## **Huddersfield Golcar 4[th]** **Annual General Meeting 2025** ## **4[TH] HUDDERSFIELD GOLCAR SCOUT GROUP – AGM 12[TH] JULY 2025** ## AGENDA - 1) Welcome - 2) Apologies for Absence) 3) Governance Topics - a. Approval of the 2024 AGM Minutes - b. The Annual Adoption of The Scout Association Constitution - c. Note the Groups Financial Year - d. Agree the size of the Trustee Board - e. Agree the minimum quoracy for the Scout Council - 4) Review of the previous year - a. Chairpersons Report - b. Group Lead Volunteer Report – Duane Laverick - c. District Representative – Tina Smith ## 5) Statement of Accounts - a. Review from the Group Treasurer – Rosie Wood - b. Confirmation of accounts from the independent examiner - 6) Confirmation of the Trustee Board - a. Confirm the Chairperson – Matthew Bradbury 2-year term remaining - b. Confirm the Treasurer – Re-elect Rosie Wood (3-year term) - c. Open Election of the Trustee Board (Appendix 1) - 7) Closure of the AGM _4thgolcar.org.uk Registered Charity Number – 1139501_ 2 ## **GOVERNANCE TOPICS** ## MINUTES OF THE AGM HELD ON 25[TH] JUNE 2024 The Chairman Matthew Bradbury welcomed everyone to the AGM with special reference to the District Commissioner, Stuart Nimmo. ## APPROVAL OF MINUTES FOR 28[TH] MAY 2022: The minutes of the 2023 AGM were approved: - Proposed by Matt Bradbury - Seconded by Soo Ellis ## CHAIRPERSON’S ANNUAL REPORT See the Full Chairpersons report. ## STATEMENT OF ACCOUNTS: The treasurer’s statement of accounts was presented which contained the current financial position of the group. The accounts have also been inspected and signed off by an independent accountant, Didier Cuny. ## APPROVAL OF STATEMENT ACCOUNTS: The accounts were approved by the Scout Council. Proposed: Christine Ellis Seconded: Harry Marchington ## GROUP LEAD VOLUNTEER REPORT: See full GSL report for 2023-24. ## CHAIRPERSON AND TREASURER NOMINATIONS The following positions were proposed by an open nomination process and elected, unopposed ## CHAIRPERSON – THREE YEAR TERM Matt Bradbury - Nominated by Duane Laverick Approved by all. _4thgolcar.org.uk Registered Charity Number – 1139501_ 3 ## ELECTION OF TREASURER – ONE YEAR TERM Rosie Wood – Nominated by Anna Laverick Approved by all ## TRUSTEE BOARD OPEN ELECTION, SEATS AND QUORUM ## SIZE OF THE TRUSTEE BOARD The Scout Council approved a maximum of twelve members to serve. Proposed: Matt Bradbury Seconded: Jackie Morris ## QUORACY MINIMUM The Scout Council approved a minimum number of five to be quorate. Proposed: Matt Bradbury Seconded: Daniel Haigh ## ELECTION OF MEMBERS TO SERVE ON THE TRUSTEE BOARD. The following people were approved by the scout council to serve on the board of trustees. - Stuart Tolson as a Trustee (for one year) - Joanne Griffiths as a Trustee (for two years) - Lauren Perfitt as a Trustee and Secretary (for two years) - Dan Haigh as a Trustee (for one year) - Harry Marchington as a Trustee for Under 25 Representative (for one year) - Callum Burhouse as a Trustee for Inclusive Scouting (for one year) - Stuart Nimmo as a Trustee (for three years) ## DISTRICT REPRESENTATIVE: Stuart Nimmo talked to the Scout Council about the positive direction the group was moving and gave thanks to the leaders of 4[th] Golcar Scout Group. Stuart talked about the struggles of Scouting and the battles still yet to face with changes upcoming. A new membership system and changes from Compass. Stuart wished the GLV team good wishes and luck for the future and noted he was looking forward to joining the groups newly formed Trustee Board. ## **Meeting Closed by Chairperson** ## **(End of minutes for 2024)** _4thgolcar.org.uk Registered Charity Number – 1139501_ 4 ## THE ANNUAL ADOPTION OF THE SCOUT ASSOCIATION CONSTITUTION ## _**The Constitution of**_ ## _**4[th] Huddersfield Golcar Scout Group**_ _This document has been prepared in accordance with chapter 5 Local governance and finance of Groups, Districts, Counties. Further guidance and details as to the operation of the Scout Group is given in Chapter 5 of the Scout Associations Policy, Organisation and Rules. (POR) Chapter 5: Local governance and finance of Groups, Districts, Counties | Policy, Organisation and Rules | Scouts_ ## _The Constitution_ _4[th] Huddersfield Golcar Scout Group adopts the model constitution of the Scout Association as noted in chapter 5.4 of POR._ _In addition to the model constitution as set out in POR, 4[th] Huddersfield adds the following to support the Groups constitutional duties._ _1. The Trustee Board may establish any sub-Committees that it deems necessary. These sub-committees are accountable to the Trustee Board. These aid the running and upkeep of the building of which the Group owns and operates as a Scout and Community Centre. (See appendix 1)_ - _a. Fundraising Committee_ - _b. Building Committee_ - _c. Other sub-committees as necessary._ _2. The Group Lead Volunteer Team, the Group Chairperson and the Treasurer will be exofficio members of any sub-Committee of the Trustee Board, should their attendance be necessary._ _Dissolution of the Scout Group_ _1. In the event of the dissolution of the Group any unspent grant funding will be returned to the funding body of which it was issued._ _2. In relation to building assets and equipment, POR 4.14.2.3 will be enacted._ _Group Lead Volunteer Team (on behalf of The Group Scout Council) Signed: Date: 11[th] July 2025 Name: Duane Laverick Group Chairperson (on behalf of The Trustee Board) Signed: Date: 11[th] July 2025 Name: Matthew Bradbury 4thgolcar.org.uk Registered Charity Number – 1139501 glv.team@4thgolcar.org.uk_ _4thgolcar.org.uk Registered Charity Number – 1139501_ 5 ## THE GROUPS FINANCIAL YEAR Groups financial year will remain 1[st] of April tot he31st March, following the standard financial tax year of the UK. ## THE GROUP SCOUT COUNCIL QUARACY The Trustee board recommends that the quoracy for the 2026 AGM should be raised to **10 people** . It is vitally important that all Scout Council members have the chance to vote on the matters surrounding their Group. At present the group has 180 members in the Group and puts the Group at approx. 200 voting members. The proposed quoracy is 5% to allow decisions to be made, however the Trustee Board believes that this should be raised to 2025% in two years time. _4thgolcar.org.uk Registered Charity Number – 1139501_ 6 ## **CHAIRMANS END OF YEAR REPORT 2024-2025** As we look back over the past twelve months, I would once again like to thank everyone involved at 4[th] Golcar Scout Group for making it another successful twelve months. As Chair, I hear first-hand the wonderful opportunities that are provided for the Young People of Golcar. As a parent, I see these opportunities in real life! It really is credit to the whole team for their hard-work, dedication and passion to providing excellent scouting to the whole Golcar community. As a trustee board, we continue to have oversight of the strategic and legal operations of the scout group. We continue to ensure that the Scout Group fulfils its aims and mission. As always, we would like more volunteers to help continue these successes – as the phrase goes ‘Many Hands Make Light Work’, so if you are aware of anyone who may be interested in becoming involved, either as a leader, a sectional assistant or even someone to help cut the grass, please let one of the members of the team know. We are really proud of our Leader Team who provide the Squirrels, Beavers, Cubs, Scouts and Explorer Scouts with a great weekly programme and a wide range of additional activities. A good number of hours are spent by the Leader Teams planning and preparing for the meetings and activities they arrange. Many thanks to Duane and his team and ALL the Team Leaders, Team Members, Helpers and our Young Leaders for their superb efforts in delivering scouting and life skills to our youth members. The building committee continues to work tirelessly to ensure the building is a useable and safe space for events to take place. I thank them for all their hard work with this. We are lucky to have such a wonderful facility in Golcar to provide excellent scouting, but we are always looking for others to help maintain the building. Again, we ask for anyone to get in touch if they are interested in helping with the running of the building. Let’s hope that 2025- 2026 continues to be a successful year for Golcar Scouting. Matthew Bradbury ## **Group Chairperson** ## **July 2025** _4thgolcar.org.uk