2022-12-31-accounts

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

Annual Report and Financial Statements for the Year Ending 31 December 2022

CONTENTS

CONTENTS
	Page
Company Information 2 Report of Directors / Trustees 3 - 6 Statement of Financial Activity 7 & 8 Balance Sheet 9 Statements by Directors / Trustees 10 Notes to the Financial Statements 11 - 15	2
	3 - 6

The following do not form part of the statutory financial statements:

Accountant's	External	Scrutiny Report	16 & 17
Appendices:	A:	General Fund	19 - 23
	B:	Mission Fund	24 & 25
	C:	Property Fund	26

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Poulner Baptist Chapel A Charitable Company Limited by Guarantee

COMPANY and CHARITY INFORMATION FOR THE YEAR ENDED 31 December 2022

DIRECTORS/TRUSTEES: Adam Skirton Andrew Ostler (term of office ended February 2022) Andrew Clarke Brian Wareham (term of office ended March 2023) Susan Baker (appointed February 2022) Liz Kynaston Ian Turner SECRETARY: Andrew Clarke REGISTERED OFFICE: Linford Road, Hangersley Ringwood, Hampshire BH24 3HZ COMPANY REGISTERED NUMBER 07448613 REGISTERED CHARITY NUMBER 1139509 ACCOUNTANTS: Kimball Smith Limited Brewery House High Street, Twyford Winchester, Hampshire SO21 1RG

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Poulner Baptist Chapel A Charitable Company Limited by Guarantee

REPORT OF THE DIRECTORS / TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

The Directors/Trustees present their report with the financial statements of the company for the year ended 31 December 2022.

Principal Activities

Following the Coronavirus pandemic, activities within the building were curtailed for most of 2021, we returned to “normality” for 2022, although a number of changes were made – such as livestreaming some services/events - either online via YouTube, Zoom and other platforms. The principal activities of the charitable company during the 2022 were:

• Organising services for the purpose of Christian worship and learning as appropriate - in the building, online or out of doors.

• Arranging children’s, young people’s and family activities within a safe environment.

• Offering support to individuals with whom the church has contact from time to time, giving mentoring, comfort, help and encouragement as the needs arise.

• Supporting overseas works of a similar nature in various parts of the world.

• Working with other local churches for combined activities where this is beneficial to church members and/or the community at large.

Achievement and Performance

Having got back to most regular events in the building following the various restrictions imposed by COVID regulations, we continue to welcome a diverse congregation to our events, with specific events for families, ladies, older folk, children and youth. Numbers are less than pre-lockdown but are increasing with most coming back “in person”

We began the year with a dangerous failure of the small hall roof which had to be stripped and completely rebuilt. This limited some activities – but the work was completed in May at a cost of just under £30,000 (see Appendix C)

We held three formal Members’ Meetings which kept Members informed of major matters – such as proposals to recruit an Associate Pastor to replace the longstanding vacancy (Assistant Pastor – Families and Children). A weekly Bulletin is also produced with up-to-date information about forthcoming events etc. as well as using social media (Facebook) to keep our community and church goers informed.

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We upgraded our church branding and website which reflected the family friendly church that we are. Many comments from other churches and the community have been very positive.

Currently there are five employees - the Senior Pastor, the Administrator, the Caretaker / Facilities Manager (part-time) and a Youth and Children’s Worker. Additionally there is a part-time (1 day per week) social media support worker who assists with the filming, editing and uploading of our online services. There were two voluntary Assistant Pastors (one of whom retired in February 2021) and one voluntary Pastoral Assistant. We are currently recruiting for the vacant Associate Pastor role.

Numbers are encouraging for activities for children and young people. PowerUp Kids Club, PowerUp+ Youth Club and PowerUp minis during the week and the various groups on Sundays are proving fruitful as we share the good news of Jesus with the children. The parent/carer and toddler group (formerly Poppets and now Pop up ‘n Play) has begun and is proving popular. We have also held a number of “Family Fun Days” which have proved worthwhile.

‘Food for Thought’ - which is a lunch followed by a short service has met throughout the year. Numbers are down compared with before lockdown but those that do come along are enjoying a series of talks entitled “Eating with Jesus” as well as a two-course lunch and a quiz or something similar. We recently enjoyed a performance from the local Poulner Junior School choir.

The Mission Group continues to deal with our mission focus – both at home and overseas – with particular emphasis on those individuals and Mission organisations that, as a church, we provide significant support (see also Appendix B). We continue to “meet” with our overseas mission partners via Zoom - and they have been able to benefit from our online services. Our Mission Partners in Zimbabwe visited us during October. We also supported the annual Shoebox appeal at Christmas.

The Trustees have updated a few of its policies during the year, including those relating to safeguarding and pastoral care. We are committed to complying with the regulations that apply to us as a Charitable Company – including health and safety, food hygiene and safeguarding.

