REGISTERED CHARITY NUMBER: 1139650
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
FOR
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL
RESOURCE CENTRE
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 11 |
HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
The Holton-le-Clay Multi-purpose Educational Resource Centre, which was formed on 18 August, 2010, was registered as a charity on 4 January, 2011 and is governed by its constitution.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Charity's aims and objectives are as follows;
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To further or benefit the residents of Holton-le-Clay and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
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To provide and maintain a village hall for the use of the inhabitants of Holton-le-Clay, without distinction of political, religious or other opinions including use for meetings, lectures, classes and other forms of recreation and leisure time occupation with the objective of improving the conditions of life for the inhabitants.
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To help young people, especially but not exclusively through leisure time activities so as to develop their capabilities that they may grow to full maturity as individuals and members of society.
We have referred to the guidance contained in the Charity Commission's general guidance on public benefit and complied with section 17 (5) of the 2011 Charities Act when reviewing the aims and objectives prior to planning and developing activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The hall was opened 10th May 2014 for the purpose of providing amenities for the residents of Holton le Clay.
The Hall is used for Tai Chi, Yoga, Pilates, Slimming Clubs, Karate, New Age Curling, Zumba, Exercise Classes, Camera Club, Sequence Dances, Children's Dance Classes and afternoon teas.
The hall is busy most weekends hired out for Children's Parties.
We are very grateful to all providers of the many grants we received, which enabled us to renovate the ground floor of the derelict building and provide equipment for the hall.
Our fund raising events, such as Afternoon Teas Summer and Christmas Fayres are always well attended by residents.
The Village Hall closed immediately once the Covid restrictions were announced by the Government
All classes and planned activities ceased from that date
The Hall stood empty until lockdown was eased and then we had carpets cleaned, some maintenance and a deep clean were done ready for being allowed to open again
We claimed all grants on offer from the Government and all staff were put onto furlough
FINANCIAL REVIEW
Reserves policy
The total income of the Charity for the year to 31 December 2021 amounted to £32,061 (2020 - £37,672) and the expenditure for the year was £31,727 (2020 - £29,562) leaving a balance of income over expenditure for the year of £334 (2020 - £8,110).
The balance of the charity funds at 1 January, 2021 of £93,359 has therefore been increased to £93,693 at 31 December, 2021. The state of affairs of the charity remains satisfactory as our constitution allows us to retain £20,000 for maintenance and general repairs to the hall.
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
FUTURE PLANS
We have now completed the renovation of the first floor of the building and we have had our first booking - a 6 week sewing course which was very successful.
All of the previous classes have returned to the Village Hall now lockdown restrictions have been eased and we are confident bookings will return to pre-Covid levels.
We are continuing to plan events for the remainder of the year but being more considerate of the social distancing guidelines to put residents minds at rest when attending.
We are confident that we will be able to carry out our usual practices at the Village Hall for the forthcoming year. Whilst the building was closed we had few costs to meet and now classes are back using the facility we are generating income again.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is an unincorporated entity which is governed by constitution dated 28 September, 2010.
Recruitment and appointment of new trustees
Trustees are recruited at the AGM and are interviewed by the board. Trustees are given the necessary training externally and all key decisions are made by the board and not delegated to staff.
Organisational structure
The Charity's affairs are dealt with by Trustees and members who form a Committee of Management.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1139650
Principal address
Village Hall Pinfold Lane Holton-Le-Clay Grimsby North East Lincs DN36 5DL
Trustees
A. Tacey Mrs. H. Reynolds Rev. C. Woadden Mrs. M. Surfleet Ms. D. E. McCulloch D Matthews
Independent Examiner
C. M. Tams A.C.A Smethurst & Co LLP 12 Abbey Road GRIMSBY DN32 0HL
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
REFERENCE AND ADMINISTRATIVE DETAILS
Bankers
The Co-operative Bank plc P.O.Box 250 Delf House Southway SKELMERSDALE WN8 6WT
Solicitors
Bridge McFarland 19 South St. Mary's Gate Grimsby North East Lincolnshire DN31 1JE
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.......................................................................... Mrs. H. Reynolds - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
Independent examiner's report to the trustees of Holton-Le-Clay Multi-Purpose Educational Resource Centre
I report to the charity trustees on my examination of the accounts of Holton-Le-Clay Multi-Purpose Educational Resource Centre (the Trust) for the year ended 31 December 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
C. M. Tams A.C.A Smethurst & Co LLP 12 Abbey Road GRIMSBY DN32 0HL
Date: .............................................