Registered Charity Number – 1139501_ 7 ## **GROUP LEAD VOLUNTEERS END OF YEAR REPORT 2024-25** For Anna and me, it is hard to believe that this is our fourth AGM and third as the Group Leadership Team, meaning we have completed three and half years of GLV service… yet it feels like much less! Since the last AGM, both Anna and I have received our GLV certificates to prove we are fully fledged GLVs and Anna has received her first set of Wood Beads! My Wood beads took nearly two years to appear! The Scout association must like Anna more than they like me… let’s face it, you’re all thinking the same thing! Every year is different at 4[th] and this year has certainly been just that, different… different challenges, different highlights and different fun and exciting adventures for our youth members, as everyone has come to expect from our fantastic group. One difference we have had to deal with, is the change in our volunteer management system. For me, this has been an exceptionally large challenge. It is an area where we add team members to sections, control their DBS applications, awards for service and mandatory personal training dubbed the Growing Roots scheme. This system along with its constant reminders telling me to remind our volunteers about the dreaded new online safety training that must be completed by the 14[th] of July or risk the big scary suspension from duties email. On the back of this struggle the TSA has pulled the Youth equivalent system and so OSM is here to stay for the foreseeable future! Hooray! Our group numbers have slightly declined since last year from 165 to 153 youth members so through reasons, with our biggest decrease in the Beaver and Cubs section. On the other hand, our leader team has grown slightly, and we now have over 30 leaders and countless helpers that support our camps. It is really nice to see parents, grandparents and carers getting involved where they can. With the support of all you amazing people our group would not continue to thrive. Both Anna and I acknowledge that we need a new plan after summer, to meet with the leaders, trustees and helpers to develop a strategy to encourage more young people in to scouting so that we can continue to change and enrich young lives as well as our own, developing #skillsForLife. ## OUR SHORT-TERM GOALS AND UPDATES SINCE LAST YEAR’S AGM. ## CENTRE SPACES We continue to improve the centre spaces and storage, and we continue to enquire about protection for our hall floors, investing in sound proofing in the John Ripley Hall. This year sees the completion (or there abouts) of the Den becoming a sensory room for all user groups which was partly funded by a Co-op grant. The GLVs Award continues to be a success in the recognition of leaders and youth members in their efforts to remove barriers from scouting with over 20 people being awarded. At the time of writing this report, we have had 22 nominations of which all have been approved, and one is still to award in the coming weeks! Working with the Trustee Board this year, with have taken a number of steps to move closer towards our Green Agenda goals. We have started saving to invest in renewable energy sources and will be working with the Scouting Teams, Scout Council and other stakeholders to slowly continue our push to be better with our environment. _4thgolcar.org.uk Registered Charity Number – 1139501_ 8 We will be encouraging our Young Leaders to become involved in the Green Young Leaders Scheme and become eco champions for our group, we will take on and follow the educational nature parks scheme to take on a green project, map our HQ and improve its positive impact on nature. ## PEOPLE WE HAVE LOST Now to some sad news. Earlier this year we learnt that one of our former youth members, Michael sadly passed away. Michael was part of Golcar scout group when I was a youth member. The group sent our condolences and to Michaels parents. At the funeral there was a collection, and the collection was donated to 4[th] Golcar Scout Group. I wanted to make sure that the money donated was used in a meaningful way, in memory of Michael. I asked the Board of Trustees to use this money to start our formal hardship fund to allow those less fortunate to get the most out of