Mid Derbyshire Methodist Circuit
Registered Charity No. 1139498
Trustees’ Annual Report for the period
1[st] September 2020 to 31[st] August 2021
| Section A | Reference and administration | details |
|---|---|---|
| Charity name | Mid Derbyshire Methodist Circuit | |
| Other names | the charity is known by | None. |
| Registered charity number | 1139498 | |
| Charity’s principal address | Circuit Administration Office | |
| Top Floor | ||
| Belper Community Cottage | ||
| 16 Chapel Street | ||
| BELPER | ||
| DE56 1AR |
Names of the charity trustees who manage the charity
| Trustee Name | Office (if any) | Dates acted (if not for whole year) |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 | Rev Dr Robert Foster | Superintendent Minister |
Ex officio | |
| 2 | Rev John Malnutt | Circuit Minister | Ex officio | |
| 3 | Rev Paul Beard | Circuit Minister | Ex officio | |
| 4 | Rev Helen Penfold | Circuit Minister | Ex officio | |
| 5 | Rev Stephen Pratt | Circuit Minister | Ex officio | |
| 6 | Rev Kate Strange | Circuit Minister | Ex officio | |
| 7 | Rev Juan Thompson | Supernumerary | Mid Derbyshire Circuit | |
| 8 | Rev Adrian Smith | Supernumerary | Mid Derbyshire Circuit | |
| 9 | Rev AnthonyWells | Supernumerary | Mid Derbyshire Circuit | |
| 10 | David Shirtcliffe | Circuit Steward | Mid Derbyshire Circuit | |
| 11 | Eddie Sweet | Circuit Steward | Mid Derbyshire Circuit | |
| 12 | Paul Strange | Circuit Steward | Mid Derbyshire Circuit | |
| 13 | Ruth Beresford | Circuit Steward | Mid Derbyshire Circuit | |
| 14 | Kath Brydon | Circuit Steward | Mid Derbyshire Circuit | |
| 15 | Geraldine Stamp | Circuit Steward | Mid Derbyshire Circuit |
| 16 | Andrew Whysall | Staffing and Communications / Circuit Steward |
Mid Derbyshire Circuit | |
|---|---|---|---|---|
| 17 | Judith Milner | LayEmployee | Mid Derbyshire Circuit | |
| 18 | Sarah Harris | LayEmployee | Mid Derbyshire Circuit | |
| 19 | Rev Kevin Price | Ex Officio Minister | Mid Derbyshire Circuit | |
| 20 | Gillian Stamp | LayEmployee | Mid Derbyshire Circuit |
Names any other people who served as charity trustees in the financial year in question
| Trustee Name | Office (if any) | Dates acted (if not for whole year) |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 21 | Margaret Garratt | Circuit MeetingRep | Church Council | |
| 22 | Paul Garratt | Circuit MeetingRep | Church Council | |
| 23 | Gordon Lamb | Circuit MeetingRep | Church Council | |
| 24 | Jennifer Scotchbrook | Circuit MeetingRep | Church Council | |
| 25 | Sue Colclough | Circuit MeetingRep | Church Council | |
| 26 | Vivienne Palfreyman | Circuit MeetingRep | Church Council | |
| 27 | Helen Rogers | Circuit MeetingRep | Church Council | |
| 28 | Tim Rogers | Circuit MeetingRep | Church Council | |
| 29 | Ann Mason | Circuit MeetingRep | Church Council | |
| 30 | Eileen Mason | Circuit MeetingRep | Church Council | |
| 31 | Gill Clifton | Circuit MeetingRep | Church Council | |
| 32 | Ben Fearn | Circuit MeetingRep | Church Council | |
| 33 | Monica Render | Circuit MeetingRep | Church Council | |
| 34 | Penelope Brown | Circuit MeetingRep | Church Council | |
| 35 | DorothyPipe | Circuit MeetingRep | Church Council | |
| 36 | Lynne Terry | Circuit MeetingRep | Church Council | |
| 37 | TerryAllbrighton | Circuit MeetingRep | Church Council | |
| 38 | Sheila Wheatley | Circuit MeetingRep | Church Council | |
| 39 | Helen Whitham | Circuit MeetingRep | Church Council | |
| 40 | John Daglish | Circuit MeetingRep | Church Council | |
| 41 | Marjorie Thoday | Circuit MeetingRep | Church Council | |
| 42 | Phyllis Shaw | Circuit MeetingRep | Church Council | |
| 43 | Barbara Moore | Circuit MeetingRep | Church Council | |
| 44 | Michael Parker | Circuit MeetingRep | Church Council | |
| 45 | TerryBeardsley | Circuit MeetingRep | Church Council | |
| 46 | Janet Winson | Circuit MeetingRep | Church Council | |
| 47 | Brenda Wheatley | Circuit MeetingRep | Church Council | |
| 48 | Viv Walters | Circuit MeetingRep | Church Council | |
| 49 | Christine Richards | Circuit MeetingRep | Church Council | |
| 50 | Mike Haynes | Circuit MeetingRep | Church Council | |
| 51 | Sandra Haycock | Circuit MeetingRep | Church Council | |
| 52 | BettyLittlewood | Circuit MeetingRep | Church Council | |
| 53 | Alan Piper | Circuit MeetingRep | Church Council | |
| 54 | Karen Morley | Circuit MeetingRep | Church Council | |
| 55 | Gill Chatto | Circuit MeetingRep | Church Council | |
| 56 | Jennifer Attenborough | Circuit MeetingRep | Church Council | |
