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2020-08-31-accounts

Mid Derbyshire Methodist Circuit

Registered Charity No. 1139498

Trustees’ Annual Report for the period

1[st] September 2019 to 31[st] August 2020

Section A Reference and administration details
Charity name Mid Derbyshire Methodist Circuit
Other names the charity is known by None.
Registered charity number 1139498
Charity’s principal address Circuit Administration Office
Top Floor
Belper Community Cottage
16 Chapel Street
BELPER
DE56 1AR

Names of the charity trustees who manage the charity

Trustee Name Office (if any) Dates acted
(if not for whole
year)		 Name of person (or body)
entitled to appoint trustee
(if any)
1 Rev Dr Robert Foster Superintendent
Minister		 Ex officio
2 Rev John Malnutt Circuit Minister Ex officio
3 Rev Paul Beard Circuit Minister Ex officio
4 Rev Helen Penfold Circuit Minister Ex officio
5 Rev Stephen Pratt Circuit Minister Ex officio
6 Rev Kate Strange Circuit Minister Ex officio
7 Rev Juan Thompson Supernumerary Mid Derbyshire Circuit
8 Rev Paul Worsnop Supernumerary Mid Derbyshire Circuit
9 Rev Adrian Smith Supernumerary Mid Derbyshire Circuit
10 Rev AnthonyWells Supernumerary Mid Derbyshire Circuit
11 Peter Morley Circuit Steward Mid Derbyshire Circuit
12 Chris Paynter Circuit Steward
(finance)		 Mid Derbyshire Circuit
13 David Shirtcliffe Circuit Steward Mid Derbyshire Circuit
14 Eddie Sweet Circuit Steward Mid Derbyshire Circuit
Paul Strange Circuit Steward Mid Derbyshire Circuit
Ruth Beresford Circuit Steward Mid Derbyshire Circuit
Kath Brydon Circuit Steward Mid Derbyshire Circuit
Geraldine Stamp Circuit Steward Mid Derbyshire Circuit
15 Darren Bailey Property Mid Derbyshire Circuit
16 Anne Kettlewell Safeguarding Mid Derbyshire Circuit
17 Andrew Whysall Staffing and
Communications /
Circuit Steward		 Mid Derbyshire Circuit
18 Judith Milner LayEmployee Mid Derbyshire Circuit
19 Blayze White LayEmployee Mid Derbyshire Circuit
20 Rebecca White LayEmployee Mid Derbyshire Circuit
21 Sarah Harris LayEmployee Mid Derbyshire Circuit
22 Zania van Schalkwyk LayEmployee Mid Derbyshire Circuit
23 Rev Kevin Price Ex Officio Minister Mid Derbyshire Circuit
Gillian Stamp LayEmployee Mid Derbyshire Circuit

Names any other people who served as charity trustees in the financial year in question

24 Trustee Name Office (if any) Dates acted
(if not for whole
year)		 Name of person (or body)
entitled to appoint trustee
(if any)
25 Margaret Garratt Circuit MeetingRep Church Council
26 Paul Garratt Circuit MeetingRep Church Council
27 John Richer Circuit MeetingRep Church Council
28 Jennifer Scotchbrook Circuit MeetingRep Church Council
29 Sue Colclough Circuit MeetingRep Church Council
30 Vivienne Palfreyman Circuit MeetingRep Church Council
31 Helen Rogers Circuit MeetingRep Church Council
32 Tim Rogers Circuit MeetingRep Church Council
33 Ann Mason Circuit MeetingRep Church Council
34 Eileen Mason Circuit MeetingRep Church Council
35 Gill Clifton Circuit MeetingRep Church Council
36 Ben Fearn Circuit MeetingRep Church Council
37 Monica Render Circuit MeetingRep Church Council
38 Dianne Constantine Circuit MeetingRep Church Council
39 Glynis Roberts Circuit MeetingRep Church Council
40 Penelope Brown Circuit MeetingRep Church Council
41 DorothyPipe Circuit MeetingRep Church Council
42 Lynne Terry Circuit MeetingRep Church Council
43 TerryAllbrighton Circuit MeetingRep Church Council
44 Sheila Wheatley Circuit MeetingRep Church Council
45 Helen Whitham Circuit MeetingRep Church Council
46 John Daglish Circuit MeetingRep Church Council
47 Marjorie Thoday Circuit MeetingRep Church Council
48 Phyllis Shaw Circuit MeetingRep Church Council
49 Barbara Moore Circuit MeetingRep Church Council
50 Michael Parker Circuit MeetingRep Church Council
53 TerryBeardsley Circuit MeetingRep Church Council
54 Janet Winson Circuit MeetingRep Church Council
55 Brenda Wheatley Circuit MeetingRep Church Council
56 Viv Walters Circuit MeetingRep Church Council
57 Christine Richards Circuit MeetingRep Church Council
58 Mike Haynes Circuit MeetingRep Church Council
59 Sandra Haycock Circuit MeetingRep Church Council
60 BettyLittlewood Circuit MeetingRep Church Council
61 Alan Piper Circuit MeetingRep Church Council
62 Karen Morley Circuit MeetingRep Church Council
63 Gill Chatto Circuit MeetingRep Church Council
64 Jennifer Attenborough Circuit MeetingRep Church Council
65 Yvonne McIntyre Circuit MeetingRep Church Council
66 Sarah Baker Circuit MeetingRep Church Council
67 Rosamond Herrett Circuit MeetingRep Church Council
68 Chris Wright Circuit MeetingRep Church Council
69 Anne Brown Circuit MeetingRep Church Council
70 Peter Norman Circuit MeetingRep Church Council
72 Irene Bourne Circuit MeetingRep Church Council
74 Mark Ratcliffe Circuit MeetingRep Church Council
75 GeoffreyBatstone Circuit MeetingRep Church Council
76 Sue Watts Circuit MeetingRep Church Council
77 Sheila Froggat Circuit MeetingRep Church Council
78 Joan Holland Circuit MeetingRep Church Council
79 Rachel Robertson Circuit MeetingRep Church Council
80 BeverleyEvans Circuit MeetingRep Church Council
81 Sheila Redfern Circuit MeetingRep Church Council
82 Ruth Beresford Circuit MeetingRep Church Council
83 Paul Selby Circuit MeetingRep Church Council
84 Brenda Clarke Circuit MeetingRep Church Council
85 Ann Richards Circuit MeetingRep Church Council
86 Rosanna Thorpe Circuit MeetingRep Church Council

