Paddock Wood Athletic Club Trustees Report 2023 The Club had a satisfactory year in 2023. Membership subscriptions recovered after the Covid slowdown and have continued strengthening. The maintenance of the training track continues to be a significant expense with grass cutting and lighting costs being significant overall contributors to those costs. They remain however within the Club’s budget. In addition the Club renovated the throwing cage at the track site at a cost of £15,420. The track reserve account stands at £81,307 at the end of the year. This account is a restricted fund, meaning that it can only be used for maintenance and replacement of the track itself. The Paddock Wood half marathon, organised and managed by the Club continues to be a highly successful event and a major contributor to the financial health of the Club. A transfer of £15,000 was made to enable the throwing cage restoration without impinging on other reserve funds. The general costs of running the Club exceeded expectations this year, within significant expenditure replacing our Club kit and some equipment. This gave rise to a need to draw from our reserve for a short period. These expenses are expected to be a “one – off” and funds will gradually be recovered from the sale of kit. The funds drawn from the reserve have been replaced and economies put in place that will prevent this situation recurring. The main expenses of the Club remain the hire of Mascalls hall for junior training and race entry fees. The hire of Mascalls remains a concern for 2024 with hire costs increasing significantly. The Club is taking steps to find alternative accommodation at Putlands, the local sports centre. Race entry fees have been reduced by asking members to pay their own entry into the Kent Fitness League. There was a concern that this might reduce our level of entries but this has proved unfounded. In general the payment of race entry fees on behalf of members representing the Club is felt by the trustees to be fundamental to the purpose of the Club. 2 Gift aid of £2,693 was paid by HMRC. The total cash holdings of the Club amount to £110,528 with no significant liabilities. The trustees are satisfied that the Club is on a secure financial footing and that its obligations relating to safeguarding and diversity are fully met. R Harris, Chairman E Bignell, Secretary October 2024 - 2 - Paddock Wood Athletic Club Financial Statements For The Period Ended 31st December 2023 REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF PADDOCK WOOD ATHLETIC CLU8- REGISTERED CHARITY 1139343 I report on the Accounts of the Charity for the year ended 31 December 2023 whith are set out on the attached pages. RESPECTIVE RESPONSIBILITIES OF THE TRLISTEES AND INDEPENDENT EXAMINER The Charity'5 Trustees are responsible for the preparation of the Accounts. The Charity's Trustees consider that an audit is not required for this year lunder Section 144{211 of the Charities Act 2011 Ithe 2011 Act) and that an independent examination is needed. It is my re5pon5ibility to- examine the accounts (under Section 145 of the 2011 Acll,. to follow the procedure5 laid down in the General Directions given by the Charity Commissioners lunder Section 14515llbll of the 2011 Act; and to State whether particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance wrth the General Directions Eiven by the Charity Commissions. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also include5 consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently. no opinion 15 given a5 to whether the accounts present a true and fair view and the report 15 limited to those matters set out in the statement below. INDEPENDENT EXAMINER'S sfATEMENT In connection with the examination. no matter ha5 come to my attention - which gives me reasonable cause to believe that, In any material respect. the requirements- to keep accounting records in accordance with Section 130 of the 2011 Ad,. and to prepare accounts which accord with the accountin8 records and to comply with the accounting requirements of the 2011 Att have not been met, or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 18th October 2024 MN Jenks Dlrector In N Jenks & Co. Limtted Chartered Accountants 72 Commerclal Road Paddock