OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

← The Parochial Church Council Of The Ecclesiastical Parish Of St.mary & St.botolph's Whitton, Ipswich.

2023-12-31-accounts

The

Diocese of

St Edmundsbury and Ipswich

Annual Report

and

Financial Statements

of the

Parochial Church Council

of

St Mary’s & St Botolph’s Church

Whitton, Ipswich

Suffolk

For the year ended 31 December 2023

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH

REPORT AND FINANCIAL STATEMENTS 2023

_________________

Contents Pages
Reference and administrative information 1 - 2
Parochial Church Council Annual Report
Structure, governance and management 3
Aims and objectives 4
Achievements and performance 5 - 6
Financial review 7
Risk assessment 7 – 8
Declaration 8
Independent examiner’s report 9
Statement of financial activities 10
Balance sheet 11
Notes to the accounts 12 -22

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2023 TO 31 DECEMBER 2023

REFERENCE AND ADMINISTRATIVE INFORMATION

Church:
Address:
Postcode:
Name:
Address:
Postcode:
Telephone:
Name:
Address:
Postcode:
Name:
Address:
Postcode:		 Church:
Address:
Postcode:
Name:
Address:
Postcode:
Telephone:
Name:
Address:
Postcode:
Name:
Address:
Postcode:		 Church:
Address:
Postcode:
Name:
Address:
Postcode:
Telephone:
Name:
Address:
Postcode:
Name:
Address:
Postcode:		 Church:
Address:
Postcode:
Name:
Address:
Postcode:
Telephone:
Name:
Address:
Postcode:
Name:
Address:
Postcode:		 Church:
Address:
Postcode:
Name:
Address:
Postcode:
Telephone:
Name:
Address:
Postcode:
Name:
Address:
Postcode:
Church Membership
Electoral Roll – Resident:
Electoral Roll – Non- Resident:
Average Weekly Adult Attendance
Average Weekly Young Persons Attendance:
41
38
60
4

Page 1

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2023 TO 31 DECEMBER 2023

REFERENCE AND ADMINISTRATIVE INFORMATION (continued)

Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules.

Name Term of Office Ends Incumbent: Revd M Sokanovic Priest in Charge Assistant Curate: Maureen Bonsall Churchwardens Mrs P Neesam May 2024 Ms S Coward May 2024 Deanery Synod Mr C Bulpitt May 2026 Representative(s): Mrs B Frost May 2026

Elected Member(s):

Co-opted

Mr R Boggis May 2026 Mrs S Brooks ( Secretary) May 2024 Mr R Jones May 2026 Mrs R Newman May 2026 Mrs R Moore May 2024 Miss F Spore May 2024 Mrs B Kemp May 2024 Mr M Steward May 2024 Mrs A Parobij May 2026 Mr P Keeble (Treasurer) May 2024 Mrs A Marjoram (Cashier) May 2024

NB All PCC Members are Elected for a notional 3 year Term of office

The PCC is registered with the Charity Commission. No: - 1139484

Page 2

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2023 TO 31 DECEMBER 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Committees

The PCC operates through a number of informal panels that report back to the PCC for decision-making:

Standing Committee :

This Committee consists of the Chairman, the Vice Chairman, Churchwardens, Secretary and a PCC member. This is the only committee required by law. It has the power to transact the business of the PCC between its meetings, subject to any directions given by the Council.

Other Committees:

Finance - overseas the general financial dimension of the work of the parish by monitoring income and expenditure against a pre-planned budget, budgeting and co-ordination of the annual review of the Christian Stewardship of money through planned giving.

Fabric - attends to matters relating to the stewardship of the fabric of the church and two halls together with the surrounding land. The general upkeep and maintenance of the Churchyard is the responsibility of Ipswich Borough Council as the graveyard was closed for burials, except for existing double grave vacancies and spaces reserved by faculty, by Order in Council many years ago. There have been 12 internments of ashes and no burials in the graveyard during the year.

