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← Cardiff Foodbank

2025-03-31-accounts

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Charity registration number 1139456 (England and Wales) Company registration number 07107789

CARDIFF FOODBANK

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

CARDIFF FOODBANK

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Cynthia Maureen Alleyne - resigned 25/10/2024
Karen Lesley Badat
Bruce Hurreli - resigned 13/12/2024
Christopher Brian Johnes
Margaret Louise Lynn
Gauri Rosebind Taylor-Nayar
Craig Jonathan Palmer
Fiona Margaret Robinson
Charity number 1139456
Company number 07107789
Registered office UnitG
Cardiff Bay Business Centre
Titan Road
Cardiff
South Glamorgan
United Kingdom
CF24 5BS
Independent examiner Azets Audit Services
Ty Derw
Lime Tree Court
Cardiff Gate Business Park
Cardiff
South Glamorgan
United Kingdom
CF238AB

. CARDIFF FOODBANK

CONTENTS

Page
Trustees’ report 1-3
Independent examiner's report 4
Statement offinancial activities 5
Balance sheet 6
Notestothefinancialstatements 7-18

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CARDIFF FOODBANK

TRUSTEES’ REPORT (INCLUDING DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 MARCH 2025

The trustees present their annual report and financial statements for the year ended 31 March 2025.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

Overview of the Charity

Across the UK, one in seven people face hunger because they simply don’t have enough money to live on. In Wales, it’s worse, with one in five people facing hunger, three quarters of a million people. And one in three children in Wales are living in poverty.

Cardiff Foodbank operates as a standalone charity (Charity registration number 1139456) and Company Limited by Guarantee (Company registration number 07107789).

Cardiff Foodbank works in partnership with the Trussell network of charities and organisations operating food banks across the UK to supply emergency food to those who are unable to meet their need for essential food items.

The charity works exclusively in Cardiff but works in partnership with many organisations and individuals to provide food and complementary services to meet the needs of people across Cardiff.

Charitable objects

Our charitable objects are:

¢ Specifically restricted to the relief of those people in need by reason of youth, age, ill-health, disability, financial hardship or other disadvantage living in the city of Cardiff and its environs.

Cardiff Foodbank has been operating since 2009. It aims to provide a supply of emergency food to help people in Cardiff through short term crisis situations. The organisation collects, stores and distributes food to clients who are assessed to be in need by referral agencies.

These agencies assess individuals’ need for Cardiff Foodbank vouchers and issue those vouchers electronically to clients who are then able to visit one of our eight Distribution Centres in Cardiff and exchange the voucher for emergency food.

By working with Trussell (formerly Trussell Trust) and other food banks in the network we are able to add high-level, anonymised, statistical operating data to form a national picture of need, providing a platform for lobbying for change of policy to government.

Our goal is to reduce the need for people to come to food banks by understanding the underlying issues which have brought someone to the food bank, providing help through partners and our referral agencies, and developing partnerships and projects to address and prevent the causes of poverty.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

-1-

. CARDIFF FOODBANK

TRUSTEES' REPORT (INCLUDING DIRECTORS’ REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Achievements and performance

Cardiff Foodbank continues to run 12 two-hour sessions across the eight Cardiff Distribution Centres each week.

In the period April 2024 to March 2025, Cardiff Foodbank received 201,860 kgs of stock. This includes 157,989kgs of genera! public donations and 43,307kgs of purchased stock.

During the same period, we provided 20,128 emergency food parcels — 36% of them were for children. The level of support provided is consistent with the previous year. Our food and essential items are donated by individuals, churches, community groups, supermarkets, schools and businesses throughout Cardiff. We are also needing to purchase significantly more items than previously to supplement the donations we receive.

From the total amount of the 180,665kgs donated and purchased stock, we distributed 175,060kgs to our foodbank centres with a further 12,132kgs distributed to other Trussell food banks and other organisations, meeting the immediate needs of people in financial crisis.

In the 12-month period April 2024 to March 2025, Cardiff Foodbank received 8,755 vouchers via linked referral or partner agencies, which provided 7,355 children and 12,773 adults with emergency food sufficient for three meals a day for three days.

