**HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE** **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023** The Holton-le-Clay Multi-purpose Educational Resource Centre, which was formed on 18 August, 2010, was registered as a charity on 4 January, 2011 and is governed by its constitution. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The Charity's aims and objectives are as follows; - To further or benefit the residents of Holton-le-Clay and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. - To provide and maintain a village hall for the use of the inhabitants of Holton-le-Clay, without distinction of political, religious or other opinions including use for meetings, lectures, classes and other forms of recreation and leisure time occupation with the objective of improving the conditions of life for the inhabitants. - To help young people, especially but not exclusively through leisure time activities so as to develop their capabilities that they may grow to full maturity as individuals and members of society. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit and complied with section 17 (5) of the 2011 Charities Act when reviewing the aims and objectives prior to planning and developing activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set. ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** The hall was opened 10th May 2014 for the purpose of providing amenities for the residents of Holton le Clay. The Hall is used for Tai Chi, Yoga, Pilates, Slimming Clubs, Karate, New Age Curling, Zumba, Exercise Classes, Camera Club, Sequence Dances, Children's Dance Classes and afternoon teas. The hall is busy most weekends hired out for Children's Parties. Monthly Afternoon Teas are always well attended and a great fun afternoon Blood Donor sessions have returned regularly at weekends now and are fully booked. Summer and Christmas Fayres continue to be very well attended by residents who enjoy the afternoon of entertainment. The quarterly Quiz Night are increasingly popular and are usually sold out A new WI group has been formed and meet monthly at the Village Hall. They have also started monthly Sewing Clubs which have attracted a lot of attention. We are advertising soon to try and fill a couple of free afternoons with new classes ## **FINANCIAL REVIEW** ## **Reserves policy** The total income of the Charity for the year to 31 December 2022 amounted to £23,395 (2021 - £32,061) and the expenditure for the year was £33,565 (2021 - £31,727) leaving a balance of expenditure over income for the year of £10,170 (2021 - balance of income over expenditure of £334). The balance of the charity funds at 1 January, 2022 of £93,693 has therefore been reduced to £83,523 at 31 December, 2022. The state of affairs of the charity remains satisfactory as our constitution allows us to retain £20,000 for maintenance and general repairs to the hall. We have added reserves for Magazine shortfall of £2,000 and Summer Fayre of £5,000 to create a more realistic working capital figure. Page 1 **HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE** **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023** ## **FUTURE PLANS** We are confident we can continue to carry out our usual practices at the Village Hall as we continue to receive numerous enquiries for bookings and the Village Hall is held in high esteem by our residents We will be advertising soon to hopefully fill a couple of free afternoons with new classes The committee meet regularly to discuss new projects and work hard to maintain both the building and the reputation of our Village Hall. We will be reviewing the hourly rates charged at an upcoming committee meeting ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is an unincorporated entity which is governed by constitution dated 28 September, 2010. ## **Recruitment and appointment of new trustees** Trustees are recruited at the AGM and are interviewed by the board. Trustees are given the necessary training externally and all key decisions are made by the board and not delegated to staff. ## **Organisational structure** The Charity's affairs are dealt with by Trustees and members who form a Committee of Management. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1139650 ## **Principal address** Village Hall Pinfold Lane Holton-Le-Clay Grimsby North East Lincs DN36 5DL ## **Trustees** A. Tacey Mrs. H. Reynolds Mrs. M. Surfleet Ms. D. E. McCulloch D Matthews ## **Independent Examiner** C. M. Tams FCA Smethurst & Co LLP 12 Abbey Road GRIMSBY DN32 0HL ## **Bankers** The Co-operative Bank plc P.O.Box 250 Delf House Southway SKELMERSDALE WN8 6WT Page 2 **HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023** ## **REFERENCE AND ADMINISTRATIVE DETAILS Solicitors** Bridge McFarland 19 South St. Mary's Gate Grimsby North East Lincolnshire DN31 1JE Approved by order of the board of trustees on ............................................. and signed on its behalf by: .......................................................................... Mrs. H. Reynolds - Trustee Page 3