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2023-03-31-accounts

Newcastle Women’s Aid

Registered Charity 1139393 Registered Company 07413723

Annual Report and Financial Statements

For the year ended 31 March 2023

Newcastle Women’s Aid

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CONTENTS

PAGES
Directors/Trustees Annual Report 3 - 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to Financial Statements 10-15
Independent Examiners Report 16

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Newcastle Women’s Aid

Trustee/Directors Annual Report

The Trustees/Directors are pleased to present their report together with the financial statements of the charity for the year ended 31 March 2023

Reference and Administrative Details

Charity Name: Newcastle Women’s Aid
Registered Charity: 1139393
Registered Company: 07413723
Registered & Operational Address: 3rdFloor, Mea House, Ellison Place,
Newcastle upon Tyne NE1 8XS

Bankers: Unity Trust Bank Plc, 9 Brindley Place, Birmingham B1 2HB Barclays Bank Plc, 141 Northumberland Street, Newcastle upon Tyne NE1 7BH

Directors/Trustees: Cara Smith (Chairperson)
Judith Farquharson BEM (Treasurer)
Cyndi Barrpw
Justine Massingham
Dr. Stephanie Manson-Brown
CEO and Company Secretary: Elaine Langshaw
Auditor: Ruth Tomlinson ACMA CGMA

Structure, Governance and Management

Governing Document

Newcastle Women’s Aid was established and registered as a charity on 24 June 1976. The organisation is now a charitable company limited by guarantee, incorporated on 20 October 2010 and registered as an incorporated charity on 21 December 2010. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.

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Appointment of Trustees/Directors

The Directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles are known as Trustees. The Board of Trustees consists of not less than 3 and not more than 9 members who will be elected at the Annual General Meeting. In addition, they may appoint not more than 3 co-opted members. All members of the Board retire from office at the Annual General Meeting after they came into office but may be re-elected or re-appointed.

Newcastle Women’s Aid

Trustee Induction and Training

New trustees meet with the Manager and the Board of Trustees. All new trustees receive copies of all relevant documentation including Memorandum and Articles of Association, organisation management chart, financial data and information relating to their role, the scope and responsibility of the Board and the system of delegated authority together with information about the cycle of meetings and the opportunities for meeting staff.

Organisation

The Board administers the charity. The Board meets bi-monthly and when necessary more regularly. A Manager is appointed by the Board to manage the day-to-day operation of the charity. There is a system of delegated authorities in place to determine which decisions can be undertaken by the manager.

Risk Management

The Charity created a risk register in 2003 and a full review was undertaken during 2018. Risk assessment is an important and critical step in protecting the organisation, staff, trustees, visitors and service users as well as complying with the law. The process used by Newcastle Women’s Aid clearly identifies risks, evaluates the likelihood and impact of any risk, ensures adequate resources are available to deal with the risks and regularly monitors and reviews risks.

Objectives and Activities

The Objects of the charity are the relief, protection and support of persons, including children, who have suffered or are in danger of suffering domestic abuse through the provision of advice, support, representation and other services and to create awareness together with advance education in all aspects of domestic abuse including its causes, prevention and the relief of its consequences.

The central aim of the charity is to provide independent, specialist support to women and girls who are affected by domestic violence and abuse.

The main objectives of the organisation are:

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Newcastle Women’s Aid

NWA provide the Help, Options, Protection and Empowerment (HOPE) project which offers a sequence of specialist support interventions including:

The Domestic Abuse Flexible Support Service (DAFs) is a community=based outreach service where women are offered appointments at our safe, accessible and centrally located offices. This service supports women in the community who may not want or need to access refuge accommodation. DAFs provides practical help on safety, legal issues, benefits, re-housing and other issues as identified by the client. The programme also provides emotional support around domestic abuse the client may have sustained.

