HAMPSHIRE POLICE MALE VOICE CHOIR
ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2026
Registered Charity No 1139635
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Hampshire Police Male Voice Choir Registered Charity Number 1139635
Annual Report and Accounts 2025/2026
Reference and Administrative Information
Hon Chairman Hon Treasurer Richard Ironmonger Colin Thorpe 39 Edington Close 36 Osborne View Road Bishops Waltham Hill Head, Fareham Hants Hants SO32 1LX PO14 3JN
Committee Members and Charity Trustees 2025/26
Chairman Richard Ironmonger Section Leaders Philip Wade Mike Mortimore Terry Stevens Malcolm Walbridge (from 30/07/2025) Data/Technical Officer Geoff Culbertson Treasurer Colin Thorpe Secretary Roger Rixon Librarian Jim Travers (to 30/07/2025) Paul Smallman (from 30/07/2025) Vice Chairman Nigel Cooper Concert Secretary Martin Lewis Social Secretary Ed Kopinski
Other Choir Officers:
Bank:
Ticket Coordinator LloydsTSB Choir Marshall Christopher Holland St John’s Centre Welfare Officer (Section Leaders) Hedge End Quartermaster Malcolm Wallbridge (to 30/07/2025) Southampton Graham Burrows (from 30/07/2025) Social Media Colin Thorpe/ Geoff Lawton Hampshire SO30 4QU
Music Team:
Musical Director Geoff Porter B.Ed (Hons) (to 30/07/2025) Anatole Myint (from 01/01/2026) Accompanists Nigel Smith Sian Bibby-Hsia (also Assistant Musical Director)
Patron - Lady Louisa Portal MBE DL Musical Director – Anatole Myint Chairman – Richard Ironmonger www.hampshirepolicechoir.org.uk Registered Charity № 1139635
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Hampshire Police Male Voice Choir Registered Charity Number 1139635
ANNUAL REPORT 2025-2026
STRUCTURE, GOVERNANCE AND MANAGEMENT:
The Choir’s Constitution was adopted on 28th July 2010 and updated in November 2010, July 2013, July 2014, November 2014, July 2015, July 2016, July 2017, July 2019 and July 2022 at the respective Annual and Special General Meetings. The organisation and administration of the Choir are the responsibility of the Executive Committee elected by the members at the Annual General Meeting held in July each year. The Committee members are Trustees of the Choir as a charity.
OBJECTIVES AND ACTIVITIES:
The Objects of the Choir are ‘To promote, improve, develop and maintain public interest in choral music by the presentation of concerts and other activities involving or relating to choral music’.
The Choir rehearses weekly and presents approximately 8 to 10 concerts a year, usually in conjunction with a charity or local organisation. The host charity/organisation is responsible for booking an appropriate venue (with the advice and approval of the Choir) and for selling tickets and programmes. The host charity/organisation retains the concert receipts, making an agreed contribution towards the Choir’s expenses. On occasions the Choir organises a concert on its own behalf. The Choir has taken part in choral festivals, competitions and exchanges with other choirs, in the United Kingdom and abroad.
REPORT ON ACHIEVEMENTS AND PERFORMANCE:
The concert programme during the concert year to 31st July 2026 included:-
2025
12 October; South Parade Pier Southsea in aid of The Rowans Hospice 16 November; Hampshire Constabulary Road Deaths Memorial Service
13 December; Christmas Concert at St. Paul’s Church Sarisbury Green with guest soloist Veronica Folkard
2026
25 April; Concert at St. John’s Church Hedge End 03 June; Waterlooville Music Festival 10 July; Concert at Warners Norton Grange Isle of Wight 11 July; Concert at Christ Church Totland Isle of Wight 12 July; Royal Isle of Wight County Show
The choir keeps no record of the amounts raised by the charities which host its concerts.
Each year the choir nominates a charity for which it raises funds. Every other year the choir sponsors a young singer, providing singing opportunities and help with development.