Wood Tonbrld Paddock Wood Athletlc Club Flnanclal Statements for the year ended 31 December 2023 Track Fund Receipts and Payments A¢count 2023 2022 Receipts Transfer from Half Marathon Account Transfer from ReSe￿e Easyfundraising Track Rental Bank Interest Virtual HM Profit 10,000 10,000 33 2,715 42 343 15,(JX) 24 1,740 173 Total Receipts 16,937 23,133 Payments Data Protectlon Petrol Electricity Water Ilncrease due to leak) Plumbing Repairs Gra55 Cutting Hedge Cutting Camera Servlcing Throwing Cage renovation Lawn Mower Maintenance Si8nage High Jump Cover Transfer to General Account Bank Charges 35 301 3,888 1,079 35 488 3,178 341 3,480 575 575 2,IXII 15.420 828 336 419 2,OLXI 24 Totsl Payments 28.026 11,045 EX￿SS of Payments over Receipts Add opening bank balance Deduct, cleared cheque, Abacus Lighting 11,089 19,898 12,088 10,302 2,492 fteconciled balance at 31st December 2023 8.809 19,898 Paddock Wood Athletic Club Flnancial Statements for the year ended 310ecember 2023 100 Club Recelpts and Payrnents Accounl 2023 2022 Recelpts Membership Subscriptions 660 Total Receipts 660 Payments Prize Money PWAC A/C Transfer 495 1.200 Total Payments 1,695 485 Exces5 of Payments over Receipts Add openin8 bank balance 987 1.669 175 1,494 Reconciled balance at 31st December 2023 682 1,669 Paddock Wood Athletlc Club Flnanclal Statements for the year ended 31 December 2023 Half Marathon Fund Receipts and Payments Account 2023 2022 Recelpts Sponsorship Virtual Marathon, 2022 Charity Donations Entry Fees T Shirts Race Day Float Returned Cash Float Race Day Entries Refreshments Banking Compensation Credit Donations Received for Air Ambulance Miscellaneous i.ioo 4,000.00 809.00 1,464 44,750 2,940 260 62,087 4,008 280 360 337 450 1,514 208 Total Receipts 69,647 54.920 Payments Equipment Hire, Petrol First Aid KCC. Road Closure Info Medals. Trophies Slgnage Sports System5 Processing Fees Sports Systems, Charges Sorts Systems. Chips Sports Systems, Timing Equipment Toilets Donations EA, BARR Fees PA System Prizes Cash Float Refreshments Traffic Management Photographv 3,625 2,440 626 3,774 3,038 3,052 576 3,308 529 4,921 118 2,532 2,364 2,876 4,445 60 375 1,130 260 78 6,384 2,115 145 5,763 3,153 6,605 30 25 790 280 108 7,109 600 Paddock Wood Athletic Club Financial Statements for the year ended 31 December 2023 Half Marathon Fund Receipts and Payments Account Contlnued Payments- Contlnued Water T Shirts, signs, cups Transfer, Track A/c Postage Transfer to Track Fund Miscellaneous 468 728 1.074 10,343 22 25,000 311 Totsl Payrnents 62,989 48,191 Excess of receipts over payment5 Balance at 1st January 2023 6,658 12,690 6,729 5,961 Reconciled Balance at 31st Drfember 2023 19,348 12.690 Paddock Wood Athletic Club Financlal Statements for the year ended 31 December 2023 General Fund Receipts and Payrnents Account- Unrestricted Fund 2023 2022 Recelpts Membership Subscriptions linc. EA Comp Fees) EA Competition Fees Startrack Club Kit Sales Gift Aid Tombola proceeds Donations Presentation Evening VMLM Contribution Miscellaneous Grants Swale, expenses share Folkestone AC LYDL Share Transfer from Track Account Transfer from IW Club Transfer from Savings Account Refund of overpayment from Sports Hall 11.513 7,558 1.854 920 140 2.000 286 2.693 345 150 693 400 li 316 1,270 300 445 487 2,000 1.200 1.000 112 Total Receipts 23,335 12,358 Payments Mascalls Hire EA Competition Fees Postage, Ststionery, Printing Prizes and Awards County and Other Affiliates Club Kit Coaching Fees Accountancy Fees Equipment Race Entries RNR Sub/EA Refunds Insurance 5,319 2.052 31 608 1,310 2.764 765 2,822 1.854 452 630 504 3.368 439 1,801 174 854 1,276 406 1,250 397 86 1,405 674 IT Expenses Track Rent LM Coach Hire Presentation Evening Tombola, spend 1,250 215 1,072 so 1,470 General Fund Receipts and Payments Account- Unrestrlcted Fund continued Bank Charges Zoom Fees Officials expenses Donation, defrib training Lions, Carnival pitch London marathon, expenses 63 i(h) 129 144 ICK) 20 228 20 Totsl Payments 25,326 14,488 Excess of payments over receipts 1,991 2,130 Balance at 1st January 2023 Carried forward balance 2,136 145 4,266 2,136 8alance at 31st December 2023 145 2,136 Paddock Wood Athletic aub Financial Statements for the year ended 31 December 