Names and addresses of any advisers (optional information)

Type Name Address
Independent
Examiner		 Keith Gregory 26 Barley Close, Little Eaton, Derby DE21 5DJ
Secretary to the
Meeting		 Sarah Harris 12 Snowberry Avenue, Belper, Derbyshire, DE56
1RE

Name of Chief Executive or names of Senior Staff members (optional) Rev. Dr. Robert Foster (Superintendent Minister / Chair of Trustees)

Section B Structure, governance and management

Description of the charity’s trusts

Type of GoverningDocument Deed of Union(1932)and Methodist Church Act(1976)
How the Charityis constituted Act of Parliament
Trustee selection methods Appointed by local churches and existing trustees in accordance
with the modified constitution under section 58 of the
Constitutional Practice and Discipline of The Methodist Church (CPD)
which was implemented on the formation of the Mid Derbyshire
Methodist Circuit on 1stSeptember 2014 and amended 1st
September 2017. Ministers are automaticallytrustees.

Additional governance issues (optional information)

Induction/Training The Mid Derbyshire Methodist Circuit has not adopted its own
policies and procedures for the induction and training of trustees, as
it follows the policies, procedures and guidance produced by the
Methodist Connexion. For example, for Safeguarding, the Creating
Safer Space Foundation Module was delivered by people within the
Circuit who had trained to do so.
Structure The Mid Derbyshire Methodist Circuit is part of the Nottingham and
Derby Methodist District and is accountable to the Methodist
Conference. The Circuit Leadership Team, comprising ex-officio,
appointed and co-opted officers, works with the Circuit staff and
officers, as well as through a number of small working groups, in
order to oversee the development and implementation of Circuit
Policy.
Related Parties None.
Consideration of Risks Risks are considered by the Circuit Leadership Team, which takes
professional advice as required, is engaged in a regular review
process and has adopted a Safeguarding Policy which it ensures is
rolled out to the churches.
Section C Objectives and activities Section C Objectives and activities
Summary of the objects of the
Charity		 The purposes of the Methodist Church are and shall be deemed to
have been since the Date of Union the advancement of:
a) The Christian faith in accordance with the doctrinal standards
and discipline of The Methodist Church;
b) Any charitable purpose for the time being of any Connexional,
District, Circuit. local or other organization of The Methodist
Church;
c) Any charitable purpose for the time being of any society or
institution subsidiary or ancillary to The Methodist Church;
d) Any purpose for the time being of any charity being a charity
subsidiary or ancillary to The Methodist Church.
Summary of the main activities
undertaken for the public benefit		 The Circuit trustees are the Managing Trustees for the shared
resources (e.g. manses, other properties, financial assets and
personnel) related to group of Methodist churches known as the
Mid Derbyshire Methodist Circuit.
At the end of August 2020, the Circuit had 24 Methodist worship
centres and 4 Local Ecumenical Partnerships in its geographical area.
(Two of the Methodist worshipcentres are managed bya single

Church Council, whereas the others all have their own Church Council). For worship, a quarterly preaching plan is produced to ensure regular acts of worship take place and all of the acts of worship are open to all people, without charge. The Circuit also provides monthly Communion services at Maple Leaf House in Ripley, a purpose-built MHA nursing home for people with dementia. Circuit events and training are organized from time to time as required. The COVID-19 pandemic began to impact on Circuit life from March 2020. There has been a significant impact on regular worship, other church community activities and training. Many meetings were cancelled, postponed, or held online and many churches have been providing online worship throughout the pandemic. A number of new initiatives were begun to keep in touch with people and to resource them during the unfolding pandemic. The Superintendent Minister and other members of the Circuit team worked with the churches to advise them of changes to legislation and Methodist guidance and to help them to manage properties and produce risk assessments for re-opening for specific purposes, including worship. The trustees reflected together on their responses and practice during the pandemic and their aspirations for the future. We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit.