We worked together with other local churches on various events and at Christmas in distributing HOPE magazine to 90% of every home in Ringwood, commemorating the late Queen’s Platinum Jubilee with a special publication of Mark’s gospel which included poems, pictures etc from local children and in providing Easter and Christmas food bags for needy families. During the year we have partnered with Empower (a local company) to set up a hardship fund (see Note 6 – Appendix A) to provide support for families – generally via the local schools.

The Leadership Team (which includes the Trustees) wish to express their thanks to the staff, the team of volunteers (about 90) that make what happens happen, the Members for their support, those that attend the various events, those who give sacrificially to provide the financial resources needed – but most of all to God Himself, without Whom nothing worthwhile would have happened.

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Financial Position

The Directors / Trustees have reviewed the financial position on the three revenue funds (further details are in the Financial Statements and the Appendices of this report) and note the following:

General Fund: As can be seen from Appendix A the performance on the General Fund in 2022 resulted in a small deficit of £6,965 – mainly

because of a shortfall in general unrestricted giving in the latter part of the year. A further £20,000 was transferred to the Property Fund to cover part of the cost of the renewal of the small hall roof.

Mission Fund: This Fund deals with the church’s support for overseas and home mission. Taking one year with another it spends according to its income and the surplus at the end of 2022 will be used to support relevant mission activity in future years. Further details are in Appendix B.

Property Fund: This fund was established in 2015 to cover the costs of any major property and equipment related issues. Spending from this fund needs the specific approval of Directors / Trustees (see also Appendix C). Major costs were incurred in 2022 to reroof the small hall which has suffered from rotting and twisted roof timbers – with an element of the cost (£20,000 out of a total of £29,500) being met by the General Fund.

DIRECTORS

The directors, who are also trustees, shown below have held office during the period 1 January 2022 to the date of this report

Adam Skirton	Andrew Ostler (term of office ended February 2022)
Andrew Clarke	Brian Wareham (term of office ended March 2023)
Susan Baker (appointed February 2022)	Liz Kynaston
Ian Turner

LIMITED BY GUARANTEE

The company is limited by guarantee and the members have a liability of a maximum of £10 per member if the charity should be wound up whilst he or she is a member, for the payment of charity's debts and liabilities.

This report has been prepared in accordance with the special provisions of the Companies Acts relating to small companies.

RISK MANAGEMENT STATEMENT

The Directors / Trustees acknowledge their responsibility to identify, assess and manage risks. There is a risk management policy which sets out the process for identifying risks. All major risks are assessed on an event basis for one-off events and reviewed at least annually for the routine activities.

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PUBLIC BENEFIT STATEMENT

The charity’s objects for the public benefit are to advance the Christian Faith in accordance with the statement of faith in Ringwood, Hampshire and in such other parts of the world as the Trustees may from time to time think fit and to fulfil such other purposes as are exclusively charitable according to the law of England and Wales and are connected with the charitable work of the Charity.

The Church rules include: “The Church shall be committed to worldwide missionary enterprise and a percentage (normally 20%) of its general income shall be allocated to the support of mission activity in the UK and overseas”. The accepted split between the Mission Group’s responsibility and “local evangelism” is 17% and 3% respectively - based on actual unrestricted income (including Gift Aid) in the previous year. So - based on relevant income in 2021 - the amount designated for the Mission Group in 2022 was £33,840 (see Appendix B) and for “local evangelism” £5,970. Taking the cost from the various expenditure heads (catering, books etc, service expenses, local evangelism etc) events such as the Alpha courses, the HOPEgospel, Life Discovery, provision of food bags at Easter and Christmas and Light Parties the total comes to just over £7,000 – a “surplus” of just over £1,000, which “balances” the “shortfall” of £710 in 2021

Specific grants to relieve individual hardship are considered by the pastors and elders as and when the need arises. During the year we have partnered with Empower (a local company) to set up a hardship fund (see Note 6 – Appendix A) to provide support for families – generally via the local schools

ON BEHALF OF THE DIRECTORS / TRUSTEES:

Director / Trustee Date: 3 April 2023

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Poulner Baptist Chapel A Charitable Company Limited by Guarantee