| 57 | Yvonne McIntyre | Circuit MeetingRep | Church Council |
| 58 | Sarah Baker | Circuit MeetingRep | Church Council | |
|---|---|---|---|---|
| 59 | Rosamond Herrett | Circuit MeetingRep | Church Council | |
| 60 | Anne Brown | Circuit MeetingRep | Church Council | |
| 61 | Peter Norman | Circuit MeetingRep | Church Council | |
| 62 | Slyvia Norman | Circuit MeetingRep | Church Council | |
| 63 | Irene Bourne | Circuit MeetingRep | Church Council | |
| 64 | Mark Ratcliffe | Circuit MeetingRep | Church Council | |
| 65 | Sue Watts | Circuit MeetingRep | Church Council | |
| 66 | Sheila Froggat | Circuit MeetingRep | Church Council | |
| 67 | Joan Holland | Circuit MeetingRep | Church Council | |
| 68 | Rachel Robertson | Circuit MeetingRep | Church Council | |
| 69 | BeverleyEvans | Circuit MeetingRep | Church Council | |
| 70 | Sheila Redfern | Circuit MeetingRep | Church Council | |
| 71 | Paul Selby | Circuit MeetingRep | Church Council | |
| 72 | Brenda Clarke | Circuit MeetingRep | Church Council | |
| 73 | Ann Richards | Circuit MeetingRep | Church Council | |
| 74 | DorothyTaylor | Circuit MeetingRep | Church Council | |
| 75 | AndyBales | Circuit MeetingRep | Church Council | |
| 76 | Mike James | Circuit MeetingRep | Church Council | |
| 77 | Elaine Grout | Circuit MeetingRep | Church Council | |
| 78 | Peter Grout | Circuit MeetingRep | Church Council | |
| 79 | John Grace | Circuit MeetingRep | Church Council |
Names and addresses of any advisers (optional information)
| Type | Name | Address |
|---|---|---|
| Independent Examiner |
Keith Gregory | 26 Barley Close, Little Eaton, Derby DE21 5DJ |
| Secretary to the Meeting |
Sarah Harris | 12 Snowberry Avenue, Belper, Derbyshire, DE56 1RE |
Name of Chief Executive or names of Senior Staff members (optional) Robert Foster – Superintendent
Section B Structure, governance and management
Description of the charity’s trusts
| Type of GoverningDocument | Deed of Union(1932)and Methodist Church Act(1976) |
|---|---|
| How the Charityis constituted | Act of Parliament |
| Trustee selection methods | Appointed by local churches and existing trustees in accordance with the modified constitution under section 58 of the Constitutional Practice and Discipline of The Methodist Church (CPD) which was implemented on the formation of the Mid Derbyshire Methodist Circuit on 1stSeptember 2014 and amended 1st September 2017. Ministers are automaticallytrustees. |
Additional governance issues (optional information)
| Induction/Training | The Mid Derbyshire Methodist Circuit has not adopted its own policies and procedures for the induction and training of trustees, as it follows the policies, procedures and guidance produced by the Methodist Connexion. For example, for Safeguarding, the Creating Safer Space Foundation Module was delivered by people within the Circuit who had trained to do so. |
|---|---|
| Structure | The Mid Derbyshire Methodist Circuit is part of the Nottingham and Derby Methodist District and is accountable to the Methodist Conference. The Circuit Leadership Team, comprising ex-officio, appointed and co-opted officers, works with the Circuit staff and officers, as well as through a number of small working groups, in order to oversee the development and implementation of Circuit Policy. |
| Related Parties | None. |
| Consideration of Risks | Risks are considered by the Circuit Leadership Team, which takes professional advice as required, is engaged in a regular review process and has adopted a Safeguarding Policy which it ensures is rolled out to the churches. |
| Section C Objectives and activities | Section C Objectives and activities | |
|---|---|---|
| Summary of the objects of the Charity |
The purposes of the Methodist Church are and shall be deemed to have been since the Date of Union the advancement of: a) The Christian faith in accordance with the doctrinal standards and discipline of The Methodist Church; b) Any charitable purpose for the time being of any Connexional, District, Circuit. local or other organization of The Methodist Church; c) Any charitable purpose for the time being of any society or institution subsidiary or ancillary to The Methodist Church; d) Any purpose for the time being of any charity being a charity subsidiary or ancillary to The Methodist Church. |
|
| Summary of the main activities undertaken for the public benefit |
