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2022-03-31-accounts

ANNUAL REPORT AND ACCOUNTS

Working With Older People in Epsom and Ewell for over 70 years

1 April 2021 - 31 March 2022

A company limited by guarantee registered in England and Wales 7448692 Registered Charity No 1139652

1

MISSION STATEMENT

Empowering older people in Epsom & Ewell to live the most fulfilling lives they can.

2

AGE CONCERN EPSOM AND EWELL

A company limited by guarantee registered in England and Wales 7448692

CHARITY NO. 1139652

Registered Office : The Old Town Hall, The Parade, Epsom, Surrey, KT18 5AG Tel: 01372 732456 www.ageconcernepsom.org.uk

President:

The Worshipful, the Mayor of Epsom & Ewell

Vice President: Elisabeth Scott

EXECUTIVE COMMITTEE (THE TRUSTEES)

Chair: DougEarle
Vice-Chair: Louise Laudy
Honorary Treasurer: Carol Buley Resigned Oct 21
Michael Bower Resigned Jan 22
E & E Borough Council Reps Christine Cleveland
GuyRobbins
Trustees Alan Paterson
Tim Kensey Appointed Jan 22
VerityLinnell Appointed Jan 22
Maureen Jordan Resigned July21
Arsalan Malavan Resigned July21
Margaret Martin Resigned Jan 22

PRINCIPAL BANKERS

CAF BANK 25 King’s Hill Ave, Kings Hill, West Malling ME19 4JQ

INVESTMENT ADVISER

Mulberry Chartered – part of the AFH Financial Group, 66 Hampton Road, Twickenham TW2 5QB Investec Wealth & Investment Ltd, 2 Gresham Street, London EC2V 7QN

HONORARY SOLICITOR

Liz Dalgetty

Downs Solicitors, 156 High Street, Dorking, RH4 1BQ

INDEPENDENT EXAMINER

Sloane Winckless & Co, Chartered Accountants 2-4 Stoneleigh Park Road Epsom KT19 0QT

3

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

The Directors of the charitable company (‘the Charity’) are its Trustees for the purposes of charity law and throughout this report are collectively referred to as the Trustees.

The Trustees present their report and the financial statements for the period ended 31 March 2022. The Trustees confirm that the annual report and financial statements of the charity comply with the provisions of the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006.

a) Details of Charity - see page 3

b) Structure, Governance and Management

(i) Status and Constitution

On 23rd November 2010, the Trustees incorporated a company limited by guarantee bearing the name Age Concern Epsom & Ewell which was subsequently granted charitable status by the Charity Commission. The company remained dormant until 31st March 2011 when, with the approval of members of the organisation, the net assets and employees of Age Concern Epsom and Ewell (an unincorporated charity no 248704, with a history going back to 1947) were transferred to the company. Activities commenced on 1st April 2011.

In November 2013, the Charity became a Friend of Age UK. In October 2021, this agreement was terminated.

The company is limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £1.

The Articles state that the Board shall consist of, the Chair of the Charity, six persons elected by the members at an Annual General Meeting or such other number as may be determined, up to two persons nominated by Epsom and Ewell Borough Council and persons co-opted under the provision of Article 22.29 and 22.10. The Board shall also be Trustees of the Charity.

(ii) Risk Management

The major risks to which the Charity is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate risks.

4

The Trustees have purchased what they are advised is suitable insurance cover for staff (paid and volunteer) who work with the Charity and for the beneficiaries of the services provided by the charity.

Full details are given in our Financial Policy, available from the office.

c) Public Benefit

When reviewing our aims and objectives and in planning our future activities the Trustees have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission.

d) Objectives and Activities

The objectives of the Charity are to promote and assist in the general well-being of elderly people in and around the Borough of Epsom and Ewell. This is fulfilled by providing transport, advice and information services, home visiting, social support services, footcare services and other activities all listed below:

Coronavirus

Coronavirus was still around but was much less of an issue with services resuming fully by July 21.