2023 Track Reserve Account- Account Movement 2023 2022 Receipts Interest Transfer from Half Marathon A/C 979 25,iYX) 203 Total Recelpts 25,979 203 Payments Transfer to cheque account Transfer to Track account 15,(K]O io,cKJo Totsl Paymerrts 15,OtK) 10,000 Excess of Receipts over Payments Add -balance at 1st January 2023 10,979 70,328 9,797 80,125 Rewnciled balance at 31st D￿eM￿r 2023 81.307 70,328 Paddock Wood Athletlc aub Financial Ststements for the year ended 31 December 2023 Savings Account- Account Movement 2023 2022 Receipt5 Interest 15 Total Recelpts 15 Paym¢nts Transfers to general account 1000 Totsl Payments iooo Excess of Payments over Recelpts 985 Add- balance at 1st January 2023 1122 1120 Reconciled balances at 31st December 2023 137 1122 Paddotk Wood Athletic Club Flnanclal Statements for the year ended 31 December Z023 Statement of Assets and Liabllltles Monetary Assets 2023 2022 General Trnck Account Account 100 Club A¢r(wnt Half Marathon Account Current Deposlt Reserve 145 137 loo 8,809 81,307 682 19.348 20,275 8,946 81,307 16,595 21,020 70,328 Totals 282 90,216 682 19.348 110,528 107,943 Flxed Assets Track 414,941 414,941 Creditors Independent Examiner's Fees io Paddock Wood Athletic Club Financial Statements For The Period Ended 31st December 2023 REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF PADDOCK WOOD ATHLETIC CLU8- REGISTERED CHARITY 1139343 I report on the Accounts of the Charity for the year ended 31 December 2023 whith are set out on the attached pages. RESPECTIVE RESPONSIBILITIES OF THE TRLISTEES AND INDEPENDENT EXAMINER The Charity'5 Trustees are responsible for the preparation of the Accounts. The Charity's Trustees consider that an audit is not required for this year lunder Section 144{211 of the Charities Act 2011 Ithe 2011 Act) and that an independent examination is needed. It is my re5pon5ibility to- examine the accounts (under Section 145 of the 2011 Acll,. to follow the procedure5 laid down in the General Directions given by the Charity Commissioners lunder Section 14515llbll of the 2011 Act; and to State whether particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance wrth the General Directions Eiven by the Charity Commissions. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also include5 consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently. no opinion 15 given a5 to whether the accounts present a true and fair view and the report 15 limited to those matters set out in the statement below. INDEPENDENT EXAMINER'S sfATEMENT In connection with the examination. no matter ha5 come to my attention - which gives me reasonable cause to believe that, In any material respect. the requirements- to keep accounting records in accordance with Section 130 of the 2011 Ad,. and to prepare accounts which accord with the accountin8 records and to comply with the accounting requirements of the 2011 Att have not been met, or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 18th October 2024 MN Jenks Dlrector In N Jenks & Co. Limtted Chartered Accountants 72 Commerclal Road Paddock Wood Tonbrld Paddock Wood Athletlc Club Flnanclal Statements for the year ended 31 December 2023 Track Fund Receipts and Payments A¢count 2023 2022 Receipts Transfer from Half Marathon Account Transfer from ReSe￿e Easyfundraising Track Rental Bank Interest Virtual HM Profit 10,000 10,000 33 2,715 42 343 15,(JX) 24 1,740 173 Total Receipts 16,937 23,133 Payments Data Protectlon Petrol Electricity Water Ilncrease due to leak) Plumbing Repairs Gra55 Cutting Hedge Cutting Camera Servlcing Throwing Cage renovation Lawn Mower Maintenance Si8nage High Jump Cover Transfer to General Account Bank Charges 35 301 3,888 1,079 35 488 3,178 341 3,480 575 575 2,IXII 15.420 828 336 419 2,OLXI 24 Totsl Payments 28.026 11,045 EX￿SS of Payments over Receipts Add opening bank balance Deduct, cleared cheque, Abacus Lighting 11,089 19,898 12,088 10,302 2,492 fteconciled balance at 31st December 2023 8.809 19,898 Paddock Wood Athletic Club Flnancial Statements for the year ended 310ecember 2023 100 Club Recelpts and Payrnents Accounl 2023 2022 Recelpts Membership Subscriptions 660 Total Receipts 660 Payments Prize Money PWAC A/C Transfer 495 1.200 Total Payments 1,695 485 Exces5 of Payments over