The Circuit trustees are the Managing Trustees for the shared resources (e.g. manses, other properties, financial assets and personnel) related to group of Methodist churches known as the Mid Derbyshire Methodist Circuit. At the end of August 2021, the Circuit had 21 Methodist worship centres and 4 Local Ecumenical Partnerships in its geographical area. (Two of the Methodist worship centres are managed by a single Church Council, whereas the others all have their own Church Council). For worship, a quarterly preaching plan is produced to ensure regular acts of worship take place and all of the acts of worship are open to all people, without charge. The Circuit also provides monthly Communion services at Maple Leaf House in Ripley, a purpose-built MHA nursing home for people with dementia. Circuit events and trainingare organized from time to time as |
required. The COVID-19 pandemic continued to have an impact on Circuit life throughout 2020 - 2021. There has been a significant impact on regular worship, other church community activities and training. Many meetings were cancelled, postponed, or held online however more events were held than in the previous year. We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit.
Additional details of objectives and activities (optional)
| Funds | At the year-end on 31/8/2021, the Circuit’s Model Trust Fund had a balance of £728,875 which can be used for a variety of purposes, along with the properties managed by the Circuit being valued at £1,174,377. During this financial year, the Circuit Leadership Team has followed the Circuit Policy for the management and use of the Circuit’s assets and financial decision making was linked to the agreed budget. The Circuit budget for 2021-2022 was agreed at the June 2021 Circuit Meeting, along with the proposed church ‘assessment’ contributions to Circuit finances. |
|---|---|
| Volunteers | The main part of our churches’ activities are undertaken by lay persons(volunteers). |
Section D Achievements and performance
| Summary of main achievements during the year 2020-21 |
Submission of the annual report for 2019-2020: The Annual Report of the Mid Derbyshire Methodist Circuit, for 2019-2020, was prepared, agreed by the Circuit Meeting and submitted before the Charity Commission’s deadline. Circuit policy: The Circuit policy was agreed by the December 2015 Circuit Meeting. The Circuit policy outlines the vision for the Circuit’s way forward and is designed to be used as a guide to shape the Circuit’s actions, with each item being considered at the time of acting upon it; it is linked to the Circuit’s Mission Statement, which states that our calling is to share hope, love and life in Jesus. A deferred special resolution was agreed at the December 2020 Circuit Meeting to allow use of Methodist premises by other Christian congregations. A consultation on the ‘God in Love Unites Us’ report was due at Synod in 2020 but this was delayed due to the COVID pandemic. Circuit Vision: |
|---|---|
Three proposals were recommended to the September 2020 Circuit Meeting from the Circuit Vision team. These were; appointment of a messy church worker, appointment of a mission team and implementation of a hub/satellite church model. The September 2020 circuit meeting agreed for all three recommendations to be taken forward. In June 2021, the circuit meeting decided to no longer proceed with the implementation of a hub/satellite church model and instead reshape the staffing team in light of reduced resources.
Circuit officers:
Synod representatives were appointed in March 2021.
Circuit staffing:
Revd Paul Beard retired as minister in August 2021. It was agreed that he wouldn’t be replaced to avoid significant budget overspend.
Due to constrained staffing levels, a number of options were considered for splitting up the workload across the ministers. It was agreed in March 2021 that whole circuit ministry was the most effective option. The ministers now therefore spread the work across the whole circuit amongst them, rather than being assigned to specific churches. This has proved an effective way of managing the reduced staffing numbers.
The Circuit Leadership Team agreed not to go into stationing during 2020-2021, due to the projected budget deficit. It was agreed at the circuit meeting in June 2021 that a new minister could be taken on for 2 years at 20% capacity. This will be funded out of the circuit model trust fund. It was also agreed that a profile for a full time minister would be put into stationing for 2022. In addition, approval to recruit a lay employee to work in the Matlock area was agreed at circuit meeting.
Rev John Malnutt’s ordination took place in June 2021, after being rearranged several times due to the COVID-19 restrictions.
