. Page 2
PHOENIX COMMUNITY CARE LIMITED (REGISTERED NUMBER: 037984801 Report of the Trustees forthe Year Ended 31 March 2024 Short Term Alms During the next financial year, build up to 25 households that can accommodate 35 placements. Long Temi Aims A long-temi business goal would be to estsblish more of a presence in the North of England. We had target of 5 hoUholdS in the next years in last financial year but have already reached that target, we hope to add 0 more household within the next two years. We are promoting PCC nationally via our online presence and by attending regional promotional events, conferences, and festivals. Continuous Professional Development Foster Carers are expected to participate in a minimum amourrt of training and this is delivered by PCC'S team. Topics this year have included safeguarding, child development, communication, education and ACES. This is delivered regularly through Zoom across the year as well as in person training being delivered annually to the CArers. AII PCC staff undertake scheduled training through the Atlas system which gives us access to specific training topics that are relevant to our roles as employees as well as to our individual roles. For example, fire safety, health and safety, safeguarding and confiict management. In latiOn to our social work staff as part of their ongoing registration they need to maintain a level of CPD and this year it had to include peer reflection. The sc¢ial workers in staff have been undertaking regular meetings to facilitate peer reflection and this has been evidenced and Submitted, along with additional CPD. Strategies In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the charity commission relating to public benefit and to its supplementsry public benefit guidance on grant making charity. We also seek the advice and guidance of parties we are affiliated to and registered with, such as NAFP & Foster Talk. We are also govemed by OFSTED and our practice is closely rutinised. We have obtained recognition from Investors in People and have held onto this award for 13 years. We employ qualified personnel to facilrtate the following roles within the organisation- - Key working - Administrats'on & Accounts including DBS - Placements Maintenance - Data control & IT - Social work - Foster care management & govemance - Training OCR and CPD Practice Educators I training and monitoring student social wort(ers. We offer student social workers 70- and 100-day placements to the University of Hertlordshire, Sussex University and Middlesex University using our service and practs'ce educators. This is providing Work experience and valuable training to those who seek to become effective and influential in the field of social work. Measurlng Examining and measuring success seems improper when dealing with looked after children's lives and young people but for the purpose of this report we do the following: _ Foster Care.. We monitor placement availability and referrals from local authorities by use of the CHARMS system. OFSTED carry out three-year inspections (last one VRS in 2022) and make recommendations of how can improve our service. Unaccompanied children (UAM's> Supported Housing: We monitor the number of referrals being received as well as the ethnicity and county of origin of the service user. Our team meet monthly to review all cases and individual needs of service users. We also use CHARMS for all our record keeping. This part of our GcrviGC will IOP now govcmcd I Inspcctcd by OF8TED gince Afj023. Page 3
PHOENIX COMMUNITY CARE LIMITED {REGISTERED NUMBER: 03798480 Report of the Trustees forthe Year Ended 31 March 2024 Charity Income: We have seen a steady and stsble increase in the amount of gUlar donations being reiVed into PCC. Various projects here and overseas are being supporied. This information is compiled into a monthly report and reviewed by the Twstees. PCC is a specialist in handling finance for special projects in Romania, Kenya and Sri Lanka and other organisation5 have asked us to help them in the transfer of ftjnds to their non-UK projects. We are particularly helping our partner charity in South London who regulady contribute to Rain Edge in Kenya, to Dare to Dream in Romania and to the Tumaini Project also in Kenya. We charge no admin fees for this seNice. We do incur bank Gharges. This we will keep under review by the trustses. Friends of PCC: We occasionally have people wanting to donate to the local work we are doing wth our unaccompanied asylum-seeking children. We also have individuals regularly sponsoring our work here in the UK and they are onsidered 'Friends of PCC,. Slgnlficant activities To run all our programmes and the follong, we have 17 staff members facilitate 8 or 9 student social worker placements, & various volunteers. We will be adding our 2nd apprentice social worker to our team. Phoenlx Community Care actively promotes and raises funds ft)r the work of the following projects as well as our own projects here in the UK. All being successfijl we are supporting work in.. Rainedge International, Nakuru, Kenya. - Paalam Project, Wattala, Sri Lanka - Dare to Dream, Romania Grant making We collect