REGISTERED CHARITY NUMBER: 1139650
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
FOR
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL
RESOURCE CENTRE
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 11 |
| Detailed Statement of Financial Activities | 12 |
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022
The Holton-le-Clay Multi-purpose Educational Resource Centre, which was formed on 18 August, 2010, was registered as a charity on 4 January, 2011 and is governed by its constitution.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Charity's aims and objectives are as follows;
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To further or benefit the residents of Holton-le-Clay and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
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To provide and maintain a village hall for the use of the inhabitants of Holton-le-Clay, without distinction of political, religious or other opinions including use for meetings, lectures, classes and other forms of recreation and leisure time occupation with the objective of improving the conditions of life for the inhabitants.
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To help young people, especially but not exclusively through leisure time activities so as to develop their capabilities that they may grow to full maturity as individuals and members of society.
We have referred to the guidance contained in the Charity Commission's general guidance on public benefit and complied with section 17 (5) of the 2011 Charities Act when reviewing the aims and objectives prior to planning and developing activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The hall was opened 10th May 2014 for the purpose of providing amenities for the residents of Holton le Clay.
The Hall is used for Tai Chi, Yoga, Pilates, Slimming Clubs, Karate, New Age Curling, Zumba, Exercise Classes, Camera Club, Sequence Dances, Children's Dance Classes and afternoon teas.
The hall is busy most weekends hired out for Children's Parties.
We seem to have fully recovered from the effects of Covid and pleased to see events and bookings go from strength to strength
Monthly Afternoon Teas continue and are even better attended, we're almost at capacity now.
Blood Donor sessions have returned, first time since Covid and are held regularly and fully booked.
Summer and Christmas Fayres have returned to normal and very well attended by residents who enjoy the afternoon of entertainment.
We have also started a quarterly Quiz Night which is usually sold out
A new WI group has been formed and meet monthly at the Village Hall
FINANCIAL REVIEW
Reserves policy
The total income of the Charity for the year to 31 December 2022 amounted to £23,395 (2021 - £32,061) and the expenditure for the year was £33,565 (2021 - £31,727) leaving a balance of expenditure over income for the year of £10,170 (2021 - balance of income over expenditure of £334).
The balance of the charity funds at 1 January, 2022 of £93,693 has therefore been reduced to £83,523 at 31 December, 2022. The state of affairs of the charity remains satisfactory as our constitution allows us to retain £20,000 for maintenance and general repairs to the hall. We have added reserves for Magazine shortfall of £2,000 and Summer Fayre of £5,000 to create a more realistic working capital figure.
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022
FUTURE PLANS
We are confident we can continue to carry out our usual practices at the Village Hall as we continue to receive numerous enquiries for bookings and the Village Hall is held in high esteem by our residents
The committee meet regularly to discuss new projects and work hard to maintain both the building and the reputation of our Village Hall
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is an unincorporated entity which is governed by constitution dated 28 September, 2010.
Recruitment and appointment of new trustees
Trustees are recruited at the AGM and are interviewed by the board. Trustees are given the necessary training externally and all key decisions are made by the board and not delegated to staff.
Organisational structure
The Charity's affairs are dealt with by Trustees and members who form a Committee of Management.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1139650
Principal address
Village Hall Pinfold Lane Holton-Le-Clay Grimsby North East Lincs DN36 5DL
Trustees
A. Tacey Mrs. H. Reynolds Rev. C. Woadden (resigned 30.11.22) Mrs. M. Surfleet Ms. D. E. McCulloch D Matthews
Independent Examiner
C. M. Tams Smethurst & Co LLP 12 Abbey Road GRIMSBY DN32 0HL
Bankers
The Co-operative Bank plc P.O.Box 250 Delf House Southway SKELMERSDALE WN8 6WT
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022
REFERENCE AND ADMINISTRATIVE DETAILS
Solicitors
Bridge McFarland 19 South St. Mary's Gate Grimsby North East Lincolnshire DN31 1JE
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 15 October 2023 and signed on its behalf by:
Mrs. H. Reynolds - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
Independent examiner's report to the trustees of Holton-Le-Clay Multi-Purpose Educational Resource Centre
I report to the charity trustees on my examination of the accounts of Holton-Le-Clay Multi-Purpose Educational Resource Centre (the Trust) for the year ended 31 December 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
C. M. Tams
Smethurst & Co LLP 12 Abbey Road GRIMSBY DN32 0HL
Date: .............................................