Mission - attends to matters relating to the mission and outreach of the parish and to the promoting of Christian education within the congregation.

Social - arranges and oversees social occasions offering opportunity for fellowship and also promotes fundraising ideas and events for the benefit of the Parish. It was felt that fundraising could also be used as a form of mission, and to publicise the Church around the area.

Communication- organises the parish publicity via The Whitton Times, the weekly Pew Sheet, and the parish web site. In addition it arranges the distribution of information regarding Parish events.

Liturgy and Worship- prepares the service booklets for each of the Church seasons. It is also responsible for the smooth running of the services.

Church Attendance .

There were 79 parishioners on the electoral roll at the end of 2023, 38 of whom were not resident within the parish. During the year 2 people died.

The average Weekly Attendance, in person (at the normal Sunday and Wednesday services) counted during October 2023 was 60 adults and 4 children under 16 years of age. Church at home estimated viewing 120+. (Including daily Compline).

Page 3

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2023 TO 31 DECEMBER 2023

AIMS AND OBJECTIVES

The Parochial Church Council has the responsibility of co-operating with the Incumbent in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical [PCC (Powers) Measure 1956 Section 2]

At the PCC zoom meeting held on February 7th 2022, the aims and objectives for the Parish were reviewed & agreed.

In planning the activities of the Parish for the year, the incumbent and the PCC have considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. In particular, ordinary people are encouraged to live out their faith as part of our parish community through:

THE FIVE MARKS OF MISSION

TELL – To proclaim the good news of the Kingdom TEACH – To teach, baptise and nurture new believers TEND – To respond to human need by loving service TRANSFORM – To seek to transform unjust structures in society TREASURE – To strive to safeguard the integrity of creation, and sustain and renew the life of the earth.

Page 4

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2023 TO 31 DECEMBER 2023

ACHIEVEMENTS AND PERFORMANCE

Review of the year

The full PCC met 7 times during the year with an average attendance of 79%.

Our Learning Community and panels have met between meetings and reports of these were presented at the following PCC meetings and discussed as necessary.

The general running repairs and maintenance of the Church, churchyard and halls have been addressed by the Parish working party. A nearby resident continues to care for a small flower garden adjacent to the church gate.

Since its refurbishment the North Aisle has been used continuously both by church and community for meetings and other events. During the year after much research an Incumbent’s board was created and is now installed in the North Aisle. The North Aisle is also home to our Wednesday morning Community Café, where financial advice is offered, and monthly a Network Lunch where representatives of community organisations meet.

The fabric of both the Parish Hall and the Ascension Hall continues to give rise for concern. New oak notice boards have been installed at the Parish Hall and at The Ascension. During the current year the hiring of our halls continues to be successful. The Scout and Guide Organisations are regularly meeting in our two halls.

The spring bulb planting programme continued this year.

The holiday activities run by Whitton Youth Partnership have been a success with large numbers attending. The children’s singing and drama group, Whikidz, were able to perform a delightful nativity play.

Remembrance Sunday service this year was held in Church and processed to The War Memorial for the Act of Remembrance. We also had a short service of Remembrance in the churchyard at St Mary Akenham, on Armistice Day.

Our well regarded Compline continues every evening a 9pm reaching people far and wide and is led by a team of clergy and lay people.

Our new monthly All Together services, which have been held since the beginning of the year, are proving popular bringing new people to faith. A service was held to celebrate the Coronation of King Charles. In September we provided supper for a choir group who had walked between local churches on a pilgrimage of song.

Thanks to the goodwill of many people our participation in Operation Christmas Child resulted in 53 filled shoe boxes being sent to children overseas.

During the year our elders have been taking Holy Communion to the house bound.

Our Top-up shop for the people in our community continues successfully with a team of regular volunteers. The produce on offer varies from fresh fruit and vegetables to pasta and long-life milk, tinned goods and toiletries. Anyone in need may come, no referral is required and there is no means testing. Numbers visiting the shop have risen dramatically with an average of 50 plus visitors. Thanks to generous donations we were able to give our visitors Easter and Christmas bags and flowers for Mothering Sunday.

