## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## **Annual Report and Financial Statements for the Year Ending 31 December 2020** |**Annual Report**
**and**
**Financial Statements for the Year**
**31 December 2020**|**Ending**| |---|---| |CONTENTS|| ||| ||Page| |
Company Information
2
Report of Directors / Trustees
3 - 6
Statement of Financial Activity
7 & 8
Balance Sheet
9
Statements by Directors / Trustees
10
Notes to the Financial Statements
11 - 15|
2| ||| ||3 - 6| ||| The following do not form part of the statutory financial statements: |Accountant's|External|Scrutiny Report|16 & 17| |---|---|---|---| |Appendices:|A:|General Fund|19 - 24| ||B:|Mission Fund|25 - 27| ||C:|Property Fund|28| 1 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** COMPANY and CHARITY INFORMATION FOR THE YEAR ENDED 31 December 2020 DIRECTORS/TRUSTEES: Adam Skirton Andrew Ostler Ian Kirby (resigned March 2020) Keith Melrose (resigned February 2020) Andrew Fitzsimmonds (resigned March 2020) Brian Wareham (appointed March 2020) Dennis Meech Liz Kynaston Andrew Clarke Nick Magor (resigned August 2020) Annette Wright (resigned June 2020) Ian Turner (appointed December 2019) SECRETARY: Andrew Clarke REGISTERED OFFICE: Linford Road, Hangersley Ringwood, Hampshire BH24 3HZ COMPANY REGISTERED NUMBER 07448613 REGISTERED CHARITY NUMBER 1139509 ACCOUNTANTS: Kimball Smith Limited Brewery House High Street, Twyford Winchester, Hampshire SO21 1RG 2 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** REPORT OF THE DIRECTORS / TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020 The directors/trustees present their report with the financial statements of the company for the year ended 31 December 2020. ## **Principal Activities** Due to the Coronavirus pandemic, activities within the building were severely curtailed for most of 2020. However, we continued to operate as church - either online via YouTube, Zoom and other platforms or, on a few occasions, out of doors. Within those limits, the principal activities of the charitable company during the 2020 were: - Organising services for the purpose of Christian worship and learning as appropriate - in the building, online or out of doors. - Arranging children’s and young people’s activities within a safe environment. This included delivering “to do craft” packs for children, providing online activities and some events, during the summer and between lockdowns, in the building. - Offering support to individuals with whom the church has contact from time to time, giving mentoring, comfort, help and encouragement as the needs arise. - Supporting overseas works of a similar nature in various parts of the world. - Working with other local churches for combined activities where this is beneficial to church members and/or the community at large. ## **Achievement and Performance** Due to the various restrictions placed on us by the COVID-19 pandemic, we were only able to meet for services in the morning for the first few weeks of the year. We managed a few evening services during the summer within a COVID secure environment and had an outdoor service in the car park. During the rest of the year morning services were provided online via YouTube or the church’s website on Sunday mornings, with the Sunday evening service being broadcast on a Wednesday evening. Viewing figures for both services were encouraging with, in most cases, more people watching than would normally attend the building, and quite a few new people who have since engaged with us and have been integrated into newcomers’ online group. Most Home Groups continued to meet online, with some meeting out of doors during the summer. We were unable to hold formal Members’ Meetings because of lockdown restrictions but Members were kept informed by regular updates and reports. Trustees met six times in the year and, with other leaders 13 times (mainly to discuss coronavirus issues). 3 There are six employees - the Senior Pastor, the Assistant Pastor [Families] (who resigned in August to pursue a career in teaching), the Administrator, the Caretaker / Facilities Manager (part-time) and a Children’s Worker (part time until December - then full time from January 2021). Additionally a part-time (1 day per week) social media support worker who assists with the filming, editing and uploading of our online services. There were two voluntary Assistant Pastors (one of whom retired in February 2021) and one voluntary Pastoral Assistant. Activities for children and young people were severely curtailed during the year - but Poppets online was well received, and the various children’s and youth groups had their own online and Zoom events. These proved popular and activity packs were delivered to many families to complement the online events. During the summer, between lockdowns, some PowerUp and PowerUp minis events were able to be held. ‘Food for Thought’ - which is a lunch followed by a short service led by our Assistant Pastor with special responsibility for older people - met only three times at the beginning of the year. We were unable to hold services in local care homes because of coronavirus restrictions. It is expected that these activities will recommence once lockdown restrictions