**HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE** **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020** The Holton-le-Clay Multi-purpose Educational Resource Centre, which was formed on 18 August, 2010, was registered as a charity on 4 January, 2011 and is governed by its constitution. ## **OBJECTIVES AND ACTIVITIES Objectives and aims** The Charity's aims and objectives are as follows; - To further or benefit the residents of Holton-le-Clay and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. - To provide and maintain a village hall for the use of the inhabitants of Holton-le-Clay, without distinction of political, religious or other opinions including use for meetings, lectures, classes and other forms of recreation and leisure time occupation with the objective of improving the conditions of life for the inhabitants. - To help young people, especially but not exclusively through leisure time activities so as to develop their capabilities that they may grow to full maturity as individuals and members of society. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit and complied with section 17 (5) of the 2011 Charities Act when reviewing the aims and objectives prior to planning and developing activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set. ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** The hall was opened 10th May 2014 for the purpose of providing amenities for the residents of Holton le Clay. The Hall is used for Tai Chi, Yoga, Pilates, Slimming Clubs, Karate, New Age Curling, Zumba, Exercise Classes, Camera Club, Sequence Dances, Children's Dance Classes and afternoon teas. The hall is busy most weekends hired out for Children's Parties. We are very grateful to all providers of the many grants we received, which enabled us to renovate the ground floor of the derelict building and provide equipment for the hall. Our fund raising events, such as Afternoon Teas Summer and Christmas Fayres are always well attended by residents. ## **FINANCIAL REVIEW** ## **Reserves policy** The total income of the Charity for the year to 31 December 2019 amounted to £46,567 (2018 - £34,828) and the expenditure for the year was £39,073 (2018 - £22,696) leaving a balance of income over expenditure for the year of £7,494 (2018 - £12,132). The balance of the charity funds at 1 January, 2019 of £77,755 has therefore been increased to £85,249 at 31 December, 2019. The state of affairs of the charity remains satisfactory as Our constitution allows us to retain £20,000 for maintenance and general repairs to the hall. ## **FUTURE PLANS** We have now completed the renovation of the first floor of the building although we have been unable to utilise the new rooms fully due to Covid 19 lockdown restrictions. We are confident that we will be able to carry out our usual practices at the Village Hall. Whilst the building was closed we had very few costs to meet and now that classes are back using the facility we are generating income again. We have limited community events at the Village Hall for the foreseeable future and only have plans to hold our monthly Afternoon Teas under strict Covid guidelines. Page 1 **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is an unincorporated entity which is governed by constitution dated 28 September, 2010. Page 1 **HOLTON-LE-CLAY MULTI-PURPOSE EDUCATIONAL RESOURCE CENTRE** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees** Trustees are recruited at the AGM and are interviewed by the board. Trustees are given the necessary training externally and all key decisions are made by the board and not delegated to staff. ## **Organisational structure** The Charity's affairs are dealt with by Trustees and members who form a Committee of Management. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1139650 ## **Principal address** Village Hall Pinfold Lane Holton-Le-Clay Grimsby North East Lincs DN36 5DL ## **Trustees** A. Tacey Mrs. H. Reynolds Rev. C. Woadden Mrs. M. Surfleet Ms. D. E. McCulloch D Matthews ## **Independent Examiner** C. M. Tams A.C.A Smethurst & Co LLP 12 Abbey Road GRIMSBY DN32 0HL ## **Bankers** The Co-operative Bank plc P.O.Box 250 Delf House Southway SKELMERSDALE WN8 6WT ## **Solicitors** Bridge McFarland 19 South St. Mary's Gate Grimsby North East Lincolnshire DN31 1JE Approved by order of the board of trustees on ............................................. and signed on its behalf by: ........................................................................ This page does not form part of the statutory financial statements Page 11 Mrs. H. Reynolds - Trustee This page does not form part of the statutory financial statements Page 11