scouting. This was of course approved and has had a positive impact on those less fortunate already! ## THANK YOU… Now for the thank you’s! We all know that anything and everything we are trying to achieve at 4[th] Golcar, can only be done through the support of our vast array of dedicated volunteers, from our Trustee Board members, Sectional Team Leaders, Team Members, Helpers, parent supporters and obviously our youth members that volunteer to support across sections, as Young Leaders. We quite literally could not run this amazing scout group without all of you and your dedicated efforts! Once again, I must thank and commend our Treasurer, Rosie for her continued efforts of managing the group finances. Rosie has one of the hardest jobs in the group and she goes about her business with ZERO complaints. This year, Didier, our independent auditor commented that he will only continue to audit our accounts if Rosie “is in charge of them”. When I asked why, he said that the record keeping is excellent, well formatted and easy to approve because it is all extremely organised like no other accounts! High praise there Rosie, I’ve known Didier for nearly 20 years, and he’s never paid me a single compliment! Both Anna and I look forward to a new and exciting fresh scouting year commencing after summer, working hard to with our leader teams to support the youth members of our group, our local community and surrounding areas. And of course, enjoying the precious moments we gather along the way through volunteering at our exceptional scout group! One more thank-you! This year was the groups second Group Camp under our leadership, Anna has done a fantastic job in organising the Super Hero Camp, working with all sections to develop a program that our young people could enjoy, taking part in multiple exciting and themed activities such as a the gladiator challenge, climbing wall, air rifle shooting, soft axe throwing, low ropes course and much more. It has been a stressful time for Anna juggling the camp planning, work, family and her master’s Course at University. In my eyes, Anna has certainly gained the superhero title! This year Anna has been instrumental in supporting me with the success of the group! Thank you for all that you do and brin to our group! Duane Laverick **Group Lead Volunteer July 2025** _4thgolcar.org.uk Registered Charity Number – 1139501_ 9 ## **SQUIRREL SCOUT SECTION - END OF YEAR REPORT 2024-25** Another impressive year for our Squirrel Section. At present we have 30 squirrels which has been consistent over the past year ranging from 24 to 30 squirrels. 18 Squirrels were invested and 9 moved onto beavers. These are just some of the activities in our weekly programme over the last year. Police Visit, Visit to Donkey Sanctuary, Bug hunting, Bug Hotel, Making Bird feeders, Litter Picking, Sports Evening, Story Time, Archery/Games/Team Games, Tent Pitching, Space Themes, Planets/Stars/Solar System, Circus Skills, Lego Building, Den Building, Winnie the Pooh Night, Learn about different Festivals, Bee Bombs, Make a Scarecrow, Christmas Party, Mapping, Compass Points, Feelings/Kindness Jar/Anti Bullying, Making Biscuits/Decorate them, Pancakes, Dental Hygiene, Science Experiments, Christmas Crafts, Making Dragons/St George’s Day, Remembrance Poppy Bookmarks/Visit Standard Bearer from RBL, Pen Pals Contact with other Squirrel Dreys ## GROUP AND DISTRICT ACTIVITIES THAT SQUIRRELS HAVE ATTENDED Golcar Lily Day, St George’s Day Parade, Remembrance Parade, District Sleepover, District Craft Event County-Protect The Planet Badge and many more exciting activities undertaken, like the Super Hero Group Camp. ## BADGES ACHIEVED BY SQUIRRELS Challenge Badges awarded 79 Activity Badges 212 Hikes 19 Nights Away 13 4 Seasons Badge 19 Awarded 25 Squirrels have achieved their top award CHIEF SCOUT ACORN AWARD A big THANK YOU must go out to parents for their continuous support over the past year with section meetings and outside activities. We have an amazing team of Leaders and young people full of enthusiasm, ideas and commitment to Scouting Thank you to Alison, Sarah, Amy, Nia, Elin and Georgia ## **Squirrel Team Leaders Volunteers** Jackie (Fox) Beckie (Badger) _4thgolcar.org.uk Registered Charity