NWA Group programmes include Freedom to Make Changes. This programme explores in detail the ranges of tactics perpetrators of abuse may use to gain control over a victim. The programme equips victims with knowledge, and understanding about how to keep themselves and their children safe from abuse in the future. Much positive feedback has been received from clients and the programmed remains popular and successful. NWA has also developed the Free to Be Me Recovery programme in consultation with clients which is also proving to be successful

NWA regularly review our Aims and Objectives to ensure we remain focused on our stated purposes and operate within Charity Law.

Achievements and Performance

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80% of referrals accessed more than one support intervention in HOPE project

Demographics

Newcastle - 407 Gateshead - 42 Northumberland - 28 North Tyneside - 39 South Tyneside - 11 Rest of UK - 38

NWA are National Quality Standard Accredited by Women’s Aid Federation of England.

Newcastle Women’s Aid

Financial Review

With a difficult economic climate and a global pandemic, the organisation has developed services to generate a positive financial outcome and has achieved prudent expenditure through cost efficiencies.

Newcastle Women’s Aid has continued to receive funding from a range of large and small charitable sources voluntary and statutory agencies as well as donations from individuals and businesses.

In 2017 NWA restructured its services following a decision by Newcastle City Council to build a new refuge. Trustees found new premises a new service was established without the facility of a refuge. Initially the organisations reserves were used to fund two full-time staff but since that time funding has been achieved to expand the service and employ an additional two staff.

Investment Powers and Policy

Under the Memorandum and Articles of Association the charity has the power to invest in any way the Trustees wish. Trustees have operated a policy of investing some of the funds in an interest-bearing deposit account.

Reserves Policy

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Newcastle Women’s Aid believes it is prudent to have a policy on the holding, accumulation and management of its reserves.

Trustees/Directors, when taking account of the relevant risks to income streams and the planned activities over the next year, feel the most appropriate level of reserves for the organisation to hold would be twelve months of running costs which are £150,000. This figure will need to be reviewed in line with increased activity and the demand placed upon the organisation.

This level of funds would also allow for staff salaries, rent, utilities and other general running costs to be paid until such time as an alternative income is secured, or, in the worst-case scenario, for the organisation to be wound up. It would also allow for redundancy notices to be issued to staff and for staff to find alternative and appropriate support for clients. This policy is considered to be in the best interests of the service users, staff and trustees/directors of the charity.

Newcastle Women’s Aid

Plans for the Future

The charity plans to continue to maintain its presence in their centrally located offices and will deliver and develop services to victims of domestic abuse as outlined within the Aims and Objectives.

Statement of Trustees/Directors Responsibilities:

The trustees/directors are responsible for preparing the Annual Report and the Financial Statements in accordance with the Charities Act 2011, applicable to charities in England and Wales, the Companies Act 2006 and the United Kingdom Generally Accepted Accounting Practice. Charity Law requires trustees, at the end of each financial year, to prepare financial statements that give a true and fair view of the incomings and outgoings of the charity.

In preparing those financial statements the trustees are required to select suitable accounting policies and apply them consistently, making judgements and estimates that

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are reasonable and prudent. The trustees must also prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue its activities.

The trustees/directors are responsible for keeping proper accounting records which disclose with reasonable accuracy, at any given time, the financial position of the charity and to enable them to ensure that financial statements comply with the Charities Act 2011. The trustees/directors are also responsible for safeguarding the assets of the charity and taking steps for the prevention and detection of fraud or any other irregularities.