are fully lifted. The Mission Group continues to deal with our mission focus – both at home and overseas – with particular emphasis on those individuals and Mission organisations that, as a church, we provide significant support (see also Appendix B). During 2020 we were able to “meet” with our overseas mission partners via Zoom - and they have been able to benefit from our online services. We also supported the annual Shoebox appeal at Christmas. The Trustees have updated a number of its policies during the year, including those relating to safeguarding, pastoral care, employer related matters and insurances. We complied with all the relevant regulations relating to COVID-19 and provided a COVID secure environment for all events in the building. We worked together with other local churches to stage a Drive-In service in the summer in Ringwood’s long stay car park and a “Carols’n’Cars” service at the same venue. We are grateful to the local authorities for their support for these events, which were well received and the YouTube broadcasts of them received over 1,000 views. We also worked with the other churches at Christmas in distributing HOPE magazine to 90% of every home in Ringwood and in providing Christmas food hampers for needy families. The Leadership Team (which includes the Trustees) wish to express their thanks to the staff, the team of volunteers (about 90) that make what happens happen, the Members for their support, those that attend the various events, those who give sacrificially to provide the financial resources needed – but most of all to God Himself, without Whom nothing worthwhile would have happened. 4 ## **Financial Position** The Directors / Trustees have reviewed the financial position on the three revenue funds (further details are in the Financial Statements and the Appendices of this report) and note the following: General Fund: As can be seen from Appendix A the performance on the General Fund in 2020 resulted in a surplus of £9,926. Despite having very few services in the building, offering have remained consistent with those in 2019. Mission Fund: This Fund deals with the church’s support for overseas and home mission. Taking one year with another it spends according to its income and the surplus at the end of 2020 will be used to support relevant mission activity in future years. There was no planned mission trip in 2020 and, because of COVID-19 restrictions, there is not one planned for 2021. Further details are in Appendix B. Property Fund: This fund was established in 2015 to cover the costs of any major property and equipment related issues. Spending from this fund needs the specific approval of Directors / Trustees (see also Appendix C). ## DIRECTORS The directors, who are also trustees, shown below have held office during the period 1 January 2020 to the date of this report. |Adam Skirton||Andrew Ostler| |---|---|---| |Ian Kirby (resigned March|2020)|Keith Melrose (resigned February 2020)| |Andrew Fitzsimmonds (resigned March 2020)||Brian Wareham (appointed March 2020)| |Dennis Meech||Liz Kynaston| |Andrew Clarke||Nick Magor (resigned August 2020)| |Annette Wright (resigned|June 2020)|Ian Turner (appointed December 2019)| ## LIMITED BY GUARANTEE The company is limited by guarantee and the members have a liability of a maximum of £10 per member if the charity should be wound up whilst he or she is a member, for the payment of charity's debts and liabilities. This report has been prepared in accordance with the special provisions of the Companies Acts relating to small companies. 5 ## RISK MANAGEMENT STATEMENT The Directors / Trustees acknowledge their responsibility to identify, assess and manage risks. There is a risk management policy which sets out the process for identifying risks. All major risks are assessed on an event basis for one-off events and reviewed at least annually for the routine activities. A fire safety evacuation drill was carried out in 2018 and it was planned to repeat it in 2020 - but this was overtaken by the COVID-19 restrictions. It will be rescheduled once those restrictions are fully lifted. ## PUBLIC BENEFIT STATEMENT The charity’s objects for the public benefit are to advance the Christian Faith in accordance with the statement of faith in Ringwood, Hampshire and in such other parts of the world as the Trustees may from time to time think fit and to fulfil such other purposes as are exclusively charitable according to the law of England and Wales and are connected with the charitable work of the Charity. The rules of the church stipulate that normally 20% of its general income shall be allocated to the support of mission activity in the UK and overseas. An allocation of 17% has been delegated to a small mission group who are not part of the leadership team (although one of the members of the Group is a Trustee and reports regularly to Trustees’ Meetings) but who remain accountable to the leadership and to the Church membership. The percentage of overall giving (excluding that relating to the Property Fund – but including giving and spend on restricted items shown in the Mission Fund [Appendix B]) spent on “mission” is 22.5% (20.4% in 2019). Spending on local evangelism from the General Fund