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2022-03-31-accounts

Newcastle Women’s Aid

Registered Charity Number 1139393 Company Registered Number 07413723

ANNUAL REPORT & FINANCIAL STATEMENTS

For the year ended

31 March 2022

Newcastle Women’s Aid

CONTENTS

CONTENTS
PAGES
Trustees/Directors Annual Report 2 - 6
Statement of fnancial activities 7
Balance Sheet 8
Notes to fnancial statements 9 -13
Independent examiners report 14

1

Newcastle Women’s Aid

TRUSTEE/DIRECTOR’S ANNUAL REPORT

The Trustees are pleased to present their report together with the financial statements of the charity for the year ending 31 March 2022

Reference and Administrative Details

Charity Name: Newcastle Women’s Aid Registered Charity: 1139393 Registered Company: 07413723

Registered and Operational Address: 3[rd] Floor, Mea House, Ellison Place, Newcastle upon Tyne NE1 8XS

Bankers: Unity Trust Bank Plc Nine Brindley Place, Birmingham B1 2HB Barclays Bank Plc 141 Northumberland Street Newcastle upon Tyne NE1 7BH Trustees/Directors: Cara Smith – Chair Judith Farquharson BEM - Treasurer Justine Massingham Cindy Barrow DR. Stephanie Manson Brown - Elected February 2022

CEO and Company Secretary: Elaine Langshaw Auditor: Ruth Tomlinson ACMA CGMA

Structure, Governance and Management

Governing Document

Newcastle Women’s Aid was established and registered as a charity on 24 June 1976. The organisation is now a charitable company limited by guarantee, incorporated on 20[th] October 2010 registered as an incorporated charity on 21[st] December 2010. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.

Appointment of Trustees/Directors

The directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles are known as trustees.

The Board of Trustees consists of not less than 3 and not more than 9 members who will be elected at the Annual General Meeting. It addition they may appoint not more than 3 co-opted members. All the members of the Board retire from office at the Annual General Meeting after they came into office but they may be re-elected or re-appointed.

2

Newcastle Women’s Aid

Trustee Induction and Training

New trustees are invited to meet the Manager and the Board of Trustees. All new trustees receive copies of all relevant documentation including the Memorandum & Articles of Association, organisational management chart, financial data, information relating to their role, the scope and responsibility of the Board and the system of delegated authority together with information about the cycle of meetings and the opportunities for meeting staff.

Organisation

The Board administers the charity. The Board meets bi-monthly and when necessary more regularly. A Manager is appointed by the Board to manage the day-to-day operation of the charity. There is a system of delegated authorities in place to determine which decisions can be undertaken by the manager.

Risk Management

The Charity created a risk register in October 2003. A full review of the risk register was undertaken during 2018.

Risk assessment is an important and critical step in protecting staff, trustees, residents, visitors’, service users and the organisation as well as complying with the law. The process used by Newcastle women’s Aid is straightforward in that it clearly identifies risks, evaluates the likelihood and impact of any risk, ensures adequate resources are available to deal with the risks and regularly monitors and reviews risks.

Objectives and Activities

The objects of the charity are the relief, protection and support of persons, including children, who have suffered or are in danger of suffering domestic abuse through the provision of, advice, support, representation and other services, and to create awareness together with advance education in all aspects of domestic abuse including its causes, prevention and the relief of its consequences.

The central aim of the charity is to provide independent, specialist support to women and girls who are affected by domestic violence and abuse.

The main objectives of the organisation are:

Newcastle Women’s Aid

In April 2021, NWA launched our new service HOPE (Help, Options, Protection and Empowerment).

HOPE offers a sequence of specialist support interventions including:

Our Domestic Abuse Flexible Support service (DAF’s) s a community-based outreach service; women are offered appointments in our centrally located, fully accessible offices or in safe, convenient venues across the city. This service supports women in the community who do not want, or need, to access refuge accommodation. DAFS provides practical help regarding safety, legal issues, benefits, re-housing and other issues identified by the client herself and also provide emotional support around the domestic abuse the client has suffered.