Statement of Financial Activity - Year to 31 December 2022	Statement of Financial Activity - Year to 31 December 2022	Statement of Financial Activity - Year to 31 December 2022	Statement of Financial Activity - Year to 31 December 2022	Statement of Financial Activity - Year to 31 December 2022	Statement of Financial Activity - Year to 31 December 2022	Statement of Financial Activity - Year to 31 December 2022				A detailed breakdown of the figures for 2021 is shown on the next page.
Incoming Resources Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities Total incoming resources: Resources Used Costs of generating funds Costs of generating voluntary income Charitable activities Governance costs Total resources used: Net incoming/outgoing resources: There were no other recognised gains or losses Net movement in funds: Total Funds Brought Forward: Total Funds Carried Forward: Represented by: Revenue Funds General Fund Mission Fund Property Fund Total Revenue Funds: Capital Fund Total All Funds						Total Funds £ 321,910 925 216 12,995 336,046 103 330,483 3,620 334,206 1,840 1,840 88,413 90,253 82,998 4,734 2,521 90,253 90,253			Total All Funds £ 321,910 925 216 12,995 336,046 103 395,483 3,620 399,206 (63,160) (63,160) 998,413 935,253 82,998 4,734 2,521 90,253 845,000 935,253
		Revenue Funds
	Notes	Unrestricted Funds	Designated Funds	Restricted Funds		Total Funds	Capital Fund		Total All Funds	Total Funds 2021
	1 2 3 4 5 6 7 Appendix A Appendix B Appendix C 8	£ 125,716 925 216 12,995 139,852 103 163,094 3,620 166,817 (26,965) (26,965) 53,715	£ 66,340 66,340 60,978 60,978 5,362 5,362 11,363	£ 129,854 129,854 106,411 106,411 23,443 23,443 23,335		£ 321,910 925 216 12,995 336,046 103 330,483 3,620 334,206 1,840 1,840 88,413	£ 0 65,000 65,000 (65,000) (65,000) 910,000		£ 321,910 925 216 12,995 336,046 103 395,483 3,620 399,206 (63,160) (63,160) 998,413	£ 302,492 1,906 5 5,410 309,813 2,040 357,084 3,022 362,146 (52,333) (52,333) 1,050,746
		26,750	16,725	46,778		90,253	845,000		935,253	998,413
		26,750	12,500 1,704 2,521	43,748 3,030 0		82,998 4,734 2,521	845,000		82,998 4,734 2,521	65,322 8,029 15,062
		26,750	16,725	46,778		90,253			90,253 845,000	88,413 910,000
		26,750	16,725	46,778		90,253	845,000		935,253	998,413

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Poulner Baptist Chapel A Charitable Company Limited by Guarantee

Previous Year’s Comparative Figures

Previous Year’s Comparative Figures	Previous Year’s Comparative Figures	Previous Year’s Comparative Figures	Previous Year’s Comparative Figures	Previous Year’s Comparative Figures	Previous Year’s Comparative Figures
Statement of Financial Activity - Year to 31 December 2021
Incoming Resources Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities Total incoming resources: Resources Used Costs of generating funds Costs of generating voluntary income Charitable activities Governance costs Total resources used: Net incoming/outgoing resources: There were no other recognised gains or losses Net movement in funds: Total Funds Brought Forward: Total Funds Carried Forward: Represented by: Revenue Funds General Fund Mission Fund Property Fund Total Revenue Funds: Capital Fund Total All Funds					Total Funds £ 302,492 1,906 5 5,410 309,813 2,040 292,084 3,022 297,146 12,667 12,667 75,746 88,413 65,322 8,029 15,062 88,413 88,413			Total All Funds £ 302,492 1,906 5 5,410 309,813 2,040 357,084 3,022 362,146 (52,333) (52,333) 1,050,746 998,413 65,322 8,029 15,062 88,413 910,000 998,413
	Revenue Funds
	Unrestricted Funds	Designated Funds	Restricted Funds		Total Funds	Capital Fund		Total All Funds	Total Funds 2020
	£ 164,099 1,906 5 5,410 171,420 2,040 163,542 3,022 168,604 2,816 2,816 50,899	£ 33,840 33,840 34,424 34,424 (584) (584) 11,947	£ 104,553 104,553 94,118 94,118 10,435 10,435 12,900		£ 302,492 1,906 5 5,410 309,813 2,040 292,084 3,022 297,146 12,667 12,667 75,746	£ 0 65,000 65,000 (65,000) (65,000) 975,000		£ 302,492 1,906 5 5,410 309,813 2,040 357,084 3,022 362,146 (52,333) (52,333) 1,050,746	£ 263,334 166 67 2,493 266,060 158 574,317 2,533 577,008 (310,948) (310,948) 1,361,693
	53,715	11,363	23,335		88,413	910,000		998,413	1,050,745
	53,715	6,814 4,549	11,607 1,215 10,513		65,322 8,029 15,062	910,000		65,322 8,029 15,062	60,743 7,398 7,604
	53,715	11,363	23,335		88,413			88,413 910,000	75,745 975,000
	53,715	11,363	23,335		88,413	910,000		998,413	1,050,745

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Poulner Baptist Chapel A Charitable Company Limited by Guarantee