Page 5

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2023 TO 31 DECEMBER 2023

ACHIEVEMENTS AND PERFORMANCE (continued) Review of the year (continued)

There were 4 Weddings during the year and 11 Baptisms were held. There were 13 funeral services held in Church. In addition the Incumbents of the Parish conducted 15 funeral services at the Ipswich & Seven Hills Crematoriums.

We celebrated Harvest with a lunch, held two quiz evenings and held enjoyable and successful Spring and Christmas Fayres. Our Men’s and Ladies breakfasts continued to be held during the year. An Akenham cream tea was held in August in the Churchyard of St Mary’s, prior to Evensong.

No collections were paid through Restricted funds.

PCC Members – Expenses £
M. Sokanovic 3,208.56
S. Coward 135.06
S. Brooks 43.88
A. Parobij 51.94
M. Bonsall 2,354.38
P. Neesam 72.59
R.Boggis 123.28
P.Keeble 321.11

Page 6

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2023 TO 31 DECEMBER 2023

FINANCIAL REVIEW

The planned giving through the envelope scheme gift aid was £36,220.00 . This is an increase on last year of £1,584.00 (2022: increase of £2,802.00). Cash collections increased by 9.1% (2022: increase of 2.6%) this equates to an overall increase in giving of 5.1% (2022 increase of 8.0%). We paid 75.9% of our Parish Share target.. (2022 83.3%).

Reserves Policy

The PCC of St Mary’s & St Botolph met on 6th February 2023 to review and agree the Parish policy on reserves. It was agreed that:

The Fabric Fund reserve should be no less than £1,000 to cover emergency payments. The Organ Fund reserves should contain £500 to cover general maintenance costs. General Fund Reserve (Deposit & Current Account) should be maintained no less than £8,500 to cover one month’s operating expenses.

Missions Fund, no less than £500 to cover emergency grant aids.

The valuation of Diocesan Board of Finance (DBF) Investment reserves was agreed to be not less than £25,000, to reflect the current stock market situation, and would be kept under review.

RISK ASSESSMENT

The PCC (as charity trustees) has reviewed and amended the comprehensive, strategic plan compiled in 2003, setting out the major opportunities available to the Church, and the risks to which it is exposed. The PCC has monitored progress against the strategic objectives set out in the plan at each meeting and a comprehensive review of the plan will be carried out annually. The PCC has set up through the Finance, Fabric, Mission & Social committees an ongoing review of all aspects of risk assessment, which cover the following aspects.

Financial Risks – The Finance committee maintains a constant overview reporting to the PCC ad hoc. The PCC believes that most aspects of financial risk are reviewed at regular meetings of the committee. They produce an annual budget, which is passed by the PCC, the budget is then monitored on a regular basis, and any major expenditure is investigated by the committee before approval by the whole PCC. It is the view of the PCC that financial risks are greatly minimised by the activity of the committee.

Reputation Risk – Over the last year any sensitive issues that have been discussed in confidence at PCC meetings always took into account the reputational concerns when making decisions. During the year the joint committees have reviewed how we avoid unwelcome publicity, which hinders the mission of the Church.

Statutory and Legal Requirements -The Parish has adopted the Diocesan Safeguarding Policy and to ensure that the policy is maintained a Safeguarding officer, has been appointed. Key workers are to be checked with the Disclosure and Barring Service (DBS). Other people working with children are to complete a confidential Declaration. The fabric & social committees ensure that activities carried out meet the necessary legal requirements. These committees will continue to review their activities and assess the risks so as to ensure that health and safety, employment law, and associated difficulties, which could lead to compensation claims, are minimised. Regarding Health & Safety, the Ecclesiastical Insurance model policy has been adopted. The PCC has complied with the duty under Section 5 of the Safeguarding and Clergy Discipline Measure to have regard to the House Of Bishops guidance on safeguarding children and vulnerable adults.