NWA Group programmes include the Freedom Programme. This is a programme that explores in detail the different tactics perpetrators use to abuse victims and attempts to equip victims with the knowledge to keep themselves and their children safe in the future. This programme has received positive feedback from clients and remains popular and successful. We have also developed a bespoke Recovery Programme in consultation with clients called, Free to be Me.

We regularly review our aims and objectives to ensure we remain focused on our stated purposes. We have referred to the guidance contained in the Charity Commissions guidance on public benefit when reviewing our aims and objectives and when planning our future activities.

Achievements and Performance

Service Provision

In the financial year, 2021-2022 Newcastle Women’s Aid provided advice, information, advocacy and support directly or indirectly as follows;

Statistics:

Demographics

 Newcastle (365), Gateshead (34), Northumberland (15), North Tyneside (27), South Tyneside (18) and Rest of UK (69).

Accreditations

4 Newcastle Women’s Aid

Financial Review:

Against a backdrop of a difficult economic climate and global pandemic the organisation has developed services to generate a positive financial outcome and to achieve prudent expenditure through cost efficiencies.

Newcastle Women’s Aid has continued to receive funding from a range of charitable sources and from individual donations. Donations have also been received from individuals and businesses who have chosen to support the work of NWA.

At the end of November 2016 funding from Newcastle Council for Newcastle Women’s Aid ceased as a result of the Council awarding a contract to operate a new refuge to a Housing Provider.

The Trustees therefore agreed that Newcastle Women’s’ Aid would continue its services from more accessible premises in Newcastle City centre, with no refuge accommodation.

Initially the restructured service has used its reserves to establish the service in new premises and to fund two full time members of staff. Since that time funding has been secured and additional staff have been employed.

Investment Powers and Policy:

Under the Memorandum and Articles of Association the charity has the power to invest in any way the trustees wish.

The trustees/directors have operated a policy of investing some of the funds in an interest bearing deposit account.

Reserves Policy:

Newcastle Women’s Aid believes it is prudent to have a policy on the holding, management and accumulation of its reserves.

Reserves may be accumulated over the organisation’s life from donations and bequests from supporters, and modest surpluses on the income and expenditure balance of some years.

After taking into account the relevant risks to income streams and the planned activities over the next year the trustees feel the most appropriate level of reserves for the organisation to hold would be nine month’s running costs, which are approximately £200,000. This figure would need to be reviewed in line with increased activity and demand placed upon Newcastle Women’s Aid. However, now the level of reserves would allow for staff salaries and other general running costs to be paid until such time alternative income is secured or, in the worst-case scenario, for the organisation to be wound up. The three months period would allow for redundancy notices to be issued to staff and for staff to find alternative, appropriate support service for clients. This policy is considered to be in the best interests of the service users, staff and trustees of the charity.

5

The Trustees have allocated reserves to the value of £50,000 to assist in funding future NWA developments or projects.

Newcastle Women’s Aid

Plans for Future Periods:

The charity plans to continue and develop its activities as outlined in the Aims and Objectives and to maintain

its presence in our current offices in the City of Newcastle.

Statement of Trustee’s/Directors Responsibilities:

The trustees/directors are responsible for preparing the Annual Report and the financial statements in accordance

with law applicable to charities in England and Wales together with United Kingdom Generally Accepted Accounting Practice. Charity law requires the trustees to prepare financial statements that give a true and fair

view of the state of affairs of the charity at the end of a financial year and of its incomings and outgoings for that year.

In preparing those financial statements, the trustees are required to select suitable accounting policies and then

apply them consistently, making judgements and estimates that are reasonable and prudent. The trustees must

also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the

charity will continue its activities.

The trustees/directors are responsible for keeping proper accounting records which disclose with reasonable

accuracy at any time the financial position of the charity and to enable them to ensure that financial statements comply with the charities Act 1993. The trustees are also responsible for safeguarding the assets of the charity and hence for taking steps for the prevention and detection of fraud and other irregularities.