gUlar donations from individuals for the work in Kenya and pass these on to the various projects. In March 2023 we were awarded a grant worth £38,760.25 from an organisation called Beyond Sport. This was to deliver to 40 young people, mindfulness workshops, mental health self-care and NFL training. We have successfully completed this contract in March 2024. We receive small grants for facilitating student social work placements and for helping new scKial work graduates complete their AYSE. Public benefit We provide services to support some of the most vulnerable people within our Community. Looked after children, asylum seekers and refugees need consistent support, reliable advocacy and to have a voice. Our provision helps bring stability and make a difference to those in need. It also seeks to educate everyone to understand the complex needs that the most vulnerable have. Our services have been effective in helping to reduce homelessness, youth offending, teenage pregnancy, loneliness and improve mental health. It helps encourage a greater understanding of cultural diversity thus reducing fear and misunderstsnding. We want our local wmmunity to grow peacefully, addressing the needs of those less ft)rtunate and be a place of safety and empathy. Social inveslments We continue to put investment into Football United working with various charities to bring weekty training and activities for young refugeeslasylum seekers. A project initially funded through Model City London. Volunteers Unfortunately, Y did have any volunteers this financial year. Page 4
PHOENIX COMMUNITY CARE LIMITED (REGISTERED NUMBER: 03798480) Report of the Trustses forthe Year Ended 31 March 2024 STRATEGIC REPORT Achievement and perfomiance Charitable actlvltles Foster Care - Less Carers but more plamentS. Provided different methods Df support to our carers helping them to keep children safe. UASC Supported Housing Even higher occupancy and even more training activities (using You Vs You and the Met Police). Charity - managed to secure a substantial number of sponsors for su 24, Nakuru, Kenya, a project which fvnds children's care and educational needs. We continued our 'sponsor a child, scheme with a Norwegian charity. Financial review Financial position Our overarching financial income is generated through the services we provide through our supported housing and our fostering agency as these services are paid for at time of referral. Our income this year was £2,060,211 which is a 3.630kn increase on last year. Our contracts with the placing authorities are open ended as they are based on spot purchasing. Out of these funds we are endeavouring to build up a reserve large enough to cover the business adivities for a further three months should any disaster occur. None of our current activities make a loss. The charity receives various donations that are used for the projects they have been designated to. In the past year the total donations have been £156,489. We have various policies in place explaining financial ProdureS and accountability. Our payroll and pension liabilities are calculated for us by JMH Partnership. Reserves policy The trustees have examined Phoenix Community Care Charity's requirements for reserves in the Iht of Ihe main risks to the organisation and has determined that a reserve of three months expenditure be held. The psent level of reserve available to the Charity is £247,298 and PCC are looking to increase this over the next 12 months. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 03798480 (England and Wales) Registsred Charity number 1139773 Registered office The Trampery 639 High Road London N17 8AA Page 5
PHOENIX COMMUNITY CARE LIMITED {REGISTERED NUMBER: 037984801 Report of the Trustees forthe Year End•d 31 March 2024 Trustees Ms M Bumett {resigned 24.5.23) J A Coates Mrs P A Hawkes G l J Hawkes A L Hawkes Mrs A Kelly Mrs C S Mayer Company Secretary Mrs A Kelly Auditors Knox Cropper LLP 153-155 London Road Hemel Hempstead Hertfordshire HP3 9SQ Accountants The JMH Partnership Ltd Chartered Certified Accountants 481 Green Lanes London N13 4BS FUNDS HELD AS CUSTODIAN FOR OTHERS Rainedge International, Nakuru, Kenya Tunaimi, Nairobi, Kenya Dare to Dream, Soard, Kenya Paalam Project, Sri Lanka STATEMENT OF TRUSTEES, RESPONSIBILITIES The trustees (who are also the directors of Phoenix Communty Care Limited for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practi). Company law requires the trustees to prepare finanaal statements for each financial year which gtve a true and fair view of the stste of affairs of the charitable company and of the incoming resources and application of resources, including the income and expendilure, of the charitable company for that period. In preparing those financial statements, the trustees are required to select suitable accounting policies and then apply them consistently. observe the methods and principles in the Charity SORP; make judgements and estimates that are reasonable and prudent., stste ether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping proper accounting records vthich disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial ststements comply wth the Companies Act 20C6. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 6