is included in this calculation (see also Note 12 [i] in Appendix A). Specific grants to relieve individual hardship are considered by the pastors and elders as and when the need arises. ON BEHALF OF THE DIRECTORS / TRUSTEES: Director / Trustee Date: 5 August 2021 6 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** |**Statement of Financial Activity - Year to 31 December 2020**|**Statement of Financial Activity - Year to 31 December 2020**|**Statement of Financial Activity - Year to 31 December 2020**|**Statement of Financial Activity - Year to 31 December 2020**|**Statement of Financial Activity - Year to 31 December 2020**|**Statement of Financial Activity - Year to 31 December 2020**|**Statement of Financial Activity - Year to 31 December 2020**|||_A detailed breakdown_
_of the figures for 2019_
_is shown on the next_
_page._| |---|---|---|---|---|---|---|---|---|---| |**Incoming Resources**
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Incoming resources from charitable activities
**Total incoming resources:**
**Resources Used**
Costs of generating funds
Costs of generating voluntary income
Charitable activities
Governance costs
**Total resources used:**
**Net incoming/outgoing resources:**
_There were no other recognised gains or losses_
**Net movement in funds:**
**Total Funds Brought Forward:**
**Total Funds Carried Forward:**
**Represented by:**
Revenue Funds
General Fund
Mission Fund
Property Fund
Total Revenue Funds:
Capital Fund
Total All Funds||||||Total Funds
£
263,334
166
67
2,493
**266,060**
158
253,040
2,533
**255,731**
**10,329**
**10,329**
65,416
**75,745**
60,743
7,398
7,604
75,745
**75,745**|Capital Fund
£
**0**
321,277
**321,277**
**(321,277)**
**(321,277)**
1,296,277
**975,000**
975,000
**975,000**|Total All
Funds
£
263,334
166
67
2,493
**266,060**
158
574,317
2,533
**577,008**
**(310,948)**
**(310,948)**
1,361,693
**1,050,745**
60,743
7,398
7,604
75,745
975,000
**1,050,745**|| |||Revenue Funds|||||||| ||Notes|Unrestricted
Funds|Designated
Funds|Restricted
Funds||Total Funds|Capital Fund|Total All
Funds|_Total Funds 2019_| ||1
2
3
4
5
6
7
Appendix A
Appendix B
Appendix C
8|£
164,873
166
67
2,493
**167,599**
158
154,982
2,533
**157,673**
**9,926**
**9,926**
40,971|£
34,080
**34,080**
34,652
**34,652**
**(572)**
**(572)**
12,519|£
64,381
**64,381**
63,406
**63,406**
**975**
**975**
11,926||£
263,334
166
67
2,493
**266,060**
158
253,040
2,533
**255,731**
**10,329**
**10,329**
65,416|£
**0**
321,277
**321,277**
**(321,277)**
**(321,277)**
1,296,277|£
263,334
166
67
2,493
**266,060**
158
574,317
2,533
**577,008**
**(310,948)**
**(310,948)**
1,361,693|_£_
_234,614_
_669_
_135_
_45,492_
**_280,910_**
_164_
_277,131_
_2,919_
**_280,214_**
**696**
**_696_**
_1,360,997_| |||**50,897**|**11,947**|**12,901**||**75,745**|**975,000**|**1,050,745**|**_1,361,693_**| |||50,897|7,398
4,549|9,846
0
3,055||60,743
7,398
7,604|975,000|60,743
7,398
7,604|_50,248_
_7,512_
_7,656_| |||50,897|11,947|12,901||75,745||75,745
975,000|_65,416_
_1,296,277_| |||**50,897**|**11,947**|**12,901**||**75,745**|**975,000**|**1,050,745**|**_1,361,693_**| ||||||||||| 7 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## _**Previous Year’s Comparative Figures**_ |**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|||| |---|---|---|---|---|---|---|---|---|---| |
**Statement of Financial Activity - Year to 31 December 2019**|||||||||| |**Incoming Resources**
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Incoming resources from charitable activities
**Total incoming resources:**
**Resources Used**
Costs of generating funds
Costs of generating voluntary income
Charitable activities
Governance costs
**Total resources used:**
**Net incoming/outgoing resources:**
_There were no other recognised gains or losses_
**Net movement in funds:**
**Total Funds Brought Forward:**
**Total Funds Carried Forward:**
**Represented by:**
Revenue Funds
General Fund
Mission Fund
Property Fund
Total Revenue Funds:
Capital Fund
Total All Funds||||||Total Funds
£
234,614
669
135
45,492
**280,910**
164
277,131
2,919
**280,214**
**696**
**696**
64,720
**65,416**
50,248
7,512
7,656
65,416
**65,416**|Capital Fund
£
**0**
**0**
**0**
1,296,277
**1,296,277**
1,296,277
**1,296,277**|Total All
Funds
£
234,614
669
135
45,492
**280,910**
164
277,131
2,919
**280,214**
**696**
**696**
1,360,997
**1,361,693**
50,248
7,512
7,656
65,416
1,296,277
**1,361,693**|| |||Revenue Funds|||||||| ||Notes|Unrestricted
Funds|Designated
Funds|Restricted
Funds||Total Funds|Capital Fund|Total All
Funds|_Total Funds 2018_| ||1
2
3
4
5
6
7
Appendix A
Appendix B
Appendix C
8|£
165,916
669
135
11,706
**178,426**
164
173,187
2,919
**176,270**
**2,156**
**2,156**
38,815|£
34,080
**34,080**
34,079
**34,079**
**1**
**1**
12,518|£
34,618
33,786
**68,404**
69,865
**69,865**
**(1,461)**
**(1,461)**
13,387||£
234,614
669
135
45,492
**280,910**
164
277,131
2,919
**280,214**
**696**
**696**
64,720|£
**0**
**0**
**0**
1,296,277|£
234,614
669
135
45,492
**280,910**
164
277,131
2,919
**280,214**
**696**
**696**
1,360,997|_£_
_231,248_
_414_
_102_
_68,217_
**_299,981_**
_130_
_277,763_
_2,836_
**_280,729_**
**19,252**
**_19,252_**
_1,341,745_| |||**40,971**|**12,519**|**11,926**||**65,416**|**1,296,277**|**1,361,693**|**_1,360,997_**| |||40,971|7,512