Other events included Quiz Night, Christmas Soiree and Summer Party. The Choir has also successfully recruited five new members during the year.
The Income and Expenditure Accounts, Notes and Financial Review are included.
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Hampshire Police Male Voice Choir Registered Charity Number 1139635
ANNUAL REPORT 2025-2026
The Choir would like to thank the Music Team, without whom successful concerts and events could not take place.
Richard Ironmonger Chairman July 2026
FINANCIAL REVIEW FOR 2025-2026
The Choir began its financial year with total unrestricted funds of £18,265 and ended the year with total unrestricted funds of £20,048 an increase of £1,783. Designated funds at the end of the year include funds received for the July 2026 Tour to the Isle of Wight. As the annual turnover of the Choir was over £25,000 in 2025-2026 Independent Examination of the Accounts is legally required by the Charity Commission.
On 3 October 2011 the Committee adopted the following policy on reserves and also an expenses policy:
“The target range for reserves will be in the range £5,000 - £15,000. At least £5,000 will be held in readily accessible deposits to meet the cash flow needs and risks in relation to receipts. Where the reserves exceed £5,000 the Committee will consider the specific reasons for the excess and for what period that excess sum may be invested to achieve optimum investment returns.”
Choir members are all volunteers and derive no financial benefit from membership. Choir members paid a subscription of £170 in 2025 (£160 in 2024). The Choir thank Colin Thorpe, who acted as Treasurer for the Choir, for his work throughout the year.
The Accounts for the year have been approved by the Trustees.
Signed: Signed:
Chairman Treasurer
Dated 8 July 2026
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Hampshire Police Male Voice Choir Registered Charity Number 1139635
ANNUAL REPORT 2025-2026
INDEPENDENT EXAMINER’S REPORT
I report on the accounts of the Hampshire Police Male Voice Choir for the year ended 31 March 2026 which are set out in this document.
Respective responsibilities of the Hampshire Police Male Voice Choir and examiner
The trustees of the Hampshire Police Male Voice Choir are responsible for the preparation of the financial statements. You consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination, although not required by Charity Commission rules, is desirable.
It is my responsibility to:
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(i) examine the accounts under the Regulations and section 145 of the 2011 Act;
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(ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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(iii) to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act. That examination includes a review of the accounting records kept by the Hampshire Police Male Voice Choir and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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(a) which gives me reasonable cause to believe that in any material respects the requirements:
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(i) to keep accounting records in accordance with section 130 of the 2011 Act: and
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(ii) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
- have not been met: or
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(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Nigel Smith BSc(Econ), CPFA, 2 Dover Close FAREHAM, Hants. PO14 3SU Dated: 9 July 2026
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Hampshire Police Male Voice Choir Registered Charity Number 1139635
Statement of Financial Activities for the year ended 31 March 2026 (see pages 7 and 8 for analysis)
| Unrestricted Designated Restricted Endowment Total Prior year funds funds funds funds funds total funds |
|
|---|---|