PHOENIX COMMUNIry CARE LIMITED IREG18TERED NUMBER: 037984801 Report ofthe Trustses forthe Year Ended 31 March 2024 STATEMENT OF TRUSTEES. RESPONSIBILrriES - continued In so far as the trustees are aware: there is no relevant audit information of which the charitable company's auditors are unaware,. and the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit infomiation and to establish that the auditors are aware of that infomiation. AUDITORS The auditors, Knox Cropper LLP, will be proposed for re-appointment at the forthcoming Annual General Meeting. Report of the trustees, incorporating a strategic report, approved by order of the board of trustees, as the company directors, on ... . and signed on the board's behalf by: P6bbtTr ty d4AO- Mrs P A Hawkes - Trustee Page 7
Report of the Indopendgnt Auditors to the Member8 of Phoenlx Community Care Limitsd Opinion We have audited the financial statements of Phoenix Communty Care Limited (the 'charitable company.) for the year ended 31 March 2024 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting fpmework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements- give a true and fair view of the state of the charitable company's affairs as at 31 March 2024 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended; have been properly prepared in accordan with United Kingdom Generally Accepted Accounting Practice,. and have been prepared in accordan with the requirements of the Companies Act 2006. Basis for opinion We conducted our audit in accordance with Intemational Standards on Auditing {UK) {ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors, responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant tc our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordan with these requirements. We believe that the audit evidence we have obtsined is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concem In auditing the financial statements, we have concluded that the trustees, use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the Vrk we have perfomed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concem for a period of at least tre1Ve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of the trustees with respect to going concem are described in the relevant sedions of this report. Other inforniation The trustees are responsible for the other infonnation. The other information comprises the infomiation included in the Annual Report, other than the financial ststements and our Report of the Independent Auditors thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any fom of assurance conclusion thereon. In connection with our audit of the financial ststements, our responsibility is to read the other information and, in doing so, consider whether the other information is materialty inconsistent with the financial statements or our knowledge obtained in the audit or otheNise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to detemine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have perft)rmed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. Opinions on other matters prescribed by the Companles Act 2006 In our opinion, based on the work undertaken in the course of the audit.. the infomation given in the Report of the Trustees for the financial year for which the financial statements are prepared is consistent with the financial statements,. and the Report of the Trustees has been prepared in accordance with applicable legal requirements. Page 8
Report of the Independent Auditors to the Memborn of Phoenix Community Care Limited Matters on bthich we are requlred to report by exception In the light of the knowledge and understanding of the charitable company and its environment obtsined in the course of the audit, we have not identified material misstatements in the Report of the Tnjstees. We have nothing to report in respect of the followrng matters where the Companies Act 2006 requires us to report to you if, in our opinion: adequate accounting records have not been kept or retums adequate for our audit have not been received from branches not visited by us., or the financial statements are not in agreement with the accounting records and returns; or rtain disclosures of twstees, remuneration specified by law are not made; or we have not received all the information and explanations we require for our audit. Responsibilities of trustees As explained more fully in the Statement of Trustees, Responsibilities, the twstees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial ststements and for being satisfied that they give a true and fair view, and for such intemal control as the trustees detennine is necessary to enable the preparation of financial ststements that are free from material misststement, whether due to fraud or eOr. In preparing the financial statements, the trustees are responsible for assessing the charitable Company's abilty to continue as a going concem, disclosing, as applicable, matters related to going cOnM and using the going concem basis of accounting unless the trustees either intend to liquidate the