The main reasons that clients had for accessing Cardiff Foodbank emergency provision were the rising cost of essentials, the ongoing impact of a physical or mental health condition and having to service other priority debt.

Operation

All the food comes to the main warehouse, where it is weighed. Cardiff Foodbank has regular volunteers who attend the warehouse and office each weekday to sort the food into types and date order. We also have volunteer van drivers to collect donations and deliver food to the eight Distribution Centres across Cardiff. During this financial year, we had over 200 regular active volunteers.

Regular training for new warehouse, distribution centres and driving volunteers took place, which covered manual handling, health and safety and support in how to meet and greet our clients in our centres.

During the same period, we also continued to work to address the root causes of poverty and bring an end to the need for food banks through projects, partnerships and campaigns.

Financial review

The charity generated an unrestricted deficit of £30,944 (2024: £88,556 surplus).

Level of Reserves

Cardiff Foodbank has unrestricted reserves as at 31 March 2025 which have been accounted for under ‘Designated Fund Reserves’ in our Charities accounts.

These reserves are detailed in the notes to the accounts.

The charity's unrestricted reserves are £736,977 (2024: £767,921) including designated funds. Excluding designated funds the free reserves are £98,918 (2024: £136,981).

-2-

CARDIFF FOODBANK

TRUSTEES' REPORT (INCLUDING DIRECTORS’ REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Structure, governance and management

Memorandum and articles of association incorporated 17 December 2009.

Cardiff Foodbank operates as a standalone charity (Charity registration number 1139456) and Company Limited by Guarantee (Company registration number 07107789).

The trustees who served during the period were:

Cynthia Alleyne Karen Badat Bruce Hurrell Chris Johnes Louise Lynn Craig Palmer Fiona Robinson Gauri Taylor-Nayar

The trustees' report was approved by the Board of Trustees.

Craig Palmer Trustee Date: AWN 20s— ,

-3-

Dated: ...ccceseceeetrers 21/11/2025

CARDIFF FOODBANK

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2025

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2025 2025 2025 2024 2024 2024
Notes £ £ £ £ £ £
Income from:
Donations and legacies 3 336,984 - 336,984 348,110 - 348,110
Charitable activities 4 52,388 179,511 231,899 - 89,573 89,573
Investments 5 32,122 - 32,122 27,838 - 27,838
Total income 421,494 179,511 601,005 375,948 89,573 465,521
Expenditure on:
Charitable activities 6 452,438 145,933 598,371 287,392 134,204 421,596
Total expenditure 452,438 145,933 598,371 287,392 134,204 421,596
Net income/(expenditure) and
movement in funds (30,944) 33,578 2,634 88,556 (44,631) 43,925
Reconciliation of funds:
Fund balances at 1 April 2024 767,921 49,715 817,636 679,365 94,346 773,711
Fund balances at 31 March
2025 736,977 83,293 820,270 767,921 49,715 817,636

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

-5-

CARDIFF FOODBANK

BALANCE SHEET

AS AT 31 MARCH 2025

2025 2024
Notes £ £ £ £
Fixed assets
Tangible assets 11 33,059 36,934
Current assets
Debtors 12 41,087 28,436
Cash at bank and in hand 763,837 761,728
804,924 790,164
Creditors: amounts falling due within
one year 13 (17,713) (9,462)
Net current assets 787,211 780,702
Total assets less current liabilities 820,270 817,636
Income funds
Restricted funds 15 83,293 49,715
Unrestricted funds
Designated funds 16 605,000 605,000
General unrestricted funds 131,977 162,921
736,977 767,921
820,270 817,636

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2025.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on a2uulzé

—~ .

Craig Palmer

Trustee

Company registration number 07107789

-6-

CARDIFF FOODBANK

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

Charity information

Cardiff Foodbank is a private company limited by guarantee incorporated in England and Wales. The registered office is Unit G, Cardiff Bay Business Centre, Titan Road, Cardiff, South Glamorgan, CF24 5BS, United Kingdom.