| Income and endowments from: Donations and legacies Income from charitable activities Other trading activities Investments Other income Total income Expenditure on: Raising funds Expenditure on charitable activities Other expenditure Total expenditure Net income / (expenditure) resources before transfer Net movement in funds Total funds brought forward Total funds carried forward |
£10,664.74 — — — £10,664.74 £12,941.04 £1,856.22 £15,915.00 — — £17,771.22 £2,049.00 £525.00 — — — £525.00 £590.00 £48.66 — — — £48.66 £43.58 £159.00 £4,904.00 — — £5,063.00 £3,228.25 |
| £13,253.62 £20,819.00 — — £34,072.62 £18,851.87 £100.00 — — — £100.00 £100.00 £10,354.84 £930.00 — — £11,284.84 £21,397.62 £1,015.51 £4,063.00 — — £5,078.51 £2,925.31 |
|
| £11,470.35 £4,993.00 — — £16,463.35 £24,422.93 |
|
| £1,783.27 £15,826.00 — — £17,609.27 (£5,571.06) |
|
| £1,783.27 £15,826.00 — — £17,609.27 (£5,571.06) |
|
| £18,265.41 — — — £18,265.41 £23,836.47 |
|
| £20,048.68 £15,826.00 — — £35,874.68 £18,265.41 |
Balance sheet as at 31 March 2026
(see pages 9 – 12 for notes)
| Total funds Prior year funds |
|
|---|---|
| Current assets Debtors Cash at bank and in hand Liabilities Creditors: Amounts falling due in one year Net current assets less current liabilities Total assets less current liabilities Total net assets less liabilities Represented by:- Unrestricted General fund Designated Social and Raffles Tours Total Funds |
£2,000.00 £2,412.50 £35,354.68 £16,078.51 |
| £37,354.68 £18,491.01 £1,480.00 £225.60 |
|
| £1,480.00 £225.60 |
|
| £35,874.68 £18,265.41 |
|
| £35,874.68 £18,265.41 |
|
| £35,874.68 £18,265.41 |
|
| £20,048.68 £18,265.41 £841.00 — £14,985.00 — |
|
| £35,874.68 £18,265.41 |
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Final at 2 August 2026
Hampshire Police Male Voice Choir Registered Charity Number 1139635
Analysis of income and expenditure for the year ended 31 March 2026
INCOME
Donations and legacies
| Donations and legacies | |||
|---|---|---|---|
| Members Subscriptions Tax Refund on Gift Aid Donations from Members Donation - Hampshire Police Authority Donation - Southampton Police Trust Fund Other donations Total |
Unrestricted Designated Restricted |
Total Endowment This year Last year — £7,939.00 £7,920.00 — £2,062.74 £2,148.04 — £163.00 £765.00 — — £2,000.00 — — £108.00 — £500.00 — |
|
£7,939.00 — — £2,062.74 — — £163.00 — — — — — — — — £500.00 — — |
|||
| £10,664.74 — — |
— £10,664.74 £12,941.04 |
Income from charitable activities
| Concert income Concert Tours Music Sales Uniforms Total |
Total Unrestricted Designated Restricted Endowment This year Last year £880.00 — — — £880.00 £1,205.00 — £15,915.00 — — £15,915.00 — £956.22 — — — £956.22 £787.00 £20.00 — — — £20.00 £57.00 |
|
|---|---|---|
| £1,856.22 £15,915.00 — — £17,771.22 £2,049.00 |
Other trading activities
| Quiz night Total |
Unrestricted Designated Restricted |
Total Endowment This year Last year — £525.00 £590.00 |
|
|---|---|---|---|
£525.00 — — |
|||
| £525.00 — — |
— £525.00 £590.00 |
Investments
| Investments | ||
|---|---|---|
| Interest Total |
Total Unrestricted Designated Restricted Endowment This year Last year £48.66 — — — £48.66 £43.58 |
|
| £48.66 — — — £48.66 £43.58 |
Other income
| Raffle and other fundraising income Annual Dinner Other Social Events Sundry Income Total INCOME TOTAL |
Total Unrestricted Designated Restricted Endowment This year Last year — £841.00 — — £841.00 £655.00 — £2,039.00 — — £2,039.00 £2,412.00 £174.00 £2,024.00 — — £2,198.00 — (£15.00) — — — (£15.00) £161.25 |
|
|---|---|---|
| £159.00 £4,904.00 — — £5,063.00 £3,228.25 |
||
| £13,253.62 £20,819.00 — — £34,072.62 £18,851.87 |
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Hampshire Police Male Voice Choir Registered Charity Number 1139635
EXPENDITURE
Raising funds