charitsble company or to Cease operations, or have no realistic altemative but to do so. Our responsibllllles for the audit of the financial statoments Our objectives are to obtsin reasonable assurance aboLrt whether the financial ststements as a vhole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that indudes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordan wth ISAS {UK) will always detect a material misstatement when it exists. Misstatements Can arise from fraud or error and are considered material rf, individually or in the aggregate, they Could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below.. • The Charitsble Company is required to comply with both company law and charity law and, based on our knoedge of its activities, we identified that the legal requirement to accurately account for restricted funds was of key significan. We gained an understanding of how the charitable company complied with its legal and regulatory framework, including the requirement to properfy account for restricted fvnds, through discussions wtth management and a review of the documented p)licies, prOdureS and controls. The audit team, which is experienced in the audit of charities, considered the charitable company's susceptibilty to material misstatement and how fraud may occur. Our considerations included the risk of management override. Our approach to check that all restricted income was properly identified and separately accounted for and to ensure that onty valid and appropriate expenditure was charged to restricted funds. This induded reviewtng joumal adjustrnents and unusual transactions. There are inherent limitations in the audit procedures described above and, the fvrther removed non-complian with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we would become aware of it. The risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery or intentional misrepresentations, or through collusion. A fvrther description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uklauditorsresponsibilities. This description forms part of our Report of the Independent Auditors. Page 9
Report of the Indepondent Auditors to the Members of Phoenlx Community Care Limitod Use of our report This report is made solely to the charitable company's members, as a body, in accordance wth Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors, report and for no other purpose. To the fullest extent permitted by law, we do not a¢pt or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have fomied. Stephen Anderson (Senior Statutory Auditor> for and on behalf of Knox Cropper LLP 153-155 London Road Hemel Hempstead Hertlordshire HP3 9SQ Date.. Page 10
PHOENIX COMMUNITY CARE LIMITED ststement of Flnancial ActEvltles lorthe Year Ended 31 March 2024 2024 Totsl funds 2023 Total funds Unreslricted fund Restricted funds Notes INCOME AND ENDOWMENTS FROM Donations and legaGies 6,416 190,833 197,249 207,039 Charitsble activities Foster Carelsemi-independent Accommodation & Support 1,858,318 1,858,318 1.780,042 Investment income Other income 3.958 686 3,958 686 1.005 Total 1.869.378 190,833 2,060,211 1,988.086 EXPENDITURE ON Raising fvnds 216 216 700 Charitable activities Foster Carelsemi-independent Accommodation & Support 1.840,283 1,840,283 1,707,355 Other 44,206 188,278 232,484 240,937 Total 1,884.705 188,278 2,072,983 1,948,992 NET INCOMEIIEXPENDITURE) (15,327) 2.555 (12,772) 39,094 RECONCIUATION OF FUNDS Total funds brought forward 251.101 8,969 260,070 220,978 TOTAL FUNDS CARRIED FORWARD 235,774 11,$24 247,298 260,070 The notes fom part of these financial ststemenls Page 11
PHOENIX COMMUNITY CARE LIMITED (REGISTERED NUMBER: 03798480) Balance Sheet 31 March 2024 2024 Total funds 2023 Total lunds ' unstriCted fijnd Restricted funds Notes FIXED ASSETS Tangible assets 12 37,232 37,232 35,235 CURRENT ASSETS Debtors Cash at bank and in hand 13 213,449 92,170 213,449 103,694 129,692 217,882 11,524 305,619 11.524 317,143 347,574 CREDITORS Amounts falling due within one year 14 {107.077) (107.077) (122,739) NET CUFIRENT ASSETS 198,542 11,524 210,066 224,835 TOTAL ASSETS LESS CURRENT LIABIUTIES 235.774 11,524 247,298 260,070 NET ASSETS 235,774 11,524 247,298 260,070 FUNDS Unrestricted funds Restricted funds 16 235,774 11,524 251,101 8,969 TOTAL FUNDS 247,298 260,070 The financial ststements were approved by the Board of Trustees and authorised for issue on and were signed on its behalf by: P A Hawkes- Trustee The notes fom part of these finanaal statements Page 12
PHOENIX COMMUNITY CARE LIMITED Cash Flow Statement forthe Year Ended 31 March 2024 2024 2023 Notes Cash flows from operatlng actlvities Cash generated from operations Interest paid 181,485) (2,165) 58,576 Net cash (used in)Iprovided by operating activities (83,650) 58,576 Cash flo6 from investing activities Purchase of tangible fixed assets Sale of tangible fixed assets Interest received {21,932) 8,800 958 (17.3151 1,600 255 Net cash used in investing activities 112,1741 (15,460) Cash flow5 from financing activities Capital repayments in year (18,364) 8.292 Net cash (used in)Iprovided by financing activities (18,364) 8,292 Change in cash and cash oquivalents in the reporting period Cash and cash equivalents at the beginning of th8 reportlng perlod {114,188) 51.408 217.882 166,474 Cash and cash equivalents at the end of the reporting period 103,694 217,882 The nots5 form part ofthese financAal statements Page 13