5,007|9,277
0
2,649||50,248
7,512
7,656|1,296,277|50,248
7,512
7,656|_50,088_
_5,880_
_8,752_| |||40,971|12,519|11,926||65,416||65,416
1,296,277|_64,720_
_1,296,277_| |||**40,971**|**12,519**|**11,926**||**65,416**|**1,296,277**|**1,361,693**|**_1,360,997_**| ||||||||||| 8 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** **----- Start of picture text -----**
Balance Sheet as at 31 December 2020
As at 31
December
2019
Notes £ £ £ £
Fixed Assets 12 978,880 1,296,297
Current Assets:
Debtors 13 3,394 7,460
Cash at Bank and in Hand 14 72,953 61,795
76,347 69,255
Liabilities:
Creditors falling due within one year 15 4,482 3,859
71,865 65,396
Total Assets less Current Liabilities: 1,050,745 1,361,693
Liabilities:
Creditors falling due after more than one year 0 0
Total Net Assets less Liabilities: 1,050,745 1,361,693
Represented by:
Revenue Funds:
General Fund Appendix A 60,743 50,248
Mission Fund Appendix B 7,398 7,512
Property Fund Appendix C 7,604 7,656
75,745 65,416
Capital Fund 975,000 1,296,277
Total Funds: 1,050,745 1,361,693
**----- End of picture text -----**
The notes on pages 11 to 15 form part of these financial statements 9 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** STATEMENT BY DIRECTORS / TRUSTEES The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020. The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006. The directors who are also trustees acknowledge their responsibilities for: (a) ensuring the company keeps accounting records which comply with the Companies Acts and (b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of the Companies Acts relating to financial statements, so far as applicable to the company. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with other relevant regulations. The financial statements were approved by the Directors / Trustees on 22 April 2021 and were signed on their behalf by a Trustee and the Treasurer. We confirm that as directors and trustees we have met our duty in accordance with the Companies Acts to: - ensure that the company has kept proper accounting records; - prepare financial statements which give a true and fair view of the state of the company as at 31 December 2020 and of its activities for that period in accordance with Section 1A of Financial Reporting Standard 102 (effective January 2016); and - follow the applicable accounting policies, subject to any material departures disclosed and explained in the notes to the financial statements. Director (Treasurer) 5 August 2021 10 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## ACCOUNTING POLICIES ## **Accounting convention** The financial statements have been prepared under the historical cost convention and in accordance with Section 1A of Financial Reporting Standard 102 (effective January 2016). ## **Tangible fixed assets** Depreciation is provided at appropriate annual rates in order to write off each asset over its estimated useful life or, if held under a finance lease, over the lease term, whichever is the shorter. See also note 12 below. ## **Pension costs and other post-retirement benefits** The Company complies with the requirements of the Workplace Pension Regulations but does not operate a pension scheme of its own – contributions from employees and the Company are paid into approved pension funds. ## **Going Concern** The accounts have been prepared on a going concern basis on the assumptions that the charity will continue to receive financial support from various sources as and when required. ## **Reserves:** The Directors/Trustees believe that the Charitable Company should hold sufficient balances on its general account to allow it to continue operating even if there was a significant reduction in the level of giving. The Directors/Trustees believe that the minimum level of these balances should be the equivalent of three months' operating costs on general (not specifically funded) activity calculated and reviewed annually. On the basis of expectations for expenditure for 2021 this will be in the order of £50,000. The balance on unrestricted and designated funds at the beginning of 2021 was £62,800 and the Directors/Trustees expect to maintain at least this level throughout 2021. 11 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## NOTES TO THE FINANCIAL STATEMENTS ## **1.** ## **Voluntary Income:** This includes sums recovered under Gift Aid arrangements. The amount for 2020 is £40,954 (£41,639 in 2019). ## **2. Activities for generating funds:** This relates to sales of books etc. ## **3. Incoming resources from charitable activities:** The total includes income from the use of PBC’s premises, miscellaneous donations and recharges. ## **4. Costs of generating voluntary income:** This relates to money spent on publicity. ## **5. Charitable activities:** PBC spends the money it receives in meeting its Objects as defined in its Constitution. Further analysis of spending can be found in the Appendices. ## **6. Governance costs:** These are costs relating to legal and accounting costs and are made up as follows: |DBS checks
Accounts inspection
Copyright fees (songs etc)
Stewardship
TV licence
Other|£
392
600
968
500
0
73||2019 (£)
513
750
892
500
151