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022
| 31.12.22 | 31.12.21 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | - | - | - | 521 | |
| Charitable activities | |||||
| Core Activities | 5,341 | - | 5,341 | 3,619 | |
| Other trading activities | 2 | 15,387 | - | 15,387 | 8,615 |
| Other income | 2,667 | - | 2,667 | 19,306 | |
| Total | 23,395 | - | 23,395 | 32,061 | |
| EXPENDITURE ON | |||||
| Charitable activities | |||||
| Core Activities | 33,565 | - | 33,565 | 31,727 | |
| NET INCOME/(EXPENDITURE) | (10,170) | - | (10,170) | 334 | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 93,693 | - | 93,693 | 93,359 | |
| TOTAL FUNDS CARRIED FORWARD | 83,523 | - | 83,523 | 93,693 |
The notes form part of these financial statements
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
BALANCE SHEET 31 DECEMBER 2022
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 6 46,068 CURRENT ASSETS Debtors 7 1,012 Cash at bank and in hand 37,491 38,503 CREDITORS Amounts falling due within one year 8 (1,048) NET CURRENT ASSETS 37,455 TOTAL ASSETS LESS CURRENT LIABILITIES 83,523 NET ASSETS 83,523 FUNDS 9 Unrestricted funds TOTAL FUNDS |
Restricted fund £ - - - - - - - - |
31.12.22 Total funds £ 46,068 1,012 37,491 38,503 (1,048) 37,455 83,523 83,523 83,523 83,523 |
31.12.21 Total funds £ 56,004 1,358 37,172 38,530 (841) 37,689 93,693 93,693 93,693 |
|---|---|---|---|
| 93,693 |
The financial statements were approved by the Board of Trustees and authorised for issue on 15 October 2023 and were signed on its behalf by:
H. Reynolds - Trustee
The notes form part of these financial statements
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
Donations are accounted for when received or in some cases when receivable, where they are capable of financial measurement. Other income is accounted for in the period to which it relates.
Expenditure
Expenditure is charged in the period to which it relates.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Improvements to property - 10% Straight Line Plant and machinery - 20% Straight Line
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
31.12.22 31.12.21 £ £ Hall hire 15,387 8,615
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021.
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022
| 4. STAFF COSTS 31.12.22 31.12.21 £ £ Wages and salaries 7,558 7,151 7,558 7,151 The average monthly number of employees during the year was as follows: 31.12.22 31.12.21 Core 3 3 No employees received emoluments in excess of £60,000. 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted Total fund fund funds £ £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 521 - 521 Charitable activities Core Activities 3,619 - 3,619 Other trading activities 8,615 - 8,615 Other income 19,306 - 19,306 Total 32,061 - 32,061 EXPENDITURE ON Charitable activities Core Activities 31,727 - 31,727 NET INCOME 334 - 334 RECONCILIATION OF FUNDS Total funds brought forward 93,359 - 93,359 TOTAL FUNDS CARRIED FORWARD 93,693 - 93,693 |
4. STAFF COSTS 31.12.22 31.12.21 £ £ Wages and salaries 7,558 7,151 7,558 7,151 The average monthly number of employees during the year was as follows: 31.12.22 31.12.21 Core 3 3 No employees received emoluments in excess of £60,000. 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted Total fund fund funds £ £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 521 - 521 Charitable activities Core Activities 3,619 - 3,619 Other trading activities 8,615 - 8,615 Other income 19,306 - 19,306 Total 32,061 - 32,061 EXPENDITURE ON Charitable activities Core Activities 31,727 - 31,727 NET INCOME 334 - 334 RECONCILIATION OF FUNDS Total funds brought forward 93,359 - 93,359 TOTAL FUNDS CARRIED FORWARD 93,693 - 93,693 |