PHOENIX COMMUNITY CARE LIMITED Notes to the Cash Flow Statement for the Year Ended 31 March 2024 RECONCILIATION OF NEf (EXPENDITUREinNCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES 2024 2023 Net (expenditureInGOme for the reporting period (as per the statement of Financial Activities} Adjuslrnents for: Depreciation charges {Profft}lloss on disposal of fixed assets Interest received Interest paid {Increase)Idecrease in debtors Increasel(deGrease) in creditors (12.772) 39.094 11.821 (686) (958) 2.165 (83.757) 2,702 9,464 423 (255) 42,559 (32.709) Net cash (used invprovided by operations (81,485) 58,576 ANALYSIS OF CHANGES IN NET FUNDS At 1.4.23 Cash flow At 31.3.24 Net cash Cash at bank and in hand 217,882 1114,188) 103,694 217,882 (114,188) 103.694 Dobt Finan leases (18,364) 18,364 (18,364) 18,364 Total 199,518 {95.824 103,694 The notes fom part ofthese finanal ststements Page 14
PHOENIX COMMUNrrY CARE LIMITED Notes to the Flnanclal Ststements forthe Year Endod 31 March 2024 ACCOUNTING POLICIES Basis of preparing the flnancial statements The financial statements of the charitable company, lch is a public benefit entity under FRS 102, have been prepared in accordance WFth the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practi applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effective 1 January 2019),, Financial Reporting Stsndard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Ststement of Financial Adivities once the charity has entitlement to the fvnds, it is probable that the income viill be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits vthll be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accnjals basis and has been classified under headings that aggregate all cost related to the category. Vlihere costs cannot be direclly attributed to particular headings they have been allocated to aclivities on a basis consistent with the use of resources. Allocation and apportionment of costs Support costs are attributed on the basis of the cost incurred and the time spent on foster care and fundraising activities. Tanglble flxed assets Depreciation is provided at the followng annual rates in order to write off each asset over its estimated usefijl life. Plant and machinery Fixtures and ffttings Motor vehides 200h on reducing balance 200A on reducing balan 250A on reducing balan Taxation The charity is exempt from corporation tax on its charitable activities. Fund accounting Unrestricted fvnds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes V4ithin the objects of the charity. Restrictions. arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fijnd is included in the notes to the financial statements. Penslon costs and other postqetirement beneflts The charitable company operates a defined contribution pension scheme. Contributions payable to the tharitable company's pension scheme are charged to the Statement of Financial Activities in the period to vthich they relate. Page 15 continued...
PHOENIX COMMUNITY CARE LIMITED Notes to the Flnanclal Statements - continued forthe Year Ended 31 March 2024 DONATIONS AND LEGACIES 2024 2023 Donations Gift aid Grants 156,489 198,753 8,048 238 40,760 197,249 207.039 Grants received, included in the above, are as follows: 2024 2023 other grants 40,760 238 INVESTMENT INCOME 2024 2023 Rents received Deposit account interest 3,000 958 750 255 3,958 1,005 INCOME FROM CHARITABLE ACTIVITIES 2024 2023 Activity Foster Carelsemi-independent Accommodation & Support Foster Carelsemi-independent Accommodation & Support Foster Carelsemi-independent Accommodation & Support Foster Carelsemi-independent Accommodation & Support Management fees 27,000 27,000 Reimbursed income Foster care, service & benefit Training & teaching services 6,258 36,876 1,801,983 1,704,728 23,077 11,438 1,858,318 1,780,042 Page 16 continued...
PHOENIX COMMUNITY CARE LIMITED Notes lo the Flnan¢lal ststsments - continued for the Year End•d 31 March 2024 RAISING FUNDS Raising donations and legacles 2024 2023 Fund raising expenses 216 700 CHARITABLE ACTIVITIES COSTS Support costs (see note 7) Dire Costs Totals Foster Carelsemi-independent Accommodation & Support 1,430,184 410,099 1,840.283 SUPPORT COSTS Management Finance Totals Foster Carelsemi-independent Accommodation & Support 395,259 14,840 410.099 NEf INCOMEI(EXPENDITURE) Net incomel(expenditure) is stated after chargingl(crediting): 2024 2023 Depreciation - owned assets Surpluslldeficit) on disposal of fixed assets 11,82q (686) 9,464 423 TRUSTEES, REMUNERATION AND BENEFITS The following transactions took place with trustees in the year ended the 31 st March 2024. Sabbatlcal Post M Bumett G Hawkes C Mayer A Hawkes J Coates P Hawkes A Kelly Totsl Salary £2,637 £39,552 £39,552 £5,000 £5,000 £5,000 £5,000 £101,741 Employers Pension £64 £999 £999 Employers NIC £259 £4,203 £4,203 Total £2,960 £44,754 £44,754 £5,000 £5,000 £5,000 £5,000 £112,468 £2,062 £8,665 Page 17 continued...