113| |---|---|---|---| ||2,533||2,919| ||||| 12 ## **7. Total Funds Carried Forward:** The balance on the Unrestricted Funds relates to the General Fund (see Appendix A) and the balances on the Restricted Funds are as follows: **----- Start of picture text -----**
£ 2019 (£)
General Fund (see Appendix A) 9,846 9,277
Mission (Group) Fund (see Appendix B) 0 0
Property Fund (see Appendix C) 3,055 2,649
12,901 11,926
**----- End of picture text -----**
The balances on Designated Funds are as follows: **----- Start of picture text -----**
£ 2019 (£)
General Fund (see Appendix A) 0 0
Mission (Group) Fund (see Appendix B) 7,398 7,512
Property Fund (see Appendix C) 4,549 2,649
11,947 10,161
**----- End of picture text -----**
## **8. Capital Fund:** The balance of the Fund is £975,000 and represents the written down value of the Freehold Building (see also note 12 below). ## **9. Taxation:** No liability to UK corporation tax arose on ordinary activities for the year ended 31 December 2020 as this is a registered charity. ## **10. Transactions with Directors:** One of the Directors / Trustees (Adam Skirton) is employed by the Charity under terms approved by the Charity Commission and he received emoluments (including employer’s oncosts) of less than £50,000 (2019: less than £50,000). No sums were paid to other Directors / Trustees for their work as a Director / Trustee. The Company complies with the requirements of the Workplace Pension Regulations but does not operate a pension scheme of its own – contributions from employees and the Company are paid into approved pension funds. 13 ## **11. Ultimate controlling party:** The charitable company is under the control of its members and no one member has sufficient voting rights to control it. In accordance with Sections 790M & 790ZA of the Companies Act 2006, Adam Skirton (Director / Trustee and Senior Pastor) has been designated as the Person with Significant Control. ## **12. Fixed Assets:** There are three classes of fixed assets shown in the table below. Both motor vehicles have been sold (see also note 5 in Appendix A) and therefore there is a zero balance shown against this class at 31 December 2020. During 2020 the analogue sound system was replaced with a digital version at a cost of £4,323 (see also note 15[ii] in Appendix A). Depreciation for fixtures, fittings etc and motor vehicles is shown in the General Fund. The freehold of the building is held by Church Growth Trust, who have agreed that the asset value should be shown in PBC’s accounts. It has been agreed with them (and the Company’s Independent Accounts Examiner) that the asset value should be written down over 20 years. As the final payments in respect of the asset were made in 2015 and all loans also repaid in that year, depreciation has been backdated to 2016. The charge in 2020 is £321,277 and will be £65,000 per annum thereafter. This depreciation is shown in the Capital Fund (see also note 8 above). **----- Start of picture text -----**
£ 2019 (£)
Buildings 975,000 1,296,277
Fixtures, Fittings and Equipmen 3,880 15
Motor Vehicles 0 5
978,880 1,296,297
**----- End of picture text -----**
14 ## **13. Debtors:** Debtors are made up as follows: **----- Start of picture text -----**
£ 2019 (£)
HMRC - Gift Aid 3,364 4,835
Delayed Standing Order 2,170
Other 30 455
3,394 7,460
**----- End of picture text -----**
## **14: Bank and cash balances:** These are made up as follows: **----- Start of picture text -----**
£ 2019 (£)
CAF Current Account 13,437 15,736
CAF Deposit Account 45,848 32,430
Stewardship Deposit Account 13,628 13,589
Cash 40 40
72,953 61,795
**----- End of picture text -----**
## **15. Creditors:** Those falling due within one year are made up as follows: **----- Start of picture text -----**
£ 2019 (£)
Special Mission Gifts 1,625 1,595
Love Ringwood 1,394
Other 1,463 2,264
4,482 3,859
**----- End of picture text -----**
There are no creditors falling due after more than one year. 15 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## **Independent Examiner's Report to the trustees/directors of the charitable company** f **or the year ended 31 December 2020** ## **Report of the Independent Examiner to the trustees/directors on the accounts of the Charitable Company** I report on the financial statements of the Charitable Company (Charity) which have been prepared in accordance with the Charities Act 2011 and Section 1A of Financial Reporting Standard 102 effective April 2008, as modified by the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, under the historical cost convention and the accounting policies set out in these accounts. ## **Respective responsibilities of trustees/directors and examiner** As described in these accounts the Charity's trustees/directors are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. As a consequence, the trustees have elected that the financial statements be subject to independent examination. Having satisfied myself that the charity is not subject to audit, and is eligible for independent examination, it is my responsibility to: - examine the accounts under section 145 of the 2011 Act. - to follow the procedures laid down in the General Directions given by the Commission under section 145(5)(b) of the 2011 Act. - to state whether particular matters have come to my attention. ## **Basis of opinion and scope of work undertaken** I conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from the trustees/directors concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities’ legislation and that the financial statements comply with the Statement of Recommended Practice issued by the Charity Commissioners for England & Wales, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. 