REGISTERED CHARITY NUMBER: 1139650
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
FOR
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL
RESOURCE CENTRE
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 11 |
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024
The Holton-le-Clay Multi-purpose Educational Resource Centre, which was formed on 18 August, 2010, was registered as a charity on 4 January, 2011 and is governed by its constitution.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Charity's aims and objectives are as follows;
-
To further or benefit the residents of Holton-le-Clay and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
-
To provide and maintain a village hall for the use of the inhabitants of Holton-le-Clay, without distinction of political, religious or other opinions including use for meetings, lectures, classes and other forms of recreation and leisure time occupation with the objective of improving the conditions of life for the inhabitants.
-
To help young people, especially but not exclusively through leisure time activities so as to develop their capabilities that they may grow to full maturity as individuals and members of society.
We have referred to the guidance contained in the Charity Commission's general guidance on public benefit and complied with section 17 (5) of the 2011 Charities Act when reviewing the aims and objectives prior to planning and developing activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.
ACHIEVEMENTS AND PERFORMANCE
Charitable activities
The hall was opened 10th May 2014 for the purpose of providing amenities for the residents of Holton le Clay.
The Hall is used for Tai Chi, Yoga, Pilates, Slimming Clubs, Karate, New Age Curling, Zumba, Exercise Classes, Camera Club, Sequence Dances, Children's Dance Classes and afternoon teas.
The hall is very busy with the above classes in the week and regular childrens parties at weekends.
HLCMERC events such as Monthly Afternoon Teas. Summer and Christmas and Quiz Nights continue to be very well attended by.
Blood Donor sessions have returned regularly at weekends now and are fully booked.
A new WI group has been formed and meet monthly at the Village Hall. They have also started monthly Sewing Clubs which have attracted a lot of attention.
We now have a new weekly chair-based exercise class which is so successful they are looking at another regular session
We have just had the floor sanded and revarnished in one room to keep it in good order.
FINANCIAL REVIEW
Reserves policy
The total income of the Charity for the year to 31 December 2024 amounted to £28,296 (2023 £30,044) and the expenditure for the year was £40,434 (2023 - £38,953) leaving a balance of expenditure over income for the year of £12,138 (2023 - £8,909).
The balance of the charity funds at 1 January, 2024 of £74,614 has therefore been reduced to £62,476 at 31 December, 2024. Free reserves at 31st December 2024 were £28,728. The state of affairs of the charity remains satisfactory as our constitution allows us to retain £10,000 for maintenance and general repairs to the hall. We have added reserves for the Summer Fayre of £5,000 to create a more realistic working capital figure.
Page 1
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024
FUTURE PLANS
We are confident we can continue to carry out our usual practices at the Village Hall as we continue to receive numerous enquiries for bookings and the Village Hall is held in high esteem by our residents.
We will be advertising soon to hopefully fill a couple of free afternoons with new classes.
The committee meet regularly to discuss new projects and work hard to maintain both the building and the reputation of our Village Hall. We will be reviewing the hourly rates charged at an upcoming committee meeting.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is an unincorporated entity which is governed by constitution dated 28 September, 2010.
Recruitment and appointment of new trustees
Trustees are recruited at the AGM and are interviewed by the board. Trustees are given the necessary training externally and all key decisions are made by the board and not delegated to staff.
Organisational structure
The Charity's affairs are dealt with by Trustees and members who form a Committee of Management.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1139650
Principal address
Village Hall Pinfold Lane Holton-Le-Clay Grimsby North East Lincs DN36 5DL
Trustees
A. Tacey Mrs. H. Reynolds Mrs. M. Surfleet Ms. D. E. McCulloch D Matthews
Independent Examiner
C. M. Tams FCA Smethurst & Co 12 Abbey Road GRIMSBY DN32 0HL
Bankers
The Co-operative Bank plc P.O.Box 250 Delf House Southway SKELMERSDALE WN8 6WT
Page 2
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024
REFERENCE AND ADMINISTRATIVE DETAILS
Solicitors
Bridge McFarland 19 South St. Mary's Gate Grimsby North East Lincolnshire DN31 1JE
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity law requires the trustees to prepare financial statements for each financial year. Under that law, the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).
Under charity law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011 and The Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.......................................................................... Mrs. H. Reynolds - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
Independent examiner's report to the trustees of Holton-Le-Clay Multi-Purpose Educational Resource Centre
I report to the charity trustees on my examination of the accounts of Holton-Le-Clay Multi-Purpose Educational Resource Centre (the Trust) for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
C. M. Tams FCA
Smethurst & Co 12 Abbey Road GRIMSBY DN32 0HL
Date: .............................................