Signed on behalf of Trustees/Directors

Cara Smith

Cara Smith

Chair, Trustee and Director

Newcastle Women’s Aid

Dated: 21 June 2023

Newcastle Women’s Aid

Statement of Financial Activities

12 months period ended 31 March 2023

Year Year Year Year
Ended Ended Ended Ended
31/3/23 31/3/23 31/3/23 31/3/22
Unrestricted Restricted Total Total
Funds Funds Funds Funds
£ £ £ £

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INCOMING RESOURCES
 Note
Donations, grants & other income 2 31,395 - 31,395 28,828
Interest receivable
 3 394 394 18
Incoming funds from Charitable
Activities:
Grants and Contracts
 4 - 105,443 105,443 68538
-----------------------------------------------------------------------------------------------------------------------
Total Incoming Funds 31,789 105,433 137,232 97,384
-----------------------------------------------------------------------------------------------------------------------
Resources Expended
Charitable Activities
DAFs Domestic Abuse Support
 5 - 77,961 77,961 79,773
Domestic Abuse Support/Training 5 38,154 38,154 38,332
Governance Costs
 6 20,942 20,942 19,277
Total Resources Expended 20,942 116,115 137,057 137,382
Net Income/(outgoing)
Resources for the year
Before transfers 10,847 (10,672) 175 (39,998)
Transfer between funds - - - -
---------------------------------------------------------------------------------------------------------------------------
Net Income/(outgoing)
Resources for the Year 10,847 (10,672) 175 (39,998)
Reconciliation of Funds
Balance Brought Forward 96,786 314,880 411,666 451,664
Balance Carried Forward 107,633 304,208 411,841 411,666

Newcastle Women’s Aid

Balance Sheet

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As at date shown

As at date shown
As at As at
31 March 31 March
2023 2022
Note
CURRENT ASSETS
Debtors 7 - -
Cash at bank and in hand 413,403 413,208
413,403 413.208
CREDITORS
Amounts falling due
Within one year 8 (1,564) (1,543)
NET CURRENT ASSETS 411,841 411,666
NET ASSETS 411,841 411,666
FUNDS
Restricted Income Funds 9 304,208 314,880
Unrestricted Income Funds 10 107,633 96,786
TOTAL FUNDS 411,841 411,666

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Newcastle Women’s Aid

NOTES TO THE FINANCIAL STATEMENTS

For the 12 months ended 31 March 2023

1. ACCOUNTING POLICIES

BASIS OF ACCOUNTING

The financial statements have been prepared under the historical cost convention and in accordance with:

INCOMING RESOURCES

All incoming resources are included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be qualified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received by way of grants and donations and is included in full in the Statement of Financial Activities when receivable.

Grants where entitlement is not conditional on delivery of a specific performance by the charity becomes unconditionally entitled to the grant. Investment income is included when it is receivable.

Rent income is recorded when it is receivable.

Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.

Income received by way of donation or grant for the purchase of a fixed asset is credited to the restricted funds in the Statement of Financial Activities when receivable. Depreciation on the fixed assets purchased with these funds is charged against the restricted fund.

FUNDS ACCOUNTING

Funds held by the charity are either:

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Unrestricted general funds. These are funds which can be used in accordance with the charitable objectives at the discretion of the trustees.

Designated funds. These are funds set aside by the trustees out of unrestricted funds for specific future purposes or projects.

Restricted funds. These are funds that can only be used for particular restricted purposes within the objectives of the charity.

Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Newcastle Women’s Aid

RESOURCES EXPENDED

Expenditure is recognised on an accruals basis as a liability is incurred.

Expenditure includes VAT and is reported as part of the expenditure to which it relates.

Costs of generating voluntary income funds comprise the costs associated with attracting voluntary income.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature to support them.

Governance costs include those costs associated with the compliance to the constitutional and statutory requirements of the charity and include all costs linked to the strategic management of the charity.

All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of resource. Costs relating to a particular activity are allocated directly, others are apportioned on staff time across project work, generating funds and governance.

FIXED ASSETS AND DEPRECIATION

Tangible fixed assets costing £100 or more were capitalised and included at cost including any incidental expense of acquisition.

The Trustees have agreed to write off the balance of fixed asset cost as a result of recognising the condition of the existing premises together with the equipment and their net realisable value and expected life.

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Equipment 25% reducing balance Fixtures & Fittings 5 and7 years straight line Leasehold improvements 7 years straight line.