16 The procedures undertaken do not provide all the evidence that would be required in an audit and information supplied by the trustees/directors in the course of the examination is not subjected to audit tests or enquiries, and consequently I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below. I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report, I obtained assurances from the trustees/directors of all material matters. ## **Independent Examiner's Statement, report, and opinion** Subject to the limitations upon the scope of my work as detailed above, in connection with my examination, I can confirm that: no matter has come to my attention in connection with my examination which gives me reasonable cause to believe that in any material respect the requirements (i) to keep accounting records in accordance with the Charities Acts and the Companies Acts, (ii) to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the Charities Acts and the Companies Acts. have not been met; or to which, in my opinion, attention should be drawn in my report in order to enable a proper understanding of the accounts to be reached. The date upon which my opinion is expressed is 16 August 2021 Ken Stratton FMAAT Kimball Smith Limited, Brewery House High Street, Twyford Winchester, Hampshire SO21 1RG 17 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** APPENDICES The appendices provide a more detailed analysis of the income and expenditure on the three revenue accounts of the Charitable Company. They are in the same format as the draft Financial Statements provided to the Members in March 2021 (a Members’ Meeting was not possible because of COVID-19 restrictions). They do not form part of the Statutory Financial Statements. There are three appendices: Appendix A: General Fund Appendix B: Mission Fund Appendix C: Property Fund. 18 ## **Appendix A** ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** **----- Start of picture text -----**
General Fund 2020
Unrestricted Restricted Total Note 2019
£ £ £ £
Income:
General giving 168,678 168,678 1 168,835
Associated Gift Aid 30,276 30,276 2 31,161
198,954 198,954 199,996
less designated for Mission Group 34,080 34,080 3 34,080
Available for general use 164,874 164,874 165,916
Interest on bank deposits 67 67 135
Gifts for employee costs 29,268 29,268 4 34,618
Community Fund 1,161
Sale of Van (2019) and Minibus (2020) 2,464 2,464 5 0
Christmas Offering 1,509 1,509 6 1,645
Other gifts, donations etc 3,243 3,243 7 4,153
Love Ringwood 4,216 4,216 8 0
Total income: 164,941 40,700 205,641 207,628
Net Expenditure:
Employees 107,456 29,268 136,724 4 137,833
Premises 17,424 17,424 9 18,208
Transport 342 342 10 4,468
Administration etc 19,905 492 20,397 11 18,600
"Ministry" and Outreach 4,151 1,000 5,151 12 7,054
Catering etc 1,031 1,031 3,690
Youth and Children 705 705 13 2,011
Audit and legal fees 2,533 2,533 14 2,919
Community Fund 34
Christmas offering (2016 and 2019) 3,821 3,821 6 3,773
Love Ringwood 4,557 4,557 8 496
Other Expenses 1,468 993 2,461 15 8,382
Total net expenditure: 155,015 40,131 195,146 207,468
Net Position [surplus/(deficit)] 9,926 569 10,495 160
Balance brought forward 1 January: 40,971 9,277 50,248 50,088
Balance carried forward 31 December: 50,897 9,846 60,743 16 50,248
**----- End of picture text -----**
The notes are on the next pages. 19 **Appendix A** ## **Notes to the General Fund:** 1. - General giving is that which has not been designated for any particular use. 2. Gift Aid is claimed from HMRC according to the regulations that apply. Where gifts have been made for specific purposes, any appropriate Gift Aid has been included in that amount (such as Employee costs – see note 4 below). The average amount of Gift Aid claimed on general giving is 15.2% (15.5% in 2019). 3. As agreed by the Trustees, the amount designated for the Mission Group is 17% of the previous year’s unrestricted general giving (see also Appendix B below). 4. Salaries includes employer’s oncosts (including pensions – PBC is fully compliant with the regulations on workplace pensions). Some choose to give specifically to the cost of salaries and the figure here includes the appropriate Gift Aid (the higher figure in 2019 compared with 2020 is mainly explained by a one-off gift in December 2019 specified for employee costs). The detail of how employee costs are made up is: |**Employees:**
Salaries (inl. Employer's NI, pension etc)
Staff travelling and subsistence
less
specific gifts|£
135,687
1,037||2019 (£)
135,752
2,081| |---|---|---|---| ||136,724
29,268||137,833