1.1 Accounting convention The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a statement of cash flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

-7-

. CARDIFF FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

(Continued)

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures and fittings 25% reducing balance per annum Motor vehicles 25% reducing balance per annum

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial! activities.

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

-8-

CARDIFF FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Critical accounting estimates and judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted Unrestricted funds funds 2025 2024 £ £ Donations and gifts 336,984 348,110

-9-

CARDIFF FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

4 Income from charitable activities

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2025 2025 2025 2024 2024 2024
£ £ £ £ £ £
Performance related
grants 52,388 179,511 231,899 - 89,573 89,573
Unrestricted Unrestricted
funds funds
2025 2024
£ £
Interest receivable 32,122 27838

-10-

CARDIFF FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

6 Expenditure on charitable activities

2025 2024
£ £
Direct costs
Staffcosts 324,792 230,207
Depreciation and impairment 10,558 11,930
Costs ofgoods sold 83,121 43,516
Establishment costs 93,780 79,017
Repairs, maintenance etc 23,059 23,254
Printing, postage and stationery 15,258 5,302
General expenses and subscriptions 672 945
Cleaning costs 3,095 3,675
Vehicle expenses 8,216 5,045
Publicity costs 2,197 654
Pathfinder costs - 1,271
564,748 404,816
Share ofsupportand governance costs (see note 7)
Support 14,013 12,656
Governance 19,610 4,124
598,371 421,596
Analysis by fund
Unrestricted funds 452,438 287,392
Restricted funds 145,933 134,204
598,371 421,596
7 Support costs allocated to activities
2025 2024
£ £
Administration costs 9,802 3,956
Office expenses 4,211 8,700
Governance costs 19,610 4,124
33,623 16,780

Governance costs includes payments to the independent examiner of £2,700 (2024- £3,120) for independent examination fees.

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

-11-

_

CARDIFF FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

9 Employees

The average monthly number of employees during the year was:

2025 2024
Number Number
10 8
Employment costs 2025 2024
£ £
Wages and salaries 288,139 211,151
Social security costs 22,379 14,783
Other pension costs 14,274 4,273
324,792 230,207

The total amount of employee benefits (including salary, employers national insurance and pension contributions) received by key management personnel for their services to the charity during the year totalled £143,225 (2024: £120,459)

There were no employees whose annual remuneration was more than £60,000.

10 Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

Tangible fixed assets

Tangible fixed assets
Fixturesand Motor Total
fittings vehicles
£ £ £
Cost
At 1 April 2024 59,746 70,548 130,294
Additions 6,681 - 6,681
At 31 March 2025 66,427 70,548 136,975
Depreciation and impairment
At 1 April 2024 45,133 48,226 93,359
Depreciation charged in the year 4,977 5,580 10,557
At 31 March 2025 50,110 53,806 103,916
Carrying amount
At 31 March 2025 16,317 16,742 33,059
At31March2024 14,613 22,321 36,934

-12-

CARDIFF FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

----- Start of picture text -----
||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |12|Debtors| |2025|2024| |Amounts|falling|due|within|one|year:|£|£| |Trade|debtors|500|-| |Other|debtors|34,181|24,535| |Prepayments|and|accrued|income|6,406|3,901| |41,087|28,436| |13.|Creditors:|amounts|falling|due|within|one|year| |2025|2024| |£|£| |Trade|creditors|940|-| |Other|creditors|6,196|969| |Accruals|10,577|8,493| |17,713|9,462| |14|Retirement|benefit|schemes| |2025|2024| |Defined|contribution|schemes|£|£| |Charge|to|profit|or|loss|in|respect|of defined|contribution|schemes|14,274|4,273|

----- End of picture text -----

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

-13-

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~ CARDIFF FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

18 Operating lease commitments

Lessee

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

2025 2024
£ £
Within one year 53,277 48,150
Between two and five years 201,240 59,425
254,517 107,575

19 Related party transactions

There were no disclosable related party transactions during the year (2024 - none).

-18-