Page 7

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2023 TO 31 DECEMBER 2023

RISK ASSESSMENT (continued)

Operational Risk -Through the work of the Church Elders, Church Wardens & other church officers, systems are in place so that services can go ahead without Clergy, in cases of emergencies. The PCC will continue to carry out a full risk assessment on threats to the Church ability to deliver its objectives.

The PCC [as Charity Trustees] has established systems and procedures to mitigate those risks identified in the plan. The implementation of procedures have minimised any potential impact on the charity. There has been nothing adverse reported.

DECLARATION

The Parochial Church Council declare that they have approved their annual report above

Signed on behalf of the Parochial Church Council

________ Signature

Date September 2024

Rev’d Mary Sokanovic Priest in Charge

Page 8

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES (MEMBERS OF THE PAROCHIAL CHURCH COUNCIL)

I report on the financial statements of the PCC for the year ended 31 December 2023 which are set out on pages 10 to 22.

Respective responsibilities of Trustees and the Examiner

The church’s trustees are responsible for the preparation of the financial statements, they consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner’s report

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In the course of my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in, any material respect, the requirements

  2. a. to keep accounting records in accordance with the Act; and

  3. b. to prepare financial statements, which accord with the accounting records and comply with the accounting requirements of the Act and the Regulations have not been met;

  4. or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed

Date September 2024

Charlotte Hodgson C/o 4 Cutler Street Ipswich IP1 1UQ

Page 9

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS FROM 1 JANUARY 2023 TO 31 DECEMBER 2023 STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted funds Unrestricted funds Restricted Restricted Total funds Total
2023 funds 2023 2023 funds 2022
Incoming resources Notes General Designated
£ £ £ £ £
Incoming resources
from generated funds:
- Voluntary income 3.1 54,130.28 - 2,569.95 56,700.23 50,076.93
Activities for 3.2 15,027.88 - - 15,027.88 17,562.52
generating funds
Investment Income 3.3 4,633.92 - - 4,633.92 2,227.84
Incoming resources
from charitable
activities 3.4 3,938.13 4,670.37 66,956.01 75,564.51 54,485.21
Other incoming
resources 3.5 9,291.00 1,337.00 - 10,628.00 9,827.25
Total incoming
resources 87.021.21 **6,007.37 ** 69,525.96 **162,554.54 ** 134,179.75
Resources expended
Costs of generating
funds
- Costs of generating
voluntary income 4.1 - - - - -
Charitable activities
 4.2 78,344.06 13,281.60 27,284.49 118,910.15 142,278.06
Other resources
expended 4.3 2,927.00 166.80 - 3,093.80 4,070.05
Total resources
expended 81,271.06 13,448.40 27,284.49 122,003.95 146,348.11
Net incoming 5,750.15 (7,441.03) 42,241.47 40,550.59 (12,168.36)
resources before
transfers
Gross transfers 6 147.43 (147.43) - - -
between funds
Net incoming
resources before other
recognised gains 5,897.58 (7,588.46) 42,241.47 40,550.59 (12,168.36)
Other recognised
gains
Gains and losses on
investment assets 5,292.09 - - 5,292.09 (7,377.90)
Net movement in
funds 11,189.67 (7,588.46) 42,241.47 45,842.68 (19,546.26)
Total funds
brought forward 59,825.16 55,956.57 64,366.93 180,148.66 199,694.92
Total funds carried
forward 71,014.83 48,368.11 106,608.40 225,991.34 180,148.66

All incoming and expended resources derive from continuing activities.

