## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## **Annual Report and Financial Statements for the Year Ending 31 December 2023** ## CONTENTS |CONTENTS|| |---|---| ||Page| |
Company Information
2
Report of Directors / Trustees
3 - 6
Statement of Financial Activity
7 & 8
Balance Sheet
9
Statements by Directors / Trustees
10
Notes to the Financial Statements
11 - 15|
2| ||| ||3 - 6| ||| The following do not form part of the statutory financial statements: |Accountant's|External|Scrutiny Report|16 & 17| |---|---|---|---| |Appendices:|A:|General Fund|19 - 23| ||B:|Mission Fund|24 & 25| ||C:|Property Fund|26| 1 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** COMPANY and CHARITY INFORMATION FOR THE YEAR ENDED 31 December 2023 DIRECTORS/TRUSTEES: Adam Skirton Andrew Clarke Susan Baker (appointed February 2022) Ian Turner SECRETARY: Andrew Clarke REGISTERED OFFICE: Linford Road, Hangersley Ringwood, Hampshire BH24 3HZ COMPANY REGISTERED NUMBER 07448613 REGISTERED CHARITY NUMBER 1139509 ACCOUNTANTS: Kimball Smith Limited Brewery House High Street, Twyford Winchester, Hampshire SO21 1RG Ben Williams (appointed September 2023) Brian Wareham (term of office ended March 2023) Liz Kynaston 2 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** REPORT OF THE DIRECTORS / TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023 The Directors/Trustees present their report with the financial statements of the company for the year ended 31 December 2023. ## **Principal Activities** We continue to have a full programme of activities- some of which are livestreamed - either online via ChurchOnline, YouTube, Zoom and other platforms. The principal activities of the charitable company during the 2023 were: - Organising services for the purpose of Christian worship and learning as appropriate - in the building, online or out of doors. - Arranging children’s, young people’s and family activities within a safe environment. - Offering support to individuals with whom the church has contact from time to time, giving mentoring, comfort, help and encouragement as the needs arise. - Supporting overseas works of a similar nature in various parts of the world. - Working with other local churches for combined activities where this is beneficial to church members and/or the community at large. In 2023 this included partaking in the community’s Coronation celebrations and the publication of a booklet including Luke’s Gospel and items from local school children called _The King and His Kingdom_ . ## **Achievement and Performance** We continue to welcome a diverse congregation to our events, with specific events for families, ladies, older folk, children and youth. Numbers have continued to increase and we are now at about the same level as pre-lockdown. We held three formal Members’ Meetings which kept Members informed of major matters – such as proposals to recruit an Associate Pastor to replace the longstanding vacancy (Assistant Pastor – Families and Children). A weekly Bulletin is also produced with up-to-date information about forthcoming events etc. as well as using social media (Facebook) to keep our community and church goers informed. Currently there are four employees - the Senior Pastor, the Administrator, the Caretaker / Facilities Manager (part-time) and a Youth and Children’s Worker. Additionally there is a part-time (two days per week) Pastor-in-Training post as part of our support for one of our Members while studying at 3 Moorlands College – who also supports the technical aspects of our ministry. There is also one voluntary Assistant Pastor and a vacant Associate Pastor role. Numbers fluctuate for activities for children and young people – both during the week and the various groups on Sundays as we share the good news of Jesus with the children. The parent/carer and toddler group (Pop up ‘n Play) is proving very popular. We have also held a number of “Family Fun Days” which have proved worthwhile. Our ‘Family Time’ events which are held on a monthly basis have proved very popular and are increasing in numbers with local families, the majority of which are from outside of the church family. It has been great to see the progression from attendance at the toddler group to these family activity events. ‘Food for Thought’ - which is a short service followed by a lunch - has met throughout the year. Numbers remain stable (but there is room for more) but those that do come along enjoyed a series of talks entitled “Eating with Jesus” and “Stories Jesus told” as well as a two-course lunch and a quiz or something similar. We have been blessed by performances by the local Poulner Junior School choir. The Mission Group continues to deal with our mission focus – both at home and overseas – with particular emphasis on those individuals and Mission organisations that, as a church, we provide significant support (see also Appendix B). We continue to “meet” with our overseas mission partners via Zoom - and they have been able to benefit from our online services. From time to time our overseas mission partners have been able to visit us in person. We also supported the annual Shoebox appeal at Christmas. The Trustees have updated a few of its policies during the year, including those relating