Additional details of objectives and activities (optional)

Funds At the year-end on 31/8/20, the Circuit’s Model Trust Fund had a
balance of £629,873 which can be used for a variety of purposes,
along with the properties managed by the Circuit being valued at
£1,118,435. During this financial year, the Circuit Leadership Team
has followed the Circuit Policy for the management and use of the
Circuit’s assets and financial decision making was linked to the
agreed budget.
The Circuit Meeting agreed two minor amendments to the
application guidelines for the ‘New People, New Places’ scheme. The
first was to be able to approve grant applications that are less than
£1,000. The second was that applications can be considered for
developing work that has already started, not just for new
ideas/projects. During the year, the Circuit Meeting agreed a grant
of £1,000 under the ‘New People, New Places’ Scheme, towards a
Christians Against Poverty (CAP) Job Club which was requested by St
Andrew’s Church, Langley Mill. The church has been asked to send a
report one year after the grant was paid, noting how the money was
spent, what impact it had on the people who attended the CAP Job
Club and how they expect the work to be built on.
The Circuit agreed to an interest-free loan for Marehay Church to
help pay for a replacement heating system, and an interest-free loan
for Cromford to help pay for roofing repairs.
The Circuit budget for 2020-2021 was agreed at the June 2020
Circuit Meeting, along with the proposed church ‘assessment’
contributions to Circuit finances.
Volunteers The main part of our churches’ activities are undertaken by lay
persons(volunteers).
Section D Achievements and performance
Summary of main achievements
during the year 2019-20
Submission of the annual report for 2018-2019:
The Annual Report of the Mid Derbyshire Methodist Circuit, for
2018-2019, was prepared, agreed by the Circuit Meeting and
submitted before the Charity Commission’s deadline.
Circuit policy:
The Circuit policy was agreed by the December 2015 Circuit
Meeting. The Circuit policy outlines the vision for the Circuit’s way
forward and is designed to be used as a guide to shape the Circuit’s
actions, with each item being considered at the time of acting upon
it; it is linked to the Circuit’s Mission Statement, which states that
our calling is to share hope, love and life in Jesus. The work begun,
early in 2019, to revisit the Circuit and churches’ vision should
ultimately result in a revitalising of the Circuit’s vision, ways of
working and policy.
The ‘God in Love Unites Us’ report, which was taken to the
Methodist Conference 2019, made a number of proposals,
including; principles or qualities of good relating, an understanding
of cohabitation, to allow same-sex couples to marry in Methodist
churches, providing resources and liturgies to celebrate civil
partnerships and providing prayers for when a marriage ends in
divorce. The report was distributed to all of the churches in the
circuit for comment, and the comments provided were reviewed by
the circuit leadership team. The intention was to prepare our Synod
representatives to engage in the conversations and voting at Synod,
though the Synod was then delayed due to COVID-19.
It was agreed at Circuit Meeting that ministers could take up to
three Sundays away from circuit preaching commitments, per year,
to enable them to enrich their personal Christian discipleship and
energise them for their ongoing ministry.
Circuit Vision:
Three proposals were recommended to the Circuit Meeting from
the Circuit Vision team. These were; appointment of a Messy Church
worker, appointment of a mission team, and a hub/satellite church
model. Theseproposals were reviewed at circuit meetingand		 Section D Achievements and performance
Summary of main achievements
during the year 2019-20
Submission of the annual report for 2018-2019:
The Annual Report of the Mid Derbyshire Methodist Circuit, for
2018-2019, was prepared, agreed by the Circuit Meeting and
submitted before the Charity Commission’s deadline.
Circuit policy:
The Circuit policy was agreed by the December 2015 Circuit
Meeting. The Circuit policy outlines the vision for the Circuit’s way
forward and is designed to be used as a guide to shape the Circuit’s
actions, with each item being considered at the time of acting upon
it; it is linked to the Circuit’s Mission Statement, which states that
our calling is to share hope, love and life in Jesus. The work begun,
early in 2019, to revisit the Circuit and churches’ vision should
ultimately result in a revitalising of the Circuit’s vision, ways of
working and policy.
The ‘God in Love Unites Us’ report, which was taken to the
Methodist Conference 2019, made a number of proposals,
including; principles or qualities of good relating, an understanding
of cohabitation, to allow same-sex couples to marry in Methodist
churches, providing resources and liturgies to celebrate civil
partnerships and providing prayers for when a marriage ends in