PHOENIX COMMUNITY CARE UMITED Notss to the Financial Staternents - continued for the Year Ended 31 March 2024 TRUSTEES. REMUNERATION AND BENEFITS - continued Trustees. expenses Trustees, expenses were £64,658 for the year ended 31 st March 2024 (2023.. £30,644). 10. STAFF COSTS 2024 2023 Wages and salaries Social security costs Other pension costs 363,593 22,259 6.931 362,751 22,005 3.881 392,783 388,637 The average monthly number of employees during the year was as follows: 2024 2023 Administration Foster care 12 17 16 No employees received emoluments in excess of £60,000. 11. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund Restricted funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 1,300 205,739 207,039 Charitable acllvilles Foster Carelsemi-independent Accommodatton & Support 1,780,042 1,780,042 Investment inwme 1,005 1,005 Total 1,782,347 205,739 1,988,086 EXPENDITURE ON Raising funds 700 700 Charitable activities Foster Carelsemi-independent Accommodation & Support 1,689,739 17,616 1.707,355 other 39,936 201,001 240,937 Totsl 1,730,375 218,617 1,948,992 NET INCOMEI{EXPENDITURE) 51,972 (12,878) 39,094 Page 18 continued.-.
PHOENIX COMMUNITY CARE LIMITED Notss to the Financial Statements - contlnued forthe Year Ended 31 March 2024 11. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted fund funds Total fijnds RECONCILIATION OF FUNDS Total funds brought forward 199,129 21,847 220,976 TOTAL FUNDS CARRIED FORWARD 251,101 8,969 260,070 12. TANGIBLE FIXED ASSETS Fixtu9 and fittings Plant and machinery Motor vehides Totals COST At 1 April 2023 Additions Disposals 12,862 1,507 30,641 699 85,928 19,726 130,713) 129,431 21.932 (30,713) At 31 March 2024 14.369 31,340 74,941 120.650 DEPRECIATION At 1 April 2023 Charge for year Eliminated on disposal 11,307 612 25,569 1,154 57,320 10,055 {22,599) 94,196 11,821 (22.599) At 31 March 2024 11,919 26,723 44,776 83,418 NEf BOOK VALUE At 31 March 2024 2,450 4,617 30,165 37,232 At 31 March 2023 1,555 5,072 28,608 35.235 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade debtors Other debtors Prepayments 173,101 24,013 16,335 94,175 23,880 11,637 213,449 129,692 Page 19 continued...
PHOENIX COMMUNrrf CARE LIMrrED Notes to the Flnancial Statements- continuod forthe Year Ended 31 March 2024 14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Hire purchase (see note 15) Trade creditors Social security and other tsxes Other creditors Accrued expenses 18,364 35.478 6,640 57,457 4,800 39,806 6,611 54,120 107.077 122,739 16. LEASING AGREEMENTS Minimum lease payments fall due as follows: Hire purchase contracts 2024 2023 Net obligations repayable-. Wthin one year 18,364 Non•¢ancellable operating leases 2024 2023 thin one year Ben one and five years 103,903 196.934 58,651 258,055 300,837 316,706 During the year, operating lease payments totalling £312,155 were recognised as an expense. 16. MOVEMENT IN FUNDS Net movement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fund 251,101 (15,327) 235.774 Restricted funds Sure 24 Tumaini Project Bookshine Romania Sri Lanka Beyond Sport NFL 7,357 (1.282) 244 1225) (1.387) 425 4,780 6,075 244 225 1,387 425 4,780 8.969 2,555 11.524 TOTAL FUNDS 260.070 (12,772) 247,298 Page 20 continued...
PHOENIX COMMUNITY CARE UMITED Notes to the Financial Stat•ments- continued for the Year Ended 31 March 2024 16. MOVEMENT IN FUNDS- Continued Net movement in funds, included in the al)ove a as follows". Incoming resour*s ResoLsr(es expended Movement in fijnds Unrestricted funds General fund 1,869,378 (1,884,705) (15,327) R8stri¢ted funds Sure 24 Tumaini Project Bookshine Romania Sri Lanka Beyond Sport NFL 100,354 32,919 1,575 16,800 425 38,760 (101,636) (32,675) (1.800) 118,187) {1,282) 244 {225) 11,387) 425 4,780 (33,980 190.833 1188,278) 2,555 TOTAL FUNDS 2,060,211 (2,072,983 (12.772 Comparallves for movement in funds Net movement in fvnds At 31.3.23 At 1.4.22 Unrestricted funds General fijnd 199,129 51,972 251,101 Restricted funds Sport for Good Sure 24 Bookshine Romania Srort Unites 261 2,418 100 1,713 17,355 {261) 4,939 125 {326) (17,355) 7,357 225 1,387 21,847 (12,878) 8,969 TOTAL FUNDS 220,976 39,094 260,070 Page 21 conlinued...