to safeguarding and pastoral care. We are committed to complying with the regulations that apply to us as a Charitable Company – including health and safety, food hygiene and safeguarding. We worked together with other local churches on various events (including at Christmas and at Easter), commemorating the King’s Coronation and – in cooperation with the local Council supported some community events. As in previous years, we have provided Easter and Christmas food bags for needy families. We have also worked with _Love Ukraine (Ringwood)_ in supporting refugees from the war in Ukraine who are staying in the local area. Since 2021 we have partnered with Empower (a local company) to set up a hardship fund (see Note 6 – Appendix A) to provide support for families – generally via the local schools. This has grown to such an extent that a separate organisation – _Stronger Together Across Ringwood and Fordingbridge_ - has been set up and has applied to the Charity Commission for Charitable Incorporated Organisation (CIO) status. The Leadership Team (which includes the Trustees) wish to express their thanks to the staff, the team of volunteers (about 90) that make what happens happen, the Members for their support, those that attend the various events, those who give sacrificially to provide the financial resources needed – but most of all to God Himself, without Whom nothing worthwhile would have happened. 4 ## **Financial Position** The Directors / Trustees have reviewed the financial position on the three revenue funds (further details are in the Financial Statements and the Appendices of this report) and note the following: General Fund: As can be seen from Appendix A the performance on the General Fund in 2023 resulted in a small deficit of £3,428 – mainly because of a shortfall in general unrestricted giving when compared with previous years. Mission Fund: This Fund deals with the church’s support for overseas and home mission. Taking one year with another it spends according to its income and the small surplus at the end of 2023 will be used to support relevant mission activity in future years. Further details are in Appendix B. Property Fund: This fund was established in 2015 to cover the costs of any major property and equipment related issues. Spending from this fund needs the specific approval of Directors / Trustees (see also Appendix C). Major costs were incurred in 2023 to replace the boilers for the heating system relating to the main part of the building. Some of this was covered by gifts and more gifts to cover the deficit on the Fund are anticipated in 2024. ## DIRECTORS The directors, who are also trustees, shown below have held office during the period 1 January 2022 to the date of this report |Adam Skirton|Ben Williams (appointed September 2023)| |---|---| |Andrew Clarke|Brian Wareham (term of office ended March 2023)| |Susan Baker (appointed February 2022)|Liz Kynaston| |Ian Turner|| ## LIMITED BY GUARANTEE The company is limited by guarantee and the members have a liability of a maximum of £10 per member if the charity should be wound up whilst he or she is a member, for the payment of charity's debts and liabilities. This report has been prepared in accordance with the special provisions of the Companies Acts relating to small companies. ## RISK MANAGEMENT STATEMENT The Directors / Trustees acknowledge their responsibility to identify, assess and manage risks. There is a risk management policy which sets out the process for identifying risks. All major risks are assessed on an event basis for one-off events and reviewed at least annually for the routine activities. 5 ## PUBLIC BENEFIT STATEMENT The charity’s objects for the public benefit are to advance the Christian Faith in accordance with the statement of faith in Ringwood, Hampshire and in such other parts of the world as the Trustees may from time to time think fit and to fulfil such other purposes as are exclusively charitable according to the law of England and Wales and are connected with the charitable work of the Charity. The Church rules include: “The Church shall be committed to worldwide missionary enterprise and a percentage (normally 20%) of its general income shall be allocated to the support of mission activity in the UK and overseas”. The accepted split between the Mission Group’s responsibility and “local evangelism” is 17% and 3% respectively - based on actual unrestricted income (including Gift Aid) in the previous year. So - based on relevant income in 2022 - the amount designated for the Mission Group in 2023 was £30,600 (see Appendix B) and for “local evangelism” £5,400. Taking the cost from the various expenditure heads (catering, books etc, service expenses, local evangelism etc) events such as the Alpha courses, _The King and His Kingdom_ (PBC share), provision of food bags at Easter and Christmas and Light Parties the total comes to just over £4,650 – a “deficit” of £750, which “balances” the “surplus” of £1,000 in 2022. It is also worth noting that £4,055 was spent from the Community Fund on events associated with the Coronation, Family events etc (see also notes 14 and 15 in Appendix A). Specific grants to relieve individual hardship are considered by the pastors and elders as