Information and Advice / Home Visiting

We provide confidential information and advice on a wide range of issues affecting older people. This service is open between 9.30am and 1.00pm Mon - Fri to telephone, e mail and personal callers. Older people may contact us themselves or a family member who has concerns. We work with numerous voluntary and statutory sector organisations who signpost clients wishing to use our services. This may be via the Epsom & Ewell Social Services Locality Team, Central Surrey Health Community Matrons, Social Prescribing, Hospital to Home, Sight for Surrey, care businesses. The I&A enquiry may be signposted to another ACEE service eg. medical transport scheme,

befriending/social support, toe nail cutting clinic or to an outreach service such as the Alzheimer’s Society, Silverline, Action for Carers Surrey.

An enquiry through the I&A team may result in a home visit. Home Visitors help to obtain Blue Badges for parking and Attendance Allowance benefit claims enabling people to have funds to help make life easier for themselves. The Home Visitor can assess clients’ needs in their own surroundings often resulting in finding out that a client has more needs than originally thought and referrals to the Occupational Therapist team, Social Services and specialist organisations can be made.

Social Support Services: Befriending Service

The service is provided to older, lonely and vulnerable people. Befrienders visit for one hour per week and it is important that the client and befriender ‘click’ i.e. have a common interest and that their temperaments are compatible. If a befriender does not ‘click’ with a client a more suitable match is sought.

5

Friendships are formed that in some cases last for years and we often find that volunteers go above and beyond just having a cup of tea and chat with their client. As a result, isolation is reduced and any worries or concerns about health, mobility, benefits etc. can be relayed if appropriate by the befriender to ACEE so that they can try to resolve the problem.

Community Companions

Community Companions is an ‘on demand’ service supporting clients on visits that may feel a little daunting. This may be by accompanying them to a first visit to a new social activity or day centre, to view alternative accommodation when making decisions about moving home or make sense of an ever increasing pile of paperwork. Clients using this service tend to be older, more vulnerable people, and are often living alone.

Sunday Teas

Once a month a Sunday tea is held which involves a combination of socialisation, activities and entertainment and provides a full afternoon tea. This long-established service is for older people who feel lonely and want some company, entertainment and varied activities. There is a small charge for the tea and transport can be provided by volunteer drivers and is taken up by most of the attendees. It gives clients the opportunity of making new friends in a welcoming environment.

Hearing Aids

Batteries can be obtained at our offices.

Foot Clinic

Based at the Community and Wellbeing Centre our practitioners cut toenails, file skin and give advice on footcare. There is a one-off registration fee including instruments. A charge is then made per attendance.

Medical Transport Scheme

The scheme is for members to attend medical appointments, visit family or friends in hospital or residential homes or any other journey that is deemed appropriate for the members wellbeing. The transport scheme is run and serviced by volunteers overseen by a member of staff. A unique part of the scheme is that the volunteer driver stays with the client for up to two hours escorting them personally to their appointment. Clients pay per trip and drivers claim mileage expenses.

IT Support

Our band of IT volunteers help clients to make better use of their computer, tablet, smart phone etc. usually by one to one support. Training is also offered at the monthly computer club held at The Old Town Hall.

DIY

Our volunteers help to do small DIY jobs eg. putting up shelves, curtain poles etc.

6

Men’s Club

The “ACE Men’s Club” offers the opportunity for the older man, particularly those experiencing loneliness and social exclusion, to overcome the difficulties they have in accessing opportunities to meet socially and enjoy an activity or pastime enabling them to live a more fulfilling life during their older years and make friends.

e) Achievements and Performance

All our charitable activities focus on empowering older people in Epsom & Ewell to live the most fulfilling lives they can and are undertaken to further our charitable purposes for the public benefit. The review of our activities above clearly illustrates the delivery of public benefit.

f) Financial Review

The Statement of Financial Activities shows that expenditure exceeded income by £62,636 This compares with an excess of income over expenditure 2020-21 of £54,627.