Rebecca White’s contract ended with her maternity leave. Pete Towlson was admitted as a local preacher in 2020, his admission service was held in July 2021.
Zania Van Schalkwyk finished working for the church in early 2021. David Leese announced that he would be stepping down from his role of supernumerary minister at the end of August 2021.
A number of members of staff delayed their sabbaticals due to impact from the COVID pandemic.
Circuit Safeguarding:
Sarah Harris became a DBS verifier in December 2020 and took accountability for renewing circuit member’s DBS checks.
Three local preachers were nominated to reside at holy communion, these were; Sue Sunderland, Geraldine Stamp and Keith Bryan. This will take effect from next September, if agreed at conference.
A safeguarding forum was held via Zoom on 22[nd] April 2021.
A new safeguarding policy was agreed at the June 2021 circuit meeting.
Circuit property:
Funding of £1,000 was allocated to Marehay Methodist Church to improve its technology systems in preparation for returning to worship.
£100,000 from the Ebenezer sale was allocated to Ilkeston Methodist Church to proceed with planning permission for their major redevelopment works. Erewash council agreed for the IMC project to be part of the levelling up scheme bid they are pulling together, this should fund the deficit between the funds Ilkeston have available and the costs to complete the project. It was agreed at the June 2021 circuit meeting for demolition of the Bath Street shops and construction of the new IMC building could commence.
Quinquennial inspections were restarted, following a number of delayed inspections due to COVID-19 restrictions. A new inspector, Stephen Barlow, was appointed.
Funding from the Model Trust Fund was allocated to Darley Dale Methodist Church to facilitate a number of improvements, including improved access, improved kitchen facilities and an updated multimedia system.
Up to £25,000 from the Model Trust Fund was allocated to the Belper Methodist Church for demolition of the schoolroom which has had dry rot for a long period of time. There are future plans to redevelop the site.
Building works commenced on the Wellspring Methodist Church annex. Funding was raised from congregation but it was noted that some more funding might be required from the circuit meeting at some point in the future.
Heanor, Openwoodgate and Kilburn Methodist Churches applied to cease worship due to running costs and small congregations. This
was agreed by the circuit meeting and a team formed to manage closure and sale of the properties. It was agreed that the Braeburn manse (Applewood Close) would be leased on a 6-month term following Paul Beard’s retirement. Circuit events: Various events were cancelled due to the COVID-19 pandemic. A Circuit Copyright Forum was held on 20[th] April 2021. Training: No training was conducted between September 2020 and August 2021. Other: A new circuit website was created which went live in 2020. The website is much more user friendly to the end user and easier for churches to make their own updates. Each church has its own page on the website.
As a way to support churches financially, it was agreed at the circuit meeting in June 2021 that the circuit would pay for all churches copyright license (CCLI) for the next 12 months.
Section E Financial review
| Brief statement of the Policy on Reserves |
The Reserves Policy for the Mid Derbyshire Circuit is to hold a sum equivalent to 3 months’ average expenditure in the general account and a further £100,000 in the Model Trust Fund. Commitments against the Model Trust Fund at 31stAugust 2021 totalled £700,000. This should be sufficient to meet any unforeseen item of major expenditure on manses and / or to be able to continue, in the short term, funding planned activities in the event of the closure of a large church or an inability to raise the full Circuit Assessment from churches. It is necessary to hold sufficient working capital to enable the quarterly payment of stipends/salaries and business expenses for the ministers and lay employees and our contribution to the District. |
|---|---|
| Anyfunds materiallyin deficit | None |
| Further financial review(optional) | |
| Sources of funds | In the 2020-21 accounts: 85% of the Circuit’s income was provided by the local churches. 60% of expenditure was on pay and related costs. 5% of expenditure was on property, including both manses and properties that are being let. 20% of expenditure is our contribution to the District, of which part is used to fund the work of the wider Methodist Church. |
Section F Other optional information
None.
Section G Declaration
The trustees declare that they have approved the trustees’ report above at the Circuit Meeting held on 22[nd] March 2022.
Signed on behalf of the charity’s trustees
| The trustees declare that they have approved the trustees’ report above at the Circuit Meeting held on 22ndMarch 2022. |
The trustees declare that they have approved the trustees’ report above at the Circuit Meeting held on 22ndMarch 2022. |
The trustees declare that they have approved the trustees’ report above at the Circuit Meeting held on 22ndMarch 2022. |
|---|---|---|
| Signed on behalf of the charity’s trustees | ||
| Signatures | ||
| Full Names | Rev Kate Strange | Sarah Harris |
| Position held | Superintendent Minister | Secretary of Circuit Meeting |
| Date | 23rdMarch 2022 | 17thMarch 2022 |
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