and when the need arises. During last year and this year we have partnered with Empower (a local company) to set up a hardship fund (see Note 6 – Appendix A) to provide support for families – generally via the local schools. ON BEHALF OF THE DIRECTORS / TRUSTEES: Director / Trustee Date: 8 April 2024 6 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** |**Statement of Financial Activity - Year to 31 December 2023**|**Statement of Financial Activity - Year to 31 December 2023**|**Statement of Financial Activity - Year to 31 December 2023**|**Statement of Financial Activity - Year to 31 December 2023**|**Statement of Financial Activity - Year to 31 December 2023**|**Statement of Financial Activity - Year to 31 December 2023**|**Statement of Financial Activity - Year to 31 December 2023**||||_A detailed breakdown_
_of the figures for 2022_
_is shown on the next_
_page._| |---|---|---|---|---|---|---|---|---|---|---| |**Incoming Resources**
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Incoming resources from charitable activities
**Total incoming resources:**
**Resources Used**
Costs of generating funds
Costs of generating voluntary income
Charitable activities
Governance costs
**Total resources used:**
**Net incoming/outgoing resources:**
_There were no other recognised gains or losses_
**Net movement in funds:**
**Total Funds Brought Forward:**
**Total Funds Carried Forward:**
**Represented by:**
Revenue Funds
General Fund
Mission Fund
Property Fund
Total Revenue Funds:
Capital Fund
Total All Funds||||||Total Funds
£
370,701
13,197
872
2,980
**387,750**
1,188
374,501
3,618
**379,307**
**8,443**
**8,443**
90,253
**98,696**
104,570
459
(6,333)
98,696
**98,696**|||Total All
Funds
£
370,701
13,197
872
2,980
**387,750**
1,188
439,501
3,618
**444,307**
**(56,557)**
**(56,557)**
935,253
**878,696**
104,570
459
(6,333)
98,696
780,000
**878,696**|| |||Revenue Funds||||||||| ||Notes|Unrestricted
Funds|Designated
Funds|Restricted
Funds||Total Funds|Capital Fund||Total All
Funds|_Total Funds 2022_| ||1
2
3
4
5
6
7
Appendix A
Appendix B
Appendix C
8|£
154,958
13,197
872
2,980
**172,007**
1,188
170,629
3,618
**175,435**
**(3,428)**
**(3,428)**
26,750|£
30,600
**30,600**
40,699
**40,699**
**(10,099)**
**(10,099)**
16,725|£
185,143
**185,143**
163,173
**163,173**
**21,970**
**21,970**
46,778||£
370,701
13,197
872
2,980
**387,750**
1,188
374,501
3,618
**379,307**
**8,443**
**8,443**
90,253|£
**0**
65,000
**65,000**
**(65,000)**
**(65,000)**
845,000||£
370,701
13,197
872
2,980
**387,750**
1,188
439,501
3,618
**444,307**
**(56,557)**
**(56,557)**
935,253|_£_
321,910
925
216
12,995
**_336,046_**
103
395,483
3,620
**_399,206_**
**(63,160)**
**_(63,160)_**
998,413| |||**23,322**|**6,626**|**68,748**||**98,696**|**780,000**||**878,696**|**_935,253_**| |||23,322|12,500
459
(6,333)|68,748
0
0||104,570
459
(6,333)|780,000||104,570
459
(6,333)|82,998
4,734
2,521| |||23,322|6,626|68,748||98,696|||98,696
780,000|_90,253_
845,000| |||**23,322**|**6,626**|**68,748**||**98,696**|**780,000**||**878,696**|**_935,253_**| |||||||||||| 7 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## _**Previous Year’s Comparative Figures**_ |**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**||||| |---|---|---|---|---|---|---|---|---|---|---| |
**Statement of Financial Activity - Year to 31 December 2022**||||||||||| |**Incoming Resources**
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Incoming resources from charitable activities
**Total incoming resources:**
**Resources Used**
Costs of generating funds
Costs of generating voluntary income
Charitable activities
Governance costs
**Total resources used:**
**Net incoming/outgoing resources:**
_There were no other recognised gains or losses_
**Net movement in funds:**
**Total Funds Brought Forward:**
**Total Funds Carried Forward:**
**Represented by:**
Revenue Funds
General Fund
Mission Fund
Property Fund
Total Revenue Funds:
Capital Fund
Total All Funds||||||Total Funds
£
321,910
925
216
12,995
**336,046**
103
330,483
3,620
**334,206**
**1,840**
**1,840**
88,413
**90,253**
82,998
4,734
2,521
90,253
**90,253**|||Total All
Funds
£
321,910
925
216
12,995
**336,046**
103
395,483
3,620
**399,206**
**(63,160)**
**(63,160)**
998,413
**935,253**
82,998
4,734
2,521
90,253
845,000
**935,253**|| |||Revenue Funds||||||||| ||Notes|Unrestricted
Funds|Designated
Funds|Restricted
Funds||Total Funds|Capital Fund||Total All
Funds|_Total Funds 2021_| ||Appendix A
Appendix B
Appendix C|£
125,716
925
216
12,995
**139,852**
103
163,094
3,620
**166,817**
**(26,965)**
**(26,965)**
53,715|£
66,340
**66,340**
60,978
**60,978**
**5,362**
**5,362**
11,363|£
129,854
**129,854**
106,411
**106,411**
**23,443**
**23,443**
23,335||£
321,910
925
216
12,995
**336,046**
103
330,483
3,620
**334,206**
**1,840**
**1,840**
88,413|£
**0**
65,000
**65,000**
**(65,000)**
**(65,000)**
910,000||£
321,910
925
216
12,995
**336,046**
103
395,483
3,620
**399,206**
**(63,160)**
**(63,160)**
998,413|_£_
302,492
1,906
5
5,410
**_309,813_**
2,040
357,084
3,022
**_362,146_**
**(52,333)**
**_(52,333)_**
1,050,746| |||**26,750**|**16,725**|**46,778**||**90,253**|**845,000**||**935,253**|**_998,413_**| |||26,750|12,500
1,704
2,521|43,748
3,030
0||82,998
4,734
2,521|845,000||82,998
4,734
2,521|65,322
8,029