34,618| ||107,456||103,215| ||||| 5. The church van was sold in 2018 as it was proving costly to run and was not used enough for PBC purposes to warrant keeping it. The proceeds continue to be held until the Trustees determine their use. Following approval by the Trustees, the minibus was sold early in 2020 for the net amount shown (see also note 16 below). 6. The 2019 Christmas offering was for Acts for Sharing (A4S) and £1,450 was paid over early in 2020. The 2016 Christmas offering (Harry’s Chair) of £2,371 was being held until a suitable chair could be found - this has now been paid over. At the end of December 2020, £1,509 had been received for the 2020 Christmas Offering which has been assigned to PBC’s Crisis Fund to help those in need. See also note 16 below. 20 7. This includes regular church activities for which a nominal charge is made – such as Food for Thought, Poppets etc. (which has been significantly reduced in 2020 due to lockdown restrictions) and other unspecified donations. See also note 15 below. 8. There were two _Love Ringwood_ events in 2020 - the summer Drive-In and Carols’n’Cars - both held in the long stay car park in Ringwood. Also included here are income and expenditure relating to the Christmas hampers for needy families and the HOPE magazine distributed locally. The expenditure in 2019 represents the share-out with other churches of the surplus from the café (PBC’s share went to the Community Fund). See note 16[i] below. - 9 Premises costs are made up as follows: **----- Start of picture text -----**
Premises: £ 2019 (£)
Maintenance etc 7,400 8,515
Energy, water etc (see note [i] below) 10,051 9,612
Equipment (see note [ii] below) 1,477 3,660
18,928 21,787
less "use of PBC" income 1,504 3,579
17,424 18,208
**----- End of picture text -----**
- Note: [i]: we negotiated new contracts with our energy supplier (British Gas) in 2020 which meant that, while the tariffs were marginally favourable, the billing arrangements were changed so that we received monthly bills rather that quarterly resulting in a 13 month period in 2020 (one month from 2019). This effectively meant that any small savings as a result of less use of the building were absorbed. [ii]: Includes, in 2019, £1,573 for new microphones and loud speakers. - 10 Because of the COVID-19 restrictions it was not necessary to hire the Greyfriars minibus except for the early week of the year. 11. The restricted element of administration costs refers to expenditure on the setting up and running of Church Suite which has been funded by a specific gift - see also note 16 below. Unrestricted administration costs are made up as follows: 21 |**Administration etc**
Book, publications, tracts, leaflets and printing:
Postage, telephones, stationery
Publicity (see note [i] below)
Insurances
Office equipment and IT (see note [ii] below)
less
sales of books etc|£
3,022
6,419
158
3,108
7,364||2019 (£)
3,760
6,845
164
4,005
4,495| |---|---|---|---| ||20,071
166||19,269
669| ||19,905||18,600| ||||| Note [i]: The cost of the new external notice board (£312) was funded by a donation from Members [ii]: includes new computer for Senior Pastor and additional costs associated with website maintenance to allow YouTube etc broadcasts 12. Specific donations (total £1,000) were received in 2020 to support gifts made to individuals in need from the Crisis Fund. Other gifts from the Crisis Fund are shown below. The unrestricted expenditure on “Ministry” and Outreach costs are made up as follows: **----- Start of picture text -----**
"Ministry" and Outreach £ 2019 (£)
Visiting speakers 940 2,382
Service expenses 662 435
Crisis Fund 50 600
Local outreach events (see note [i] below) 2,499 5,207
4,151 8,624
less specific gifts 0 1,570
4,151 7,054
**----- End of picture text -----**
Note [i]: In 2019, this includes expenses related to Holiday Club, Alpha and other courses, the Easter Experience, the Light Parties and the 22 Farmyard Nativity. Because of the COVID-19 restrictions many of the events planned for 2020 could not happen - so the “target spend” of £6,000 (see paragraph 2.8 above) could not be achieved. Included here for 2020 is PBC’s contribution of £500 to the various _Love Ringwood_ Christmas events - see also note 16[i] below. 13. Costs associated with youth and children’s work - including (in 2019) such events as Soul Survivor, SPREE and Westbrook, but excluding Poppets (see note 15 below) are included below, but activity in 2020 was clearly curtailed because of lockdown restrictions, and this is reflected in the figures below: |**Youth and Children**
Expenses
less
income from activities|£
1,638
933||2019 (£)
8,130
6,119| |---|---|---|---| ||705||2,011| ||||| 14. Audit and legal fees are made up as follows: |**Audit and legal fees**
DBS checks
Accounts inspection
Copyright fees (songs etc) - (see note [i] below)
Stewardship
TV licence (see note [ii] below)
Other|£
392
600
968
500
0
73||2019 (£)
513
750
892
500
151
113| |---|---|---|---| ||2,533||2,919| ||||| Note [i]: Includes extra licence for broadcasting worship songs etc. [ii]: Trustees agreed not to renew the TV licence for 2020 as it was rarely used in 2019. 23 ## 15: The amount for Other Expenses is as follows: **----- Start of picture text -----**
Other Expenses £ 2019 (£)
Volunteer expenses 389 598
Training ( see note [i] below) 616 2,417
Poppets, Food For Thought etc (see note [ii] below) 993 4,652