OPERATING LEASE AGREEMENTS

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Rentals applicable to operating leases, where substantially all of the benefits and risks of ownership remain with the lessor, are charged against income on a straight-line basis over the period of the lease.

PENSION COSTS

The charity operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the charity. The annual contributions are charged to the Statement of Financial Activities.

Newcastle Women’s Aid

NOTES TO FINANCIAL STATEMENTS

12 months ended 31 March 2023

2 INCOMING FUNDS FROM GENERATED FUNDS Donations, Grants & Contract

Total Total
Unrestricted Restricted Funds to Funds to
Funds Funds Mar Mar
2023 2022
Donations £ £ £ £
D Hutchinson 500 - 500 -
Charities Trust 402 - 402 -
CAF 430 - 430 1,362
Charitable Giving 1,000 - 1,000 300
Derwentside Funeral Home - - - 132
DJ Patrick Topping (Tokyo Ind 2 C/A) - - - 7,915
Gateshead College 100 - 100 105
Healthwatch - - - 500
Ellen Pennington 2,000 - 2,000 -
Local Giving 11,795 - 11,795 13,395
Greggs 1,613 - 1,613 -
Much Loved - - - 273
Inspia 164 - 164 -
Lanchester Methodist Wives & Friends 100 - 100 -
Margaret Morton 200 - 200 -
Northumbrian Leisure Ltd 3,000 - 3,000 -
Other - - - 465

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PayPal Giving Fund
PCC of Allendale
Pearson's Engineering
Places for People
Reckitt Trust
St Gabriel's Church
Unison Newcastle
Jesmond United Reform Church
WAF
3 Interest Receivable
Bank Interest Received
ewcastle Women’s Aid
OTES TO FINANCIAL STATEMENTS
2 months ended 31 March 2023
4 INCOME FROM CHARITABLE ACTIVITIES
Grants and Contracts
National Lotteries Community Fund Grant
Newcastle City Council-Safe Accommodation
Northumbria PCC Supporting Victims
WAF
Total Income		 220
-
220
3,306
150
-
150
-
-
-
-
500
1,000
-
1,000
-
8,000
-
8,000
-
185
-
185
185
125
-
125
-
411
-
411
-
-
-
-
390
31,395
-
31,395
28,828
394
-
394
18
394
-
394
18
Unrestricted
Funds
Restricted
Funds
Total
Funds to
Mar
2023
Total
Funds to
Mar
2022
£
£
£
£
-
71,443
71,443
22,893
-
-
-
13,000
-
34,000
34,000
32,645
-
-
-
-
-
105,44
3
105,44
3
68,538
31,789
105,44
3
137,23
2
97,384

Newcastle Women’s Aid

NOTES TO FINANCIAL STATEMENTS

12 months ended 31 March 2023

5 CHARITABLE ACTIVITIES

Domestic Total Total
Abuse Funds Funds
Flexible for year for year

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Staf costs
Professional Fees
Travel costs
Other cost
Support costs
Staf costs
Premises and ofce costs
Professional Fees
Travel costs
Other costs		 Support
(DAFS)
to Mar
2023
to Mar
2022
£
£
£
77,394
77,394
67,592
334
334
-
233
233
253
-
-
-
77,961
77,961
67,845
12,226
12,226
11,928
25,026
25,026
35,180
334
334
2,850
-
-
-
568
568
302
38,154
38,154
50,260
116,115
116,11
5
118,10
5