15,062| |||26,750|16,725|46,778||90,253|||90,253
845,000|_88,413_
910,000| |||**26,750**|**16,725**|**46,778**||**90,253**|**845,000**||**935,253**|**_998,413_**| |||||||||||| 8 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** |**Balance Sheet as at 31 December 2023**|| |---|---| |Notes
£
£
£
**Fixed Assets**
12
_780,010_
**Current Assets:**
Debtors
13
_8,319_
Cash at Bank and in Hand
14
_96,793_
105,112
**Liabilities:**
Creditors falling due within one year
15
_6,426_
98,686
Total Assets less Current Liabilities:
878,696
**Liabilities:**
Creditors falling due after more than one year
0
**Total Net Assets less Liabilities:**
**878,696**
**Represented by:**
Revenue Funds:
General Fund
Appendix A
_104,570_
Mission Fund
Appendix B
_459_
Property Fund
Appendix C
_(6,333)_
98,696
Capital Fund
12
_780,000_
**Total Funds:**
**878,696**|| ||_As at 31_
_December_
_2022_| ||_£_
_845,020_
_4,983_
_91,483_| ||_96,466_
_6,233_
_90,232_
_935,253_
_0_| ||**_935,253_**| ||_82,998_
_4,734_
_2,521_| ||_90,253_
_845,000_| ||**_935,253_**| ||| The notes on pages 11 to 15 form part of these financial statements 9 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** STATEMENT BY DIRECTORS / TRUSTEES The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023. The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006. The directors who are also trustees acknowledge their responsibilities for: (a) ensuring the company keeps accounting records which comply with the Companies Acts and (b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of the Companies Acts relating to financial statements, so far as applicable to the company. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with other relevant regulations. The financial statements were approved by the Directors / Trustees on 8 April 2024 and were signed on their behalf by a Trustee and the Treasurer. We confirm that as directors and trustees we have met our duty in accordance with the Companies Acts to: - ensure that the company has kept proper accounting records; - prepare financial statements which give a true and fair view of the state of the company as at 31 December 2023 and of its activities for that period in accordance with Section 1A of Financial Reporting Standard 102 (effective January 2016); and - follow the applicable accounting policies, subject to any material departures disclosed and explained in the notes to the financial statements. **==> picture [80 x 42] intentionally omitted <==** Director (Treasurer) 8 April 2024 10 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## ACCOUNTING POLICIES ## **Accounting convention** The financial statements have been prepared under the historical cost convention and in accordance with Section 1A of Financial Reporting Standard 102 (effective January 2016). ## **Tangible fixed assets** Depreciation is provided at appropriate annual rates in order to write off each asset over its estimated useful life or, if held under a finance lease, over the lease term, whichever is the shorter. See also note 12 below. ## **Pension costs and other post-retirement benefits** The Company complies with the requirements of the Workplace Pension Regulations but does not operate a pension scheme of its own – contributions from employees and the Company are paid into approved pension funds. ## **Going Concern** The accounts have been prepared on a going concern basis on the assumptions that the charity will continue to receive financial support from various sources as and when required. ## **Reserves:** The Directors/Trustees believe that the Charitable Company should hold sufficient balances on its general account to allow it to continue operating even if there was a significant reduction in the level of giving. The Directors/Trustees believe that the minimum level of these balances should be the equivalent of three months' operating costs on general (not specifically funded) activity calculated and reviewed annually. On the basis of expectations for expenditure for 2024 this will be in the order of £55,800. The balance on unrestricted and designated funds at the beginning of 2024 was £30,000 – depleted in 2023 because of reduced giving and the unexpected expenditure on replacing the boilers (see Appendix C). The Directors/Trustees expect to increase the level of reserves during 2024. 11 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## NOTES TO THE FINANCIAL STATEMENTS ## **1.** ## **Voluntary Income:** This includes sums recovered under Gift Aid arrangements. The total amount for all Funds for 2023 is £48,400 (£47,340 in 2022). ## **2.** ## **Activities for generating funds:** This relates to payments for the use of the premises by outside bodies and to sales of books etc. ## **3. Incoming resources from charitable activities:** The total includes income from miscellaneous donations and recharges. ## **4. Costs of generating voluntary income:** This relates to money spent on publicity. ## **5.** ## **Charitable activities:** PBC spends the money it receives in meeting its Objects as defined in its Constitution. Further analysis of spending can be found in the Appendices. ## **6. Governance costs:** These are costs relating to legal and accounting costs and are made up as shown |**Audit and legal fees**