Page 10

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

BALANCE SHEET AS AT 31 DECEMBER 2023

Notes
Fixed assets
Tangible assets
8
Investments
9
Total fixed assets
Current assets
Debtors
10
Cash at bank
and in hand
Total current
assets
Creditors:
amounts falling
due within one
year
11
Net current
assets
Net assets
Funds of the
PCC

Unrestricted
funds
- Designated
funds
12
- General funds
Restricted funds
13
Total funds		 Unrestricted funds
2023
Restricted
funds
2023
Total
this year
2023
Total
last year
2022
General
Designated
£
£
£
£
£
-
-
-
-
-
60,813.52
-
-
60,813.52 55,521.43
60,813.52
-
-
60,813.5255,521.43
5,225.13
-
-
5,225.134,334.45
20,842.96
48,368.11
106,608.40
175,819.47
128,324.50
26,068.09
48,368.11
106,608.40
181,044.60
132,668.95
15,866.78
-
-
15,866.78
8,031.72
10,201.31
48,368.11 106,608.40 165,177.82124,627.23
71,014.83
48,368.11 106,608.40 225,991.34180,148.66
-
48,368.11
-48,368.1155,956.57
71,014.83
-
-
75,278.2959,825.16
-
-106,608.40 106,608.4064,366.93
71,014.83
48,368.11 106,608.40 225,991.34180,148.66

Signed on behalf of the Parochial Church Council Rev’d Mary Sokanovic_____ Date September 2024 Priest in Charge

Page 11

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

1. Basis of preparation

1.1. Basis of accounting

These accounts have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCC’s, and with the Regulations’ “true and fair view” provisions, it is also the first year they have been prepared under FRS102 (2016) as the applicable accounting standard.

2. Accounting policies

2.1. Fund accounting

2.2. Recognition of incoming resources

These are included in the Statement of Financial Activities (SoFA) when:

2.3. Resources expended and irrecoverable VAT

Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA. Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

2.4. Allocation of costs

Resources expended are allocated to the particular activity where the cost relates directly to that activity.

2.5. Grants and donations

Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.

Page 12

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

2. Accounting policies (continued)

2.6. Tax reclaims on donations and gifts

Incoming resources from tax reclaims are included in the SoFA at the same time as the gifts to which they relate.

2.7. Gifts in kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised.

Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.

2.8. Donated services and facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

2.9. Volunteer help

The value of any voluntary help received is not included in the accounts.

2.10. Investment income

This is included in the accounts when receivable.

2.11. Investment gains and losses

This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

2.12. Liability recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

2.13. Grants payable without performance conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.

2.14. Tangible fixed assets for use by charity

These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost or, if gifted, at the value to the charity on receipt. Depreciation is provided at rates calculated to write off the cost of each asset over it’s expected useful life, which in all cases is estimated at four years.

Page 13

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

2. Accounting policies (continued)

2.15. Investments

Investments are valued at market value at the year end.

3. Analysis of incoming resources

3.1
Analysis
Voluntary income
Planned giving
Inland revenue refunds
8.00am Cash collections
9.30am Cash collections
6.30pm Cash collections
Other services Cash collections
Wednesday – Ascension
Contributions to church upkeep
Sundry Offering
Sundry donations
3.2
Analysis
Activities for
Hire of Parish hall
generating funds
Hire of Ascension hall
3.3
Analysis
Investment Income
Dividends
Interest		 This Year
£
Last Year
£
36,220.00
34,636.00
7,171.82
6,707.22
1.70
20.00
3,526.74
3,107.06
190.27
376.34
1,064.76
976.86
230.00
118.30
1,222.87
917.39
786.47
522.70
6,285.60
2,695.06
56,700.23
50,076.93
This Year
£
Last Year
£
7,623.51
5,289.13
7,404.37
12,273.39
15,027.88
17,562.52
This Year
£
Last Year
£
1,497.80
1,489.56
3,136.12
738.28
4,633.92
2,227.84