On behalf of trustees/directors

C. Smith

Cara Smith Chair/Director

Approved by Trustees/Directors on 18 October 2022

6

Newcastle Women’s Aid

STATEMENT OF FINANCIAL ACTIVITIES
for the 12 Months period ended 31st March,
2022
Year
ended
31-Mar-
2022
Year
ended
31-Mar-
2022
Year
ended
31-Mar-
2022
Year
ended 31-
Mar-2021
Unrestric
ted
Funds
Restricte
d Funds
Total
Funds
Total
Funds
£
£
£
£
INCOMING RESOURCES
Not
e
INCOMING FUNDS FROM GENERATED
FUNDS
Donations and Grants Other Income
2		 28,828
-
28,828
33,488
Interest Receivable.
3		 18
-
18
82
INCOMING FUNDS FROM CHARITABLE
ACTIVITIES
Grants and Contracts
4		 -
68.538
68,538
133,376
TOTAL NCOMING RESOURCES 28,846
68,538
97,384
167,346
RESOURCES EXPENDED
COST OF GENERATING FUNDS
Cost of generating voluntary income -
-
-
-
CHARITABLE ACTIVITIES
-
Domestic Abuse Support
5		 -
67.645
67,645
113,376
Domestic Abuse Training & Support
5		 -
50,260
50,260
-
118,105
118,105
113,376
Governance Costs
6		 19,277
-
19,277
21,060
TOTAL RESOURCES EXPENDED 19,277
118,105
137,832
134,436
NET INCOME / (OUTGOING)
RESOURCES FOR THE YEAR BEFORE
TRANSFERS		 9,569
(49,567)
(39,998)
32,910
transfers between funds -
-
-
-
NET INCOME / (OUTGOING)
RESOURCES FOR THE YEAR		 9,569
(49,567)
(39,998)
32,910
RECONCILIATION OF FUNDS
Balance brought forward 87,217
364,447
418,754
418,754
Balance carried forward
96,786
314,880
411,666
451,664

7

Newcastle Women's Aid

BALANCE SHEET
As at date shown
As at
31st
March
As at 31st
March
2022
2021
£
£
Not
e
CURRENT ASSETS
Debtors
7		 -
-
Cash at bank and in hand 413,209
473,238
413,209
473,328
CREDITORS
Amounts fallingdue within oneyear
8		 (1,543)
(21,574)
NET CURRENT ASSETS 411,666
451,664
TOTAL ASSETS LESS CURRENT
LIABILITIES		 411,666
451,664
NET ASSETS 411,66
6
451,664
FUNDS
Restricted income funds
9		 314,880
364,447
Unrestricted income funds
10		 96,786
87,217
TOTAL FUNDS 411,66
6
451,664

8

Newcastle Women’s Aid

NOTES TO THE FINANCIAL STATEMENTS for the 12 months ended 31 March 2022

1 ACCOUNTING POLICIES

BASIS OF ACCOUNTING

The financial statements have been prepared under the historical cost convention and in accordance with:

INCOMING RESOURCES

All incoming resources are included in the Statement of Financial Activities when the charity is entitled to the

income and the amount can be qualified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received by way of grants and donations and is included in full in the Statement of Financial Activities. Grants where entitlement is not conditional on delivery of a specific performance by the charity becomes unconditionally entitled to the grant. Investment income is included when it is receivable.

Income received by way of donation or grant for the purchase of a fixed asset is credited to the restricted funds

in the Statement of Financial Activities when receivable. Depreciation on the fixed assets purchased with these funds are charged against the restricted fund. FUNDS ACCOUNTING Funds held by the charity are either:

Unrestricted general funds

These are funds which can be used in accordance with the charitable objectives at the discretion of the trustees.

Designated funds

projects.

charity.