DBS checks
Accounts inspection
Copyright etc fees (songs etc)
Stewardship
Other|£
453
850
1,544
500
271||2022 (£)
508
725
1,426
500
461| |---|---|---|---| ||3,618||3,620| 12 ## **7. Total Funds Carried Forward:** |The balance on the Unrestricted Funds relates to the General Fund (see
Appendix A) and the balances on theRestricted Fundsare as shown:
The balances onDesignated Fundsare as shown:
General Fund (see Appendix A)
Mission (Group) Fund (see Appendix B)
Property Fund (see Appendix C)
General Fund (see Appendix A)
Mission (Group) Fund (see Appendix B)
Property Fund (see Appendix C)|General Fund (see Appendix A)
Mission (Group) Fund (see Appendix B)
Property Fund (see Appendix C)|£
68,748
0
0
68,748||2022 (£)
43,748
3,030
0
46,778| |---|---|---|---|---| |||||| ||General Fund (see Appendix A)
Mission (Group) Fund (see Appendix B)
Property Fund (see Appendix C)|£
12,500
459
(6,333)||2022 (£)
12,500
1,704
2,521| |||6,626||16,725| |||||| ## **8.** ## **Capital Fund:** The balance of the Fund is £780,000 and represents the written down value of the Freehold Building (see also note 12 below). ## **9. Taxation:** No liability to UK corporation tax arose on ordinary activities for the year ended 31 December 2023 as this is a registered charity. ## **10. Transactions with Directors:** One of the Directors / Trustees (Adam Skirton) is employed by the Charity under terms approved by the Charity Commission and he received emoluments (including employer’s oncosts) of less than £50,000 (2022: less than £50,000). No sums were paid to other Directors / Trustees for their work as a Director / Trustee. The Company complies with the requirements of the Workplace Pension Regulations but does not operate a pension scheme of its own – contributions from employees and the Company are paid into approved pension funds. ## **11.** ## **Ultimate controlling party:** The charitable company is under the control of its members and no one member has sufficient voting rights to control it. In accordance with Sections 790M & 790ZA of the Companies Act 2006, Adam Skirton (Director / Trustee and Senior Pastor) has been designated as the Person with Significant Control. 13 ## **12. Fixed Assets:** There are two classes of fixed assets shown in the table below. There is a small amount of depreciation (£10) on disposal charged to the revenue funds in 2023. The freehold of the building is held by Church Growth Trust, who have agreed that the asset value should be shown in PBC’s accounts. It has been agreed with them (and the Company’s Independent Accounts Examiner) that the asset value should be written down over 20 years from 2015 at £65,000 per annum. This depreciation is shown in the Capital Fund (see also note 8 above). **==> picture [602 x 346] intentionally omitted <==** **----- Start of picture text -----**
Live-
Freehold Digital sound Office Other Church
Assets 2023 streaming etc Total
Property desk equipment equipment
equipment
Cost £ £ £
As at 1 January 2023 1,296,277 4,323 31,027 2,582 13,306 1,347,515
Additions 0
Disposals (2,582) (13,306) (15,888)
As at 31 December 2023 1,296,277 4,323 31,027 0 0 1,347,515
Depreciation
As at 1 January 2023 451,277 4,318 31,022 2,577 13,301 502,495
Charged in year 65,000 65,000
On disposal 5 5 10
Met from gifts/donations 0
Met from General Fund 0
As at 31 December 2023 516,277 4,318 31,022 0 0 567,505
Net Book Value
As at 31 December 2023 780,000 5 5 0 0 780,010
As at 31 December 2022 845,000 5 5 5 5 845,020
**----- End of picture text -----**
14 ## **13. Debtors:** Debtors are made up as shown: All amounts due have been received by the date of this report. **==> picture [247 x 78] intentionally omitted <==** **----- Start of picture text -----**
£ 2022(£)
HMRC - Gift Aid 6,899 3,794
NHS Baby clinic 420 280
Other 1,000 909
8,319 4,983
**----- End of picture text -----**
## **14: Bank and cash balances:** These are made up as shown. **==> picture [396 x 137] intentionally omitted <==** **----- Start of picture text -----**
£ 2022 (£)
Current account - CAF 21,452 35,910
Deposit account - CAF 59,906 41,688
Current Account - Lloyds 1,492 168
Deposit account - Kingdom Bank 13,903 13,677
Cash in hand 40 40
96,793 91,483
**----- End of picture text -----**
## **15. Creditors:** Those falling due within one year are made up as shown. All amounts due have been paid by the date of this report. There are no creditors falling due after more than one year. **==> picture [247 x 4] intentionally omitted <==** ||||| |---|---|---|---| |Special Mission Gifts
Gas and electricity
Other|£
2,583
2,213
1,630||2022(£)
4,507
1,502