The Balance Sheet shows funds of £310,142 (2020-21 £358,279).

Principal Funding Resources

The Charity always receives a vital grant (in the form of accommodation) from Epsom & Ewell Borough Council. This amounts to circa 10% of the Charity's expenditure. Other income sources are -

Any deficit of income over expenditure is met by withdrawal from the Designated Funds.

Reserves Policy

The Trustees have decided the Charity should hold sufficient Reserves to cover approximately six months operating expenditure (approximately £90,000). The remainder of the Reserves form the Designated and Restricted Funds as described below. As at end March 2022, the Designated Funds stood at approximately £305,885.

In addition, on a quarterly basis, the Governance group review the 24 month horizon for financial viability.

The Trustees also review the level of Reserves on a quarterly basis.

7

Restricted Funds

We have been successful in being awarded grants/funding to support specific services/events that we deliver directly benefitting our clients.

Men’s Club Service

£4257

This fund supports the sustainability of activities for older gentlemen to reduce isolation and loneliness. This is a project delivered in various outreach settings within the borough supported by a paid member of staff and volunteers.

Investment Policy

The investment principles adopted by the Trustees are:

The Investment Advisors have a brief to hold a balanced portfolio with a low to medium level of risk in order to provide income and growth in line with our Investment principles. The investment portfolio consists primarily of UK Fixed Interest & UK and International Equities with small holdings of Commercial Property, Alternative assets & cash.

The Charity’s investments are managed by Mulberry Chartered – part of the AFH Financial Group and Investec Wealth and Investment Limited, who have a brief to provide income and growth in line with our Investment policy outlined above.

Investment Report

As at 31st March 2022, the investment portfolio consisted broadly of Fixed Interest (approx. 27%), Equities (43%), Property (7%), Alternative Assets (18%), Emerging Economies (3%) and Cash (2%). A total of £33,540 was withdrawn from the portfolio during the year. Overall, the capital invested decreased from £284,896 to a valuation of £267,839 in the year to 31st March 2022.

g) Independent Examiner

The accounts of the Charity for the year ended 31 March 2022 are set out in the Accounts for the Year Ending 31 March 2022.

Trustees’ Responsibilities

The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

8

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity. These enable them to ascertain the financial position of the charity and to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees and signed on their behalf on 7[th] September 2022.

Louise Laudy Chair

9

Age Concern Epsom and Ewell

Independent Examiner's Report to the Trustees of Age Concern Epsom & Ewell

Independent examiner's report to the trustees of Age Concern Epsom & Ewell ('the Company')

We report to the charity trustees on our examination of the accounts of the Company for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied ourselves that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, we report in respect of our examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out our examination we have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

Sloane Winckless & Co Chartered Accountants 2-4 Stoneleigh Park Road Epsom KT19 0QT

Date: 7[th ] September 2022

10

Accounts for the Period Ending 31 March 2022

Company No 7448692 Registered Charity No 1139652

11

Age Concern Epsom and Ewell

STATEMENT OF FINANCIAL ACTIVITIES (incorporating an Income and Expenditure account) FOR THE YEAR ENDED 31 MARCH 2022

Note
Incoming Resources
Incoming Resources from Generated Funds
Voluntary Income
2
Activities for Generating Funds
Investment Income - incl bank interest
3
Incoming Resources from Charitable Activities
4
Total incoming resources
Resources Expended
Cost of Generating Funds
Costs of Generating Voluntary Income
Costs of Activities for Generating Funds
Investment Management Fee
Charitable Activities
Governance Costs
Total resources expended
5
NET INCOMING/(OUTGOING) RESOURCES
6
Gains/(Losses) on Investment - realised
7
- unrealised
7
NET MOVEMENT IN FUNDS
TOTAL FUNDS brought forward
TOTAL FUNDS carried forward
2022
2021
Unrestricted Restricted
Total
Total
£
£
£
£
95,621
-
95,621
202,751
13,689
-
13,689
26,785
3,204
-
3,204
3,543
37,785
-
37,785
25,118
150,299
-
150,299
258,197
31,086
-
31,086
29,460
4,827
-
4,827
12,317
4,197
-
4,197
3,987
169,302
2,611
171,913
156,906
912
-
912
900
210,324
2,611
212,935
203,570
(60,025)
(2,611)
(62,636)
54,627
4,197
-
4,197
15,178
10,302
-
10,302
41,056
(45,526)
(2,611)
(48,137)
110,861
351,411
6,868
358,279
358,279
305,885
4,257
310,142
469,140

