Charity number: 1139360
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
TRUSTEES’ REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
CONTENTS
| Legal and Administrative information | 1 |
|---|---|
| Report of the Trustees | 2 – 4 |
| Independent Examiner’s Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 - 12 |
LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 AUGUST 2023
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
Trustees Mr A Nailor (Chair) Mrs A Gilbert Mrs F Harvey Miss P Anderson (resigned 30 November 2022) Mrs A Johnson Charity registered number 1139360 Principal office The Camden Centre Unit 2 Market Square Royal Victoria Place Tunbridge Wells TN1 2SW Independent examiner A S Healey FCA CTA DChA Lindeyer Francis Ferguson Limited Chartered Accountants North House 198 High Street Tonbridge Kent TN9 1BE
Page 1
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2023
The Trustees present their annual report together with the financial statements of Little Pips Pre-School at The Camden Centre (the charity) for the year ended 31 August 2023. The Trustees confirm that the report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity’s governing document and the provisions of “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019) (Charities SORP (FRS 102)). The Legal and Administrative information on page 1 forms part of this report.
Structure, governance and management
Constitution
The Barna-Bus Pre School originally operated under the umbrella of the Church of England. Under a constitution adopted on 12 October 2010 and following its registration as a charity on 19 December 2010, from 1 January 2011 the Pre School commenced as a separate entity with Free Early Education Entitlement funds and a donation from the Parish Church of St Barnabas in Tunbridge Wells, Kent. An updated constitution was signed 30 September 2019. The charity relocated in January 2020 and changed its name to Little Pips Pre-School at The Camden Centre and the constitution was updated at that date.
Method of appointment or election of trustees
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Constitution.
Objectives and activities
Policies and objectives
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the charity commission relating to public benefit.
The aims of the pre-school as set out in the Constitution are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
-
(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
-
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
-
(c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
Activities for achieving objectives
The Pre-School offers a learning environment which covers all areas of learning and development as set out in the Statutory Framework for the Early Years Foundation Stage (EYFS) which sets the standard for learning and development and care for children 0 to 5 years. We support the children and families for the transition to Reception Class and maintain close links with local primary schools.
Page 2
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2023
Achievements and performance
September 2022 – The uptake of pre-school places in term one was better than previous years. After school club continued to be popular with all but one session per week being full from the beginning of the year. Staff numbers had stabilised and as interest in after school club grew it was felt necessary to recruit another member of staff solely to help with those children.
Little Pips had a difficult time with a problem with the roof in the office and in the children’s room. This caused lots of damage to resources and inconvenience for us. Because of this problem the landlord agreed to reduce our rent for four months.
October / November 2022 - The financial situation is stable at this present time. Salary proposal put forward for all members of the Committee in preparation for April.
-
Holiday Club was progressing very well.
-
AGM took place in November, and it was Pippa’s last meeting as a Committee member.
-
It was agreed that the Pre-school was going to be decorated in July (hallway and toilets).
-
During this period Little Pips employed three more members of the staff.
December 2022 – Always a busy month and exciting time for the children. After School club has increased to an average of 10 children each afternoon. The percentage of occupancy at this time was 85%.
January 2023 – The Committee agreed to review and increase staff salaries for April. This decision was made based on affordability, length of service, qualifications, performance, responsibility and skills. It was agreed that staff were going to get paid additionally for two hours for doing paper work from home (monthly).
February / March 2023– Due to the increased number of children, we recruited two new staff members, one for After school club and another for Pre-school.
April/ May 2023- Finances are stable and building a good cash reserve. Roof work in progress. Members of staff have increased hours to allow us to expand the after-school club spaces.
June / July 2023 – Finances were considered to be in good order. Committee discussed the need of hiring a small room for the office to allow for expansion, as we were nearly full and were having to turn children away. The academic year ended with a Leavers ceremony in the main hall of the Camden centre, with many families attending to say farewell to the 32 children leaving to go to school in September. The year ended on a positive note. The new term ahead held promise of a healthy take up of places, much interest in places and a settled staff team.
Children
The 2022/2023 academic year started with 42 children on roll, 10 of which had taken up free education for twoyear olds and 26 children were in receipt of free entitlement for three- and four-year olds. This year had a reasonable take up of chargeable sessions.
30 hours Free Education
In total 15 children accessed the scheme across the year.
Page 3
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2023
Staff
All staff returned in September 2022 and Little Pips employed a new staff member to work with the After School scheme.