224| ||6,426||6,233| 15 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## **Independent Examiner's Report to the trustees/directors of the charitable company** f **or the year ended 31 December 2023** ## **Report of the Independent Examiner to the trustees/directors on the accounts of the Charitable Company** I report on the financial statements of the Charitable Company (Charity) which have been prepared in accordance with the Charities Act 2011 and Section 1A of Financial Reporting Standard 102 effective April 2008, as modified by the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, under the historical cost convention and the accounting policies set out in these accounts. ## **Respective responsibilities of trustees/directors and examiner** As described in these accounts the Charity's trustees/directors are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. As a consequence, the trustees have elected that the financial statements be subject to independent examination. Having satisfied myself that the charity is not subject to audit, and is eligible for independent examination, it is my responsibility to: - examine the accounts under section 145 of the 2011 Act. - to follow the procedures laid down in the General Directions given by the Commission under section 145(5)(b) of the 2011 Act. - to state whether particular matters have come to my attention. ## **Basis of opinion and scope of work undertaken** I conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from the trustees/directors concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities’ legislation and that the financial statements comply with the Statement of Recommended Practice issued by the Charity Commissioners for England & Wales, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. 16 The procedures undertaken do not provide all the evidence that would be required in an audit and information supplied by the trustees/directors in the course of the examination is not subjected to audit tests or enquiries, and consequently I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below. I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report, I obtained assurances from the trustees/directors of all material matters. ## **Independent Examiner's Statement, report, and opinion** Subject to the limitations upon the scope of my work as detailed above, in connection with my examination, I can confirm that: no matter has come to my attention in connection with my examination which gives me reasonable cause to believe that in any material respect the requirements (i) to keep accounting records in accordance with the Charities Acts and the Companies Acts, (ii) to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the Charities Acts and the Companies Acts. have not been met; or to which, in my opinion, attention should be drawn in my report in order to enable a proper understanding of the accounts to be reached. The date upon which my opinion is expressed is 4 September 2024 Ken Stratton FMAAT Kimball Smith Limited, Brewery House High Street, Twyford Winchester, Hampshire SO21 1RG 17 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## APPENDICES The appendices provide a more detailed analysis of the income and expenditure on the three revenue accounts of the Charitable Company. They are in a similar format as the draft Financial Statements presented to the Members in March 2024. They do not form part of the Statutory Financial Statements. There are three appendices: Appendix A: Appendix B: Appendix C: General Fund Mission Fund Property Fund. 18 **Appendix A** ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** |**General Fund 2023**|**General Fund 2023**|**General Fund 2023**|**General Fund 2023**|||| |---|---|---|---|---|---|---| |**Income:**
General giving
Associated Gift Aid
less
designated for Mission Group
Available for general use
Interest on bank deposits
Gifts for employee costs
Community Fund
Crisis Fund
_King and His Kingdom_(2023) / HOPEgospel (2022)
Christmas Offering (2023)
Christmas Offering (2022)
_Love Ukraine_
Other gifts, donations etc
**Total income:**
**Net Expenditure:**
Employees
Premises
Transport
Administration etc
Crisis Fund
_King and His Kingdom_(2023) / HOPEgospel (2022)
"Ministry" and Outreach
Catering etc
Youth and Children
Audit and legal fees
Community Fund
Christmas offering (2021 - paid in 2022)
_Love Ukraine_
Other Expenses
**Total net expenditure:**
Net Position [surplus/(deficit)]
Transfer to Property Fund
Balance brought forward 1 January:
**Balance carried forward 31 December:**|**Unrestricted**|**Designated**
**and**
**Restricted**||**Total**|**Note**|**2022**| ||£
152,181
33,377|£
33,370
2,486
56,210
6,147
30,707
867
15,514
2,852||£
152,181
33,377|1
2
3
4
5
6
7
8
8
9
10
4
11
12
13
6
7
14
15
16
5
9
17
18
19|£
147,758
31,798| ||185,558
30,600|||185,558
30,600||179,556
33,840| ||154,958
872|||154,958
872
33,370
2,486
56,210
6,147
30,707
867
15,514
2,852||145,716
216
31,863
1,625
28,200
7,431
10,656
18,905
3,777| ||
**155,830**|**148,153**||**303,983**||**248,389**| ||110,565
8,240
0
20,322
213
5,065
3,316
2,546
3,618
0
5,373|33,370
1,100
70,785
6,147
4,056
4,459
3,237||143,935
8,240
1,100
20,322
70,785
6,360
5,065
3,316
2,546
3,618
4,056
4,459
8,610||130,433
15,444
753
20,162
13754
7431
6,342
3,371
3,627
3,620
1453
1,000
245
3,077| ||
**159,258**|**123,154**||**282,412**||**210,712**| ||(3,428)
26,750|24,999
56,249||21,571
82,999||37,677
20,000