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021
| 31.12.21 | 31.12.20 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 521 | - | 521 | 100 | |
| Charitable activities | |||||
| Core Activities | 3,619 | - | 3,619 | 14,764 | |
| Other trading activities | 2 | 8,615 | - | 8,615 | 6,792 |
| Other income | 19,306 | - | 19,306 | 16,016 | |
| Total | 32,061 | - | 32,061 | 37,672 | |
| EXPENDITURE ON | |||||
| Charitable activities | |||||
| Core Activities | 31,727 | - | 31,727 | 29,562 | |
| NET INCOME | 334 | - | 334 | 8,110 | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 93,359 | - | 93,359 | 85,249 | |
| TOTAL FUNDS CARRIED FORWARD | 93,693 | - | 93,693 | 93,359 |
The notes form part of these financial statements
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
BALANCE SHEET 31 DECEMBER 2021
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 6 56,004 CURRENT ASSETS Debtors 7 1,358 Cash at bank and in hand 37,172 38,530 CREDITORS Amounts falling due within one year 8 (841) NET CURRENT ASSETS 37,689 TOTAL ASSETS LESS CURRENT LIABILITIES 93,693 NET ASSETS 93,693 FUNDS 9 Unrestricted funds TOTAL FUNDS |
Restricted fund £ - - - - - - - - |
31.12.21 Total funds £ 56,004 1,358 37,172 38,530 (841) 37,689 93,693 93,693 93,693 93,693 |
31.12.20 Total funds £ 67,569 785 25,778 26,563 (773) 25,790 93,359 93,359 93,359 |
|---|---|---|---|
| 93,359 |
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. H. Reynolds - Trustee
The notes form part of these financial statements
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
Donations are accounted for when received or in some cases when receivable, where they are capable of financial measurement. Other income is accounted for in the period to which it relates.
Expenditure
Expenditure is charged in the period to which it relates.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Improvements to property - 10% Straight Line Plant and machinery - 20% Straight Line
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
31.12.21 31.12.20 £ £ Hall hire 8,615 6,792
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2021 nor for the year ended 31 December 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2021 nor for the year ended 31 December 2020.
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
| 4. STAFF COSTS 31.12.21 31.12.20 £ £ Wages and salaries 7,151 6,424 7,151 6,424 The average monthly number of employees during the year was as follows: 31.12.21 31.12.20 Core 3 3 No employees received emoluments in excess of £60,000. 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted Total fund fund funds £ £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 100 - 100 Charitable activities Core Activities 1,892 12,872 14,764 Other trading activities 6,792 - 6,792 Other income 16,016 - 16,016 Total 24,800 12,872 37,672 EXPENDITURE ON Charitable activities Core Activities 29,562 - 29,562 NET INCOME/(EXPENDITURE) (4,762) 12,872 8,110 Transfers between funds 12,872 (12,872) - Net movement in funds 8,110 - 8,110 RECONCILIATION OF FUNDS Total funds brought forward 85,249 - 85,249 TOTAL FUNDS CARRIED FORWARD 93,359 - 93,359 |
4. STAFF COSTS 31.12.21 31.12.20 £ £ Wages and salaries 7,151 6,424 7,151 6,424 The average monthly number of employees during the year was as follows: 31.12.21 31.12.20 Core 3 3 No employees received emoluments in excess of £60,000. 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted Total fund fund funds £ £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 100 - 100 Charitable activities Core Activities 1,892 12,872 14,764 Other trading activities 6,792 - 6,792 Other income 16,016 - 16,016 Total 24,800 12,872 37,672 EXPENDITURE ON Charitable activities Core Activities 29,562 - 29,562 NET INCOME/(EXPENDITURE) (4,762) 12,872 8,110 Transfers between funds 12,872 (12,872) - Net movement in funds 8,110 - 8,110 RECONCILIATION OF FUNDS Total funds brought forward 85,249 - 85,249 TOTAL FUNDS CARRIED FORWARD 93,359 - 93,359 |