Depreciation (see note [ii] below) 463 0
Misc / other 0 715
2,461 8,382
**----- End of picture text -----**
- Note [i]: Training costs in 2019 include £1,904 relating to Adam’s sabbatical. [ii]: Trustees approved the purchase of a digital sound desk (total cost £4,323) which will be depreciated over five years, with a part year in 2020. The depreciation charge in 2020 is made up of £443 for the new sound desk, £15 to write out the depreciated book value of the old sound desk and £5 to write out the depreciated book value of the minibus. See also note 12 on page 14. 16 The balances on the restricted element of the General Fund are as follows: |_Love Ringwood_(see note [i] below)
Christmas 2020
Church Suite (see note 11 above)
Community Fund
Proceeds from sale of van and minibus (see note 5 above)
Naz (see[ii] below)|£
463
1,509
759
1,909
4,576
630| |---|---| ||9,846| ||| Note [i]: The summer Drive-in service cost net £344 (hire of equipment etc). The three Christmas events (Carols’n’Cars, hampers and HOPE magazine) all but broke even. This leaves a balance available for future events at £463. See also note 12[i] above. [ii]: This is the amount given (including Gift Aid) at the meal provided by Naz as a thank you to the Church. This is being held until a suitable way to support Naz can be found. 24 ## **Appendix B** ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## **Mission (Group) Fund 2020** |**Poulner Baptist Chapel**
**A Charitable Company**
**Limited by Guarantee**|**Poulner Baptist Chapel**
**A Charitable Company**
**Limited by Guarantee**|**Poulner Baptist Chapel**
**A Charitable Company**
**Limited by Guarantee**|**Poulner Baptist Chapel**
**A Charitable Company**
**Limited by Guarantee**|**Poulner Baptist Chapel**
**A Charitable Company**
**Limited by Guarantee**|**Poulner Baptist Chapel**
**A Charitable Company**
**Limited by Guarantee**|**Poulner Baptist Chapel**
**A Charitable Company**
**Limited by Guarantee**| |---|---|---|---|---|---|---| |**Mission(Group) Fund 2020**||||||| |**Income**
Designated element of general giving
(including Gift Aid)
Special appeals and specific gifts
Harvest Offering
**Total income:**
**Expenditure**
General Mission support
Special appeals and specific gifts
Harvest Offering
**Total expenditure:**
Net Position [(deficit) / surplus]
Balance brought forward 1 January:
**Balance carried forward 31 December:**|**Designated**|**Restricted**||**Total**|**Note**|**2019**| ||£
34,080|£
19,862
3,413||£
34,080
19,862
3,413|1
2
3
4
2
3
5|£
34,080
26,292| ||**34,080**|**23,275**||**57,355**||**60,372**| ||34,194|19,862
3,413||34,194
19,862
3,413||32,448
26,292| ||**34,194**|**23,275**||**57,469**||**58,740**| ||(114)
7,512|0
0||(114)
7,512||1,632
5,880| ||**7,398**|**0**||**7,398**||**7,512**| |||||||| The notes are on the next two pages. 25 ## **Notes to the Mission Fund:** 1. As agreed by the Trustees, the amount designated for the Mission Group is 17% of the previous year’s unrestricted general giving. 2. The details of special appeals and specific gifts are as follows: |**Special Appeals and Specific Gifts**
(includes Gift Aid where appropriate)|**Special Appeals and Specific Gifts**
(includes Gift Aid where appropriate)|| |---|---|---| |||£| |Bible Society (from boxes)||1,050| |Matizas||15,921| |Tanners||125| |Whalens||125| |Acts 4 Sharing||930| |Tear Fund||490| |Ringwood Foodbank||250| |Bournemouth Health Bus||625| |Other||346| |||**19,862**| 3. The Harvest Offering was shared between Open Doors (£2,413) and Acts 4 Sharing (£1,000). In addition, Acts 4 Sharing received donations of household goods for passing on to those in need. 26 ## 4. General support for mission is as follows: **----- Start of picture text -----**
General Mission Support:
£ 2019 (£)
Regular donations:
Matizas 5,040 5,040
Tanners 8,640 8,640
Acts 4 Sharing (A4S) 3,960 3,960
Partakers 3,960 3,960
Wycliffe (Leoma) 2,400 2400
J & A Whalen 2,660 600
26,660 24,600
Other gifts
Matizas 1,250 1,200
Mary Melrose (YWAM) 1,500
Partakers 250
African Bible Commentaries 504
Bible Education Services 100
Matizas (Lay evangelist training) 400 695
Zamuchiya church 50 600
Jordan Whalen 2,600 550
OM Zimbabwe 1,000
David Gatehouse 540
India "shed" project 500
P and T Tanner 300
Walk Through the Bible 300
African Children's Choir 500
Christmas Gifts 1,150 650
Other 130 613
7,534 7,848
34,194 32,448
**----- End of picture text -----**
27 ## **Appendix C** ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** **----- Start of picture text -----**
Property Fund 2020
Designated Restricted Total 2019
£ £ £ £
Income:
Donations received (including Gift Aid) 406 406 535
Total income 0 406 406 535
Expenditure: External lighting 458 458 1,631
Total Expenditure: 458 0 458 1,631
Net Position [(deficit) / surplus] (458) 406 (52) (1,096)
Balance brought forward at 1 January 5,007 2,649 7,656 8,752
Balance carried forward 31 December: 4,549 3,055 7,604 7,656
**----- End of picture text -----**
This Fund was set up in 2015 by transferring the balance on the Building Fund to this Fund. Expenditure in 2019 related to the upgrade of external lighting after some safety concerns, with the final spending on this project in 2020. These matters were specifically approved by the Trustees. ajc: March 2021 28