Receipts Add openin8 bank balance 987 1.669 175 1,494 Reconciled balance at 31st December 2023 682 1,669 Paddock Wood Athletlc Club Flnanclal Statements for the year ended 31 December 2023 Half Marathon Fund Receipts and Payments Account 2023 2022 Recelpts Sponsorship Virtual Marathon, 2022 Charity Donations Entry Fees T Shirts Race Day Float Returned Cash Float Race Day Entries Refreshments Banking Compensation Credit Donations Received for Air Ambulance Miscellaneous i.ioo 4,000.00 809.00 1,464 44,750 2,940 260 62,087 4,008 280 360 337 450 1,514 208 Total Receipts 69,647 54.920 Payments Equipment Hire, Petrol First Aid KCC. Road Closure Info Medals. Trophies Slgnage Sports System5 Processing Fees Sports Systems, Charges Sorts Systems. Chips Sports Systems, Timing Equipment Toilets Donations EA, BARR Fees PA System Prizes Cash Float Refreshments Traffic Management Photographv 3,625 2,440 626 3,774 3,038 3,052 576 3,308 529 4,921 118 2,532 2,364 2,876 4,445 60 375 1,130 260 78 6,384 2,115 145 5,763 3,153 6,605 30 25 790 280 108 7,109 600 Paddock Wood Athletic Club Financial Statements for the year ended 31 December 2023 Half Marathon Fund Receipts and Payments Account Contlnued Payments- Contlnued Water T Shirts, signs, cups Transfer, Track A/c Postage Transfer to Track Fund Miscellaneous 468 728 1.074 10,343 22 25,000 311 Totsl Payrnents 62,989 48,191 Excess of receipts over payment5 Balance at 1st January 2023 6,658 12,690 6,729 5,961 Reconciled Balance at 31st Drfember 2023 19,348 12.690 Paddock Wood Athletic Club Financlal Statements for the year ended 31 December 2023 General Fund Receipts and Payrnents Account- Unrestricted Fund 2023 2022 Recelpts Membership Subscriptions linc. EA Comp Fees) EA Competition Fees Startrack Club Kit Sales Gift Aid Tombola proceeds Donations Presentation Evening VMLM Contribution Miscellaneous Grants Swale, expenses share Folkestone AC LYDL Share Transfer from Track Account Transfer from IW Club Transfer from Savings Account Refund of overpayment from Sports Hall 11.513 7,558 1.854 920 140 2.000 286 2.693 345 150 693 400 li 316 1,270 300 445 487 2,000 1.200 1.000 112 Total Receipts 23,335 12,358 Payments Mascalls Hire EA Competition Fees Postage, Ststionery, Printing Prizes and Awards County and Other Affiliates Club Kit Coaching Fees Accountancy Fees Equipment Race Entries RNR Sub/EA Refunds Insurance 5,319 2.052 31 608 1,310 2.764 765 2,822 1.854 452 630 504 3.368 439 1,801 174 854 1,276 406 1,250 397 86 1,405 674 IT Expenses Track Rent LM Coach Hire Presentation Evening Tombola, spend 1,250 215 1,072 so 1,470 General Fund Receipts and Payments Account- Unrestrlcted Fund continued Bank Charges Zoom Fees Officials expenses Donation, defrib training Lions, Carnival pitch London marathon, expenses 63 i(h) 129 144 ICK) 20 228 20 Totsl Payments 25,326 14,488 Excess of payments over receipts 1,991 2,130 Balance at 1st January 2023 Carried forward balance 2,136 145 4,266 2,136 8alance at 31st December 2023 145 2,136 Paddock Wood Athletic aub Financial Statements for the year ended 31 December 2023 Track Reserve Account- Account Movement 2023 2022 Receipts Interest Transfer from Half Marathon A/C 979 25,iYX) 203 Total Recelpts 25,979 203 Payments Transfer to cheque account Transfer to Track account 15,(K]O io,cKJo Totsl Paymerrts 15,OtK) 10,000 Excess of Receipts over Payments Add -balance at 1st January 2023 10,979 70,328 9,797 80,125 Rewnciled balance at 31st D￿eM￿r 2023 81.307 70,328 Paddock Wood Athletlc aub Financial Ststements for the year ended 31 December 2023 Savings Account- Account Movement 2023 2022 Receipt5 Interest 15 Total Recelpts 15 Paym¢nts Transfers to general account 1000 Totsl Payments iooo Excess of Payments over Recelpts 985 Add- balance at 1st January 2023 1122 1120 Reconciled balances at 31st December 2023 137 1122 Paddotk Wood Athletic Club Flnanclal Statements for the year ended 31 December Z023 Statement of Assets and Liabllltles Monetary Assets 2023 2022 General Trnck Account Account 100 Club A¢r(wnt Half Marathon Account Current Deposlt Reserve 145 137 loo 8,809 81,307 682 19.348 20,275 8,946 81,307 16,595 21,020 70,328 Totals 282 90,216 682 19.348 110,528 107,943 Flxed Assets Track 414,941 414,941 Creditors Independent Examiner's Fees io