divorce. The report was distributed to all of the churches in the
circuit for comment, and the comments provided were reviewed by
the circuit leadership team. The intention was to prepare our Synod
representatives to engage in the conversations and voting at Synod,
though the Synod was then delayed due to COVID-19.
It was agreed at Circuit Meeting that ministers could take up to
three Sundays away from circuit preaching commitments, per year,
to enable them to enrich their personal Christian discipleship and
energise them for their ongoing ministry.
Circuit Vision:
Three proposals were recommended to the Circuit Meeting from
the Circuit Vision team. These were; appointment of a Messy Church
worker, appointment of a mission team, and a hub/satellite church
model. Theseproposals were reviewed at circuit meetingand		 Section D Achievements and performance
Summary of main achievements
during the year 2019-20
Submission of the annual report for 2018-2019:
The Annual Report of the Mid Derbyshire Methodist Circuit, for
2018-2019, was prepared, agreed by the Circuit Meeting and
submitted before the Charity Commission’s deadline.
Circuit policy:
The Circuit policy was agreed by the December 2015 Circuit
Meeting. The Circuit policy outlines the vision for the Circuit’s way
forward and is designed to be used as a guide to shape the Circuit’s
actions, with each item being considered at the time of acting upon
it; it is linked to the Circuit’s Mission Statement, which states that
our calling is to share hope, love and life in Jesus. The work begun,
early in 2019, to revisit the Circuit and churches’ vision should
ultimately result in a revitalising of the Circuit’s vision, ways of
working and policy.
The ‘God in Love Unites Us’ report, which was taken to the
Methodist Conference 2019, made a number of proposals,
including; principles or qualities of good relating, an understanding
of cohabitation, to allow same-sex couples to marry in Methodist
churches, providing resources and liturgies to celebrate civil
partnerships and providing prayers for when a marriage ends in
divorce. The report was distributed to all of the churches in the
circuit for comment, and the comments provided were reviewed by
the circuit leadership team. The intention was to prepare our Synod
representatives to engage in the conversations and voting at Synod,
though the Synod was then delayed due to COVID-19.
It was agreed at Circuit Meeting that ministers could take up to
three Sundays away from circuit preaching commitments, per year,
to enable them to enrich their personal Christian discipleship and
energise them for their ongoing ministry.
Circuit Vision:
Three proposals were recommended to the Circuit Meeting from
the Circuit Vision team. These were; appointment of a Messy Church
worker, appointment of a mission team, and a hub/satellite church
model. Theseproposals were reviewed at circuit meetingand
Summary of main achievements
during the year 2019-20		 Submission of the annual report for 2018-2019:
The Annual Report of the Mid Derbyshire Methodist Circuit, for
2018-2019, was prepared, agreed by the Circuit Meeting and
submitted before the Charity Commission’s deadline.
Circuit policy:
The Circuit policy was agreed by the December 2015 Circuit
Meeting. The Circuit policy outlines the vision for the Circuit’s way
forward and is designed to be used as a guide to shape the Circuit’s
actions, with each item being considered at the time of acting upon
it; it is linked to the Circuit’s Mission Statement, which states that
our calling is to share hope, love and life in Jesus. The work begun,
early in 2019, to revisit the Circuit and churches’ vision should
ultimately result in a revitalising of the Circuit’s vision, ways of
working and policy.
The ‘God in Love Unites Us’ report, which was taken to the
Methodist Conference 2019, made a number of proposals,
including; principles or qualities of good relating, an understanding
of cohabitation, to allow same-sex couples to marry in Methodist
churches, providing resources and liturgies to celebrate civil
partnerships and providing prayers for when a marriage ends in
divorce. The report was distributed to all of the churches in the
circuit for comment, and the comments provided were reviewed by
the circuit leadership team. The intention was to prepare our Synod
representatives to engage in the conversations and voting at Synod,
though the Synod was then delayed due to COVID-19.
It was agreed at Circuit Meeting that ministers could take up to
three Sundays away from circuit preaching commitments, per year,
to enable them to enrich their personal Christian discipleship and
energise them for their ongoing ministry.
Circuit Vision:
Three proposals were recommended to the Circuit Meeting from
the Circuit Vision team. These were; appointment of a Messy Church
worker, appointment of a mission team, and a hub/satellite church
model. Theseproposals were reviewed at circuit meetingand