Page 14

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

3.4
Analysis
Incoming resources
Fund raising events
Activities
PCC Discretionary
Church floodlighting
Mission & Outreach
Hall Maintenance
Church Fabric
Akenham
Office Equipment
Community Choir
Ascension Renovation Fund
Basic Life Pop Up Shop
Mum’s & Tot’s
Brick Fund
Suffolk Hardship Fund
Legacies
Community Restart Funding
Chairs for North Aisle
3.5
Analysis
Other incoming
PCC fees
Resources
Priest fees
Organist fees
Organ fund
Choir fees
Vergers fees
CCLI & PA
Wedding Deposit Fees
Travel fee for Clergy-Funeral
4. Analysis of resources expended
4.1
Analysis
Costs of generating
Other donations
voluntary income		 This Year
£
Last Year
£
3,938.13
1,697.72
-
-
137.50
137.50
21.96
1,031.29
2,008.66
4,936.50
78.40
33.60
355.01
121.77
112.97
-
-
351.00
25,000.00
-
27,940.32
28,030.00
243.26
24.53
-
1,077.30
13,500.00
12,085.00
2,228.30
-
-
2,500.00
-
2,459.00
75,564.51
54,485.21
This Year
£
Last Year
£
5,273.00
4,360.00
1,527.00
1,490.00
825.00
1,180.00
185.00
140.00
230.00
630.00
450.00
400.00
1,152.00
1,102.00
500.00
100.00
486.00
425.25
10,628.00
9,8277.25
This Year
£
Last Year
£
-
-

Page 15

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS NOTES TO THE ACCOUNTS

4.2
Analysis
Charitable activities
- Mileage claims: Rector
- Other expenses: Rector
Parish Share Payment
Church upkeep
Printing, stationery and postage
Telephone
Church hall running costs- Electricity
- Gas
- Water
- Cleaning, repairs and renewals
Ascension hall running costs-Electricity
- Gas
- Water
- Cleaning, repairs and renewals
Parish church running costs-Electricity
- Gas
- Water
Insurance
Resources
Bank charges
Basic Life pop up shop
Mission & Outreach
Suffolk Hardship
Churchyard
PCC discretionary fund
Office Equipment and Services
Hall Maintenance
Harris Fund
Church Fabric
Botolph’s Bounty
Community Restart Funding
Sundry Donations
Akenham
Chairs for North Aisle
Childrens’ Ministry
CCLI & PA
Digital Inclusion Fund
Incumbents Board
North Aisle		 This Year
£
Last Year
£
1,029.30
1,185.34
201.17
279.68
43,476.00
44,562.50
1,977.84
1,696.86
2,756.64
2,322.14
2,110.51
1,370.48
2,229.56
1,123,71
2,254.73
2,004.87
346.36
337.46
1,972.50
1,814.62
648.00
648.00
4,607.34
3,044.38
392.62
752.40
2,051.05
1,850.09
1,654..00
276.00
4,509.46
4,009.74
164.55
64.09
4,614.21
4,410.32
956.57
-
147.36
143.84
16,522.53
12,087.57
574.00
500.60
4,400.00
15,205.02
32.64
-
87.00
20.00
482.94
766.93
2,350.01
4,744.33
-
492.02
8,253.56
5,361.89
2,609.44
-
1,061.29
562.29
1,815.90
619.54
40.18
87.60
-
7,479.00
188.36
-
1,387.88
1,170.92
-
794.00
793.00
-
-
20,701.46
118,910.15
142,278.06