PHOENIX COMMUNrrY CARE LIMITED Nots$ to the Flnanclal Statements - continued for the Year Ended 31 March 2024 16. MOvEmEr IN FUNDS- continued Comparative net movement in funds, induded in the above are as follows.. Incoming resourc£s Resources expended Movement in fuThJs Unrestrictsd funds General fvnd 1,782,347 {1,730,375) 51,972 Restricted funds Sport for Good Sure 24 Tumaini Project Bookshine Romania Sport Unites Afghanistsn (261) {100,270) (14,790) (1,350) (84,226) (17,365) {365) (261) 4,939 105,209 14,790 1,475 83,900 125 (326) (17,355) 365 205,739 (218,617) (12,8781 TOTAL FUNDS 1,988,086 {1,948,992) 39,094 A current year 12 months and prior year 12 months ¢ombined position is as follows: Net movement in lunds At 31.3.24 At 1.4.22 Unrestricted funds General fvnd 199,129 36,645 235,774 Restrictsd funds Sport for Good Sure 24 Tumaini Project Bookshine Romania Sport Unites Sri Lanka Beyond Sport NFL 261 2.418 (261> 3,657 244 (100) (1,713) (17.355) 425 4,780 6,075 244 100 1,713 17,355 425 4,780 21,847 (10,323) 11,524 TOTAL FUNDS 220,976 26,322 247,298 Page 22 conlinued...
PHOENIX COMMUNITY CARE LIMITED Notss to the Flnanclal Ststsments - continued fort Year Ended 31 March 2024 16. MOVEMENT IN FUNDS - continuod A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: Incoming resources Resour8 expended Movement in fvnds Unrestrictsd funds General fund 3,651,725 (3,615,080) 36,645 R8stricted funds Sport for Good Sure 24 Tumaini Project Bookshine Romania Sport Unites Afghanistan Sri Lanka Beyond Sport NFL 1261) 1201,906) <47,465) (3,150) {102,413) <17,355) (365) (261) 3.657 244 (100) (1,713) {17,355) 205,563 47,709 3,050 100,700 365 425 38,760 425 4,780 (33,980) 396,572 (406,895) (10,323) TOTAL FUNDS 4,048,297 (4,021,975) 26,322 Restricted funds The Sport Unites fvnd consists of grant income and its associated expenditure to be used to provide sporting activities to the charity's beneficiaries Other restricted fvnds represent monies raised which are to be donated to the nominated charities. 17. RELATED PARTY DISCLOSURES Included in trade and other creditors are amounts due tol{from) the followng related parties whose directors and members are also trustees of Phoenix Community Care Limited. 2024 2023 Sunflovrfer Properties Limited Phoenix Community ca Management LLP Phoenix Community Care (GRP) LLP New Living Ministries Sunflower Housing Limited A & P Hawkes C Mayer 7,621 11,226 6,090 5,605 467 5,072 467 25,000 75 21,910 144 Induded in trade and other debtors are amounts due (to)fftom the followng related parties whose directors and members are also trustees of Phoenix Community Care Limited. 2024 2023 A Havhes A&PKelly Phoenix Community Care Management LLP Sunflower Properties Limf(ed Sunfiower Housing Limited 509 317 8,347 1,930 9,000 1.688 2.106 14,084 Page 23 continued...