Newcastle Women’s Aid

6 GOVERNANCE COSTS
Staf costs
Trustee expenses
Audit fees
Professional Fees
Premises and ofce costs
Other costs
7 DEBTORS
Amounts receivable within one year
8 CREDITORS
Amounts falling due within one year:
Consumables/Lloyds Card
Professional Fees & Audit/Accountancy		 Unrestricted
Funds
Restricted
Funds
Total
Funds
for year
to Mar
2023
Total
Funds
for year
to Mar
2022
£
£
£
£
15,085
-
15,085
14,033
918
-
918
946
1,734
-
1,734
1,500
564
-
564
729
2,206
-
2,206
1,628
435
-
435
441		 Unrestricted
Funds
Restricted
Funds
Total
Funds
for year
to Mar
2023
Total
Funds
for year
to Mar
2022
£
£
£
£
15,085
-
15,085
14,033
918
-
918
946
1,734
-
1,734
1,500
564
-
564
729
2,206
-
2,206
1,628
435
-
435
441		 Unrestricted
Funds
Restricted
Funds
Total
Funds
for year
to Mar
2023
Total
Funds
for year
to Mar
2022
£
£
£
£
15,085
-
15,085
14,033
918
-
918
946
1,734
-
1,734
1,500
564
-
564
729
2,206
-
2,206
1,628
435
-
435
441
20,942
-
20,942
19,277
As at
31st
March
2023
£
-
-
£
62
1,500		 As at
31st
March
2022
£
-
-
£
43
1,500

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1,562 1,543

9 RESTRICTED INCOME FUNDS
As at 1st April
2022
Incoming
Resources
£
£
DAFS
224,903
105,443
Domestic Abuse Support
-
Domestic Abuse Support,
Training & Education
39,977
-
Future projects
50,000
-
Total
314,880
105,443
10 UNRESTRICTED INCOME
FUNDS
96,786
31,789
Newcastle Women’s Aid
ANALYSIS OF NET ASSETS BETWEEN
FUNDS
Restricted income funds
Unrestricted income funds
Total		 9 RESTRICTED INCOME FUNDS
As at 1st April
2022
Incoming
Resources
£
£
DAFS
224,903
105,443
Domestic Abuse Support
-
Domestic Abuse Support,
Training & Education
39,977
-
Future projects
50,000
-
Total
314,880
105,443
10 UNRESTRICTED INCOME
FUNDS
96,786
31,789
Newcastle Women’s Aid
ANALYSIS OF NET ASSETS BETWEEN
FUNDS
Restricted income funds
Unrestricted income funds
Total		 Outgoing
Resources
Transfer
s
As at
31st
March
2023
£
£
£

(77,961)
-
252,38
5
-
-
-

(38,154)
-
1,823

-
-
50,000
314,880
105,443
(116,115
)
-
304,20
8

(20,942)
-
107,63
3
Tangible
Fixed
Assets
Other
Net
Assets
Total
£
£
£
-
304,20
8
304,20
8
-
107,63
3
107,63
3
-
411,84
1
411,84
1

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Newcastle Women’s Aid

INDEPENDENT EXAMINERS REPORT

For the 12 months ended 31 March 2023

Report to the Trustees of Newcastle Women's Aid, Charity Number 1139393, Company No. 07413723on the accounts for the 12 months ended 31 March 2022 set out on pages 3 to 15.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 145 of the Charities Act 2011 (the 2011 act) and that an independent examination is needed.

It is my responsibility to examine the accounts under section 145 of the 2011 act and to follow the procedures laid down in the general directions given by the Charity commission (under section 43(7(b) of the 1993 Act) and to state whether particular matters have come to my attention.

Basis of independent examiners report

My examination was carried out in accordance with the general directions given by the Charity Commission under sections 145(5)(b) of the 2011 Charities Act. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any

17

such matters. I am satisfied that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination.

Independent examiner' statements

In connection with my examination, no matter has come to my attention:

(1) Which would give me reasonable cause to believe that accounting records were not kept in accordance with section 386 of the Companies Act or do not comply with the relevant accounting requirements under section 396 of the Companies Act 2006 or have not been prepared in accordance with the Charities SORP (FRS102)

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

R. Tomlinson

Ms. R Tomlinson ACMA CGMA

20 The High Gate

Kenton

Newcastle upon Tyne

NE3 4LS 26th July, 2023

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