feedback provided to the Vision team. The work was carried forward into 2020-21.

Circuit officers:

Geraldine Stamp was appointed as a Circuit Steward in December 2019 and Peter Morley stepped down as Circuit Steward in August 2020.

Andrew Whysall was appointed to succeed Chris Paynter as Circuit Treasurer from September 2020, releasing some of his other duties to oversee circuit staff and communications.

A Circuit communications group was put in place to oversee the development of the new Circuit website and other aspects of communications, such as newsletters.

Ruth Beresford was nominated as the Circuit Steward responsible for Circuit staffing and the Circuit Invitation committee was appointed in March and delegated power to extend invitations to ministers without a special Circuit Meeting.

Synod representatives were appointed in March 2020.

The circuit meeting agreed for Zania Van Schalkwyk to become an accredited local preacher, though her recognition service was delayed because of COVID-19.

Circuit staffing:

Revd Robert Foster was invited to continue as the Superintendent Minister for a further four years from September 2020, Robert will continue as Superintendent Minister until August 2024.

Revd Paul Beard was welcomed as a new Circuit Minister in September 2019 and, in June 2020, announced his intention to retire from active ministry in August 2021. A decision was made not to seek to replace Paul due to the anticipated level of the predicted budget shortfall if he was replaced.

Revd John Malnutt was received into Full Connexion at the online Methodist Conference, but his ordination has been postponed due to COVID-19.

Revd Kate Strange was appointed as one of the Deputy Chairs of the Nottingham and Derby District with a commitment of half a day per week.

The sabbatical plans of Revds Helen Penfold, Stephen Pratt, Kevin Price, and Robert Foster were revisited and put on hold due to COVID-19.

Sarah Harris replaced Ian McNaught as Circuit Administrator in October 2019. Sarah’s hours were increased during the year to enable her to take on additional responsibilities, including Darren Bailey’s duties as Property Co-ordinator after his contract came to an end in March 2020.

Caroline Middleton came to the end of her contract working in Ilkeston.

Blayze White, employed as a Pioneer worker, was supported in candidating for Methodist ministry and left the role to train to be a minister in August 2020.

After conversations with the Circuit staff about the impact of COVID19 upon their personal safety and the potential for them to carry on with their work, one employee was furloughed for a short time in the summer.

Circuit Safeguarding:

All church safeguarding officers were invited to the Circuit Safeguarding Forum on 3rd March 2020 – a change of date to enable a conversation around training opportunities too.

All trustees have received a copy of the revised Circuit Safeguarding policy, which the Circuit Meeting agreed to adopt in June 2020.

Due to COVID-19 restrictions, Creating Safer Space Foundation training and Advanced Safeguarding training was not offered from March 2020. It has been noted that the period of time until Creating Safer Space training needs renewing has been extended by six months due to COVID-19 and the advice about revised DBS checking procedures for COVID-19 have been followed. The DBS and training exemptions granted to Local Preachers who no longer had active preaching ministries were also noted.

Circuit property:

Management of church rental properties was taken over by Fidler Taylor estate agents.

Approval was given by the Circuit Meeting for Sarah Harris to take on Darren Bailey’s duties as Property Coordinator.

Following the appropriate procedures, an offer was accepted for the Hackney Methodist Church building and the sale completion, delayed both by the buyers then seeking planning permission and by COVID-19, was on 1st July 2020, with net proceeds of £239,974.41 coming into the Circuit’s Model Trust Fund.

The Darley Dale manse and the Sapphire Drive (Ripley) manse were both rented out.

Ilkeston Methodist Church identified Bath Street, the site of St. Andrew’s Church, as the primary site for the new development. The rebuild will include the flats and shops as well as the church building. £2,000 was approved for professional services to redraft plans for the Bath Street site in preparation for submitting a planning application.

Grant funding of £3,500 (10% of the total scheme cost in line with Circuit policy) was allocated to Waingroves Methodist Church to improve its property facilities.

It was agreed that the net income (after the Connexional Levy) of £38,000 from the strip of land sold at Belper Central could be applied for from the Circuit’s Model Trust Fund if a suitable scheme was brought as part of the church’s redevelopment plans.

Circuit events: Various Circuit events were held from September 2019 to March 2020.

Various events were cancelled from March 2020 – August 2020 due to COVID -19.

Training:

The annual training budgets for local preachers / worship leaders, Safeguarding and circuit staff were revised. Staff team members were allocated allowances of both time and money for training and development each year.

Other:

The circuit registered with the Give as You Live scheme, which donates a given amount of money to charity for every purchase made through qualifying websites.

Churches were invited to sign up to the Eco Circuit scheme and some churches within the circuit have registered.

A Data Protection Processor Record was made available to help churches to record what information they are holding, in compliance with GDPR.

Section E Financial review

Brief statement of the
Policy on Reserves		 The Reserves Policy for the Mid Derbyshire Circuit is to hold a sum
equivalent to 3 months’ average expenditure in the general account
and a further £100,000 in the Model Trust Fund. Commitments
against the Model Trust Fund at 31stAugust 2020 totalled £844,592.
This should be sufficient to meet any unforeseen item of major
expenditure on manses and / or to be able to continue, in the short
term, funding planned activities in the event of the closure of a large
church or an inability to raise the full Circuit Assessment from
churches. It is necessary to hold sufficient working capital to enable
the quarterly payment of stipends/salaries and business expenses
for the ministers and lay employees and our contribution to the
District.
Anyfunds materiallyin deficit None
Further financial review(optional)
Sources of funds In the 2019-20 accounts: 83% of the Circuit’s income was provided
by the local churches. 69% of expenditure was on pay and related
costs. 5% of expenditure was on property, including both manses
and properties that are being let. 22% of expenditure is our
contribution to the District, of which part is used to fund the work of
the wider Methodist Church.

Section F Other optional information

None.

Section G Declaration

The trustees declare that they have approved the trustees’ report above at the Circuit Meeting held on 11[th] March 2021.