Balance Sheet as at 31 December 2022

Poulner Baptist Chapel A Charitable Company Limited by Guarantee	Poulner Baptist Chapel A Charitable Company Limited by Guarantee
Balance Sheet as at 31 December 2022
Notes £ £ £ Fixed Assets 12 845,020 Current Assets: Debtors 13 4,983 Cash at Bank and in Hand 14 91,483 96,466 Liabilities: Creditors falling due within one year 15 6,233 90,233 Total Assets less Current Liabilities: 935,253 Liabilities: Creditors falling due after more than one year 0 Total Net Assets less Liabilities: 935,253 Represented by: Revenue Funds: General Fund Appendix A 82,998 Mission Fund Appendix B 4,734 Property Fund Appendix C 2,521 90,253 Capital Fund 12 845,000 Total Funds: 935,253	As at 31 December 2021
	£ 910,020 6,867 87,306
	94,173 5,780 88,393 998,413 0
	998,413
	65,322 8,029 15,062
	88,413 910,000
	998,413

The notes on pages 11 to 15 form part of these financial statements

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Poulner Baptist Chapel A Charitable Company Limited by Guarantee

STATEMENT BY DIRECTORS / TRUSTEES

The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2022. The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2022 in accordance with Section 476 of the Companies Act 2006.

The directors who are also trustees acknowledge their responsibilities for:

(a) ensuring the company keeps accounting records which comply with the Companies Acts and

(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of the Companies Acts relating to financial statements, so far as applicable to the company.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with other relevant regulations.

The financial statements were approved by the Directors / Trustees on 3 April 2023 and were signed on their behalf by a Trustee and the Treasurer.

We confirm that as directors and trustees we have met our duty in accordance with the Companies Acts to:

• ensure that the company has kept proper accounting records;

• prepare financial statements which give a true and fair view of the state of the company as at 31 December 2022 and of its activities for that period in accordance with Section 1A of Financial Reporting Standard 102 (effective January 2016); and

• follow the applicable accounting policies, subject to any material departures disclosed and explained in the notes to the financial statements.

Director (Treasurer) 3 April 2023

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Poulner Baptist Chapel A Charitable Company Limited by Guarantee

ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention and in accordance with Section 1A of Financial Reporting Standard 102 (effective January 2016).

Tangible fixed assets

Depreciation is provided at appropriate annual rates in order to write off each asset over its estimated useful life or, if held under a finance lease, over the lease term, whichever is the shorter. See also note 12 below.

Pension costs and other post-retirement benefits

The Company complies with the requirements of the Workplace Pension Regulations but does not operate a pension scheme of its own – contributions from employees and the Company are paid into approved pension funds.

Going Concern

The accounts have been prepared on a going concern basis on the assumptions that the charity will continue to receive financial support from various sources as and when required.

Reserves:

The Directors/Trustees believe that the Charitable Company should hold sufficient balances on its general account to allow it to continue operating even if there was a significant reduction in the level of giving.

The Directors/Trustees believe that the minimum level of these balances should be the equivalent of three months' operating costs on general (not specifically funded) activity calculated and reviewed annually. On the basis of expectations for expenditure for 2023 this will be in the order of £52,000. The balance on unrestricted and designated funds at the beginning of 2023 was £43,400 – depleted in 2022 because of the unexpected expenditure on the small hall roof (see Appendices A C). The Directors/Trustees expect to increase the level of reserves during 2023..

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Poulner Baptist Chapel A Charitable Company Limited by Guarantee

NOTES TO THE FINANCIAL STATEMENTS

1.

Voluntary Income:

This includes sums recovered under Gift Aid arrangements. The total amount for all Funds for 2023 is £47,340 (£47,611 in 2021).

2. Activities for generating funds:

This relates to sales of books etc.

3. Incoming resources from charitable activities:

The total includes income from the use of PBC’s premises, miscellaneous donations and recharges.

4. Costs of generating voluntary income:

This relates to money spent on publicity. See also Appendix A note 13[i].

5.

Charitable activities:

PBC spends the money it receives in meeting its Objects as defined in its Constitution. Further analysis of spending can be found in the Appendices.

6. Governance costs:

These are costs relating to legal and accounting costs and are made up as shown

Audit and legal fees DBS checks Accounts inspection Copyright etc fees (songs etc) Stewardship Other	£ 508 725 1,426 500 461		2021 (£) 356 625 1,392 500 149
	3,620		3,022

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7. Total Funds Carried Forward:

The balance on the Unrestricted Funds relates to the General Fund (see Appendix A) and the balances on theRestricted Fundsare as shown: The balances onDesignated Fundsare as shown: General Fund (see Appendix A) Mission (Group) Fund (see Appendix B) Property Fund (see Appendix C) General Fund (see Appendix A) Mission (Group) Fund (see Appendix B) Property Fund (see Appendix C)	General Fund (see Appendix A) Mission (Group) Fund (see Appendix B) Property Fund (see Appendix C)	£ 43,748 3,030 0 46,778		2021 (£) 11,607 1,215 10,513 23,335
	General Fund (see Appendix A) Mission (Group) Fund (see Appendix B) Property Fund (see Appendix C)	£ 12,500 1,704 2,521		2021 (£) 0 6,814 4,549
		16,725		11,363

8.