Page 16

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

4.3
Analysis
Other resources
Priest fees
Expended
Organist fees
Organ Fund
Incumbents Board
Choir pay
Rectors Travel Fees
Verger fees
5. Details of certain items of expenditure
5.1. PCC expenses
Number of PCC members who were reimbursed
expenses
Nature of the expenses
- Printing, stationery and postage
- Hall Maintenance
- Church upkeep
- Mileage
- Other Ministry expenses
- Community Restart Funding
- Telephone
- Office Equipment
- Childrens’ Ministry
- Top Up Shop
- Church Fabric
- Mission & Outreach
- CCLI/PA
- Resources
- PCC Discretionary Fund
Total amount paid		 This Year
£
Last Year
£
1,527.00
1,490.00
610.00
990.00
166.80
316.80
-
223.00
340.00
630.00
-
20.25
450.00
400.00
3,093.80
4,070.05
This Year
£
Last Year
£
8
6
316.69
334.78
14.22
88.15
28.99
470.90
1,029.30
1,185.34
181.17
279.68
135.06
100.51
864.51
443.38
302.94
396.93
188.36
-
2,332.33
9,132.38
102.06
12.00
28.00
-
177.60
262.75
582.57
57.88
27.00
20.00
6,310.80
12,784.68

Page 17

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

5.2. Fees for examination or audit of the accounts This Year
Last Year
£ £
Independent examiner’s fees for reporting on the
accounts - -
6. Gross transfers between funds
See notes 12.2 and 13.2 for a detailed analysis of the relevant movements.
The only movement affecting the general fund was a transfer in of £147.43 from Akenham.
7. Paid employees
7.1. Staff Costs This Year Last Year
£ £
Gross wages, salaries and benefits in kind - -
- -
7.2. Average number of full-time equivalent employees This Year Last Year
in the year No. No.
Other 1 1
1 1
8. Tangible fixed assets
8.1 Cost or valuation Fixtures, Total
fittings and
equipment
£ £
Balance brought forward - -
Additions - -
Disposals - -
Balance carried forward - -
8.2 Accumulated depreciation and impairment Fixtures, Total
provisions fittings and
equipment
£ £
Balance brought forward - -
Depreciation charge for the year - -
Disposals - -
Balance carried forward - -

Page 18

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

8.3 Net book value
Brought forward
Carried forward		 Fixtures,
fittings and
equipment
£
Total
£
-
-
-
-

The churches, halls and fittings within them, though were acquired but not capitalised in previous years, have not been included at a valuation due to the impractical nature of this task.

9. Investment assets

Analysis of investments

Investments listed on a recognised stock exchange or held in common investment funds, open ended investment companies, unit trusts or other collective investment schemes

- DBF investment fund 1
- DBF investment fund 2		 2023
2022
Cost
Market
value at
year end
Income
from
investment
for the
year
Cost
Market
value at
year end
Income
from
investment
for the
year
£
£
£
£
£
£
793.00
6,018.27
170.61
793.00
5,475.77
164.91
7,500.00
54,795.25
2,278.81 7,500.00
50,045.66
1,693.99
8,293.00
60,813.52
2,449.42 8,293.00
55,521.43
1,858.90

The investments were valued at 31 December 2023 by the Diocesan Board of Finance.

10. Debtors and prepayments

Analysis of debtors
Trade debtors
Other debtors
Prepayments and accrued income		 Amounts falling due within
one year
This year
£
Last year
£
5,225.13
4,344.45
-
-
-
-
5,225.13
4,344.45

Page 19

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

11. Creditors and accruals

Analysis of creditors Amounts falling due within
one year
This year Last year
£ £
Trade creditors 15,866.78 8,031.72
Accruals and deferred income - -
Loans and overdrafts - -
15,866.78 8,031.72
2. Designated funds
12.1 Funds held
Fund Name Type Purpose and restrictions
Akenham Designated Maintenance of services at Akenham
Missions Designated Donations for Missions
Legacies Designated Designated legacies
Organ fund Designated Repair/renewal of organ
PCC Discretionary fund Designated PCC Discretionary fund
Incumbents Board Designated Board of Incumbents in North Aisle
CCLI & PA renewals Designated To cover cost of CCLI licences
Office Equipment Designated Replacement of Office Equipment.
Hall Maintenance Designated Hall Maintenance
Church Fabric Designated Redecoration of church property.