65,321| ||**23,322**|**81,248**||**104,570**||**82,998**| |||||||| The notes are on the next pages. 19 ## **Notes to the General Fund:** 1. General giving is that which has not been designated for any particular use. 2. Gift Aid is claimed from HMRC according to the regulations that apply. Where gifts have been made for specific purposes, any appropriate Gift Aid has been included in that amount (such as Employee costs – see note 4 below). 3. As agreed by the Trustees, the amount designated for the Mission Group is 17% of the previous year’s unrestricted general giving (see also the Public Benefit Statement on page 6. and Appendix B). 4. Salaries includes employer’s oncosts (including pensions – PBC is fully compliant with the regulations on workplace pensions). Some choose to give specifically to the cost of salaries and the figure here includes the appropriate Gift Aid. The detail of how employee costs are made up is: **==> picture [396 x 93] intentionally omitted <==** **----- Start of picture text -----**
Employees: £ 2022 (£)
Salaries (inl. Employer's NI, pension etc) 142,999 129,576
Staff travelling and subsistence 936 857
143,935 130,433
less specific gifts 33,370 31,863
110,565 98,570
**----- End of picture text -----**
5. Specific gifts have been received for the Community Fund. The balance on the fund at end December 2023 is £2,386 – see also note 19 below. Spending from the fund includes that relating to the Party in the Park, families' events and inflatable fun days. 6. £53,000 of the amount received came from EMPower – all of which has been spent (along with the balance brought forward at 1 January 2023 of £15,850) in supporting local schools or passed to the newly formed Stronger Together Across Ringwood and Fordingbridge (STARf). There is also a small balance on PBC’s own Crisis Fund (£993) - see also note 19 below. 7. The overall cost of the _King and His Kingdom_ was £6,360 – of which £6,147 was met by contributions by local churches and individuals. The balance of £213 was met from the General Fund. 8. The total of the 2022 Christmas offering (including that given in 2022 is £11,523 and this is still held pending our contribution (payable in March 2024) to the cost of the Schools Inclusion Worker (employed by Citizen's Advice) who is now in place. The balance on the 2023 Christmas Fund at end of December was £30,707 (see note 19 below), to which further sums have been added to January. This will be shared between Acts 4 Sharing (for additional van) and STARf (to support mental health counselling for children in local schools). 9. Gifts have been given to support refugees from Ukraine. The balance on the fund at 31 December 2023 was £29,715. See also note 19 below. - 10 This includes regular church activities for which a nominal charge is made – such as Food for Thought, Pop-up ‘n’ Play etc. and other unspecified donations. See also note 19 below. 20 11. Premises costs are made up as shown below. The majority of the income is from the NHS for the childcare clinics on Wednesdays and Fridays . **==> picture [376 x 108] intentionally omitted <==** **----- Start of picture text -----**
Premises: £ 2022 (£)
Maintenance etc 6,486 8,115
Energy, water etc 10,327 10,593
Equipment 1,872 3,956
18,685 22,664
less "use of PBC" income 10,445 7,220
8,240 15,444
**----- End of picture text -----**
12. Costs shown here are for minibus hire for travel to and from DTI agreed by Trustees to be met from the proceeds from the sale of minibus and van in previous years (see note 19 below). ## 13. Administration costs are made up as follows: **==> picture [376 x 138] intentionally omitted <==** **----- Start of picture text -----**
Administration etc. £ 2022 (£)
Book, publications, tracts, leaflets and printing: 4,669 4,754
Postage, telephones, stationery 6,822 6,700
Publicity 1,188 103
Insurances 4,085 3,913
Office equipment and IT 6,410 6,717
23,174 22,187
less sales of books etc 2,852 2,025
20,322 20,162
**----- End of picture text -----**
14. Expenditure on “Ministry” and Outreach costs is made up as follows (see also the Public Benefit Statement on page 6 above). “Local outreach events” includes Alpha courses, Family events, messy church the provision of food bags at both Easter and Christmas (to which the majority of the gifts applies). |**"Ministry" and Outreach**
Visiting speakers
Service expenses
Local outreach events
less
specific gifts|£
2,513
2,471
912||2022 (£)
1,573
2,068
6,018| |---|---|---|---| ||5,896
831||9,659
3,317| ||5,065||6,342| 15. Costs associated with youth and children’s work (Sundays and PowerUp etc clubs in the week) - including such events as Dreaming the Impossible, family events, but excluding Pop up and Play, are included below. Some family events were met from the Community Fund. |**Youth and Children**
Expenses
less
income from activities|£
4,596
2,050||2022 (£)
4,985
1,358| |---|---|---|---| ||2,546||3,627| 21 16. Audit and legal expenses are made up as set out below. The figure for Copyright etc fees includes those associated with live streaming services. **==> picture [376 x 108] intentionally omitted <==** **----- Start of picture text -----**
Audit and legal fees £ 2022 (£)
DBS checks 453 508
Accounts inspection 850 725
Copyright etc fees (songs etc) 1,544 1,426
Stewardship 500 500
Other 271 461
3,618 3,620
**----- End of picture text -----**
17. The restricted element of Other Expenses includes those associated with matters referred to in note 9 above. The detail of unrestricted expenditure is as follows: **==> picture [396 x 108] intentionally omitted <==** **----- Start of picture text -----**
Other Expenses £ 2022 (£)
Volunteer expenses 596 395
Subscriptions (incl. Evangelical Alliance) 1,380 473