Capital Fund:

The balance of the Fund is £845,000 and represents the written down value of the Freehold Building (see also note 12 below).

9. Taxation:

No liability to UK corporation tax arose on ordinary activities for the year ended 31 December 2022 as this is a registered charity.

10.

Transactions with Directors:

One of the Directors / Trustees (Adam Skirton) is employed by the Charity under terms approved by the Charity Commission and he received emoluments (including employer’s oncosts) of less than £50,000 (2021: less than £50,000). No sums were paid to other Directors / Trustees for their work as a Director / Trustee.

The Company complies with the requirements of the Workplace Pension Regulations but does not operate a pension scheme of its own – contributions from employees and the Company are paid into approved pension funds.

11.

Ultimate controlling party:

The charitable company is under the control of its members and no one member has sufficient voting rights to control it. In accordance with Sections 790M & 790ZA of the Companies Act 2006, Adam Skirton (Director / Trustee and Senior Pastor) has been designated as the Person with Significant Control.

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12. Fixed Assets:

There are two classes of fixed assets shown in the table below. There is no depreciation charged to the revenue funds in 2022.

The freehold of the building is held by Church Growth Trust, who have agreed that the asset value should be shown in PBC’s accounts. It has been agreed with them (and the Company’s Independent Accounts Examiner) that the asset value should be written down over 20 years. As the final payments in respect of the asset were made in 2015 and all loans also repaid in that year, depreciation has been backdated to 2016. The charge in 2020 was £321,277 and will be £65,000 per annum thereafter. This depreciation is shown in the Capital Fund (see also note 8 above).

Assets 2022	Freehold Property	Digital sound desk	Live- streaming etc equipment	Office equipment	Other Church equipment	Total
Cost As at 1 January 2022 Additions Disposals As at 31 December 2022 Depreciation As at 1 January 2022 Charged in year On disposal Met from gifts/donations Met from General Fund As at 31 December 2022 Net Book Value As at 31 December 2022 As at 31 December 2021	£ 1,296,277	4,323	31,027	2,582	£ 13,306	£ 1,347,515 0 0
	1,296,277	4,323	31,027	2,582	13,306	1,347,515
	386,277 65,000	4,318	31,022	2,577	13,301	437,495 65,000 0 0 0
	451,277	4,318	31,022	2,577	13,301	502,495
	845,000 910,000	5 5	5 5	5 5	5 5	845,020 910,020

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13. Debtors:

Debtors are made up as show.

All amounts due have been received by the date of this report.

----- Start of picture text -----
£ 2021 (£)
HMRC - Gift Aid 3,794 3,706
NHS Baby clinic 280 2,500
Other 909 661
4,983 6,867
----- End of picture text -----

14: Bank and cash balances:

These are made up as shown.

The Stewardship Deposit Account was closed in June 2022 and a deposit of £13,628 was made with Kingdom Bank Limited.

----- Start of picture text -----
£ 2021 (£)
CAF Current Account 35,910 9,945
CAF Deposit Account 41,688 63,693
Lloyds Current 168 0
Kingdom Bank deposit 13,677
Stewardship Deposit Account 0 13,628
Cash 40 40
91,483 87,306
----- End of picture text -----

15. Creditors:

Those falling due within one year are made up as shown.

All amounts due have been paid by the date of this report.

There are no creditors falling due after more than one year.

----- Start of picture text -----
£ 2021 (£)
Special Mission Gifts 4,507 2,721
Other 1,726 3,059
6,233 5,780
----- End of picture text -----

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Poulner Baptist Chapel A Charitable Company Limited by Guarantee

Independent Examiner's Report to the trustees/directors of the charitable company f or the year ended 31 December 2022

Report of the Independent Examiner to the trustees/directors on the accounts of the Charitable Company

I report on the financial statements of the Charitable Company (Charity) which have been prepared in accordance with the Charities Act 2011 and Section 1A of Financial Reporting Standard 102 effective April 2008, as modified by the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, under the historical cost convention and the accounting policies set out in these accounts.

Respective responsibilities of trustees/directors and examiner

As described in these accounts the Charity's trustees/directors are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. As a consequence, the trustees have elected that the financial statements be subject to independent examination.

Having satisfied myself that the charity is not subject to audit, and is eligible for independent examination, it is my responsibility to:

• examine the accounts under section 145 of the 2011 Act.