All income and expenditure derive from continuing activities.

All gains and losses recognised in the period are included above. The loss for the year for Companies Acts purposes, including realised gains and losses but excluding unrealised gains and losses, would be £58,438

The notes on pages 14-18 form part of these financial statements

12

Age Concern Epsom and Ewell

BALANCE SHEET AS AT 31 MARCH 2022

Note
Fixed Assets
8
Investments
9
Current Assets
Sundry Debtors and Prepayments
Bank and Cash Balances
TOTAL ASSETS
less Current Liabilities - amounts falling due within one year
Creditors and Accruals
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
Funds
Restricted funds
10
Unrestricted funds
10
TOTAL FUNDS
2022
£
1,317
267,839
2022
£
1,317
267,839
2021
£
1,812
284,896
2,552 2,119
43,073 77,090
45,625
314,781
(4,639)
310,142
310,142
4,257
305,885
310,142
79,210
365,918
(7,639)
358,279
358,279
6,868
351,411
358,279

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022.

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies.

These financial statements have been approved by the Trustees on 7th September 2022 and signed on their behalf by:

Nicholas Brodie Treasurer

Louise Laudy Chair

Company No 07448692

The notes on pages 14-18 form part of these financial statements

13

NOTES TO THE FINANCIAL STATEMENTS - YEAR ENDED 31 MARCH 2022

1 Accounting Policies

1.1 Basis of preparation of financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The charity has taken advantage of the following reduced disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland': - the requirements of Section 7 Statement of Cash Flows.

1.2 Incoming resources

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies apply to categories of income:

For legacies, entitlement is the earlier of the Charity being notified of an impending distribution or the legacy being received.

Donated services and facilities are recognised in the Statement of Financial Activities where the value can be quantified with reasonable accuracy. Whilst valuable additional resources, no amounts have been included in the financial statements for services donated by volunteers.

Dividend income is included in the Statement of Financial Activities when received by our investment manager. Fixed interest income is accrued.

Grants are included in the Statement of Financial Activities when received.

1.3 Resources expended

All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of resources. Central overhead costs are allocated to operational and fundraising functions on the basis of their use of central support services.

Costs of generating funds are those involved in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.

14

Governance costs are the costs associated with the governance arrangements of the Charity that relate to the general running of the Charity, as opposed to those costs associated with fundraising or charitable activity. Included within this category are costs associated with the strategic, as opposed to day-to-day management of the charities activities.

1.4 Fund accounting

General funds are unrestricted funds that are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been earmarked by the Trustees for particular purposes. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income and gains are allocated to the appropriate fund.

1.5 Tangible fixed assets

Tangible fixed assets are stated at cost less depreciation. Depreciation and impairment is provided on all tangible assets at rates calculated to write off the cost of those assets, less their estimated residual value, over their useful economic lives on the following bases:

Computer equipment – 25% straight line

1.6 Investments

Investments including interest-earning bank accounts are stated at mid-market value at the balance sheet date. The Statement of Financial Activities includes the net gains and losses arising on revaluations and disposals during the year.

1.7 Pension costs and other post- retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company’s pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

1.8 Taxation

The charity is exempt from corporation tax on its charitable activities.