Signed on behalf of the charity’s trustees

The trustees declare that they have approved the trustees’ report above at the Circuit Meeting held on
11thMarch 2021.		 The trustees declare that they have approved the trustees’ report above at the Circuit Meeting held on
11thMarch 2021.		 The trustees declare that they have approved the trustees’ report above at the Circuit Meeting held on
11thMarch 2021.
Signed on behalf of the charity’s trustees
Signatures
Full Names Robert Foster Sarah Harris
Position held Chair of Circuit Meeting Secretary of Circuit Meeting
Date 17thMarch 2021 17thMarch 2021

Circuit Accruals Accounts 2019-2020

THE METHODIST CHURCH TEMPLATE REPORT AND ACCOUNTS (ACCRUALS BASIS) for the year ended 31 August 2020

Mid Derbyshire Circuit

Registered Charity - Registration number

1139498

District No /
22-14
Nottingham and Derby
Circuit No
Circuit Stewards
Circuit Treasurer
Ministers		 Chris Paynter
Peter Morley
Chris Paynter
Kath Brydon
Eddie Sweet
Paul Strange
Ruth Beresford
Rev H Penfold
Rev J Malnutt
Andrew Whysall
Rev K S Pratt
Rev R Foster
Rev P Beard
David Shirtcliffe
Rev K McClelland
Chris Paynter

Mid Derbyshire Circuit

Number

22-14

Name of Circuit

Statement of Financial Activities (SOFA) for the year ended 31 August 2020

1
2
2a
2b
3
3a
3b
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27		 Notes to the
accounts		 Unrestricted funds CMTF
(Unrestricted)		 Restricted Funds Endowment Funds Total 2019-20 Total 2018-
2019
£ £ £ £ £ £
Income and Endowments from:
Donations and legacies 4 - - 200
Charitable activities -
Assessments or share 305,891 305,891 296,706
Other 5 7,736 7,736 10,084
Other tradingactivities -
- Lettings -
- Miscellaneous - -
Investments 6 86,972 5,110 - 92,082 80,963
Other 18 414,124 414,142 226,891
Total 392,881 426,970 - - 819,851 614,844
Expenditure on:
Stipends,salaries,NIC & Pension costs 9 234146 52394 286,540 239,881
District Assessment 80520 80,520 66,252
Methodist Church Fund 0 136150 136,150 70,753
Telephone & travel 13515 107 13,622 20,356
Insurance,utilities,etc 12,766 12,766 12,590
Maintenance on manses 2,946 2,946 6,159
Expenditure on other Circuitproperty 24,476 4,066 28,542 30,536
Depreciation 10 3,176 3,176 2,279
Provisions 0 - 0
Other Expenditure 18,939 974 19,913 33,794
Grants and Donations 0 2536 2,536 25,000
Contributions to District Advance Fund 0 27,763 27,763 23,851
Total 390,484 223,990 - 614,474 531,451
Net income/(expenditure) 2,397 202,980 - - 205,377 83,393
Transfers between funds -
2,397 202,980 - - 205,377 83,393
Other recognisedgains/ (losses):
Gains/(Losses)on revaluation of fixed assets - 0
Gains/(Losses)on investment assets -3,604 3,604
-		 -212
Actuarial gains /(losses) on defined benefit
pension schemes		 -
Net movement in funds 2,397 199,376 - - 201,773 83,181
Reconciliation of funds:
Total funds brought forward 2,645,199 483,843 0 0 3,129,042 3,045,861
Total funds carried forward 2,647,596 683,219 - - 3,330,815 3,129,042
0
0
For information only Money received and passed on to External Organisations
Balance brought forward from last year
Offerings/Gifts - received for External Organisations
Offerings/Gifts - passed to External Organisations
Balance carried forward
0
0

Mid Derbyshire Circuit

Balance Sheet as at 31 August 2020

Tangible Fixed Assets
Notes*		 Tangible Fixed Assets
Notes*		 Unrestricted
£		 Circuit
Model Trust
Fund
£		 Restrict
ed
£		 Endowment
Funds
£
Totals this year
£		 Totals last
year
£
Land & Buildings 10 2,457,725 2,457,725 2,457,725
Equipment 10 10,426 10,426 9,117
Investmentproperties 11
Investments 11 53,346 53,346 56,950
Totalfixed assets 2,468,151 53,346 2,521,497 2,523,792
Current Assets
Debtors and Prepayments 12 32,364 32,364 28,367
Cash at Bank and in hand 26,658 26,658 16,196
Trustees for Methodist Church
Purposes deposits		 629,873 629,873 426,893
Central Finance Board Deposits 148,397 148,397 168,906
Other
Total current assets 207,419 629,873 837,292 640,362
~~30799~~
~~,~~
Creditors and Accruals (due in
under 1yr)		 13 27,974 27,974 35,112
Net current assets(liabilities) 179,445 629,873 809,318 605,250
Total assets less current
liabilities
2,647,596 683,219 3,330,815 3,129,042
Loans and creditors due after 1
year		 14,16
Provisions
for
liabilities
and
charges		 14,16
Net assets
Funds of the Circuit
2,647,596 683,219 3,330,815 3,129,042
Unrestricted funds 2,647,596 2,647,596 2,645,199
Circuit Model Trust Fund
(Unrestricted)		 683,219 683,219 483,843
Restricted funds - -
Endowment funds -
Total Funds 2,647,596 683,219 3,330,815 3,129,042

*Details - see Note 11

Summary of the Internal Organisations reporting to the Circuit Meeting. Note that the funds of an Internal Organisation would normally be Restricted funds unless it could be clearly shown that they could be used for any Methodist purpose.