• to follow the procedures laid down in the General Directions given by the Commission under section 145(5)(b) of the 2011 Act.

• to state whether particular matters have come to my attention.

Basis of opinion and scope of work undertaken

I conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from the trustees/directors concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities’ legislation and that the financial statements comply with the Statement of Recommended Practice issued by the Charity Commissioners for England & Wales, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements.

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The procedures undertaken do not provide all the evidence that would be required in an audit and information supplied by the trustees/directors in the course of the examination is not subjected to audit tests or enquiries, and consequently I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.

I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report, I obtained assurances from the trustees/directors of all material matters.

Independent Examiner's Statement, report, and opinion

Subject to the limitations upon the scope of my work as detailed above, in connection with my examination, I can confirm that:

no matter has come to my attention in connection with my examination which gives me reasonable cause to believe that in any material respect the requirements

(i) to keep accounting records in accordance with the Charities Acts and the Companies Acts,

(ii) to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the Charities Acts and the Companies Acts.

have not been met; or

to which, in my opinion, attention should be drawn in my report in order to enable a proper understanding of the accounts to be reached.

The date upon which my opinion is expressed is 1 August 2023

Ken Stratton FMAAT Kimball Smith Limited, Brewery House High Street, Twyford Winchester, Hampshire SO21 1RG

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Poulner Baptist Chapel A Charitable Company Limited by Guarantee

APPENDICES

The appendices provide a more detailed analysis of the income and expenditure on the three revenue accounts of the Charitable Company. They are in a similar format as the draft Financial Statements presented to the Members in March 2022.

They do not form part of the Statutory Financial Statements.

There are three appendices:

Appendix A: Appendix B: Appendix C:

General Fund Mission Fund Property Fund.

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Appendix A

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

General Fund 2022	General Fund 2022	General Fund 2022	General Fund 2022
Income: General giving Associated Gift Aid less designated for Mission Group Available for general use Interest on bank deposits Gifts for employee costs Community Fund Crisis Fund Live streaming project HOPEgospel Christmas Offering Other gifts, donations etc Love Ukraine Total income: Net Expenditure: Employees Premises Transport Administration etc Crisis Fund HOPEgospel "Ministry" and Outreach Catering etc Youth and Children Audit and legal fees Live streaming project Community Fund Christmas offering (2021) Love Ukraine Other Expenses Total net expenditure: Net Position [surplus/(deficit)] Transfer to Property Fund Balance brought forward 1 January: Balance carried forward 31 December:	Unrestricted	Designated / Restricted		Total	Note	2021
	£ 147,758 31,798	£ 31,863 1,625 28,200 7,431 10,656 3,777 18,905		£ 147,758 31,798	1 2 3 4 5 6 7 8 9 10 4 11 12 13 6 7 14 15 16 17 5 8 10 18 19 20 20	£ 165,133 32,807
	179,556 33,840			179,556 33,840		197,940 33,840
	145,716 216			145,716 216 31,863 1,625 28,200 7,431 10,656 3,777 18,905		164,100 5 30,046 1,875 3,113 20,766 380 3,604
	145,932	102,457		248,389		223,889
	98,570 15,444 753 20,162 6,342 3,371 3,627 3,620 0 1,008	31,863 13,754 7,431 1,453 1,000 245 2,070		130,433 15,444 753 20,162 13,754 7,431 6,342 3,371 3,627 3,620 0 1,453 1,000 245 3,078		125,854 14,275 0 23,872 8,398 1,529 3,557 3,022 31,022 7,782
	152,897	57,816		210,713		219,311
	(6,965) 20,000 53,715	44,641 11,607		37,676 20,000 65,322		4,578 60,744
	26,750	56,248		82,998		65,322

The notes are on the next pages.

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Notes to the General Fund:

1. General giving is that which has not been designated for any particular use.

2. Gift Aid is claimed from HMRC according to the regulations that apply. Where gifts have been made for specific purposes, any appropriate Gift Aid has been included in that amount (such as Employee costs – see note 4 below).

3. As agreed by the Trustees, the amount designated for the Mission Group is 17% of the previous year’s unrestricted general giving (see also the Public Benefit Statement on page 6)

4. Salaries includes employer’s oncosts (including pensions – PBC is fully compliant with the regulations on workplace pensions). Some choose to give specifically to the cost of salaries and the figure here includes the appropriate Gift Aid. The detail of how employee costs are made up is:

----- Start of picture text -----
Employees: £ 2021 (£)
Salaries (inl. Employer's NI, pension etc) 129,576 124,886
Staff travelling and subsistence 857 968
130,433 125,854
less specific 31,863 30,046
98,570 95,808
----- End of picture text -----

1. Specific gifts have been received for the Community Fund. The balance on the fund at end December 2022 is £3,956 – see also note 20below. Spending from the fund includes that relating to the Party in the Park and inflatable fun days.