RESOURCES EXPENDED

Expenditure is recognised on an accruals basis as a liability is incurred.

Expenditure includes any VAT and is reported as part of the expenditure to which it relates.

services for its beneficiaries. It includes both costs that can be allocated directly to such activities and

those costs of an indirect nature to support them.

Newcastle Women’s Aid

NOTES TO THE FINANCIAL STATEMENTS for the 12 months ended 31 March 2022

Governance costs include those costs associated with the compliance to the constitutional and statutory requirements of the charity and include all costs linked to the strategic management of the charity.

All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of resource. Costs relating to a particular activity are allocated directly, others are apportioned on staff time across project work, generating funds and governance.

FIXED ASSETS AND DEPRECIATION Tangible fixed assets costing £100 or more were capitalised and included at cost including any incidental expense of acquisition. The Trustees have agreed to write off the balance of fixed asset cost as a result of recognising the condition of the existing premises together with the equipment and their net realisable value and expected life. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows: Equipment ........................ 25% reducing balance Fixtures and Fittings ........... 5 & 7 years straight line Leasehold improvements...... 7 years straight line OPERATING LEASE AGREEMENTS Rentals applicable to operating leases, where substantially all of the benefits and risks of ownership remain with the lessor, are charged against income on a straight-line basis over the period of the lease.

PENSION COSTS The charity operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the charity.

The annual contributions payable is charged to the Statement of Financial Activities.

NEWCASTLE WOMEN'S AID

NOTES TO THE FINANCIAL STATEMENTS

For the 12 months ended 31 March 2022

Donations, Grants &
Contracts
Unrestricte
d Funds
Restricted
Funds
Total Funds
to Mar
2022
Total Funds
to Mar
2021
Donations £
£
£
£
A & AE Buchan -
-
-
1,000
C Smith -
-
-
100
CAF 1,362
-
1,362
478
Charitable Giving 300
300
-
Dewentside Funeral Home 132
-
132
-
DJ Patrick Topping (Tokyo Ind 2 C/A) 7,915
-
7,915
-
Gateshead College 105
-
105
-
Healthwatch 500
500
-
John Lewis Community Matters -
-
-
930
Local Giving 13,395
-
13,395
21,960
Mary Jackson will Trust -
-
-
1,500
Much Loved 273
-
273
-
Northumbrian Leisure -
-
-
1,500
Other 465
465
500
PayPal Giving Fund 3,306
-
3,306
934
Pearson's Engineering 500
500
-
St Gabriel's Church 185
-
185
185
Unison Newcastle -
-
-
2,000
Virgin Money Giving -
-
-
901
WAF 390
390
-
28,828
-
28,828
31,988
3
Interest Receivable
Bank Interest Received 18
18
82
18
-
18
82
4
INCOME FROM CHARITABLE
ACTIVITIES
Grants and Contracts
LGA Foundation -
-
-
10,000
National Lotteries Community Fund Grant -
22,893
22,893
55,811
Newcastle City Council (Covid
19)		 -
-
-
10,000
Newcastle City Council-Safe
Accommodation		 -
13,000
13,000
-
Northumbria PCC Ministry of Justice Covid -
-
-
13,620
Northumbria PCC Supporting Victims -
32,645
32,645
32,645
Victim Support. -
-
-
1,500
WAF -
-
-
11,700
-
68,538
68,538
135,276
2
-
4
Total Income		 28,846
68,538
97,384
167,346
11
NEWCASTLE WOMEN'S AID
NOTES TO THE FINANCIAL STATEMENTS
For the 12 months ended 31 March 2022
5
CHARITABLE ACTIVITIES
Domestic
Abuse
Flexible
Support
(DAFS)
Total Funds
for year to
Mar 2022
Total Funds
for year to
Mar 2021
£
£
£
Staf costs
67,592
67,592
66,885