Transitions
32 children left us to start Reception class in September 2022. The relevant paperwork and phone calls to support these transitions to local schools took place as usual.
Financial
The beginning of the financial year was promising as take-up of spaces was better than average for the time of year.
SEND (Special Education Needs and Disability)
Support and intervention have continued across the year for those children identified with additional needs.
Financial review
During the year under review the charity made a surplus of £25,504, compared with a surplus of £14,368 in the previous financial period. Total income for the year was £205,015 (2022: £162,027) and included £145 (2022: £3,997) from donations and grants. Total expenditure was £179,511 (2022: £147,659).
Reserves policy
The charity’s unrestricted free reserves at 31 August 2023 were £51,290 (2022: £25,786). The trustees consider that the charity needs to hold sufficient reserves to meet its running costs for 3 months which is estimated to be £33,000.
A financial plan was drawn up within the last financial year which included promoting the extended opening hours and wrap around care during holidays and after school for children up to the age of seven. The fees for all services have increased, along with funding rates, which will continue to generate a good income.
Post year end the position has improved further as the number of children enrolled has continued to increase and there is already waiting list in place for September 2024. This has resulted in a more stable financial position and the charity continues to build reserves.
18/06/2024
This report was approved by the trustees on …………………….. and signed on their behalf by: 18/06/2024
…………………………… Mrs A Johnson Trustee
Page 4
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
INDEPENDENT EXAMINER’S REPORT
Independent examiner's report to the Trustees of Little Pips Pre-School at The Camden Centre
I report to the trustees on my examination of the accounts of Little Pips Pre-School at The Camden Centre (‘the Charity’) for the year ended 31 August 2023.
Responsibilities and basis of report
As the Charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
………………………………
Amy Healey FCA CTA DChA
Dated: 18 June 2024
Chartered Accountants North House 198 High Street Tonbridge Kent TN9 1BE
Page 5
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023
| 2023 Note £ Income from: Donations and grants 145 Charitable activities Fees, Local Authority funding and after-school clubs 203,899 Other trading activities Fundraising events and uniform sales 124 Investments Bank interest receivable - Other income 847 205,015 Expenditure on: Charitable activities 2 179,511 Net income and net movement in funds 25,504 Total funds brought forward 25,786 Total funds carried forward 6 51,290 Unrestricted funds |
Total funds 2023 £ 145 203,899 124 - 847 205,015 179,511 25,504 25,786 51,290 |
Total funds 2022 £ 3,997 157,263 763 4 - |
|---|---|---|
| 162,027 147,659 |
||
| 14,368 11,418 |
||
| 25,786 |
Page 6
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
BALANCE SHEET AS AT 31 AUGUST 2023
| Note Current assets: Debtors 4 Cash at bank and in hand Creditors:amounts falling due within one year 5 Net current assets Total net assets The funds of the charity: 6 Unrestricted funds |
£ 3,355 51,203 54,558 ( 3,268) |
2023 £ 51,290 51,290 51,290 51,290 |
£ 9,185 19,062 28,247 ( 2,461) |
2022 £ 25,786 |
|---|---|---|---|---|
| 25,786 | ||||
| 25,786 | ||||
| 25,786 |
The financial statements were approved by the Board of Trustees on ….......................................... and signed on their behalf by:
….....................................................
Mrs A Johnson Trustee
Page 7
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
1 Accounting policies
1.1 Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - ("Charities SORP FRS 102"), the Financial Reporting Standard applicable in the UK and Republic of Ireland ("FRS 102") and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The accounts are presented in pounds sterling and rounded to the nearest pound.
There are no material uncertainties about the charity's ability to continue, and so the going concern basis of accounting has been adopted.
There are no significant areas of judgement or estimation uncertainty.
1.2 Income
Income in relation to fees and Local Authority funding is recognised in the period in which the places for which the fees are charged or the funding is received are attended by the children.
Donations and grants are recognised when the charity has entitlement to the funds, the receipt is probable and the amount can be reliably measured. For donations this is usually on receipt. For grants this is usually when a formal offer is made in writing, unless the grant contains terms and conditions which must be met before the charity is entitled to the funds. Income from uniform sales is recognised when title of the goods transfers to the purchaser. Income from fundraising events is recognised when the event takes place.
1.3 Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount required to settle the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. Irrecoverable VAT is included. Expenditure is classified under headings that aggregate all costs related to that category. Support and governance costs have been allocated to the charity's one charitable activity.