15

Age Concern Epsom and Ewell

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

2
Voluntary Income
Donations - other
Legacies
2022
2021
Unrestricted Restricted
Total
Total
£
£
£
£
52,520
-
52,520
117,426
43,101
-
43,101
85,325
95,621
-
95,621
202,751
3
Investment Income
Collective Investments
4
Incoming Resources from Charitable Activities
Footcare income
Transport
Home Visit income
Sunday teas
2022
2021
Unrestricted Restricted
Total
Total
£
£
£
£
3,204
-
3,204
3,543
3,204
-
3,204
3,543
2022
2021
Unrestricted Restricted
Total
Total
£
£
£
£
17,179
-
17,179
7,777
17,053
-
17,053
11,991
2,580
-
2,580
5,350
973
-
973
-
37,785
-
37,785
25,118

a Analysis of all resources expended

Cost of Generating Voluntary income
Cost of Activities for Generating Funds
Investment Management Costs
Charitable Activities
Information and advice
Visiting Service
Transport scheme
Footcare
Sunday teas
Volunteers support
Social support
Total charitable activities
Governance
Independent examination fee
Total governance costs
Total resources expended
2022
2021
Unrestricted Restricted
Total
Total
£
£
£
£
31,086
-
31,086
29,460
4,827
-
4,827
12,317
4,197
-
4,197
3,987
36,556
-
36,556
34,410
48,269
-
48,269
41,048
19,898
-
19,898
15,755
19,512
-
19,512
16,946
752
-
752
225
32,810
2,611
35,421
37,206
11,505
-
11,505
11,316
169,302
2,611
171,913
156,906
912
-
912
900
912
-
912
900
210,324
2,611
212,935
203,570

16

Age Concern Epsom and Ewell

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

5 Resources Expendedcontinued
Staff Costs and Numbers (including Management)
Gross Salaries
Employers NI
Average numbers of employees (full time equivalent)
No employee earned in excess of £60,000.
Trustees received no remuneration or benefits in kind during the period.
Net Outgoing Resources
These are stated after charging:
Depreciation
Independent Examination (VAT inclusive)
Gains/(losses) on Investments
Realised gains
Unrealised (losses) / gains
Tangible Fixed Assets- Computer Installation and Equipment
Cost
Balance at 1 April 2021
Additions
Disposals
At 31 March 2022
Depreciation
Balance at 1 April 2021
Charge in year
Disposals
At 31 March 2022
Net Book Value at 31 March 2022
Net Book Value at 31 March 2021
2022
2021
£
£
132,956
140,162
3,770
4,353
136,726
144,515
5
5
2022
2021
£
£
640
604
912
900
2022
2021
£
£
4,197
15,178
10,302
41,056
14,499
56,234
£
5,244
145
-
5,389
3,432
640
-
4,072
1,317
1,812
b
6
7
8

17

Age Concern Epsom and Ewell

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

9 Investments

Investments
Collective Investments
Investment Cash held by Managers
Analysis of Change in Period
Opening balance at 1 April 2021
Additions less Disposals
Increase/(reduction) in Investment Cash
Change in Market Value
Closing balance at 31 March 2022
Historical Cost of Collective Investments
as at 31 March 2022
as at 31 March 2021
2022
£
262,148
5,692
267,839
284,896
(26,835)
(6,705)
16,483
267,839
228,037
2021
£
272,499
12,397
284,896
229,105
1,910
5,764
48,117
284,896
236,858

10 Funds

As at 31 March 2021
Net incoming/(outgoing) resources
Gains (losses) on investments
As at 31 March 2022
Unrestricted &
Restricted Legacy funds
2022
2021
(designated)
Total
Total
£
£
£
£
6,868
351,411
358,279
358,279
(2,611)
(55,828)
(58,439)
69,805
10,302
10,302
41,056
4,257
305,885
310,142
358,279

11 Related Parties

During the year 1 (2021: 1) trustee was reimbursed £10 for training expenses (2021: £10)

18