Training (see note [i]) 3,360 88
Depreciation (see note [ii]) 10
Misc / other 25 53
5,371 1,009
**----- End of picture text -----**
Note [i] This includes £1,000 each paid to two Members who are undertaking courses at Moorlands College. In previous years this was met from the Mission Group Fund but Trustees agreed it was more appropriate to be met from the General Fund. Note [ii] This relates to two items of equipment disposed of in 2023 for which a nominal sum was held in the Assets (see note 12 on page 14 above). 18. Trustees approved the transfer of £20,000 in 2022 to the Property Fund to cover the deficit caused by the unexpected spend on the small hall roof (see Appendix C). 22 19 The balances on the restricted element of the General Fund are as follows: **==> picture [318 x 154] intentionally omitted <==** **----- Start of picture text -----**
£
Christmas 2022 (see note 8 above) 11,523
Christmas 2023 (see note 8 above) 30,707
Crisis Fund (see note 6 above) 993
Community Fund (see note 5 above) 2,386
Proceeds from sale of van and minibus 3,476
(see note 12 above)
Love Ukraine (Ringwood) (see note 9 above) 29715
Other (see note [i] below) 2,448
81,248
**----- End of picture text -----**
Note [i] This represents sums given but not yet used for such matters as _Love Ringwood_ , Food for Thought and Pop up ‘n’ Play. 23 **Appendix B** ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** **==> picture [427 x 307] intentionally omitted <==** **----- Start of picture text -----**
Mission (Group) Fund 2023
Designated Restricted Total Note 2022
£ £ £ £
Income
Designated element of general giving 30,600 30,600 1 33,840
(including Gift Aid)
Special appeals and specific gifts 27,753 27,753 2 32,809
Moldova mission trip 0 3 4,273
Harvest Offering 1,687 1,687 4 2,175
Total income: 30,600 29,440 60,040 73,097
Expenditure
General Mission support 31,532 31,532 5 36,705
Special appeals and specific gifts 30,783 30,783 2 30,994
Moldova mission trip 3 6,518
Harvest Offering 313 1,687 2,000 4 2,175
Total expenditure: 31,845 32,470 64,315 76,392
Net Position [(deficit) / surplus] (1,245) (3,030) (4,275) (3,295)
Balance brought forward 1 January: 1,704 3,030 4,734 8,029
Balance carried forward 31 December: 459 0 459 6 4,734
**----- End of picture text -----**
The notes on the Mission (Group) Fund are set out below: 1. See note 3 Appendix A. 2. The details of special appeals and specific gifts are shown below. All amounts received have been passed on. **==> picture [227 x 179] intentionally omitted <==** **----- Start of picture text -----**
Special Appeals and Specific Gifts
(includes Gift Aid where appropriate)
£
Matizas (includes truck £3,030) 27,920
Paul Budgen 1,250
Tear Fund 858
Bible Society (from boxes) 497
Wycliffe 100
Adam Feake 100
Other 58
30,783
**----- End of picture text -----**
24 - 3 This note relates to 2022. The income is from those that went on the trip and other donations. The designated element of the Fund met other agreed costs (such as insurances). 4. The Harvest offering was passed to Jordan and Annalena Whalen for projects in Ukraine. 5. General support for mission is as follows: |**General Mission Support:**
Regular donations:
Matizas
Acts 4 Sharing (A4S)
Partakers
Wycliffe (Leoma)
J & A Whalen
Gatehouses
Mary Melrose
Adam Feake
SAT-7
Other gifts
Whalens - travel
University Christian Unions
Matizas - travel
Zamuchiya (Zimbabwe)
Matizas (Lay evangelist training)
SMILE International
Lay evangelist training (Zimbabwe)
Mary Melrose
SMILE International (Zimbabwe)
Walk Through the Bible
Christmas Gifts
Adam Feak
Wycliffe
Bibles for Uganda
Ukraine
Partakers (Bibles for India)
Other
Total for year:|£
5,820
4,560
4,560
2,640
4,560
1,920
4,340||2022 (£)
6,495
4,500
4,500
2,640
4,500
1,890
600
2,520
2,640| |---|---|---|---| ||**28,400**||**30,285**| ||300
100
1,000
100
250
300
500
250
332||1,030
100
1,000
250
300
150
1,000
450
150
1,200
100
690| ||**3,132**||**6,420**| ||||| ||**31,532**||**36,705**| ||||| 25 **Appendix C** ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** This Fund was set up in 2015 by transferring the balance on the Building Fund to this Fund. Spend in 2022 relates to the small hall. The transfer from the General Fund in 2022 was to cover the majority of costs in 2022. Spending in 2023 relates to the replacement boiler for heating the main element of the building. This has been partly funded by specific gifts – but there remains a deficit on the Fund. Trustees will review the position later in 2024. The details are as follows: |**Property Fund 2023**|**Property Fund 2023**|**Property Fund 2023**|**Property Fund 2023**|||| |---|---|---|---|---|---|---| |**Income:**
Donations received (including Gift Aid)
Total income
**Expenditure:**
Small Hall roof
Internal Wi-Fi
Boiler replacement
Total Expenditure:
Net Position [(deficit) / surplus]
Transfer from General Fund
Balance brought forward at 1 January
**Balance carried forward 31 December:**|**Designated**|Restricted||**Total**||**2022**| ||£|£
7,550||£
7,550||£
640| ||**0**|**7,550**||**7,550**||**640**| ||8,854|7,550||16,404||29,486
3,695| ||
8,854|7,550||16,404||33,181| ||(8,854)
2,521|0
0||(8,854)
2,521||(32,541)
20,000
15,062| ||**(6,333)**|**0**||**(6,333)**||**2,521**| |||||||| ajc: March 2024 26