| Unrestricted Designated Restricted Quiz night £100.00 — — Total £100.00 — — Expenditure on charitable activities Unrestricted Designated Restricted Concert Expenses £250.00 — — Concert Tours — £930.00 — Other Events — — — Music £272.20 — — Uniforms £599.96 — — Donations £1,080.00 — — Music Team £3,839.68 — — Sponsored Singer payments — — — Subscriptions £239.00 — — Insurance £107.00 — — Piano Tuning — — — Hire of Rehearsal Hall £3,865.00 — — Website Fees £102.00 — — Total £10,354.84 £930.00 — Other expenditure Unrestricted Designated Restricted Annual Dinner £560.26 £2,039.00 — Social Events — £2,024.00 — Cards and Gifts £100.87 — — Printing and Stationery £182.10 — — Bank Charges £3.86 — — Sundry Expenditure £168.42 — — Total £1,015.51 £4,063.00 — EXPENDITURE TOTAL £11,470.35 £4,993.00 — NET INCOME/ (EXPENDITURE) £1,783.27 £15,826.00 — |
Unrestricted Designated Restricted |
Total Endowment This year Last year — £100.00 £100.00 |
|
|---|---|---|---|
£100.00 — — |
|||
| — £100.00 £100.00 Total Endowment This year Last year — £250.00 — — £930.00 £8,829.00 — — £120.00 — £272.20 £828.18 — £599.96 £599.96 — £1,080.00 £1,100.40 — £3,839.68 £4,912.48 — — £500.00 — £239.00 £313.00 — £107.00 £155.00 — — £75.00 — £3,865.00 £3,910.00 — £102.00 £54.60 |
|||
£250.00 — — — £930.00 — — — — £272.20 — — £599.96 — — £1,080.00 — — £3,839.68 — — — — — £239.00 — — £107.00 — — — — — £3,865.00 — — £102.00 — — |
|||
| £10,354.84 £930.00 — Unrestricted Designated Restricted |
— £11,284.84 £21,397.62 Total Endowment This year Last year — £2,599.26 £2,684.00 — £2,024.00 — — £100.87 £72.05 — £182.10 £107.20 — £3.86 £3.26 — £168.42 £58.80 |
||
£560.26 £2,039.00 — — £2,024.00 — £100.87 — — £182.10 — — £3.86 — — £168.42 — — |
|||
| £1,015.51 £4,063.00 — |
— £5,078.51 £2,925.31 |
||
| £11,470.35 £4,993.00 — |
— £16,463.35 £24,422.93 |
||
| £1,783.27 £15,826.00 — |
— £17,609.27 (£5,571.06) |
6
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Hampshire Police Male Voice Choir Registered Charity Number 1139635
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2026
1 ACCOUNTING POLICIES
The financial statements have been prepared on an accruals basis in accordance with the Charities Act 2011 together with applicable accounting standards and the Statement of Recommended Practice with applicable accounting standard FRS 102.
The financial statements have been prepared under the historical cost convention, except for the valuation of investment assets which, if applicable, would be shown at market value.
Funds
General funds represent the funds that are not subject to any restriction regarding their use and are available to be used for ordinary choir purposes. Funds designated for a particular purpose by the trustees are set out in this report.
Restricted funds can only be used for the purposes specified. In 2025-2026 there were no restricted funds. There are no endowment funds.
The accounts include transactions, assets and liabilities for which the choir is responsible in law.
Incoming resources
Recognition of incoming resources
These are included in the Statement of Financial Activities (SoFA) when:
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the charity becomes entitled to the resources;
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Incoming resources with Where incoming resources have related expenditure (as with related expenditure fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA,
Grants and donations
Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
Tax reclaims on donations Incoming resources from tax reclaims are included in the SoFA at the and gifts same time as the gift to which they relate.
This is only included in the SoFA once the related goods or services have been delivered.
-
Contractual income and This is only included in the SoFA once the related goods or services performance related grants have been delivered. Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised.
-
Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity.
-
Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.
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Hampshire Police Male Voice Choir Registered Charity Number 1139635
Donated services and facilities
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2026
These are only included where the benefit to the charity is reasonably quantifiable, measurable and material .