Number – 1139501_ 10 ## **BEAVER SCOUT SECTION - END OF YEAR REPORT 2024-25** The Beaver Section continues to thrive, with 37 active members across our two colonies. The majority of our new Beavers have progressed from our Squirrel Drey, showing a strong pipeline of young members growing within the Group. We’ve welcomed several new leaders this year, strengthening our fantastic team. Their dedication and teamwork ensure we can offer our Beavers a varied, exciting, and engaging programme. Thanks to Alana who stepped down as a Friday volunteer, your help in section has been much appreciated. The support of these volunteers is invaluable—our section couldn’t run without their hard work and the generous gift of their time. As we often say, _“Beavers are awesome”_ —and that includes our amazing volunteers! There is always room for more adult volunteers, whether on a regular or flexible basis. Truly, many hands make light work. We’re also grateful to a number of amazing parents who step in when needed, as well as leaders from other sections—and even from 15th Harrogate—who’ve assisted with sleepovers. Their contributions are deeply appreciated. A special thank you goes to Louise, who, after many planning sessions involving takeaway food, wall charts, and the occasional adult beverage, has helped reinvigorate our two-year programme. With regular attendance and a bit of support from home, our Beavers can now realistically achieve their Chief Scout Bronze Award by the time they move on from the section. We’ve also been fortunate to work with some fantastic Young Leaders this year. Their enthusiasm and commitment have been a huge asset, and we’re grateful for all they’ve done. ## HIGHLIGHTS FROM THE YEAR ## EXTERNAL VISITS & GUESTS - Golcar Donkey Sanctuary - Slaithwaite Fire & Rescue - Road Safety Talk by Craig (Kirklees Road Safety Officer) - Camp craft skills session with Stuart Tolson ## THEMED PROGRAMME NIGHTS - Cooking - Fair Trade - International Cultures • Chinese New Year - • Emergency Aid • Disability Awareness • Music • Endangered Zoo Creation - Yorkshire Olympics ## SLEEPOVERS & SPECIAL EVENTS - October 2024: _Time Travellers_ Sleepover - February 2025: _Harry Potter_ –themed Sleepover at HQ (transformed into Hogwarts!) - Christmas Craft Activity Day _4thgolcar.org.uk Registered Charity Number – 1139501_ 11 ## BADGES & ACHIEVEMENTS From 01/04/2024 to 31/03/2025, our Beavers earned: - 4 Chief Scout Bronze Awards - 40 Challenge Badges - 270 Activity Badges - 55 Staged Award Badge ## GROUP & DISTRICT EVENTS ## GROUP EVENTS: - Group Camp (day visit) - St George’s Day Parade - Remembrance Day Parade ## DISTRICT EVENTS: A team of our Beavers took part in the first District Challenge since COVID. We narrowly missed out on victory by just one question, but it was a fantastic event that brought together groups from across the District. A fun and memorable day for everyone involved! ## LOOKING AHEAD We’re already planning our next sleepover in October, with plenty more fun and adventure to come. Thank you to everyone who’s supported our section this year—here’s to another great 12 months ahead! **The Beaver Section Volunteer Team:** _Kathy, Alicia, Louise, Diane, Julie & Caroline_ _4thgolcar.org.uk Registered Charity Number – 1139501_ 12 ## **CUB SCOUT SECTION - END OF YEAR REPORT 2024-25** It’s been a successful year for the Cubs! We currently have 31 Cubs with 2 more to be invested, 11 cubs gained our top award the Chief Silver. Also awarded was a further 350 badges, including: - 91 Challenge badges - 141 Activity badges - 118 Staged badges Notable badge topics included navigation, local knowledge, and pioneering to name a few. We’re also proud of our three brilliant Young Leaders – Lissy, Layla, and Kahlan – who have led excellent evenings and become valued members of the team. ## THE CUBS ENJOYED TWO CAMPS THIS YEAR: Outdoor camp at Bradley Woods: where they practiced their pioneering skills and built washing stands, they also cooked corned beef hash and tackled the climbing wall. Indoor spy-themed camp at Scammonden: where they had great fun playing spies for the weekend. Cubs have attended Joti on the internet, Cubs Task Master and are looking forward to joining in the districts 60th