2. £28,200 of the amount received came from EMPower – of which £12,554 has been spent in supporting local schools, leaving a balance of £15,646 to be spent in 2023 as the need arises. There is also a small balance on PBC’s own Crisis Fund - see also note 20 below.

3. The overall cost of the HOPEgospel was £9,263 – of which £7,431 was met by contributions by local churches and individuals. The balance of £1,832 was met from PBC’s Local Evangelism budget (see note 14 below).

4. The expenditure of £1,000 relates to the Christmas offering for 2021 which was designated for Counselling Together. The income relates to the 2022 offering which is for pump priming the provision of a financial awareness support worker for the local community. The fund remains open in 2023 for further donations. See also note 20 below.

5. This includes regular church activities for which a nominal charge is made – such as Food for Thought, Pop-up ‘n’ Play etc. and other unspecified donations. See also note 20 below

6. Gifts have been given to support refugees from Ukraine. A £12,500 gift was given to PBC and designated for this purpose. Further restricted gifts (£6,405) have been received – of which expenses in 2022 have been paid. See also note 20 below.

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1. Premises costs are made up as shown below. The majority of the income is from the NHS for the childcare clinics on Wednesdays and Fridays – this was more than expected and indicates why the net budget was underspent (see paragraph 3.10 above).

----- Start of picture text -----
Premises: £ 2021 (£)
Maintenance etc 8,115 6,070
Energy, water etc 10,593 8,885
Equipment 3,956 2,844
22,664 17,799
less "use of PBC" income 7,220 3,524
15,444 14,275
----- End of picture text -----

1. Costs shown here are for minibus hire for trips to airports for the Moldova mission trip (agreed by Trustees to be paid from General Fund).

2. Administration costs are made up as follows:

----- Start of picture text -----
Administration etc. £ 2021 (£)
Book, publications, tracts, leaflets and printing: 4,754 4,057
Postage, telephones, stationery 6,700 7,354
Publicity (see note [i] below) 103 2,040
Insurances 3,913 4,705
Office equipment and IT 6,717 7,622
22,187 25,778
less sales of books etc 2,025 1,906
20,162 23,872
----- End of picture text -----

Note [i] 2021 includes £1,424 as a consultancy fee to help in updating PBC’s websites, social media sites, leaflets, fliers and general publicity so that it is co-ordinated and presents a consistent image. It was specifically funded.

1. Expenditure on “Ministry” and Outreach costs is made up as follows. “Local outreach events” includes Alpha courses, Life Discovery, the provision of food bags at both Easter and Christmas (to which the majority of the gifts applies) and PBC’s share of the cost of the HOPEgospel (see note 7 above and which accounts for the overspend on the budget).

"Ministry" and Outreach Visiting speakers Service expenses Local outreach events less specific gifts	£ 1,573 2,068 6,018		2021 (£) 870 1,859 3,069
	9,659 3,317		5,798 900
	6,342		4,898

1. There were more “with food” events in 2022 than expected – which resulted in an 50%overspend on the budget (does not include Food for Thought for which a charge is made).

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1. Costs associated with youth and children’s work (Sundays and PowerUp etc clubs in the week) - including such events as Dreaming the Impossible, SPREE and Westbrook/Not Westbrook, but excluding Pop up and Play, are included below:

----- Start of picture text -----
Youth and Children £ 2021 (£)
Expenses 4,985 4,543
less income from activities 1,358 986
3,627 3,557
----- End of picture text -----

1. Audit and legal expenses are made up as set out below. The figure for Copyright etc fees includes those associated with live streaming services.

----- Start of picture text -----
Audit and legal fees £ 2021 (£)
DBS checks 508 356
Accounts inspection 725 625
Copyright etc fees (songs etc) 1,426 1,392
Stewardship 500 500
Other 461 149
3,620 3,022
----- End of picture text -----

1. The restricted element of Other Expenses includes those associated with matters referred to in note 9 above. The detail of unrestricted expenditure is as follows:

----- Start of picture text -----
Other Expenses £ 2021 (£)
Volunteer expenses 395 946
Subscriptions (incl. Evangelical Alliance) 473 424
Training 88 230
Depreciation (see note [i]) 3,865
Misc / other 52 350
1,008 5,815
----- End of picture text -----

Note [i] For 2021, Trustees approved the purchase of a digital sound desk (total cost £4,323) which was to be depreciated over five years, with a part year in 2020. In the event, because of the surplus in 2021 it has been possible to meet the cost of the annual depreciation (£860) and accelerate the remaining years’ depreciation (£3.005).

1. Trustees approved the transfer of £20,000 to the Property Fund to cover the deficit caused by the unexpected spend on the small hall roof.