12. Designated funds

12.2 Movement of funds

Fund Name
Church Fabric
Akenham
Missions
Organ Fund
Incumbents Board
CCLI & PA Renewals
Legacies
Office Equipment
PCC Discretionary Fund
Hall Maintenance		 Fund
balances
b/fwd
£
Incoming
resources
£
Outgoing
resources
£
Transfers
£
Fund
balances
c/fwd
£
44,136.13
78.40
(8,253.56)
-
35,960.97
(167.40)
355.01
(40.18)
(147.43)
-
865.45
-
-
-
865.45
3,405.18
185.00
(166.80)
-
3,423.38
1,145.43
-
(793.00)
-
352.43
(409.36)
1,152.00
(1,387.88)
-
(645.24)
5,862.52
2,228.30
-
-
8,090.82
(1,542,51)
112.97
(482.94)
- (1,912.48)
(446.81)
-
(87.00)
-
(533.81)
3,107.94
2,008.66
(2,350.01)
-
2,766.59
55,956.57
6,120.34 (13,561.37)
(147.43)
48,368.11

Page 20

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

13. Endowment and restricted income funds

13.1 Funds held

Fund Name Type Purpose and restrictions Community Restart Funding Restricted Funds from IBC to restart activities post COVID Akenham War Memorial Restricted Rebuilding of WW1 memorial Community Choir Restricted Running of Children’s Community Choir Mum’s & Tot’s Restricted Running of Mum’s & Tot’s Church Window Repair & Guard Restricted To repair damaged windows in Fitting Church and to fund the fitting of window guards Mission & Outreach Restricted For Mission & Outreach Growth Children’s Ministry Fund Restricted Provision of Children’s Ministry Church floodlighting Restricted Grant for church floodlighting Suffolk Hardship Fund Restricted Household Support Grants Replacement Church Silver Restricted To replace stolen church silver Ascension Hall Renovation Restricted To renovate the Ascension Hall Whitton Parish Hall Renovation Restricted To renovate the Parish Hall Top Up Shop Restricted Running of weekly top up shop Memorial Restoration Fund Restricted Repair of certain memorials Tree Replacement Restricted Fund for replacement of trees Chairs for North Aisle Restricted Purchase new chairs for North Aisle Sundry Donations Restricted Restricted donations Botolph’s Bounty Restricted This money was given to our previous Incumbent to set up a hardship fund to enable small disbursements to be made to those in urgent need.

Page 21

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

13.2 Movement of funds

Fund Name
Botolph’s Bounty
Akenham War Memorial
Church Floodlighting
Suffolk Hardship Fund
Ascension Renovation Fund
Community Restart Funding
Memorial Restoration Fund
Church Window Rep & Guards
Whitton Parish Hall Renovation
Chairs for North Aisle
Community Choir
Mum’s & Tot’s
Tree Replacement
Replacement Church Silver
Children’s Ministry
Mission & Outreach
Sundry Donations
Top Up Shop		 Fund
balances
b/fwd
£
Incoming
resources
£
Outgoing
resources
£
Transfers
£
Fund
balances
c/fwd
£
699.01
-
(2,609.44)
12,068.27
10,157.84
639.31
-
-
-
639.31
3,604.99
146.88
-
-
3,751.87
2,968.27
13,500.00
(4,400.00) (12,068.27)
-
-
25,000.00
-
-
25,000.00
1,615.75
-
(1,061.29)
-
554.46
1,533.41
-
-
-
1,533.41
2,895.45
-
-
-
2,895.45
563.70
-
-
-
563.70
322.47
-
-
-
322.47
3,756.70
-
-
-
3,756.70
406.41
243.26
-
-
649.67
107.50
-
-
-
107.50
14,952.20
-
-
-
14,952.20
213.54
-
(188.36)
-
25.18
7,262.58
21.96
(574.00)
-
6,710.54
(375.64)
2,175.57
(1,815.90)
-
(15.97)
23,201.28
28,325.32 (16,522.53)
-
**35,004.07 **
64,366.93
69,412.99 (27,171.52)
- 106.608.40

Page 22