Page 4
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024
| 31.12.24 | 31.12.23 | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| fund | fund | funds | funds | |||
| Notes | £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | ||||||
| Charitable activities | ||||||
| Core Activities | 9,839 | 1,000 | 10,839 | 10,944 | ||
| Other trading activities | 2 | 15,407 | - | 15,407 | 17,215 | |
| Other income | 2,050 | - | 2,050 | 1,885 | ||
| Total | 27,296 | 1,000 | 28,296 | 30,044 | ||
| EXPENDITURE ON | ||||||
| Charitable activities | ||||||
| Core Activities | 40,434 | - | 40,434 | 38,953 | ||
| NET INCOME/(EXPENDITURE) | (13,138) | 1,000 | (12,138) | (8,909) | ||
| Transfers between funds | 9 | 1,000 | (1,000) | - | - | |
| Net movement in funds | (12,138) | - | (12,138) | (8,909) | ||
| RECONCILIATION OF FUNDS | ||||||
| Total funds brought forward | 74,614 | - | 74,614 | 83,523 | ||
| TOTAL FUNDS CARRIED FORWARD | 62,476 | - | 62,476 | 74,614 |
The notes form part of these financial statements
Page 5
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
BALANCE SHEET 31 DECEMBER 2024
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 6 33,748 CURRENT ASSETS Debtors 7 1,077 Cash at bank and in hand 28,570 29,647 CREDITORS Amounts falling due within one year 8 (919) NET CURRENT ASSETS 28,728 TOTAL ASSETS LESS CURRENT LIABILITIES 62,476 NET ASSETS 62,476 FUNDS 9 Unrestricted funds TOTAL FUNDS |
Restricted fund £ - - - - - - - - |
31.12.24 Total funds £ 33,748 1,077 28,570 29,647 (919) 28,728 62,476 62,476 62,476 62,476 |
31.12.23 Total funds £ 39,433 1,120 35,319 36,439 (1,258) 35,181 74,614 74,614 74,614 |
|---|---|---|---|
| 74,614 |
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. H. Reynolds - Trustee
The notes form part of these financial statements
Page 6
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
Donations are accounted for when received or in some cases when receivable, where they are capable of financial measurement. Other income is accounted for in the period to which it relates.
Expenditure
Expenditure is charged in the period to which it relates.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Improvements to property - 10% Straight Line Plant and machinery - 20% Straight Line
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
31.12.24 31.12.23 £ £ Hall hire 15,407 17,215
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2024 nor for the year ended 31 December 2023.
Page 7
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024
| 4. STAFF COSTS 31.12.24 31.12.23 £ £ Wages and salaries 8,279 7,854 8,279 7,854 The average monthly number of employees during the year was as follows: 31.12.24 31.12.23 Core 3 3 No employees received emoluments in excess of £60,000. 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted Total fund fund funds £ £ £ INCOME AND ENDOWMENTS FROM Charitable activities Core Activities 10,444 500 10,944 Other trading activities 17,215 - 17,215 Other income 1,885 - 1,885 Total 29,544 500 30,044 EXPENDITURE ON Charitable activities Core Activities 38,453 500 38,953 NET INCOME/(EXPENDITURE) (8,909) - (8,909) RECONCILIATION OF FUNDS Total funds brought forward 83,523 - 83,523 TOTAL FUNDS CARRIED FORWARD 74,614 - 74,614 |
4. STAFF COSTS 31.12.24 31.12.23 £ £ Wages and salaries 8,279 7,854 8,279 7,854 The average monthly number of employees during the year was as follows: 31.12.24 31.12.23 Core 3 3 No employees received emoluments in excess of £60,000. 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted Total fund fund funds £ £ £ INCOME AND ENDOWMENTS FROM Charitable activities Core Activities 10,444 500 10,944 Other trading activities 17,215 - 17,215 Other income 1,885 - 1,885 Total 29,544 500 30,044 EXPENDITURE ON Charitable activities Core Activities 38,453 500 38,953 NET INCOME/(EXPENDITURE) (8,909) - (8,909) RECONCILIATION OF FUNDS Total funds brought forward 83,523 - 83,523 TOTAL FUNDS CARRIED FORWARD 74,614 - 74,614 |