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20 The balances on the designated/restricted element of the General Fund are as follows:

----- Start of picture text -----
£
Christmas 2022 (see note 8 above) 10,656
Crisis Fund (see note 6 above) 15,568
Community Fund (see note 5 above) 3,956
Love Ukraine - designated 12,500
Love Ukraine - restricted 6,160
Proceeds from sale of van and minibus 4,576
Other (see note [i] below) 2,832
56,248
----- End of picture text -----

Note [i] This represents sums given but not yet used for such matters as Love Ringwood , Food for Thought and Pop up ‘n’ Play.

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Appendix B

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

----- Start of picture text -----
Mission (Group) Fund 2022
Designated Restricted Total Note 2021
£ £ £ £
Income
Designated element of general giving 33,840 33,840 1 33,840
(including Gift Aid)
Special appeals and specific gifts 32,809 32,809 2 34,990
Moldova mission trip 4,273 4,273 3
Harvest Offering 2,175 2,175 4 2,320
Total income: 33,840 39,257 73,097 71,150
Expenditure
General Mission support 36,705 36,705 5 34,424
Special appeals and specific gifts 30,994 30,994 2 33,775
Moldova mission trip 2,245 4,273 6,518 3
Harvest Offering 2,175 2,175 4 2,320
Total expenditure: 38,950 37,442 76,392 70,519
Net Position [(deficit) / surplus] (5,110) 1,815 (3,295) 631
Balance brought forward 1 January: 6,814 1,215 8,029 7,398
Balance carried forward 31 December: 1,704 3,030 4,734 6 8,029
----- End of picture text -----

Notes to the Mission Fund:

1. See paragraph 4.2 above.

2. The details of special appeals and specific gifts are as follows:

----- Start of picture text -----
Special Appeals and Specific Gifts
(includes Gift Aid where appropriate)
£
Matizas 25,964
Ukraine 4,000
Whalens 1,480
Tear Fund 425
Bible Society (from boxes) 319
Wycliffe 373
Adam Feake 208
Mary Melrose 40
32,809
----- End of picture text -----

• 3 The income is from those that went on the trip and other donations. The designated element of the Fund met other agreed costs (such as insurances).

• The Harvest offering was passed to John Matiza to support various UCCZ projects..

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1. General support for mission is as follows:

----- Start of picture text -----
General Mission Support: £ 2021 (£)
Regular donations:
Matizas 6,495 7,020
Tanners 2,160
Acts 4 Sharing (A4S) 4,500 4,320
Partakers 4,500 4,320
Wycliffe (Leoma) 2,640 2,640
J & A Whalen 4,500 4,320
Gatehouses 1,890 1800
Mary Melrose 600
Adam Feake 2,520
SAT-7 2,640 660
30,285 26,580
Other gifts
Matizas - prescriptions 600
Matizas - UCCZ hospitals 500
Matizas - travel 1,030
Zamuchiya (Zimbabwe) 100
Matizas (Lay evangelist training) 1,000
SMILE International 250 720
Acts 4 Sharing - electrical goods 214
Acts 4 Sharing - van repair 500
Solomon Nathaniel 750
30 days of prayer (Ramadan) 70
Jordan Whalen 2,280
Walk Through the Bible 300 300
Christmas Gifts 150 1,000
Adam Feak 1,000
Wycliffe 450
New babies (Whalen and Feake) 150
Ukraine 1,200
Partakers (Bibles for India) 100
Other 690 910
6,420 7,844
Total for year: 36,705 34,424
----- End of picture text -----

1. The balance on the restricted element of the Fund relates to gifts given for the Matiza’s truck not paid over at 31 December 2022.

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Appendix C

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

• 1 This Fund was set up in 2015 by transferring the balance on the Building Fund to this Fund. Spend in 2022 relates to the small hall roof (details of which have been previously reported to Trustees) and upgrading internal Wi-Fi. The transfer from the General Fund was to cover the majority of costs in 2022 (see also note 19 in Appendix A) and to leave a small balance to cover any works required in 2023 or future years.

• 2 The details are as follows:

----- Start of picture text -----
Property Fund 2022
Designated Restricted Total 2021
£ £ £ £
Income:
Donations received (including Gift Aid) 640 640 7,458
Total income 0 640 640 7,458
Expenditure: Small Hall roof 18,973 10,513 29,486 0
Internal Wi-Fi 3,055 640 3,695
Total Expenditure: 22,028 11,153 33,181 0
Net Position [(deficit) / surplus] (22,028) (10,513) (32,541) 7,458
Transfer from General Fund 20,000 20,000
Balance brought forward at 1 January 4,549 10,513 15,062 7,604
Balance carried forward 31 December: 2,521 0 2,521 15,062
----- End of picture text -----

ajc: March 2023

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