birthday party ## PARADES The Cub section took part in both the Remembrance Parade and Saint George's Day, with a good number of Cubs attending both. ## OUR TEAM Our current leader team includes Sarah Kimberley, Harry Marchington, Richard Shaw, Sinead Kirby, and Kalvin Ellis. We are looking forward to another fun-filled year with lots of exciting activities already planned. ## **Cub Team Joint Leaders** Sarah and Harry _4thgolcar.org.uk Registered Charity Number – 1139501_ 13 ## ## **SCOUT SECTION - END OF YEAR REPORT 2024-25** We currently have 38 scouts registered and we have 8 patrols to accommodate them. Ten scouts gained their Chief Scouts Gold Award. In total 515 badges were awarded during the year, including 19 different activity badges – some of which we ran at scouts and others which young people completed in their own time. We also continue to run the You Shaped Award scheme with scouts gaining their core, lead, plan and represent sections of this badge as part of ongoing programme where each patrol plans and runs a meeting night each year. 7 Scouts gained their 50 nights away badges. 28 Scouts gained their West Yorkshire Scout Protect the Planet Award – a great new badge combining many aspects of outdoor and environmental activities. We attended several camps during the year: Troop ack to Basics Camp at Hesley Wood, Countyu Camping Competition at Bradley Wood (which we won!), Barlow in North Yorkshire for 5 days, Summer Sleepover at HQ, Camping Competition at Bradley Wood, Winter Indoor Weekend at HQ, a PL/APL Training event and Sleepover at HQ and a camp in March at Silverwood Scout Camp. We entered all scout section district events finishing first in the Top Troop Trophy for 2024. Events included Expedition Challenge, Laser Tag, Quiz and Cooking. Seven of our PL’s/APL’s were down to represent our Troop at the County PL/APL Forum at Bradley Wood in November but this was cancelled on the day due to bad weather. Other events have included Jamboree on the Internet, Remembrance Day Parade, St Georges Day Parade, Golcar Lily Day and the 4 Seasons Walk. The Scout Leader team includes myself, Craig Ellis, Kevan Shuttleworth, Dave Benham, Bradley Ellis, Paul Roberts, Norah Fox, Ebony Everson, Alex Benham and Emma Sharpe. We’ve also had one young leader helping out this year and I’d like to thank Faith for her time – she has planned and run some really good programmes as part of her own Award Work in Explorers. Between us we make a great team and I would like to thank them all for their commitment and help in providing an excellent programme for the Scout Troop. Soo Ellis ## **Scout Team Leader** _4thgolcar.org.uk Registered Charity Number – 1139501_ 14 ## **EXPLORERS – END OF YEAR REPORT 2024-25** We currently have 16 Explorer Scouts in the unit. The Explorer unit had another very busy year with Camps, Activities and District events throughout the year. Our events and activity highlights during the year have included, District Wild Camp at West Nab, Challenge Valley and Zip Wire at Bradley Wood, Single Handed Sailing at Green Witherns, Ice Skating and Roller Skating. This year we didn’t run a Summer Camp as a number of our members attended the Scout Belgium Trip in March 2024, however this year we did see the return of Secret September. This event is a secret to everyone attending, and they find out about activities as and when they happen. This year we visited Hathersage, Walked the Monsal Trail, took part in a treasure hunt around Eyam and had a climbing lesson in Sheffield. Feedback from the event was positive and we hope to run these events in the future. In June 2024, we launched our International Adventure for the Summer of 2026 to Kandersteg International Scout Centre, Switzerland. This trip marks the first ever time our Explorer Unit will have done an international trip on their own. We’ve set a fundraising goal of £15,000 to help make this an adventure of a lifetime. Teams of Explorers and Parents have been busy fundraising during the year, including, running a stall at the Firework event at the Walkers Arms, running a Wreath Making Workshop at Golcar Scout and Community Centre and running a Lazer Zone fundraising evening. Fundraising is set to continue over the next year as