4. STAFF COSTS 31.12.22 31.12.21 £ £ Wages and salaries 7,558 7,151 7,558 7,151 The average monthly number of employees during the year was as follows: 31.12.22 31.12.21 Core 3 3 No employees received emoluments in excess of £60,000. 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted Total fund fund funds £ £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 521 - 521 Charitable activities Core Activities 3,619 - 3,619 Other trading activities 8,615 - 8,615 Other income 19,306 - 19,306 Total 32,061 - 32,061 EXPENDITURE ON Charitable activities Core Activities 31,727 - 31,727 NET INCOME 334 - 334 RECONCILIATION OF FUNDS Total funds brought forward 93,359 - 93,359 TOTAL FUNDS CARRIED FORWARD 93,693 - 93,693 |
|---|---|---|
| 32,061 | ||
| 31,727 | ||
| 334 93,359 |
||
| 93,693 |
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022
6. TANGIBLE FIXED ASSETS
| 6. | TANGIBLE FIXED ASSETS | |||
|---|---|---|---|---|
| Improvements | ||||
| to | Plant and | |||
| property | machinery | Totals | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 January 2022 and 31 December 2022 | 65,594 | 52,017 | 117,611 | |
| DEPRECIATION | ||||
| At 1 January 2022 | 14,829 | 46,778 | 61,607 | |
| Charge for year | 6,559 | 3,377 | 9,936 | |
| At 31 December 2022 | 21,388 | 50,155 | 71,543 | |
| NET BOOK VALUE | ||||
| At 31 December 2022 | 44,206 | 1,862 | 46,068 | |
| At 31 December 2021 | 50,765 | 5,239 | 56,004 | |
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31.12.22 | 31.12.21 | |||
| £ | £ | |||
| Trade debtors | 649 | 1,033 | ||
| Other debtors | 363 | 325 | ||
| 1,012 | 1,358 | |||
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31.12.22 | 31.12.21 | |||
| £ | £ | |||
| Taxation and social security | 242 | 211 | ||
| Other creditors | 806 | 630 | ||
| 1,048 | 841 | |||
| 9. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.1.22 | in funds | 31.12.22 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 93,693 | (10,170) | 83,523 | |
| TOTAL FUNDS | 93,693 | (10,170) | 83,523 |
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022
9. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 23,395 | (33,565) | (10,170) |
| TOTAL FUNDS | 23,395 | (33,565) | (10,170) |
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.1.21 | in funds | 31.12.21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 93,359 | 334 | 93,693 |
| TOTAL FUNDS | 93,359 | 334 | 93,693 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 32,061 | (31,727) | 334 |
| TOTAL FUNDS | 32,061 | (31,727) | 334 |
| A current year 12 months and prior year 12 months combined position is as follows: | |||
| Net | |||
| movement | At | ||
| At 1.1.21 | in funds | 31.12.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 93,359 | (9,836) | 83,523 |
| TOTAL FUNDS | 93,359 | (9,836) | 83,523 |
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 55,456 | (65,292) | (9,836) |
| TOTAL FUNDS | 55,456 | (65,292) | (9,836) |
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2022.
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022
| 31.12.22 | 31.12.21 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Gifts and donations | - | 521 |
| Other trading activities | ||
| Hall hire | 15,387 | 8,615 |
| Charitable activities | ||
| Summer Fayre | 1,389 | 1,635 |
| Christmas Fayre | 577 | 531 |
| Other events | 3,375 | 722 |
| Grants and National Lottery funding | - | 731 |
| 5,341 | 3,619 | |
| Other income | ||
| Job Retention Scheme grants | - | 2,671 |
| Covid small business grant | 2,667 | 12,000 |
| Local restrictions support grant | - | 4,635 |
| 2,667 | 19,306 | |
| Total incoming resources | 23,395 | 32,061 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 7,558 | 7,151 |
| Rates and water | 291 | 165 |
| Insurance and licences | 555 | 480 |
| Light and heat | - | 1,000 |
| Printing, postage and advertising | 592 | 507 |
| Sundries | 35 | 115 |
| Summer Fayre | 5,838 | 4,276 |
| Christmas Fayre | 568 | 620 |
| Other events | 1,798 | 352 |
| Repairs and renewals | 3,900 | 2,784 |
| Accountancy | 1,534 | 2,302 |
| Donations | 960 | 100 |
| Depreciation of tangible fixed assets | 9,936 | 11,875 |
| 33,565 | 31,727 | |
| Total resources expended | 33,565 | 31,727 |
| Net (expenditure)/income | (10,170) | 334 |
This page does not form part of the statutory financial statements
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