Internal Organisations Opening
balance		 Receipts Payments Net Receipts/
Payments		 Adjustments Closing balances

Total Receipts Total Payments

Mid Derbyshire Circuit

Notes to the Accounts

1 Basis of accounting

The financial statements have been prepared under the Charities Act 2011 in accordance with the 2014 version of Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities applicable in the UK (effective from 1 January 2015) – the Charities SORP (FRSSE) – in replacement for the SORP’s 2005 version specified in its related 2008 Regulations and in accordance with the ‘true and fair override’ provision contained therein.”

2 Funds

The funds held constitute: General Funds held for any purpose of the Circuit which are Unrestricted. The Circuit Model Trust Fund has wide purposes defined in Standing Orders and is categorised as unrestricted. Restricted funds which are held for a narrower purpose . There are also the following Endowment funds as listed. Details of each material fund are disclosed in the final note to these accounts. Any funds may be represented by more than just cash.

3 Accounting policies

Basis

These accounts have been prepared on the basis of historical cost except that investments are shown at their market value at the end of the year, on the accruals basis to show a true and fair view of the Circuit’s financial position and activities.

Income Recognition

Income is included in the Statement of Financial Activities (SOFA) when the Circuit becomes entitled to the resources, and the trustees are reasonably certain they will receive the resources; and the monetary value can be measured with sufficient reliability.

Resources Expended

This is recognised when a liability is incurred, or a constructive obligation arises, that results in the payment being unavoidable. Liabilities are recognised as soon as an outflow of economic benefit is considered more likely than not under the legal or constructive obligation committing the Circuit to pay out resources.

Grants

Grants made by the Circuit from its own funds are recognised in full at the time of agreement or when the Circuit accepts that there is a legal or operational obligation to make the payment. When the grant is recurrent over more than one year the balance payable in future years is treated as a provision for future commitments in the Balance Sheet against the appropriate fund, the provision being released in future years as instalments are paid in accordance with the originally agreed terms.

VAT

Since the Circuit is not VAT registered, all input VAT is charged with the expenses to which it refers.

Tangible fixed assets for use by the Circuit

These are capitalised if they can be used for more than one year, and individually cost at least £1,000.

The freehold property is shown in the accounts at 2015 deemed values , of which the land component is deemed to be £xxxx. No depreciation is provided on the building because the trustees consider the current residual fair value of the manse buildings (on the assumption that it had reached the end of its useful economic life by the year-end) to be not less than its current value. Any depreciation would not be material. The property has been reviewed for impairment.

Investment Properties

Investment properties - no property is currently deemed to not be held for the long term purposes of the charity.

Investments

Investments are valued in the balance sheet at market value at the year end. Investment income is included in the accounts when receivable and any gains or losses on revaluation at the year end are shown in the SOFA.

Debtors and Prepayments

Debtors relate to the payment of the September stipend in August.

Creditors

Creditors include both sundry expenses and specifically the 1st quarter assessment received in August.

Impact of Accounting changes

A statement is required if there has been any restatement required to previous reported information as a consequence of the new SORP.

Mid Derbyshire Circuit

4. Donations and legacies Unrestricted
Circuit Model
Trust Fund
Restricted 2020 Total
2019
Total
£000
£000
£000
£000
Donations
Legacies		 -
200
-
Total
5. Charitable activities -
other		 -
-
-
-
200
Unrestricted
Circuit Model
Trust Fund
Restricted 2020 Total
2019
Total
£000
£000
£000
£000
Grant received from District
Total		 0
7736
0 7,736
10,084
0
7,736
-
7,736
10,084
6. Investment income Unrestricted
Circuit Model
Trust Fund
Restricted 2020 Total
2019
Total
£000
£000
£000
£000
Central Finance Board
Rental income
Total		 867
5110
5,977
5,530
86105
86,105
75,433
86,972
5,110
-
92,082
80,963
Mid Derbyshire Mid Derbyshire Circuit
This year Last year
to the Circuit by agreement with £
7 5
vel and office costs
£ 15,125 10,198
he accounts
£ 250 200
ependent examiner or auditor £

7. Payment to Trustees

Payments made to trustees for additional services provided to the Circuit by agreement with the Circuit Meeting Number of trustees who were paid expenses Nature of the expenses Expense payments primarily relate to reimbursement for travel and office costs Total amount paid

8. Fees for examination or audit of the accounts

Independent examiner’s or auditors' fees for reporting on the accounts

Other fees (eg: advice, accountancy services) paid to the independent examiner or auditor

9. Paid employees

Staff Costs paid during the year were:
Gross wages, salaries and benefits in kind
Employer’s National Insurance costs
Pension costs
Total staff costs
Average number of staff employeed during the year
were:
£
£
£
£		 226,859
17,518
42,163
286,540
10
191,446
14,379
34,056
239,881
10 8