we work towards our goals. A huge thank you to everyone who has helped with fundraising so far. ## YOUNG LEADERS Explorers have been working on their young leader training and have been supporting all sections over the past year. Our Young Leaders whilst also helping on Section nights have also helping sections with their trips and camps. It’s great to continue to see our Young Leaders progressing into adult leadership roles once they have turned 18. ## DUKE OF EDINBURGH’S AWARD In 2024 we returned to the Yorkshire Dales for our Expedition season, visiting locations such as, Horton in Ribblesdale and Settle. Expedition training for the 2025 Expedition season was completed in February at Scammonden Activity Centre along with other groups in the District. We presented 7 Bronze Awards, 2 Silver Awards. Within 2024/2025 we also had two past Explorer members, Paul Roberts and Harry Marchington, complete their Duke of Edinburgh’s Gold Award. A huge well done from everyone in the unit! _4thgolcar.org.uk Registered Charity Number – 1139501_ 15 ## SCOUTING AWARDS During the year we have awarded two Chief Scout Platinum Awards. Members are continuing to work towards their Platinum, Diamond, and King’s Scout Award (Previously the Queen’s Scout award) – the top award in Scouting. We continued to focus on the top awards over the last year with several members now not far from completing these awards. Well done to everyone achieving either their Scouting Awards or Duke of Edinburgh’s Awards during the year. This is a great achievement and lots of time and effort went into these awards. I’d like to thank all the adult volunteers who have helped the unit over the last year, their help and support makes a real difference and is very much appreciated. As of 1[st] April 2025 the Leader team for the Explorer Unit is; Daniel Haigh – Explorer Scout Leader Phil Houlton – Assistant Explorer Scout Leader Esther Wearmouth – Sectional Assistant Duane Laverick – D of E Assistant Lee Speight – D of E Expedition Support I’d also like to thank Duane and Anna along with the Group Trustee Board for their continued support. Daniel Haigh ## **Explorer Scout Leader** _4thgolcar.org.uk Registered Charity Number – 1139501_ 16 ## **DISTRICT VOLUNTEER REPORT AND PRESENTATIONS** Tina Smith, the district training adviser is this year’s guest from Huddersfield SW District Volunteer Team, will present her report and present Scouting Awards to 4[th] Golcar Leaders. _4thgolcar.org.uk Registered Charity Number – 1139501_ 17 ## **STATEMENT OF ACCOUNTS 2024-25 & INDEPENDENT EXAMINERS REPORT** ## STATEMENT OF ACCOUNTS ||4th Huddersfield (Golcar) Scouts 2024/25|4th Huddersfield (Golcar) Scouts 2024/25|4th Huddersfield (Golcar) Scouts 2024/25|||| |---|---|---|---|---|---|---| |||||||| |Opening Balances|Building|£26,150.00||Capitation|Group|£7,828.00| ||Group|£6,418.09||||| ||Savings Building|£47,499.98||||| ||Savings Group|£11,461.04||Equipment|Group|£1,388.87| ||100 Club|£2,769.05|||Building|£176.88| ||Explorers|£2,451.86||||| ||Scouts|£1,392.63||||| ||Cubs|£265.78||Admin/Stationery|Insurance|£1,900.67| ||Beavers|£843.52|||Building|£265.00| ||||||Group|£594.98| |||||||| |Subscriptions|Group|£12,147.64||||| |||||Activities|Beavers|£1,796.21| ||||||Cubs|£1,628.83| |Donations|Building|£170.00|||Scouts|£5,955.75| ||Group|£250.00|||Explorers|£3,570.54| ||Explorers|£5,020.00|||Group|£513.47| ||Scouts|£240.00|||Compassionate (Group)|£222.97| |||||||| |||||||| |Grants|Building|£0.00||Meeting Activities|Group|£1,211.20| ||Group|£0.00||||| ||Explorers|£750.00||||| ||Scouts|£1,650.00||100 Club|Draw|£410.00| |||||||| |||||||| |Activities|Beavers|£1,510.99||Badges/Uniforms/Certificates|Group|£2,852.81| ||Cubs|£1,645.86||||| ||Scouts|£5,630.98||||| ||Explorers|£10,945.34||GSCC|Major Work|£7,474.00| ||||||Repairs/Renewals/Maintainance|£4,394.20| ||||||Gas|£17,244.58| |Fundraising|Group|£1,657.00|||Electric|£5,279.52| ||Explorers|£5,089.03|||Water|£707.50| ||||||Cleaning|£3,590.01| ||||||Phone/Broadband|£405.12| |Other|Building - Security Deposits|£75.00||||| ||Section Deposits Repaid|£396.28||||| ||Foreign Trip Excess Funds to 100 Club|£1,106.70||Other|Building - Plants & Compost|£51.54| ||100 Club|£1,376.00|||Group|£1,120.12| ||||||Fundraising (Explorers)|£1,916.66| |||||||| |Investments|Savings|£804.80||Deposits|Group|£49.68| |||||||| |||||||| |Building|Room Hire|£4,623.00||Transfer|Scouts to 100 Club|£616.70| ||Hoots|£32,164.15||||| |||||||| |||||Donations/Grants|Wateraid|£24.00| ||Total|£186,504.72||||| |||||||| |||||Closing Balances|Building|£21,693.13| ||||||Group|£5,062.91| ||||||Savings (Lloyds)|£12,061.53| ||||||Savings (Unity)|£47,704.29| ||||||100 Club|£4,841.75| ||||||Explorers Bank|£18,769.03| ||||||Scouts Bank|£2,341.16| ||||||Cubs|£282.81| ||||||Beavers|£558.30| |||||||| ||||||Total|£186,504.72| _4thgolcar.org.uk Registered Charity Number – 1139501_ 18 ## INDEPENDENT EXAMINERS REPORT _**LT700006 - Independent Examiner's Report to the Trustees (January 2024)**_ _**Template 1: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year**_ _**Independent examiner’s report to the trustees of 4[th] Huddersfield (Golcar) Scout Group**_ _I report to the trustees on my examination of the accounts of the_ _**4thHuddersfield (Golcar) Scout Group** for the year ended 31st March 2025._ ## _**Responsibilities and basis of report**_ _As the charity trustees of the_ _**4[th] Huddersfield (Golcar) Scout Group** you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’)._ _I report in respect of my examination of the_ _**4[th] Huddersfield (Golcar) Scout Group** accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act._ _**Independent examiner’s statement**_ _I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:_ _1. accounting records were not kept in respect of the_ _**4[th] Huddersfield (Golcar) Scout Group** required by section 130 of the Act; or_ _2. the accounts do not accord with those records._ _I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached._ ## Didier Cuny _Signed:_ Didier Cuny (Jun 17, 2025 08:10 GMT+2) _Name:_ Didier Cuny _Relevant professional qualification or membership of professional bodies (if any):_ _Address:_ 15 Rue des chats bossus, 59800 Lille, France _Date:_ 17/06/2025 _4thgolcar.org.uk Registered Charity Number – 1139501_ 19 ## **MAKING TRUSTEE BOARD APPOINTMENTS** 4[th] Huddersfield Scout Group will aim to use the maximum number of Trustee Seats (12 people), providing this number is approved by the Scout Council. ## CURRENT TRUSTEES IN POST AND REMAINING SERVICE - Duane Laverick – Group Lead Volunteer * - Matthew Bradbury - Chair of Trustees (2 years remaining) - Lauren Perfitt - Secretary and Trustee (1 year remaining) - Joanne Griffith - Trustee (1 year remaining.) - Stuart Nimmo - Trustee (2 years remaining) *Note that The Group Lead Volunteer is the only Ex-officio position and is exempt from the 9-year Trustee Board rule. The current Trustee Board have all server 1/9 nine years maximum service. ## CONFIRMATION OF THE CHAIRPERSON The Chair, Matthew Bradbury has 2 yearss remaining on of his 3-year post as elected in the 2024 AGM. ## CONFIRMATION OF THE TREASURER It is the Trustee Boards recommendation that Rosie Wood be re-elected the Treasurer of 4[th] Golcar Scout Group. ## OPEN ELECTION OF THE TRUSTEE BOARD The following named people have requested to stand for a role on the Trustee Board and will be voted on, during the meeting. They will serve a 3-year (unless stated) elected term, before standing for re-election after their term. This is to stagger role expirations, ensuring there is always a number of experienced Trustees in service. ## TRUSTEE BOARD RE-ELECTION - Stuart Tolson as a Trustee - Daniel Haigh as a Trustee - Harry Marchington as a Trustee for under-25 representation _4thgolcar.org.uk Registered Charity Number – 1139501_ 20 ## NEW OPEN NOMINATIONS AND NOMINATIONS FROM THE FLOOR - Rachel Ellis-Barron – 2 year term followed by re-election This means there are two seats vacant, on the Trustee Board and we are keen to appoint people with the following skills sets: - Health and Safety - Data management and Compliance - Fundraising and Grants - Parents of Scouting Sections ## **CLOSURE OF THE MEETING** The Chair will now close the meeting with confirmation of the 2026 AGM to follow once the new Board of Trustees has had time to convene. Thank you for attending the 4[th] Huddersfield (Golcar) Scout Group AGM. Duane and Matt. _4thgolcar.org.uk Registered Charity Number – 1139501_ 21