4. STAFF COSTS 31.12.21 31.12.20 £ £ Wages and salaries 7,151 6,424 7,151 6,424 The average monthly number of employees during the year was as follows: 31.12.21 31.12.20 Core 3 3 No employees received emoluments in excess of £60,000. 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted Total fund fund funds £ £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 100 - 100 Charitable activities Core Activities 1,892 12,872 14,764 Other trading activities 6,792 - 6,792 Other income 16,016 - 16,016 Total 24,800 12,872 37,672 EXPENDITURE ON Charitable activities Core Activities 29,562 - 29,562 NET INCOME/(EXPENDITURE) (4,762) 12,872 8,110 Transfers between funds 12,872 (12,872) - Net movement in funds 8,110 - 8,110 RECONCILIATION OF FUNDS Total funds brought forward 85,249 - 85,249 TOTAL FUNDS CARRIED FORWARD 93,359 - 93,359 |
|---|---|---|
| 37,672 | ||
| 29,562 8,110 - |
||
| 8,110 85,249 |
||
| 93,359 |
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
6. TANGIBLE FIXED ASSETS
| 6. | TANGIBLE FIXED ASSETS | ||||
|---|---|---|---|---|---|
| Improvements | |||||
| to | Plant and | ||||
| property | machinery | Totals | |||
| £ | £ | £ | |||
| COST | |||||
| At 1 January 2021 | 65,594 | 51,707 | 117,301 | ||
| Additions | - | 310 | 310 | ||
| At 31 December 2021 | 65,594 | 52,017 | 117,611 | ||
| DEPRECIATION | |||||
| At 1 January 2021 | 8,270 | 41,462 | 49,732 | ||
| Charge for year | 6,559 | 5,316 | 11,875 | ||
| At 31 December 2021 | 14,829 | 46,778 | 61,607 | ||
| NET BOOK VALUE | |||||
| At 31 December 2021 | 50,765 | 5,239 | 56,004 | ||
| At 31 December 2020 | 57,324 | 10,245 | 67,569 | ||
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 31.12.21 | 31.12.20 | ||||
| £ | £ | ||||
| Trade debtors | 1,033 | - | |||
| Other debtors | 325 | 785 | |||
| 1,358 | 785 | ||||
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 31.12.21 | 31.12.20 | ||||
| £ | £ | ||||
| Taxation and social security | 211 | 173 | |||
| Other creditors | 630 | 600 | |||
| 841 | 773 | ||||
| 9. | MOVEMENT IN FUNDS | ||||
| Net | |||||
| movement | At | ||||
| At 1.1.21 | in funds | 31.12.21 | |||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 93,359 | 334 | 93,693 | ||
| TOTAL FUNDS | 93,359 | 334 | 93,693 |
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
9. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | ||
|---|---|---|---|---|
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 32,061 | (31,727) | 334 | |
| TOTAL FUNDS | 32,061 | (31,727) | 334 | |
| Comparatives for movement in funds | ||||
| Net | Transfers | |||
| movement | between | At | ||
| At 1.1.20 | in funds | funds | 31.12.20 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 85,249 | (4,762) | 12,872 | 93,359 |
| Restricted funds | ||||
| Restricted fund | - | 12,872 | (12,872) | - |
| TOTAL FUNDS | 85,249 | 8,110 | - | 93,359 |
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 24,800 | (29,562) | (4,762) |
| Restricted funds | |||
| Restricted fund | 12,872 | - | 12,872 |
| TOTAL FUNDS | 37,672 | (29,562) | 8,110 |
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HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | Transfers | |||
|---|---|---|---|---|
| movement | between | At | ||
| At 1.1.20 | in funds | funds | 31.12.21 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 85,249 | (4,428) | 12,872 | 93,693 |
| Restricted funds | ||||
| Restricted fund | - | 12,872 | (12,872) | - |
| TOTAL FUNDS | 85,249 | 8,444 | - | 93,693 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 56,861 | (61,289) | (4,428) |
| Restricted funds | |||
| Restricted fund | 12,872 | - | 12,872 |
| TOTAL FUNDS | 69,733 | (61,289) | 8,444 |
During the year ended 31 December 2020 grants of £12,872 were received from ACRE toward hall renovation costs. Transfers into the general fund are in relation to assets that have been purchased from restricted income where the restrictions have been met.
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2021.
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