Volunteer help
The value of voluntary help received is not included in the accounts but the choir provides much voluntary help to Hampshire Constabulary in its many and varied activities, including attending events and performing on demand, displays and presentations at concerts. In a normal year “volunteer hours” amount to about 7,000 hours. The independent examination of the accounts is carried out on a voluntary basis.
Investment income
This is included in the accounts when receivable.
Investment gains and losses
This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
Expenditure and Liabilities
Liability recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Grants with performance conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.
Grants payable without performance conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met by the charity.
Support Costs
There are no support costs allocated to headings.
Value Added Tax
Irrecoverable Value Added Tax is included in the cost of items reported in the statement of financial activities
Assets
Tangible fixed assets for use by charity
These are capitalised if they can be used for more than one year, and cost at least £2,000. They are valued at cost or a reasonable value on receipt. All the assets purchased before 1 April 2012 have been written off to revenue and these include an upright piano (cost not known), PA system (cost approx £500), music stand and some other minor assets including music, sweatshirts and polo shirts. Uniforms are not capitalised.
Investments
Investments quoted on a recognised stock exchange would be valued at market value at the year end. Other investment assets would be included at trustees' best estimate of market value.
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Hampshire Police Male Voice Choir Registered Charity Number 1139635
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Stocks
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NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2026
There are no material stocks, other than uniforms held by Choristers.
Current Assets
Amounts owing at 31 March are shown as debtors less any necessary provision for amounts that may prove uncollectable.
Cash at the Bank and in hand of £35,354.68 at 31/3/2026 includes a Lloyds Bank current account (£25,744.14), a Lloyds Bank Instant Access account (£3,005.32), a Shawbrook Bank Charities Aid Foundation 60 Day Notice Account (£6,208.00) and cash in hand from music contributions from choristers (£397.22).
2. PAYMENTS TO TRUSTEES AND EMPLOYEES
Payments to Trustees
Employees emoluments
A total of £27 was paid for expenses incurred by trustees. Trustee expenses paid relate to costs incurred relating to the work of the trustees e.g. printing. In addition trustees were reimbursed for proper invoiced choir expenses initially paid by trustees and then reimbursed.
The Choir has no employees
3. DEBTORS
| DEBTORS | 2026 | 2025 |
|---|---|---|
| Gift Aid on subscriptions | £2,000.00 | £2,077.50 |
| Prepayment & Accrued Interest | - | - |
| Other Debtors | - | £335.00 |
| TOTAL | £2,000.00 | £2,412.50 |
4 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| CREDITORS | 2026 | 2025 |
|---|---|---|
| Deferred Income | - | - |
| Accruals of Utility & Other Costs | - | - |
| Other Creditors | £1,480.00 | £225.60 |
| TOTAL | £1,480.00 | £225.60 |
5. YEAR END COMMITMENTS
The Designated Funds include receipts which will meet most of the cost of Choir Tour to the Isle of Wight in July 2026 and also £841 from Raffles in 2025 which will be paid to the Choir Charity in 2026.
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Hampshire Police Male Voice Choir Registered Charity Number 1139635
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2026
6. FUND DETAILS
The following funds are operated:-
General Fund For all unrestricted funds
Designated Choir Tours, Major Concerts, Social Events and collections for Choir Charity of the Year
Restricted There are no restricted funds.
Endowment There are no endowment funds
7. INCOME AND EXPENDITURE NOTES
Donations are for the Charity of the Year, The Rowans Hospice. In addition to the amount of £1,080 in the accounts £981 was raised for the Charity from the proceeds of the concert at the Gaiety Bar, Southsea.
Music Team expenditure relates to Honoraria and Travelling Expenses for the Musical Director and Assistant Musical Director.
8. RELATED PARTY TRANSACTIONS
There are no related party transactions.
9. EXCEPTIONAL ITEMS
None
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