Mid Derbyshire Circuit

10 Tangible Fixed Assets

Cost or valuation

Cost or valuation
Residential
Land
£		 Other Land
£		 Manses
£		 Other buildings
£		 Other fixed
assets including
motor vehicles
£		 Fixtures, fittings
and equipment
£
Payments on
account and
assets under
construction
£		 Total
£
Balance brought forward 1,100,000 839,270 518,455 11,396 2,469,121
Additions 4,485 4,485
Revaluations(+/-)
Disposals(-)
Transfers *(+/-)
Balance carried forward 1,100,000 839,270 518,455 15,881 2,473,606
*Basis*
 Rate
Accumulated depreciation		 SL or RB
SL or RB
SL
nil
nil
nil
20%
Balance brought forward 2,279 2,279
Depreciation charge foryear(-) 3,176 3,176
Revaluations(+/-)
Disposals(-)
Transfers*(+/-)
Balance carried forward 5,455 5,455
Net book value
Brought forward 1,100,000 - 839,270 518,455 - 9,117 2,466,842
Carried forward 1,100,000 - 839,270 518,455 - 10,426 - 2,468,151

Mid Derbyshire Circuit

11 Investments

The funds that support the Circuit Model Trust Fund and the Manses Fund are held by TMCP in Trustees Interest Funds on which interest is credited to the accounts each month. These are regarded as medium and long term investments.

TMCP is the legal owner and Custodian Trustee of all Methodist Model Trust property, including Legacies, Endowments and Accumulated Funds. Trust property is held for and on behalf of local Managing Trustees who are responsible for the day to day management of trust property. TMCP ensure that, through providing guidance and acting under their direction, the Managing Trustees comply with charity law and Methodist law and polity as determined by the Methodist Conference.

Analysis of investment movements

Analysis of investment movements Analysis of investment movements
Thisyear
Prevyear
Investments held in common investment funds, 53,346 56,950
Total 53,346 56,950

Change in investment values

Change in investment values
Carrying (market)value at beginningofyear 56,950 57,162
Add:additions to investments at cost
Less:disposals at carryingvalue
Unrealisedgain/(loss)on revaluation -3,604 -212
Carrying (market)value at end ofyear 53,346 56,950
Debtors and prepayments
Other debtors
Total debtors and prepayments
Analysis of cash at bank
Bank balance held in HSBC Bank Plc
Bank balance held at Central Finance Board
13 Trade Creditors
Other Creditors
Total Current Liabilities
Total Cash and Bank
12. Analysis of current assets		 Mid Derbyshire Mid Derbyshire
£
£
£
27,974
27,974

14. Capital Commitments and Contingent Liabilities

At the 31 st August 2020 the Circuit has no capital commitments.

No Contingent liabilities were identified at 31st August 2020

Mid Derbyshire Circuit

15. Detailed analysis of individual fund movements

Unrestricted Funds

Unrestricted Funds
Unestricted Fund Name Opening
Balance		 Income Expenditure Transfers Closing Balance Purpose of the fund
General 2,645,199 392881 390,484 2,647,596 To support the work of the Methodist church in our local area
Model Trust Fund 483,843 426,970 227,594 683,219 To support the work of the Methodist church in our local area
Totals 3,129,042 819,851 618,078 3,330,815

Restricted Funds

Restricted Funds
Restricted Fund Name Opening
Balance		 Income Expenditure Transfers Closing Balance Purpose of the fund
Totals
Endowment Name How the capital is invested The current value of the capital Annual income What the income was used for
Totals

The reasons for the transfers between funds were as follows:

Mid Derbyshire Circuit

Related party transactions

This year

This year
Name of related party Relationship Description of
transaction		 Income from
related party
during the year		 Payments to
related party
during the year		 Loans to related
party during the
year

Amounts owed
by related
party as on 31-
Aug-2020
£ £ £ £
Total 0 0 0 0
Last year
Name of related party Relationship Description of
transaction		 Income from
related party
during the year		 Payments to
related party
during the year		 Loans to related
party during the
year

Amounts owed
by related
party as on 31-
Aug-2019
£ £ £ £

meeting Date

Mid Derbyshire Circuit DECLARATIONS

Treasurer

I confirm that I have prepared the accounts from the records of the Circuit and that they include all funds under the control of the Circuit Meeting

Signature of Treasurer

Name Address

Date Chris Paynter 9, St Ronans Avenue, Duffield, Belper DE56 4HG

Presentation to the Circuit Meeting for approval.

I confirm that the Accounts have been presented to the Circuit Meeting on and were approved. Signature of the Chair of the meeting

Name of the Chair of the

Rev R Foster

Independent Examiner’s Report to the Trustees of the

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Mid Derbyshire Circuit
[[st]] August 2020
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This Report is on the Circuit Accounts for the year ended 31[[st]] August

Respective responsibilities of Trustees and Examiner

Mid Derbyshire Circuit

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name

Signature

Relevant Professional qualification or body

Address

Date

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