4. STAFF COSTS 31.12.24 31.12.23 £ £ Wages and salaries 8,279 7,854 8,279 7,854 The average monthly number of employees during the year was as follows: 31.12.24 31.12.23 Core 3 3 No employees received emoluments in excess of £60,000. 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted Total fund fund funds £ £ £ INCOME AND ENDOWMENTS FROM Charitable activities Core Activities 10,444 500 10,944 Other trading activities 17,215 - 17,215 Other income 1,885 - 1,885 Total 29,544 500 30,044 EXPENDITURE ON Charitable activities Core Activities 38,453 500 38,953 NET INCOME/(EXPENDITURE) (8,909) - (8,909) RECONCILIATION OF FUNDS Total funds brought forward 83,523 - 83,523 TOTAL FUNDS CARRIED FORWARD 74,614 - 74,614 |
|---|---|---|
| 30,044 | ||
| 38,953 | ||
| (8,909) 83,523 |
||
| 74,614 |
Page 8
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024
6. TANGIBLE FIXED ASSETS
| 6. | TANGIBLE FIXED ASSETS | ||||
|---|---|---|---|---|---|
| Improvements | |||||
| to | Plant and | ||||
| property | machinery | Totals | |||
| £ | £ | £ | |||
| COST | |||||
| At 1 January 2024 | 65,594 | 53,151 | 118,745 | ||
| Additions | - | 1,843 | 1,843 | ||
| At 31 December 2024 | 65,594 | 54,994 | 120,588 | ||
| DEPRECIATION | |||||
| At 1 January 2024 | 27,947 | 51,365 | 79,312 | ||
| Charge for year | 6,559 | 988 | 7,547 | ||
| Eliminated on disposal | - | (19) | (19) | ||
| At 31 December 2024 | 34,506 | 52,334 | 86,840 | ||
| NET BOOK VALUE | |||||
| At 31 December 2024 | 31,088 | 2,660 | 33,748 | ||
| At 31 December 2023 | 37,647 | 1,786 | 39,433 | ||
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 31.12.24 | 31.12.23 | ||||
| £ | £ | ||||
| Trade debtors | 703 | 761 | |||
| Other debtors | 374 | 359 | |||
| 1,077 | 1,120 | ||||
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 31.12.24 | 31.12.23 | ||||
| £ | £ | ||||
| Taxation and social security | (13) | 376 | |||
| Other creditors | 932 | 882 | |||
| 919 | 1,258 | ||||
| 9. | MOVEMENT IN FUNDS | ||||
| Net | Transfers | ||||
| movement | between | At | |||
| At 1.1.24 | in funds | funds | 31.12.24 | ||
| £ | £ | £ | £ | ||
| Unrestricted funds | |||||
| General fund | 74,614 | (13,138) | 1,000 | 62,476 | |
| Restricted funds | |||||
| Restricted fund | - | 1,000 | (1,000) | - | |
| TOTAL FUNDS | 74,614 | (12,138) | - | 62,476 |
Page 9
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024
9. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 27,296 | (40,434) | (13,138) |
| Restricted funds | |||
| Restricted fund | 1,000 | - | 1,000 |
| TOTAL FUNDS | 28,296 | (40,434) | (12,138) |
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.1.23 | in funds | 31.12.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 83,523 | (8,909) | 74,614 |
| TOTAL FUNDS | 83,523 | (8,909) | 74,614 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 29,544 | (38,453) | (8,909) |
| Restricted funds | |||
| Restricted fund | 500 | (500) | - |
| TOTAL FUNDS | 30,044 | (38,953) | (8,909) |
Page 10
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | Transfers | |||
|---|---|---|---|---|
| movement | between | At | ||
| At 1.1.23 | in funds | funds | 31.12.24 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 83,523 | (22,047) | 1,000 | 62,476 |
| Restricted funds | ||||
| Restricted fund | - | 1,000 | (1,000) | - |
| TOTAL FUNDS | 83,523 | (21,047) | - | 62,476 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 56,840 | (78,887) | (22,047) |
| Restricted funds | |||
| Restricted fund | 1,500 | (500) | 1,000 |
| TOTAL FUNDS | 58,340 | (79,387) | (21,047) |
A grant of £1,000 (2023: £500) was received in the year from the East Lindsey District Council Councillors' Community Grants Scheme toward a dishwasher and for Holton News expenditure.
Transfers between funds
Transfers into the general fund of £1,000 (2023: £Nil) are in relation to assets that have been purchased from restricted income where the restrictions have been met.
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2024.
Page 11