Page 8
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
1 Accounting policies continued
1.4 Financial instruments
The charity only has financial instruments which are classified as basic financial instruments. Shortterm debtors and creditors are measured at the settlement value. Any losses from impairment are recognised in the Statement of Financial Activities.
1.5 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds can only be used for a specific purpose as specified by the donor.
1.6 Status
Little Pips Pre-School at The Camden Centre is an unincorporated charity registered with the Charity Commission in England and Wales. Its registered address is The Camden Centre, Unit 2, Market Square, Royal Victoria Place, Tunbridge Wells TN1 2SW.
2 Expenditure on charitable activities
| Activity: Pre-school education Staff costs (see note 3) Equipment and resources Hire of hall Ofsted registration Support costs: Administration Telephone and computer costs Utilities Insurance Payroll services Governance: Independent examiner's fees: Independent examination |
2023 £ 131,208 3,191 33,183 220 5,178 1,659 346 1,206 1,280 2,040 179,511 |
2022 £ 95,877 4,920 36,244 220 2,317 2,714 617 1,206 1,106 2,438 |
|---|---|---|
| 147,659 |
Page 9
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
3 Staff costs and remuneration of key management personnel
| Wages and salaries Employer's National Insurance Employer's pension contributions |
2023 £ 129,445 - 1,763 131,208 |
2022 £ 94,693 - 1,184 |
|---|---|---|
| 95,877 |
The average number of employees on a headcount basis was 12 (2022: 10). No employee received employee benefits in excess of £60,000 (2022: Nil).
The key management personnel are considered to be the trustees. During the year, no trustees received any remuneration or benefits nor were reimbursed for any expenses in their capacity as trustees (2022: £Nil). Mrs A Johnson and Mrs F Harvey, trustees, were remunerated for their role as a teacher in the pre-school. Their aggregate remuneration, including employer's National Insurance and employer's pension contributions, was Ms A Johnson £30,783 (2022: £27,384) and Mrs F Harvey £11,733 (2022: £10,805).
4 Debtors
| Fees receivable Prepayments Taxation and social security Creditors: amounts falling due within one year Accruals and deferred income Other creditors |
2023 £ 705 1,508 1,142 3,355 2023 £ 2,861 407 3,268 |
2022 £ 831 1,508 6,846 |
|---|---|---|
| 9,185 | ||
| 2022 £ 2,156 305 |
||
| 2,461 |
5 Creditors: amounts falling due within one year
Accruals and deferred income includes £597 (2022: £nil) of deposits paid in advance by parents who have reserved a place for their children in September 2023.
Page 10
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
6 Movement in funds
| Current year Unrestricted funds Prior year Unrestricted funds Restricted funds |
Brought forward £ 25,786 25,786 Brought forward £ 11,418 - 11,418 |
Income £ 205,015 205,015 Income £ 159,094 2,933 159,094 |
£ ( 179,511) ( 179,511) £ ( 144,726) ( 2,933) ( 144,726) Expenditure Expenditure |
Carried forward £ 51,290 |
|---|---|---|---|---|
| 51,290 | ||||
| Carried forward £ 25,786 - |
||||
| 25,786 |
The restricted fund in the prior year related to a grant provided by Kent County Council to purchase resources. The grant was for £2,933 and was included in grants and donations. The full amount was spent last year and was included in expenditure on charitable activities.
7 Analysis of net assets between funds
| 2023 £ Current assets 54,558 Creditors ( 3,268) 51,290 Unrestricted funds |
Restricted funds 2023 £ - - - |
Total funds 2023 £ 54,558 ( 3,268) 51,290 |
Total funds 2022 £ 28,247 ( 2,461) |
|---|---|---|---|
| 25,786 |
In the previous year, restricted funds of £Nil were held in current assets.
Page 11
LITTLE PIPS PRE-SCHOOL AT THE CAMDEN CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
8 Operating lease commitments
At 31 August 2023 the charity was committed to making the following payments under noncancellable operating leases:
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Buildings: | ||
| Payable not later than one year | 36,200 | 36,200 |
| Payable later than one year but not later than five years | 9,050 | 45,250 |
9 Related party transactions
The wife of Mr A Nailor, trustee, is employed by the charity as Deputy Manager and received remuneration, including employer's National Insurance and employer's pension contributions, of £15,157 during the year (2022: £10,721). There are no other related party transactions.
10 Post year end events
Following the year end the trustees' have made the decision to become a Charitable Incorporated Organisation. This is subject to the Charity Commission approving the application.
Page 12