Professional Fees
-
-
770
Domestic
Abuse Total Funds Total Funds
Flexible for year to for year to
Support Mar 2022 Mar 2021
5 CHARITABLE ACTIVITIES (DAFS)
£ £ £
Staf costs 67,592 67,592 66,885
Professional Fees - - 770
Travel costs 253 253 235
Other cost - - -
67,845 67,845 67,890
Support costs
Staf costs 11,928 11,928 9,555
Premises and ofce costs 35,180 35,180 30,952
Professional Fees 2,850 2,850 4,363
Travel costs - - -
Other costs 302 302 616
50,260 50,260 45,486
118,105 118,105 113,376
Travel costs 253
253
235		 253
253
235		 253
253
235
Other cost -
-
-
67,845
67,845
67,890
Support costs

Staf costs		 11,928
11,928
9,555

Premises and ofce costs		 35,180
35,180
30,952

Professional Fees		 2,850
2,850
4,363
Travel costs -
-
-
Other costs 302
302
616
50,260
50,260
45,486
118,105
118,105
113,376
6
GOVERNANCE COSTS		 Unrestricte
d Funds		 Restricted
Funds
Total Funds
for year to
Mar 2022		 Total Funds
for year to
Mar 2021
£ £
£		 £
Staf costs 14,033 -
14,033		 13,490
Trustee expenses 946 -
946		 43
Audit fees 1,500 -
1,500		 1,500
Professional Fees 729 -
729		 1,502
Premises and ofce costs 1,628 -
1,628		 4,156
Other costs 441 -
441		 369
19,277 -
19,277		 21,060
7
DEBTORS		 As at 31st
March
2022		 As at 31st
March
2021
£ £
Amounts receivable within one year - -
- -
8
CREDITORS
Amounts falling due within one year:- £ £
Rent - 20,020
Consumables/Lloyds Card 43 54
Professional Fees & Audit/Accountancy 1,500 1,500
1,543 21,574

12 NEWCASTLE WOMEN'S AID

NOTES TO THE FINANCIAL STATEMENTS For the 12 months ended 31 March 2022

9
RESTRICTED INCOME
FUNDS
As at 1st
April
2021
Incoming
Resources
Outgoing
Resources
Transfers
As at 31st
March
2022
£
£
£
£
£
DAFS 224,21
0
68,538
( 67,845 )
-
224,903
Domestic Abuse Support 80,940
-
( 80,940 )
-
Domestic Abuse Support,
Training & Education		 9,297
-
( 50,260 )
80,940
39,977
Future projects 50,000
-
-
-
50,000
Total 364,44
7
68,538
(118,105)
-
314,880
1
0
UNRESTRICTED INCOME
FUNDS		 87,217
28,846
( 19,277 )
-
96,786
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Tangible
Fixed
Assets
Other Net
Assets
Total
£
£
£
Restricted income funds
-
314,880
314,880

13

Unrestricted income funds -
96,786
96,786
Total -
411,666
411,666

NEWCASTLE WOMEN'S AID

INDEPENDENT EXAMINERS REPORT

For the 12 months ended 31 March 2022

Report to the Trustees of Newcastle Women's Aid, Charity Number 1139393, on the accounts for the 12 months ended 31 March 2022 set out on pages 2 to 14.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 act) and that an independent examination is needed.

It is my responsibility to examine the accounts under section 43 of the 1993 act and to follow the procedures laid down in the general directions given by the Charity commission (under section 43(7(b) of the 1993 Act) and to state whether particular matters have come to my attention.

Basis of independent examiners report

My examination was carried out in accordance with the general directions given by the Charity commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts give a "true and fair" view and the report is limited to those matters set out in the statement below.

Independent examiner' statements

In connection with my examination, no matter has come to my attention:

(1) Which will give me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the 1993 Act, and to prepare accounts which accord with the accounting records and to comply with the requirements of the 1993 Act have not been met; or

(2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

R E Tomlinson

30[th] June 2022

Ms. R Tomlinson ACMA CGMA

20 The High Gate

Kenton

Newcastle upon Tyne

NE3 4LS