PHOENIX COMMUNIry CARE LIMITED Notes to the Flnanclal Statements - continued forthe Year Ended 31 March 2024 17. RELATED PARTY DISCLOSURES - continued During the period rent for properties vtss paid to related parties as follows.. 2024 2023 A&PKelly New Living Ministries Sunflower Properties Limited 59,805 20,000 190,792 56,965 19,200 179,008 During the period the followng charges tre issued by the following related parties: 2024 2023 Phoenix Community ca Management LLP Phoenix Community Care (GRP) LLP J A Coates 61,207 68,467 34,560 57,816 64,968 32,676 During the period the following charges were issued to the following related parties.. 2024 2023 Sunflower Housing Limited Sunflower Properties Limited A&PKelly New Living Ministries Sunflower Housing Limited Sunflovrfer Properties Limited 9,000 18,000 3,021 846 199 1,469 9,000 18,000 13,830 180 2,250 12,131 18. MEMBERS LIABILI The charitable company is limited by guarantee and therefore has no share capital, under the provision of the Companies Act. The liability of each member of the charitable company is limited to £1. At 31 March 2024 there were 6 members (2023- 7). Page 24
LETfER OF REPRESENTATION The Board of Trustees Phoenlx Community Care Limited The Trampery 639 High Road London N17 8AA Knox Cropper LLP Chartered Accountants 153-155 London Road Hemel Hempstead HertFordshire HP3 95Q Dear Sirs We confirm, to the best of our knowledge and belief, and having made appropriate enquiries of other trustees and officials of the Charity. the following representations given to you in connection with your audit of the Charity's financial statements forthe year ended 31st March 2024. Confirmatlon of Responsibilities l. We have fulfilled our responsibilities as trustees under the Companies Act 2006 and the Charities Act 2011 1"the Act") for preparing financial statements, for the year ended 31. March 2024, which give a true and fair view in accordance with the flnanclal reporting framework {FRS 102 and the Charity SORPI. 2. We confirm that all accounting records have been made avallable to you for the purpose of your audit, in accordance with your terms of engagement, and that all the transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all management and Trustees, meetings, have been made available to you. We have given you unrestricted access to persons within the charity in order to obtain audit evidence and have provided any additional information that you have requested for the purposes of your audit. 3. We acknowledge our legal responsibilities regarding disclosure of information to you as auditor5 and confirm that: so far a5 each Trustee is aware. there is no relevant audit information of which you as auditors are unaware; and each Trustee has taken all the steps that they ought to have taken as a trustee to make themselves aware of any relevant audit information and to establish that you are aware of that information. Estimates and Judgments 4. We confirm that the methods. significant assumptions and source data used by us in making accounting estimates, and their disclosure in the financial statements, are appropriate and in compliance with the recognition, measurement and disclosure requirements of FRS 102. 5. We confirm that all known actual or possible litigation and claims, the implication of which should be considered when preparing the financial statements, have been disclosed to you and have been accounted for and disclosed in accordance with FRS102 and the Act.
Post Balance Sheet Events and Commitments 6. We confirm that there have been no events since the balance sheet date which necessitate revision of the figures in the financial statements, or inclusion of a note thereto, other than those matters which have already been disclosed or included in the financial statements. 7. We confirm that the charity has not contracted for any capital expenditure other than as disclosed in the financial statements. 8. We confirm that we have no plans or intentions that may materially alter the carrying value and, where relevant, the fair value measurements or classification of assets and liabilities reflected in the financial statements. Related Partie5 9. We confirm that we are aware of the definition of a related party as Set out in FRS102 and the charity SORP. 10. We confirm that we have disclosed to you all related parties and related party transaction5 relevant to the charity and that we are not aware of further related party transartions other than those already disclosed in the financial statements in accordance with the requirements of FRS102 and the Act. 11. We confirm that the charity has not had, at any time during the year, an arrangement, transaction or agreement to provide credit facilities for trustees, nor to provide guarantees of any kind on behalf of the trustees, except as disclosed in the financial statements. Laws. Re8ulatlons and Contractual Agreements 12. We confirm that we are not aware of any possible or artual instance of non-compliance with those laws and regulations which provide a legal framework within which the charity conducts its operations, non-compliance with which could affect the financial statements. 13. The charity has complied with all aspects of contractual and other agreements that could have a material effect on the financial statements in the event of non-compliance. Internal Control and Fraud 14. We acknowledge our responsibility for the design and implementation of controls to prevent and detect fraud and we confirm that we have assessed the risk that the financial statement5 may be materially misstated as a result of fraud and that we have made this assessment available to you. We also confirm that, to the best of our knowledge and belief. there have been no significant deficiencies in internal control during the year. 15. We confirm that we have disclosed to you our knowledge of any actual or suspected instances of fraud involving management, employees with a significant role in internal control, and others where the fraud could have a material effect on the financlal statements. We also confirm that we have disclosed to you our knowledge of any allegations of fraud or suspected fraud, affecting the financial statements, which have been communicated by employees, former employees, regulators or others.
Golng Concern 16. We confirm that, having considered financial projections whlch reflett the charity's expectatlons and intentlons for a period of at least twelve months from the date on which the financial statements are expected to be approved, in our opinion, the charitls financial statements should be prepared on the going concern basis. Uncorrected Misstatements 17. We confirm that, in our opinion, the effects of any uncorrected misstatements which have been set out in the Audit Findings Report, are Immaterial, both individually and in aggregate, to the financial statements as a whole. Yours falthfully Signed on behalf of the Board of Trustees Date